Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road VANUATU CLIMATE RESILIENT TRANSPORT PROJECT Draft Environmental and Social Management Plan: South Santo Road, November 2019 Prepared for: Ministry of Infrastructure and Public Utilities, Public Works Department Version C, November 2019 1 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Quality Information Document VCRTP Draft Environmental and Social Management Plan Date 15 November 2019 Prepared by K. Walker, L. Zuniga-Carmine, E. Bani & M. Bebe Revision History Submitted Revision Revision Date Details Name/Position A 15/10/19 Draft Version for review K. Walker/International Environment Specialist B 28/10/2019 Final Draft Version for Appraisal K. Walker/International Environment Specialist C 15/11/2019 Final Draft Version for Disclosure K. Walker/International Environment Specialist Version C, November 2019 2 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Table of Contents 1 Introduction ................................................................................................................................................................. 7 1.1 Scope and Objectives ..................................................................................................................................... 7 1.2 Integration of the ESMP .................................................................................................................................. 8 1.3 Disclosure ........................................................................................................................................................... 8 2 Project Description..................................................................................................................................................... 9 2.1 Overview of Proposed Works ....................................................................................................................... 9 2.1.1 Climate Resilient Pavement ................................................................................................................... 9 2.1.2 Bridges ................................................................................................................................................... 10 2.1.3 Climate Resilient Box Culverts ........................................................................................................... 11 2.1.4 Realignment Sections ........................................................................................................................... 11 2.1.5 Coastal Reinforcement ........................................................................................................................ 13 2.1.6 Traffic Safety and Road Furnishings ................................................................................................ 15 2.2 Ancillary Works and Sites ........................................................................................................................... 15 2.2.1 Aggregate Sourcing ............................................................................................................................ 15 2.2.2 Construction Camps .............................................................................................................................. 16 2.2.3 Workers Accommodations .................................................................................................................. 17 2.2.4 Haulage ................................................................................................................................................. 17 3 Consents and Permitting ........................................................................................................................................ 19 3.1 Permits ............................................................................................................................................................. 19 3.2 World Bank Operational Policies .............................................................................................................. 20 4 Stakeholder Engagement...................................................................................................................................... 21 4.1 Public Consultations to Date ........................................................................................................................ 21 4.2 Stakeholder Engagement and Consultation Plan .................................................................................... 21 4.2.2 Key Messages ....................................................................................................................................... 22 4.2.3 Implementation Plan ............................................................................................................................ 22 4.3 Resources and Responsibilities .................................................................................................................... 24 4.4 Grievance Redress Mechanisms ................................................................................................................. 24 5 Environmental and Social Mitigation and Monitoring ..................................................................................... 27 5.1 Management Tables ..................................................................................................................................... 27 5.2 Supplementary Management Processes ................................................................................................... 27 5.2.1 Land Tenure, Access and Acquisition ................................................................................................ 27 5.2.2 OHS ........................................................................................................................................................ 28 5.2.3 HIV Prevention and Gender Based Violence ................................................................................. 30 Version C, November 2019 3 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 5.3 Contractors ESMP (CESMP) ......................................................................................................................... 36 5.3.1 CESMP Required Sub-Plans ............................................................................................................... 36 5.3.2 CESMP Content ..................................................................................................................................... 37 6 ESMP Implementation ............................................................................................................................................ 40 6.1 Integration of ESMP into Project Management ....................................................................................... 40 6.2 Implementation, Supervision and Monitoring Roles and Responsibilities ........................................... 40 6.2.1 Roles and Responsibilities ................................................................................................................... 40 6.3 ESMP Reporting ............................................................................................................................................. 42 6.4 ESMP Implementation Budget ..................................................................................................................... 43 7 Capacity Development and Training ................................................................................................................. 44 7.1 Capacity Development ................................................................................................................................ 44 7.2 Training............................................................................................................................................................ 44 7.3 Civil Works ..................................................................................................................................................... 44 8 Contingency Planning............................................................................................................................................. 45 Appendix A: Road Screening Maps ............................................................................................................................ 46 Appendix B: Environmental and Social Mitigation Tables ...................................................................................... 48 Appendix C: Monitoring Plans and Checklists ........................................................................................................... 77 Appendix D: Sample CESMP Monitoring Checklist ................................................................................................... 84 Appendix E: Solid Waste Management Plan Guidelines........................................................................................ 91 Appendix F: Worker Management Plan Guidelines ................................................................................................ 93 Appendix G: GMU Quarry Management Plan Template ...................................................................................... 96 Appendix H: OHS Plan Guidelines ............................................................................................................................ 113 Appendix I: Hyperlinks for Other Guidelines .......................................................................................................... 128 Appendix J: VCRTP GBV Code of Conduct and Action Plan ............................................................................... 129 Appendix F: Minutes of Meetings and Attendance ................................................................................................ 156 Version C, November 2019 4 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Acronyms and Abbreviations AGO Attorney Generals Office AOI Area of Impact AP Affected Person/People ARAP Abbreviated Resettlement Action Plan BoQ Bill of Quantities CAC Community Advisory Committee CCA Community Conservation Area CESMP Contractors Environmental and Social Management Plan CLO Community Liaison Officer CoC Codes of Conduct COEP Code of Environmental Practice DC Development Consent DEPC Department of Environmental Protection and Conservation DPO Disabled Persons Organisation EA Executing Agency EHS Environmental Health and Safety EMMP Environmental Management and Monitoring Plan ESHS Environmental, Social, Health and Safety ESIA Environmental and Social Impact Assessment ESMP Environmental and Social Management Plan GAS Giant African Snail GBV Gender Based Violence GCLS Grievance Complaints and Logging System GCT GBV Compliance Team GMU Geology and Mines Unit GFDRM Global Facility for Disaster Risk Management GRM Grievance Redress Mechanism GoV Government of Vanuatu HIV/AIDS Human Immunodeficiency Virus/ Acquired Immune Deficiency Syndrome IA Implementing Agency IFC International Finance Corporation IOL Inventory of Losses IP Indigenous People ISS International Safeguard Specialist IUCN International Union for Conservation of Nature Version C, November 2019 5 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road KP Kilometer Point LAeq Equivalent Continuous Level LAR Land Acquisition and Resettlement LMC Luganville Municipal Council MACBIO Marine and Coastal Biodiversity Management in Pacific Island Countries Project MIPU Ministry of Infrastructure and Public Utilities MOA Memorandum of Agreement MOU Memorandum of Understanding NBSAP National Biodiversity Strategic Action Plan NEPIP National Environment Policy and Implementation Plan 2016-2030 NERM National Energy Roadmap NGO Non-government organisations NSS National Safeguard Specialist OHS Occupational Health and Safety OP Operational Policy PCCSP Pacific Climate Change Science Program PCRTP Pacific Climate Resilient Transport Program PIU Project Implementation Unit PPE Personal protective equipment PVMC Port Vila Municipal Council PWD Public Works Department QMP Quarry Management Plan RCC Reinforced Cement Concrete SEA Sexual Exploitation and Abuse SECP Stakeholder Engagement and Consultation Plan SOP Series of Projects STD Sexually transmitted diseases SWMP Solid Waste Management Plan TMP Traffic Management Plan TOR Terms of Reference VCRTP Vanuatu Climate Resilient Transport Project WB World Bank WHO World Health Organisation WoMP Worker Management Plan Version C, November 2019 6 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 1 Introduction The Government of Vanuatu (GoV) has requested support from the World Bank (WB) to develop strong and more climate resilient infrastructure. The Vanuatu Climate Resilient Transport Project (VCRTP) has been developed to strengthen approximately 60km of the South Santo Road on Espiritu Santo between Luganville and Tasiriki due to the important role it plays in linking east to west while also serving transit traffic between its northwest via Tasiriki and Luganville. Tasiriki functions as a gateway for the northern part of the country. Santo accounts for 20 percent of the national population and 26 percent of the country’s road network, but only 24 percent of Sanma’s roads are sealed compared to 37 percent for Shefa. Road infrastructure is inadequately maintained, and in need of both rehabilitation and more routine maintenance. Poor road conditions are driving up transport costs, hindering access to services and markets, and restricting economic growth in rural areas. The Project will (i) construct ten water-crossings to address connectivity issues along the South Santo Road; (ii) coastal protection works to protect the road; and, (iii) upgrading of gravel to paved road along the corridor for as many kilometers as the project is able to fund after activities (i) and (ii) are costed. The Project will not create new roads however it will shift the alignment of 3 river crossings by a maximum of several hundred meters. It will not widen existing roadways, only the existing declared network will be subject to the improvement and maintenance program. Without the Project, the coming years will see further degradation of the South Santo Road and further reduce the connectivity for the island’s population. 1.1 Scope and Objectives Screening undertaken in the VCRTP ESIA confirms a Category B for the Project. It finds that potential impacts are less than significant, site specific mostly reversible and that a range of potential measures for mitigation can be readily designed in the majority of cases. To support the implementation of this Category B project, this Environmental and Social Management Plan (ESMP) has been produced to ensure integration of environmental and social stewardship into the Project as required by the Government of Vanuatu’s relevant laws and regulations and the Environmental and Social Safeguard Policies of the World Bank. This ESMP has been developed based on the recommendations made in the ESIA, and provides the set of mitigations, monitoring, and institutional measures to be taken during the implementation and operation of VCRTP to avoid adverse environmental and social impacts, offset them or reduce to acceptable levels. The ESMP also focuses on safeguard management through project implementation by providing clear instructions, responsibilities and guidelines to Contractor, Engineers and the VCRTP Project Implementation Unit (PIU). Specifically, this ESMP includes the following components: Consultations: A summary of consultations to date and a consultation plan are detailed to ensure adequate ongoing consultations are held and effected people especially are involved in discussing how they are affected and the range of measures for reducing identified impacts. Mitigation: The ESMP identifies feasible and cost-effective measures that may reduce potentially significant adverse environmental impacts to acceptable levels. The plan includes compensatory measures if mitigation measures are not feasible, cost-effective or sufficient. Monitoring: The ESMP identifies monitoring objectives and specifies the type of monitoring, with linkages to identified impact and mitigation measures. For all monitoring requirements, the technical parameters are defined along with appropriate responsibilities and reporting procedures. Version C, November 2019 7 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Grievance Redress Mechanism: A mechanism for receiving and addressing all grievances and complaints related to the Project is set out in the ESMP. It seeks to resolve all complaints as quickly as possible to the satisfaction of the aggrieved party. Implementation Arrangements, Schedule and Costs: The ESMP includes a description of implementation arrangements, including the roles and responsibilities of the Project Management Unit, Implementing Agencies, Contractors, Engineers and Project consultants. The ESMP also builds scheduling of measures into its planning including phasing and coordination with overall Project implementation plans. Where appropriate, capital and recurrent cost estimates and sources of funds for implementation of the ESMP have been estimated. Capacity Development and Training: The ESMP identifies any gaps in institutional capacity and recommends measures and costs to address them. 1.2 Integration of the ESMP It is the responsibility of the VCRTP PIU, to ensure that the VCRTP ESMP is fully integrated into all Project preparation and planning. The ESMP shall form part of any tender documentation for physical works, and it shall be the Clients responsibility to ensure that the technical requirements and data sheets of Project bid documentation is subject to review against this ESMP to ensure that all appropriate safeguard measures are captured at the bid stage. It is further the responsibility of the PIU to ensure that this ESMP is considered in review of any Terms of Reference for Technical Assistance developed for the Project. The safeguard requirements for any design or supervision of the Project will be fully integrated into TOR to ensure that all safeguard responsibilities allocated within the ESMP are realized at the tender stage. In this way, the ESMP will be fully integrated within the Project so that the required measures will be fully appreciated by all responsible parties and successful implementation will be achieved. 1.3 Disclosure As part of the requirements of GoV law and World Bank policy, the ESMP is to be publicly disclosed and will be the responsibility the VCRTP PIU. The PIU will ensure the ESMP is disclosed in hard copy and on their website. Likewise, the PIU will ensure that several copies of all prepared safeguard instruments are available locally at the PWD and DEPC offices, easily accessible to affected groups and local NGOs. The ESMP will be disclosed in hard copy at the following places: • PWD office in Port Vila • PWD office on Santo • Area Council Offices • Village Office in Tasiriki • SANMA PGC Office The ESMP is a dynamic document and will be reviewed, updated and approved as necessary throughout the implementation of the Project. For each approved updated version of this ESMP, the VCRTP Project Manager will be responsible for disclosure through the above channels. Version C, November 2019 8 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 2 Project Description 2.1 Overview of Proposed Works The focus of the investments being assessed in this ESMP will be to provide a sustainable climate resilient road infrastructure along the 60km South Santo Road corridor and will include: (i) construction of wet crossings/bridged to improve connectivity; (ii) coastal reinforcement to protect the road; and, (iii) upgrading of gravel to paved road along the corridor including upgrading of existing vented fords to larger culverts or bridges with adequate capacity to pass storm flows. These works will include strong climate resilience elements to provide resilient infrastructure solutions that are fit-for-purpose and potentially adopting relatively new technologies. 2.1.1 Climate Resilient Pavement Two types of pavement have been recommended for the SSR: flexible pavement and rigid pavement. The road shall be 6m pavement width with a 1m shoulder/walkway on both sides, giving a total carriage width of 8m and shall include longitudinal drainage. FLEXIBLE PAVEMENT: The proposed road shall be sealed by using 40mm thick pre-mix hot bitumen for approximately 53km along the fairly flat terrain. The sub-base course and base course materials shall be used locally available Coronous materials identified along the road corridor. The technical report suggests that the stone aggregate materials shall be used from the Navaka River, however, use of these gravels are subject to approval from the Engineer, Department of Environmental Protection and Conservation and the Geology and Mines Unit. Approval will also be obtained from the custom landowners. These stone/gravel need to be processed through the stone crushing plant. Design life of the pavement shall be 15 years. RIGID PAVEMENT: Rigid pavement shall be Reinforced Cement Concrete (RCC) Pavement with a 200-mm thick over the 250mm thick sub-base layer i/c 75mm thick sand layer over the sub-base for drainages under the pavement layer. A steel mesh of 10mm@ 150 mm both sides shall be provided at the top of the pavement with a minimum clear cover of 40mm to control the thermal cracks. A contraction joints shall be provided @ 5m c/c and expansion joints shall be provided @ 200m C/c. The RCC pavement be constructed along the section of the steep slope, potential water crossing locations and valley locations along the road section. Design life shall be 35-40 years. Version C, November 2019 9 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road The road shall be designed such a way to drain out the sub-surface water quickly as possible from the pavement layer by introducing the Inverted filter drainage system across the shoulder and sub-base course. 2.1.2 Bridges At the 10 bridge construction sites, hydrology studies and sub-soil investigations shall be carried out before making any final decisions on the length of water way. Additional investigations are critically needed to determine a feasible site to construct a bridge across the Navaka River, understanding that the current proposed realignment site may not be the best option due to the rivers continual changing of courses, the low lying riverbank and the vulnerability of the alluvial flood plain to the impacts of climate change. The design flood return period will be 100 years. Where feasible, the width of bridges shall be 7.3m double lane plus two 1m shoulders for a total carriageway width of 9.3 meters noting that in some instances a single lane bridge with traffic management measures may be the preferred option. The technical design report recommends the following solutions for bridges: CLIMATE RESILIENT RCC BRIDGES : Reinforced concrete cement (RCC) Bridges shall be installed for the medium cross drainages with the RCC Abutments and return type of RCC wing walls integrated with abutments over pile foundations. RCC Girder shall be designed according to the loading configurations to transfer the loads to the Abutment and Piers. The pier shall be round in shapes for smooth transition of hydraulic flow and reduce the hydraulic jumps. A hydrological study shall be conducted before to decide the length of the required bridges. The Piers shall be founded over the pile foundation. The abutment walls shall be protected by using scour protection in slope of approach road by using 200 mm thick masonry Rip Rap. The rail and posts shall be installed in compliance with traffic safety guideposts. The guideposts shall be painted by refectory paints to better visibility at night. A single span bridge shall be preferred to avoid the obstructions of flush water impact at the middle of the stream. The length of bridges shall be designed in this category 10 to 22-meter span. CLIMATE RESILIENT PERMANENT STEEL TRUSS MODULAR BRIDGES : The Permanent steel truss bridges are a modular system, with the Girder or Steel Truss Bridges connecting by high strength nut and Bolts. These are pre-manufactured in factory and pieces manufactured maximum 6.0-meter-long, assembly at project site according to the manufacturer recommendations, launching by different methods depends on the site locations. The deck contains the frames at bottom and concrete; finally wearing course construction before open the traffic. All the steel parts shall be hot-dip galvanized to protect the anticipated corrosion in saline zone area and manufacturer warranty on galvanized at-least 40 years. The life span of the bridges shall be 75 to 100 years with a minimum maintenance cost. The foundation shall be constructed according to the regular concrete over the pile foundation for Abutments and Pier; arrangement for the bridge bearing (Neoprene rubber bearing laminated with steel plates), bridges shall be designed as simple supported concept. The bridge length up-to 40 meter shall be recommend as girder bridge with single or multiple spans while over 40 meter shall be recommended as Permanent steel truss bridges with single or multiple spans in consideration of the cost-effectiveness factor. Version C, November 2019 10 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 2.1.3 Climate Resilient Box Culverts An estimated total of 102 box culverts of varying sizes are required in varying sizes to replace the existing structures which are no longer serviceable and includes several culverts in new locations where the watercourse has developed due to flush floods. The width of the crossing shall be 7.3m double lane plus two 1m shoulders for a total carriageway width of 9.3 meters. The table below shows a summary of the box culverts to be constructed for the South Santo Road. RCC box culverts shall be installed for the minor cross drainages with the return type of RCC wing walls integrated with box culvert walls and double scour protections of RCC cut-off walls in upstream and downstream of the culvert. An additional scour protection shall be introduced in apron by using 200 mm thick masonry Rip Rap. The span and height shall be between 1 to 5m square or rectangle size box(es) depending on the drainage hydraulic configurations. The rail and posts shall be installed i/c traffic safety guideposts. The guideposts shall be painted by reflective paints for better visibility at night. 2.1.4 Realignment Sections There are three locations on the road that needs to be re-aligned in order to provide crossings at more climate resilient locations. The technical assessment has proposed the new locations as being more suited to bridge crossings as they have straight sections of banks and calmer water flows with minimum impact of scour and flash flooding. The realignments will be within 100 to 300m up or down stream from their current locations. The three sections (Figure 1, Figure 2 and Figure 3) are: MANAOI RIVER BRIDGE (KP36.2) : Realignment is needed to sustain the bridge and provide better climate resilience. It is proposed that the crossing will be aligned to approximately 260m upstream from its current site. The existing bridge is scoured and tends to become a delta during flash floods making it unsuitable for bridge construction. No obvious undue risks or impacts associated with this realignment Figure 1: Proposed realignment of Maniao Bridge Version C, November 2019 11 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road OKORO RIVER BRIDGE (KP40.2): This section of road requires realignment approximately 100m upstream of the current site to avoid the future scour of the bridge. The existing site is no longer suitable for new bridge construction due to its river morphology. The realignment follows the path of the previous road and passes very close to a teachers residences belonging to the school. Depending on the final route, this residence may be impacted. Site investigations for the preparation of this ESIA established that the proposed realignment route passes over a section of riverbank collapse which has resulted in a steep embankment between the road and the river. Any bridge constructed along the proposed realignment would be quite high and would span the gorge. Figure 2: Proposed realignment of Okoro Bridge NAVAKA RIVER BRIDGE (KP48.2): The section needs to be realigned to ensure the new bridge is sustainable and more climate resilient. The technical assessment proposed that the bridge will need to be constructed approximately 170m downstream from the current site. The length of the proposed approach road will be approximately 454m. The proposed realignment section was inspected during the development of the ESIA and it has been determined that more extensive hydrological and geotechnical studies are needed in order to determine the most appropriate section of riverbank for siting the bridge. It is possible that the riverbank in the proposed location is too low and is formed of the alluvial soils making is an unsuitable and possibly unstable place to construct a bridge. In addition to this concern, is the anecdotal evidence provided to the safeguards team by the plantation farmer at the site of the proposed crossing who advised that in the recent past, he has lost several rows of coconut trees to the river as it has moved its course eastwards. There is the risk of the river moving under the footings of the bridge if it is placed too far downstream on the alluvial plain. Version C, November 2019 12 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Figure 3: Initial Proposed realignment of Navaka River 2.1.5 Coastal Reinforcement At Tasiriki School (KP64.5) there is a need for stabilization works along the coastline to protect the road embankment from further erosion caused by sea wave action. The protection proposed in the technical assessment recommended approximately 190m of gabion cages all approximately 4 to 5m high (Figure 4). During the development of the ESIA it was determined that, as the students from the school are regular users of the beach, gabion cages would not be the safest solution to use for erosion control due to the risk of accident or injury caused by schoolchildren climbing over the cages to access the beach. A potentially safer option would be the use of geotextile erosion control bags (Figure 5) for the length of this section to reduce the risk of injury. Version C, November 2019 13 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Figure 4: Proposed scope of coastal reinforcements at Tasiriki Primary School (circled blue) Figure 5: Geotextile erosion control bags being used as coastal refences along a coastal road on Munda in the Solomon Islands Version C, November 2019 14 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 2.1.6 Traffic Safety and Road Furnishings The technical report observed that there is currently very limited traffic safety signage and road furniture along the road. The VCRTP will use international standard signage (stop, bridge ahead, narrow road ahead signs. Etc.) and furnishings (Km posts, traffic barriers where required, safety guard posts, steel safety guard rails, reflective sign boards, etc.) 2.2 Ancillary Works and Sites 2.2.1 Aggregate Sourcing It is expected that most project aggregates will be sourced locally on Santo from a selection of quarries along the SSR. The coronous aggregates required for sub-base and base-course material and well as stone chips required for pre-mix and aggregate for concrete. There are adequate sources of coronous materials from quarries along the route and there is a potential source of stone materials from the Navaka River. It is proposed that all materials will be extracted under a ‘PWD’ category permit applied for by PWD and issued in their name with an agreement in place between the Contractor and PWD to operate the quarry under the conditions of the permit. However, the Contractor is also able to choose to apply for a permit under their own name. PWD and the Geology and Mines Unit are in the processes of reinstating the quarry land-use for the pre-existing PWD quarries along the South Santo Road (Figure 6). The quarry located in the Community Conservation Area (CCA) will not be used for the VCRTP works. The Contractor will be required to submit a Quarry Management Plan (QMP) with their applications. Further details for the requirements of this are in this ESMP (Appendix B and G). The QMP will also be included in the Contractors ESMP (CESMP) for approval prior to commencement of any works. Figure 6: PWD approved quarries along the South Santo Road in relation to the Wairua Nature Reserve CCA Material test results from the Wailapa and Navaka rivers indicates the basalt rock is suitable for missing with hot bitumen for the tar seal surface. It has been estimated that the available aggregate in the rivers is 875,000m3 and initial estimates show that approximately 25,000m3 of rock will need to be extracted from the rivers to provide aggregate for the hot mix and the concrete. Version C, November 2019 15 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road A separate environmental assessment with focus on the effects of the river materials extraction activity to the natural habitats will be conducted at the detailed design stage. Under the Quarry Act, the environmental assessment will be submitted to the DEPC for approval as part of the Quarry Permit application process. The environmental assessment will clearly describe the extraction method, the associated environmental impacts and any mitigation and monitoring measures that will be incorporated. Approval of the environmental assessment by the Department of Environmental Protection and Conservation (DEPC) is a prerequisite for the permit application and will form part of the Quarry Management Plan. It must be noted that extraction of any gravels from rivers is subject to the assessment and recommendations of the Design Engineer, the DEPC and the Geology and Mines Unit. All quarry sites will be rehabilitated and restored on completion. Details of this will be included in the QMP. (Appendix G) It is anticipated that there will be no internationally sourced aggregates, however, should any aggregates need to be imported they will be required to comply with Vanuatu biosecurity measures and any additional measures in the ESMP. It is prohibited to use sand from any beaches on Vanuatu from this project unless approved by the Supervision Engineer, follows the environmental requirement of the Quarry Act, detailed in an approved Quarry Management Plan and approved by the Department of Environmental Protection and Conservation. 2.2.2 Construction Camps The laydown site (sometimes referred to as construction camp) generally will consist of the project offices, storage areas, stockpile sites, concrete batching plant, crushing plant and associated facilities. The proposed location and required number of laydown sites and the location of the crushing plant are not yet known. It is preferred that, as much as possible, the PWD quarry sites along the South Santo Road should be used for these activities. Potential locations for laydown sites will be screened during the detailed design phase of the project and updated in the project ESMP in preparation for tender. Screening will include noise, dust, wastewater production, vibration and increased traffic. These are all impacts which can negatively affect communities and sensitive receptors will need to be considered when identifying the location of the construction camp and laydown areas. The final laydown location will be made by the Contractor and approved by the Supervision Engineer based on the screened sites in the ESMP. Any concrete batching plants and crushing plants will be sited at least 150m from the nearest residential settlements and at least 150m from any body of water. The final size and location(s) will be described in the CESMP. Should the lay down area be located outside of the existing quarries, an easement would need to be arranged on the leased and/or custom lands. Final approval of these details will be required by PWD, custom owners and leaseholders (if necessary) and documented in the CESMP before the laydown site(s) can be set up. Laydown site(s) size should be kept to a workable minimum, be fenced and materials and equipment kept secure to prevent access and use by non-authorised personnel. Prior to the establishment of the crushing plant, consideration should be made on where the plant is to be located as it can produce nuisances such as noise and dust. If located away from communities, the social impacts should be minimal. The location will be clearly noted in the CESMP and subject to approval. Version C, November 2019 16 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Planning and management of the laydown site(s) will follow all requirements of the VCTRP ESMP and implementation of these mitigations, along with any additional mitigations identified by the Contractor, will be detailed in the CESMP. 2.2.3 Workers Accommodations It is possible that there will be a need for a residential workers camp for these works. Should a contractor wish to establish a workers camp, they should be established on the pre-existing PWD camp sites along the South Santo Road. The sites currently have a concrete slab in situ, and they have been used in the recent past for housing workers during road maintenance works. The sites will be made compliant with the necessary requirements of the IFC/WB Workers Accommodation: Process and Standards Codes of Practice which includes GBV, HT, and CAE (Appendix F and I and Section 5.2.3 of the VCRTP ESMP) should be followed. The location, size and design of any workers camps will be detailed in the CESMP and approved by the Supervision Engineer. A Workers Camp Management Plan (WoMP) is be required from the Contractor as an appendix to the CESMP. Particular attention should be paid to visitor management, sanitary water systems and waste management. 2.2.4 Haulage Movement of aggregates, materials and equipment will take place along the South Santo Road. While the road is suitable for haulage over short distances, the road condition means that longer distance journeys would be time consuming, put the other road traffic at risk and impeded implementation. Previous PWD works along the South Santo Road have avoided much of these impacts by transporting heavy machinery and equipment via ro-ro barge from Luganville to two offloading sites along the southern coast (Figure 7). Both sites are connected to the South Santo Road by existing feeder roads. These sites are beach landings, but they have both been used in the past to offload heavy plant and this has been achieved without constructing any wharfs or ramps. Figure 7: Offloading beaches approved by PED for offloading activities via beach landed ro-ro vessel Version C, November 2019 17 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Figure 8: Viru offloading leach (left) and Nakere offloading beach (right) The ESMP provides required management measures for any offloading at these sites. The CESMP will detail the proposed activities and rehabilitation at these sites. No infrastructure shall be constructed on the beach to assist in the offloading of plant and equipment without approval from the Supervision Engineer and the WB through an environmental and social assessment and updates to the VCRTP ESMP. No other offloading sites shall be used without the approval of the Supervision Engineer and the WB through an update to the VCRTP ESMP. All other transport must occur on the existing road network and measure undertaken to prevent accidents, dust, spillages, noise and vibration nuisance. Deviations from the nominated access routes will not be tolerated. A Traffic Management Plan (TMP) will need to be developed for all landside traffic following the prescriptions in this VCRTP ESMP and presented as an appendix to the CEMSP. Version C, November 2019 18 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 3 Consents and Permitting A full review of relevant legislation and international conventions can be referred to in the VCRTP ESIA. 3.1 Permits Based on a comprehensive review of the legislation relevant to the project, a summary of the national consents and permits required for the project, including supporting documentation, is presented in Table 1. Table 1: Permitting Requirements for the VCRTP. Source: Distilled from review of existing legislation Permit Required Agency Documentation Responsible for Applying Design and Development Application as per the Environmental Permit(s) for VCRTP Supervision Environmental Impact Assessment Engineer Regulations Contractors Quarry Management Plan (Geology and/or PWD and Mines Unit Template, Appendix G) Quarry Permits (including river depending on EIA/EMMP gravels) class of permit applied for Water Use Right Application to Director of Water (as per Water Resources Management Contractor Resources Act 2002) Applications to the Director Water Water Works Permit Contractor Resources Application made to Ministry of Internal Affairs. Required for any activities on the foreshore (beach reinforcement Foreshore Development Consent Contractor works and coastal protection). The PIU to support Contractor in securing any permissions from adjacent custom landowners. Right to construct, operate and maintain works associated with resources that do not comply with customary rights and rights of Contractor With support from the PIU occupiers as specified in Part 2 Division 1 Section 4 of the Water Resources Management Act. Screening final design of culverts and Design and bridges against Codes of Environmental Supervision Practice and either updating ESMP to Additional Environmental Permits Engineer capture all additional requirements or: If required apply for separate Environmental Permit for applicable bridges/culverts and include in CESMP Version C, November 2019 19 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 3.2 World Bank Operational Policies There are ten safeguard policies in the World Bank, created to inform decision making, ensuring that projects financed by the Bank are environmentally and socially sustainable. VCRTP triggers four of these policies: Environmental Assessment (OP4.01), Involuntary Resettlement (OP4.12), Indigenous Peoples Policy (OP4.10) and Natural Habitats (OP4.04). Table 6 in the VCRTP ESIA presents these four policies and their applicability to this project. The VCRTP ESIA and ESMP establishes a unified process for addressing all environmental and social safeguard issues on potential activities from preparation, through review and approval, to implementation. Effective implementation of the ESMP will ensure that the substantive concerns of all World Bank safeguard policies will be satisfactorily addressed. Version C, November 2019 20 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 4 Stakeholder Engagement Stakeholders will require engagement across the VCRTP Project for the VCRTP works. The VCRTP ESIA has identified the relevant stakeholder groups for VCRTP and community consultations have already been undertaken with the project stakeholders and communities during the project planning and safeguard assessment phases. Details of stakeholder identification, stakeholder groups and completed consultations can be found in the ESIA. A Stakeholder Engagement and Consultation Plan (SECP) has been developed as part of the ESIA for implementation through the ESMP. 4.1 Public Consultations to Date A series of public consultations and stakeholder meetings were held during the months of 17 September to 2 October 2019 with the aim of providing meaningful, free, prior and informed consultation with stakeholder groups and to provide an opportunity for all parties to provide input into the Vanuatu Climate Resilient Transport Project and to seek broad community support for the project. The consultations did show this broad support which is reflected in the consultation minutes (Appendix K). The meetings targeted three groups of stakeholders: (a) provincial government agencies and development partners in Port Vila and Luganville; (b) NGOs and civil society groups; (c) the South Santo Road and West Santo community members, women members and leaders, and tribal chiefs. To ensure that the consultations were conducted in a culturally appropriate manner, the representative of these traditional leaders from the provincial level (Malvatumauri) and relevant area of council of chiefs (Tavuemasana Council) were invited to the first provincial consultation held by PWD/MIPU with the provincial departments and their assistance to facilitate consultations with customary land owning communities and with customary landowner APs were sought, following the government procedure in engaging with the majority of indigenous communities along the road. Stakeholder meetings were held from 17 September to 2 October 2019 on Luganville, South Santo Road and Port Vila. A report of these meetings can be found in the VCRTP ESIA. Information gathered during the consultation process on the social, economic or environmental situation of the South Santo Road and have been included in the baseline description in the ESIA. Wherever possible, the remaining concerns have been addressed either through design solutions or mitigation measures and included in this document. 4.2 Stakeholder Engagement and Consultation Plan The SECP needs to be updated and refined throughout the lifecycle of the Project. During this process the focus and scope of the SECP will change to reflect the varying stages of project implementation and to encompass any changes to project design. The implementation plan is included in Table 4. Stakeholder participation will ensure compliance with OP4.10 through free prior and informed consent. It will include consultation with traditional leaders such as village chiefs, members of the provincial council of chiefs (Malvatumauri Council of Chiefs), and chiefs from different area councils along South Santo Road. Stakeholder groups applicable to the works under VCRTP are listed and described in the ESIA and summarised below. This list is not exhaustive and more groups will be added as they are identified. 4.2.1.1 Stakeholder Groups Version C, November 2019 21 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Department of Environmental Protection and Conservation (DEPC) National government • Ministry of Lands and Natural Resources • Ministry of Infrastructure and Public Utilities (MIPU) • Sanma Provincial Council • Luganville Municipal Council Offices Local Governance • Area Council(s) along the South Santo Road • Area Secretary of South Santo • Provincial Council of Chiefs • Communities • Farmers Affected Communities and Individuals • Villages • School leaders • Church Leaders • Vanuatu National Council of Women • Disabled Persons Organizations (DPOs) Civil Societies and NGOs • Religious Organisations • Local Farmers and Agricultural Groups • Community conservation Areas The public will be stakeholders in the development and Public implementation of the road works that will be conducted along the road. 4.2.2 Key Messages Key messages will need to be developed as each component is prepared in more detail during implementation. For the physical investments planned for the South Santo road works, the key messages should be developed around the following and confirmed once the project details are confirmed: South Santo Road Works Key Messages: • Ministry of Infrastructure and Public Utilities will improve oversight and monitoring of road works • MIPU will require contractor to observe required behaviour in the community during construction • Improved access to regular/larger markets for rural communities • Improved road safety • Improved economic development for village communities • Improved commerce for local businesses and women groups • Increase in job opportunities for locals 4.2.3 Implementation Plan The SECP (Table 2) for the VCRTP Project lifecycle constitutes the following components: Activity: the various operational consultation activities that will be undertaken as part of the SECP Objective: the target that each activity needs to reach Version C, November 2019 22 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Stakeholder: the various stakeholders to be targeted during implementation of the SECP activity; and Medium: the method by which the engagement or consultation will be done As the subprojects are confirmed, the SECP and implementation plan shall be incorporated into the ESMPs in consultation with the VCRTP CLO. Table 2: Stakeholder Engagement and Consultation Implementation Plan No VCRTP Activity Timetable Objective Stakeholders Medium A: Physical Investments (South Santo Road & Bridge Upgrades) Structured Agenda Bring stakeholders along with the One-on-One decision making Consultations around the site Feasibility, decision on Public meetings From Project and type of the sites / technologies All identified A1 effectiveness through investments. Focus group and preliminary Discuss potential discussions (women, to tendering. designs impacts and youth, and people mitigation with disability) measures. Emails and letters Key messages Phone calls To disclose ESMP Newspaper All identified Website Prior to tendering Advise Communities Disclosure of updates to Prior to works stakeholders of A2 Site occupants (State One-on-one the ESMP starting preliminary owned enterprises. consultations designs and Government agencies) updated Executive Summary mitigation and Site users (if different management plan. from above) Keep stakeholders Government agencies, Emails, One-on-one Once Contractor is involved in any site occupants, site users consultations A3 Pre-Construction on board and prior design updates. (local community, people Newspaper and to works starting Public with disability) websites announcements Version C, November 2019 23 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road No VCRTP Activity Timetable Objective Stakeholders Medium All identified To advise all stakeholders stakeholders of Newspaper commencement of Site occupants (State Email civil works. owned enterprises. Week before Government agencies) Commencement of commencement of A5 Works works and Community Notice continuous. To reconfirm Community Boards ongoing consultation, Site occupants (State Building Notice feedback and owned enterprises. Boards GRM processes Government agencies) Website 4.3 Resources and Responsibilities The implementation of the SECP will be the overall responsibility of the VCRTP PIU, but on South Santo Road will be facilitated by the PIU National Safeguards Specialist (NSS). There are several facets to the works that are covered within this plan with MIPU being the common denominator across the works as such, it is important that MIPU are represented at each of the one-one-on consultations by a nominated staff member. The NSS who will take the lead role in the implementation of the SECP. The NSS will be responsible for arranging and facilitating the meetings as it appropriate with their in-depth knowledge of the natural, social and traditional environments within Vanuatu. The NSS will also be the focal point for all stakeholder queries and contacts in relation to the implementation of the SECP or the GRM. It is also the responsibility of the PIU and NSS to ensure that gender balance is achieved throughout the implementation of the SECP and the NSS will make culturally appropriate recommendations on strategies to achieve this such as separate meetings for males and females or targeting female input through women’s groups. During the construction phase, the Contractor(s) will be required to participate in the public consultations. The costs for participation are considered included in the bid and this requirement will be included in their contract. 4.4 Grievance Redress Mechanisms During the course of these proposed works, it is possible that people may have concerns or grievances with the project’s performance which may include any aspect of the implementation or an activity or a component of the project. Issues may occur during project preparation, design, construction and again during operation. Any concerns will need to be addressed quickly and transparently, and without retribution to the affected person (AP) or group of people involved. Complaints can be made through different channels, such as the traditional and culturally responsive local practice of using the local chiefs as the priority contact. The chiefs represent tribal groups/clans in the community. Complaints can also be made online, phone, in-person, the local GBV/Human Trafficking/SAE Service Provider, the manager(s), or the Police. Complaints should be able to be made in different ways such as online, via telephone or mail, or in person. Anonymity should be ensured if the complainant so desires it, especially about GBV/Human Trafficking/SAE. Version C, November 2019 24 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road This GRM has been developed to satisfy both Vanuatu legislative and WB GRM requirements as well as being developed in line with the Country Safeguard Systems. If there were a need to use the GRM then the following process is to be used. Complaints: Minor concerns or complaints that are given verbally to the Contractor or Supervision Engineer on site, the process would commence with an attempt to sort out the problem directly at the subproject level between the Contractor and the concerned individual or community. Most complaints arise during construction are expected to be minor complaints concerning traffic, dust or noise that should be able to be resolved quite easily. All complaints arriving at the Contractors Site Office are to be forwarded to the Contractors Community Liaison Officer (CLO) and entered into the complaints register that is maintained by the Contractor and kept at the site. Details recorded will be: date, name, contact address and reason for the complaint. A duplicate copy is given to the AP for their record at the time of registering the complaint. The register will show when the issue is to be dealt with and who has been directed to deal with the complaint, the date that the AP was informed of the decision and how the decision was conveyed to the AP. The register is then signed off the person who is responsible for the decision and dated. For most complaints, if immediate resolution is achieved and the complainant is satisfied, the matter will be recorded in the site diary and reported in the regular monthly report submitted and considered closed. Grievances: If the issue cannot be resolved at the complaint level then it will be considered to be a grievance and will be addressed by being referred by the Contractor or Supervision Engineer toward the Community Liaison Officer (CLO) within the PIU. The CLO will log it into the ‘Grievance and Complaints Logging System’ (GCLS) database for tracking and reporting on resolution. In accordance with the World Bank’s ‘Citizen Engagement’ commitments under IDA 17, key indicators from the GRM are published online at the VCRTP project website. All complaints must be acknowledged within 24hrs. The following procedure is followed to address complaints: If it is impossible to resolve the complaint, or the complainant is not satisfied with the resolution, the case may be first escalated to Director General (DG) of MIPU who will appoint a third-party arbitrator to form part of a GRM committee. If the AP is dissatisfied with the recommendation of the GRM Committee and subsequent determination from the DG of the MIPU, the AP may appeal to court. This will be at the APs cost but if the court shows that the PS has been negligent in making their determination the AP will be able to seek costs. Version C, November 2019 25 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road GCT: The VCRTP Code of Conduct and Action Plan for the Prevention of GBV, Human Trafficking, and SAE detail the specific GRM processes and responsibilities. The project shall establish a ‘GBV Compliance Team’ (GCT). The GCT will include, as appropriate to the project, at least four representatives as follows: the VCRTP PIU Community Liaison Officer, an appropriate Contractors representative, the supervision engineer and, a representative from the GBV/Human Trafficking/SAE service provider. WB Level Resolution: In addition to the above project level GRM, communities and individuals who believe that they are adversely affected by a WB supported project may submit complaints to the WB’s Grievance Redress Service (GRS). The GRS ensures that complaints received are promptly reviewed in order to address project-related concerns. Project affected communities and individuals may submit their complaint to the WB’s independent Inspection Panel which determines whether harm occurred, or could occur, as a result of WB non- compliance with its policies and procedures. Complaints may be submitted at any time after concerns have been brought directly to the WB’s attention, and WB Management has been given an opportunity to respond. For information on how to submit complaints to the World Bank’s corporate GRS, please visit http://www.worldbank.org/GRS. For information on how to submit complaints to the World Bank Inspection Panel, please visit www.inspectionpanel.org. Version C, November 2019 26 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 5 Environmental and Social Mitigation and Monitoring A full assessment of environmental and social impacts has been carried out and should be referred to in the VCRTP ESIA. The ESIA also recommends mitigation measures to avoid, mitigate or reduce these impacts. The mitigation and monitoring plans in this ESMP are a direct replication of those in the ESIA and both documents should be read together to ensure complete understanding of the potential impacts and the extent to which this ESMP addresses those impacts. 5.1 Management Tables Appendix B contains the recommended mitigation measures for the VCTRP investments for design, construction and operational phases. The tables for each phase include details of the mitigation measures required, the cost allocation, responsible entity and the applicable project phase. Monitoring measures are also provided for each project site in Appendix C. The tables are divided into four sections: (i) design phase checklist; (ii) one-off preconstruction checklist; (iii) weekly checklist for the construction phase; and, (iv) supervision checklist for the operational phase of the investments. Appendix D provides a sample template for weekly monitoring of the Contractor by the Engineer. This, or similar, should be used for the Supervision Engineers weekly monitoring obligations. As well as detailing the required measures, the ESMP also includes instructions for ESMP implementation highlighting safeguard roles and responsibilities during project implementation, institutional capacity development and training requirements for project implementation and projected budget for this. The ESMP also contains instructions for integration of safeguards into the bid and contract documents. The MIPU PIU carries overall responsibility for safeguards supervision during design and implementation phase of the project. MIPU PWD are responsible for incorporating the operational phase supervision requirements into their SOPs and annual work plans and budgets. 5.2 Supplementary Management Processes 5.2.1 Land Tenure, Access and Acquisition Over half of land (61%) in Vanuatu is held under customary tenure, where every member of landholding entity, such as tribal, clan or family is vested with the rights to use and access it. Non-owners usually have limited rights such as right of use, easement or right of way. Laydown sites and stockpile sites: for these activities, there is no land acquisition; the project requires only temporary access into lands. This land is used to park equipment and to position construction materials such as gravel. The procedure for these lands is as follows: 1. The National Safeguard Specialist (NSS) identifies the landowners, the boundaries of their properties, and non-land assets which can be affected by the project. The NSS produces a scoping report which lists the owners, marks out the boundaries of the land in a sketch map and lists down non-land assets which may be removed during civil works. 2. The communities are consulted (by the NSS) to seek agreement on the scoping report and to verify that correct landowners and boundaries have been identified. 3. The PIU assists the Contractor to identify possible sites but Contractor will be mainly responsible to organize with landowners. Land Acquisition: Project activities will require permanent land access as well as loss of non-land assets, therefore an Abbreviated Resettlement Action Plan (ARAP) has been developed. During project implementation, the ARAP will be updated based on the detailed design, updated measurement and census surveys, valuation of affected assets and consultations with affected persons. MIPU will endorse the ARAP and forward to WB for its review and non-objection. Key activities to update the ARAP are described in the ARAP. Version C, November 2019 27 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 5.2.2 OHS During construction and operation health and safety is to be managed through a Site Specific OHS Plan (to be developed by the contractors using the codes of practice attached to this ESMP in Appendix H) and application of international environmental and health and safety (EHS) standards (WB/IFC EHS Guidelines). The Contractors health and safety documentation should incorporate all aspects of the project including ancillary sites. Civil works shall not commence until the Supervision Engineer has approved the OHS plan, the Safety Officer is mobilized and on site, and staff have undergone induction training. The following are the contractual requirements for OHS that will be stipulated in the bidding documents: Health and Safety: Funding for Occupational Health and Safety (OHS) training and activities is provided in the bill-of-quantity as a provisional sum. The Contractor’s costs shall be financed from this on proof of record (e.g. time sheets, material invoices etc.) for the following: • Recruitment of provider for delivery of HIV/AIDS education training. • Recruitment of provider for delivery of gender-based violence (GBV), Human Trafficking (HT) and sexual abuse and exploitation (SAE) training. • Expenses related to HIV/AIDS, GBV, HT and SAE training • Provision of Safety Officer when acting in the role of Safety Officer • Personal Protective Equipment (PPE) for all workers on the site, and visitors as appropriate • Safety signage, safety literature, HIV/AIDS literature, condoms, voluntary counselling and testing, GBV literature, HT Literature, SAE literature etc. • Alcohol testing of staff to enforce a zero-alcohol tolerance policy • Labor costs for attending: (i) dedicated safety training such as working at heights, confined space training, spotters training, driving heavy loads on public roads, first aid training etc.; (ii) HIV/AIDS education training; (iii) gender based violence (GBV) (including HT) training; and, (iv) SAE training. The contractor shall make staff available for initial training of 1.5 days, and a total of at least 0.5 days per month for other such formal trainings. For the purposes of the project, in addition to the national OHS standards the employer is adopting a Code of Practice for occupational health and safety based on good international industry practice. To be qualified for bidding contractors will be required to have in place an occupational health and safety management system which is compliant with, or equivalent to, OHSAS 18000 (http://certificationeurope.com/ohsas-18000- health-safety-managment-standards/) and is acceptable to the client. The contractor shall specify which occupational health and safety standards are to be applicable to the project and provide evidence of application of such standards on a project of similar size and complexity during the past 5 years. The standards to be adopted may include those of Australia, Canada, New Zealand, the EU and the US, which are referred to in the World Bank Group EHS Guidelines.’ Civil works shall not commence until the Supervision Engineer has approved the OHS plan, the Safety Officer is mobilized and on site, and staff have undergone induction training. The Contractor shall at all times take all reasonable precautions to maintain the health and safety of the Contractor’s Personnel. In collaboration with local health authorities, the Contractor shall ensure that first aid facilities and sick bays are available at all times at the Site, including having a site vehicle available at all times that can be used to transport Contractor’s and Employer’s Personnel to medical facilities. The Contractor Version C, November 2019 28 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road shall ensure that suitable arrangements are made for all necessary welfare and hygiene requirements and for the prevention of epidemics. The Contractor shall appoint a certified Safety Officer at the Site, with qualifications acceptable to the Supervision Engineer, responsible for maintaining safety and protection against accidents. This person shall have the authority to issue instructions and take protective measures to prevent accidents. Throughout the execution of the Works, the Contractor shall provide whatever is required by this person to exercise this responsibility and authority. The Contractor shall post in clearly accessible places information on how to transport injured Contractor’s and Employer’s Personnel to medical facilities, including the precise location and contact details of such medical facilities, name and contract details of the site designated Safety Officer. The Contractor shall ensure that all workers on the site have appropriate PPE of an appropriate standard including: (i) impact resistant safety eyewear; (ii) safety footwear with steel toe, sole and heel; (iii) high visibility clothing; (iv) long sleeves and long pants suitable for operating environment; (v) safety helmet with provision of sun protection as necessary; (vi) gloves (carried and worn when manual handling); (vii) hearing protection when working in close proximity to noisy equipment and in all underground environments. For site visitors, the above equipment will be supplied as appropriate based on assessed risks and depending on number of visitors and where they will be on site. See http://tinyurl.com/nzta-ppe-requirements for additional information. The Contractor shall send, to the Supervision Engineer, details of any accident as soon as practicable after its occurrence. Within 5 working days of the end of the calendar month the Contractor will be required to report to the Supervision Engineer on their performance with the following OHS indicators using the project’s reporting tool: • Number of fatal injuries (resulting is loss of life of someone associated with the project or the public) • Number of notifiable injuries (an incident which requires notification of a statutory authority under health and safety legislation or the contractor’s health and safety management system) • Number of lost time injuries (an injury or illness certified by a medical practitioner that results in absence of work for at least one scheduled day or shift, following the day or shift when the accident occurred) • Number of medical treatment injuries (the management and care of a patient to effect medical treatment or combat disease and disorder excluding: (i) visits solely for the purposes of observation or counseling; (ii) diagnostic procedures (e.g. x-rays, blood tests); or, (iii) first aid treatments as described below) • Number of first aid injuries (minor treatments administered by a nurse or a trained first aid attendant) • Number of recordable strikes of services (contact with an above ground or below ground service resulting in damage or potential damage to the service) • Number of aggregate haulage truck movements (including variations from speed limits, prescribed routes and vehicle breakdowns or accidents). • Lost Time Injury Frequency Rate (the number of allowed lost time injury and illness claims per 100 full- time equivalent workers for the injury year specified) • Total Recorded Frequency Rate (the number of recordable injuries [recordable/lost time/fatal] per 100 full-time equivalent workers for the injury year specified) Version C, November 2019 29 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road The monthly reports shall also include as a minimum: • Number of alcohol tests • Proportion of positive alcohol tests • Number of site health and safety audits conducted by contractor • Number of safety briefings • Number of near misses • Number of traffic management inspections • Number of sub-contractor reviews • Number of stop work actions • Number of positive reinforcements • For each fatality, injury or near miss incident, the Contractor shall provide a corrective action report within the monthly report detailing steps taken to ensure risks of a repeat incident are minimized. OHS reporting will be coordinated with the CESMP reporting to ensure that all reporting requirements are combined into a single monthly report which captures all requirements of the CESMP and OHS Plan report 5.2.3 HIV Prevention and Gender Based Violence Table 3 shows the activities that will be undertaken on the project to address GBV. This is based on the World Bank’s August 2018 Draft ‘Good Practice Note: Recommendations for Addressing Gender Based Violence in Investment Project Financing involving Major Civil Works’. These activities reflect the ‘Low’ risk rating for the project as described in the Project Appraisal Document. All employees (including managers) will be required to attend training prior to commencing work to reinforce the understanding of HIV/AIDS, GBV, human trafficking and SAE. Subsequently, employees must attend a mandatory training course at least once a month for the duration of mobilization. Managers will be required to attend an additional manager training prior to commencing work on site to ensure that they are familiar with their roles and responsibilities in ensuring the HIV/AIDS, GBV, HT and SAE standards are met on the project. This training will provide managers with the necessary understanding and technical support needed to begin to develop a plan for addressing HIV/AIDS, GBV and SAE throughout the lifetime of the civil works, including monitoring and reporting. HIV-AIDS Prevention. While mobilized for work, the Contractor shall produce and conduct an HIV-AIDS Information, Education and Consultation Communication (IEC) campaign. The Supervision Engineer shall provide to the Contractor a list of approved service providers which shall include recognized NGOs and/or recognized local health departments. From the provided list, the Contractor shall enter into agreement with one service provider to undertake the HIV-AIDS IEC campaign. The cost of the campaign shall be funded by the Contractor from the provisional sum provided in the bill-of-quantity. The Contractor shall undertake such other measures as are specified in the Contract to reduce the risk of the transfer of the HIV virus between and among the Contractor’s personnel and the local community, to promote early diagnosis and to assist affected individuals. The Contractor shall not discriminate against people found to have HIV-AIDS as part of the campaign. Version C, November 2019 30 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road The contractor shall ensure that monthly toolbox refreshers are provided to the workers to revisit IEC materials. Prior to contractor mobilization, the approved service provider shall prepare an action plan for the IEC campaign based on the ‘Road to Good Health Toolkit’ (www.theroadtogoodhealth.org) which shall be submitted to the Supervision Engineer for approval. The action plan will clearly indicate (i) the types and frequency of education activities to be done; (ii) the target groups (as a minimum to all the Contractor's employees, all Sub-Contractors and Consultants' employees, and all truck drivers and crew making deliveries to Site for construction activities as well as immediate local communities); (iii) whether condoms shall be provided; and (iv) whether STI and HIV/AIDS screening, diagnosis, counselling and referral to a dedicated national STI and HIV/AIDS program, (unless otherwise agreed) of all Site staff and labour shall be provided. The IEC campaign shall be conducted while the Contractor is mobilized in accordance with the approved approach. It shall be addressed to all target groups identified concerning the risks, dangers and impact, and appropriate avoidance behaviour with respect to, of Sexually Transmitted Diseases (STD)—or Sexually Transmitted Infections (STI) in general and HIV/AIDS in particular. The Contractor shall include in the program to be submitted for the execution of the Works under Sub- Clause 8.3 the IEC campaign for personnel in respect of Sexually Transmitted Infections (STI) and Sexually Transmitted Diseases (STD) including HIV/AIDS. The STI, STD and HIV/AIDS alleviation program shall indicate when, how and at what cost the Contractor plans to satisfy the requirements of this Sub-Clause and the related specification. For each component, the program shall detail the resources to be provided or utilized and any related sub-contracting proposed. The program shall also include provision of a detailed cost estimate with supporting documentation. Payment to the Contractor for preparation and implementation this program shall not exceed the Provisional Sum dedicated for this purpose. Gender-Based Violence/SAE: As required in the bid documents, the Contractor will implement the VCRTP Codes of Conduct and Action Plan to Prevent Gender Based Violence, Human Trafficking, as Well as Sexual Abuse/Exploitation (Appendix J). The Supervision Engineer shall provide to the Contractor a list of approved service providers which shall include recognized NGOs and others for conducting training on GBV. From the provided list, the Contractor shall enter into agreement with one service provider to undertake the GBV IEC campaign. The cost of the campaign shall be funded by the Contractor from the provisional sum provided in the bill-of- quantity. The contractor shall ensure that at least one toolbox refresher is conducted each month to review materials provided. The Mitigation Table in Appendix B details the requirements for managing the influx of labour to minimise the risks posed to the communities to these issues. Version C, November 2019 31 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Table 3: Actions to Address GBV Risks When Action to Address GBV Risks Timing for Action Who is Responsible for Ongoing Risk Action Management Sensitize the IA as to the importance of • Preparation. • Task Team. • Task team to monitor addressing GBV on the project, and the • Implementation. and provide mechanisms that will be implemented. additional guidance as necessary. The project’s social assessment to • Preparation. IA for social assessment • Ongoing review include assessment of the underlying GBV • Implementation (before civil and ESMP. during risks and social situation, using the GBV works commence). Contractor for CESMP. implementation risk assessment tool to provide guidance • PCN and QER/Decision • Task Team for GBV Risk support missions. and keeping to safety and ethical Review (GBV Risk Assessment Tool. • Update project ESMP considerations related to GBV data Assessment Tool). and Contractor’s collection. No prevalence data or ESMP (CESMP) if risk baseline data should be collected as part situation changes. of risk assessments. Map out GBV prevention and response • Preparation • IA • Update mapping as actors in project adjoining communities.1 • Implementation appropriate This should incorporate an assessment of the capabilities of the service providers to provide quality survivor centered services including GBV case management, acting as a victim advocate, providing referral services to link to other services not provided by the organization itself. Identifica Have GBV risks adequately reflected in • Preparation • IA for social assessment • Ongoing review tion/ all safeguards instruments (i.e., Project Appraisa • Implementation (before civil and ESMP. during ESMP, CESMP)—particularly as part of works commence). • Contractor for CESMP. implementation l the assessment in the ESA. Include the support missions. GBV mapping in these instruments. Update project ESMP and Contractor’s ESMP (CESMP) if risk situation changes. Develop a GBV Action plan including the • Preparation • IA • Ongoing review Accountability and Response • Implementation (before civil during Framework as part of the ESMP. The works commence) implementation contractor/consultant’s response to these requirements will be required to be reflected in their CESMP. Review the IA’s capacity to prevent and • Preparation. • Task Team • Ongoing review respond to GBV as part of Safeguard • Implementation. during Preparation. implementation support missions. Update project ESMP if risk situation changes. 1 A mapping exercise of GBV prevention and response actors should ideally be undertaken at a country level and shared with all project teams. Version C, November 2019 32 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road When Action to Address GBV Risks Timing for Action Who is Responsible for Ongoing Risk Action Management As part of the project’s stakeholder • Consultations need to be • IA. • Monitoring of consultations, those affected by the continuous throughout the implementation of project should be properly informed of project cycle, not just during Stakeholder GBV risks and project activities to get preparation. Engagement Plan. their feedback on project design and • Ongoing safeguard issues. Consultations need to consultations, engage with a variety of stakeholders particularly when (political, cultural or religious leaders, CESMP is updated. health teams, local councils, social workers, women’s organizations and groups working with children) and should occur at the start and continuously throughout the implementation of the project. The Stakeholder Engagement Plan of the • Consultations need to be • IA. • Monitoring of project, which will be implemented over continuous throughout the implementation of the life of the project to keep the local project cycle, not just during Stakeholder communities and other stakeholders preparation. Engagement Plan. informed about the project’s activities, to • Ongoing specifically address GBV related issues. consultations, particularly when CESMP is updated. Make certain the availability of an Prior to contractor IA, but discussed and Ongoing monitoring effective grievance redress mechanism mobilizing. agreed upon with the and reporting on (GRM) with multiple channels to initiate a Task Team. GRM to verify it is complaint. It should have specific working as intended. procedures for GBV including confidential reporting with safe and ethical documenting of GBV cases. Parallel GRM outside of the project GRM may be warranted for substantial to high risk situations. Clearly define the GBV requirements and Procurement. IA. Review by Task expectations in the bid documents. Team. Based on the project’s needs, the Bank’s Procurement. IA. Review by Task Standard Procurement Documents (SPDs), Team. and the IA’s policies and goals, define the requirements to be included in the bidding documents for a CoC which addresses GBV. For National Competitive Bidding Procurement. IA. IA with review by Procurement (NCB) procurement, consider integrating Task Team. the ICB SPD requirements for addressing GBV risks. The procurement documents should set Procurement. IA. Review by Task out clearly how adequate GBV costs will Team. be paid for in the contract. This could be, for example, by including: (i) line items in bill of quantities for clearly defined GBV activities (such as preparation of relevant plans) or (ii) specified provisional sums for activities that cannot be defined in advance (such as for implementation of relevant plan/s, engaging GBV service providers, if necessary) Version C, November 2019 33 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road When Action to Address GBV Risks Timing for Action Who is Responsible for Ongoing Risk Action Management Clearly explain and define the Procurement. IA. Review by Task requirements of the bidders CoC to Team. bidders before submission of the bids. Evaluate the contractor’s GBV response Procurement. IA. Review by Task proposal in the CESMP and confirm prior Team. to finalizing the contract the contractor’s ability to meet the project’s GBV requirements Review CESMP to verify that • Implementation. • IA. • Review by IA. appropriate mitigation actions are • Review by Task included. Team. Review that the GRM receives and • Implementation. • Task Team. • Ongoing reporting. processes complaints to ensure that the • IA • Monitoring of protocols are being followed in a timely complaints and their manner, referring complaints to an resolution. established mechanism to review and address GBV complaints. Codes of Conduct signed and • Initiated prior to contractor Contractor, Consultant, • Review of GBV risks understood mobilization and continued IA. during project • Ensure requirements in CoCs are clearly during implementation. supervision (e.g., understood by those signing. Mid-term Review) to assess any changes in Implementation • Have CoCs signed by all those with a physical presence at the project site. risk. • Train project-related staff on the • Supervision consultant behavior obligations under the CoCs. reporting that CoCs • Disseminate CoCs (including visual are signed and that illustrations) and discuss with employees workers have been and surrounding communities. trained and understand their obligations.2 • Monitoring of GRM for GBV complaints. • Discussion at public consultations. Have project workers and local • Implementation. • IA, Contractors, • Ongoing reporting. community undergo training on SAE and Consultants SH. Undertake regular M&E of progress on • Implementation. • IA, Contractors, • Monitoring of GRM. GBV activities, including reassessment of Consultants. • Ongoing reporting. risks as appropriate. 2 Civil works supervision consultant’s monthly reports should confirm all persons with physical presence at the project site have signed a CoC and been trained. Version C, November 2019 34 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road When Action to Address GBV Risks Timing for Action Who is Responsible for Ongoing Risk Action Management Implement appropriate project-level • Prior to works commencing. Contractor/ Supervision • Ongoing reporting. activities to reduce GBV risks prior to Consultant • Reviews during civil works commencing such as: • Task Team. implementation • Have separate, safe and easily support missions. accessible facilities for women and men working on the site. Locker rooms and/or latrines should be located in separate areas, well-lit and include the ability to be locked from the inside. • Visibly display signs around the project site (if applicable) that signal to workers and the community that the project site is an area where GBV is prohibited. • As appropriate, public spaces around the project grounds should be well-lit. Version C, November 2019 35 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road In addition to these requirements, the Contractor is to ensure that all overseas project staff undergo a cultural familiarisation session as part of their induction training. The purpose of this induction will be to introduce the project staff to the cultural sensitivities of the local communities, their concerns on previous experience with outside workers cited during project consultations, and the expected behaviours of the staff in their interactions with these communities. The VCRTP PIU shall provide to the Contractor the approved service providers and others for conducting this training. As the Vanuatu is a member of the International Labour Organisation which states that the minimum age for hazardous work is 18 and given that construction work with heavy machinery can be classed as hazardous work, the Contractor shall ensure that no children under the age of 18 are employed to work in a construction or physically demanding role. The WoMP will also provide detail of how the Contractor will provide for workers camp facilities, workers camp operations and the management of off duty workers. Guidelines for the WoMP are provided in Appendix F and the WoMP will be included in the CESMP as an annex. 5.3 Contractors ESMP (CESMP) 5.3.1 CESMP Required Sub-Plans The CESMP will be the Contractors guiding document for the implementation of this ESMP during works the CESMP will be reviewed and approved based on the requirements of the ESMP and will be their management plan for the practical implementing of these requirements. The CESMP will contain the contractors methodology and planning for adhering to their safeguard requirements. Additionally, the CESMP will detail how the Contractor plans to resource their team with personnel and financial resources as per the Contract. The Contractor will include sufficient provision in their Bill of Quantities (BoQ) to ensure that the CESMP can be developed, implemented and monitored by their Safeguard Specialist. As this role will be key personnel within the bid document, the Contractor is obliged to ensure that their BoQ item is sufficient for this person to carry out their duties as required in this ESMP and the contract. Section 5.3.2 provides a guide for the expected content of the CESMP. The CESMP and associated management Plan will be developed, approved and disclosed prior to commencement of civil works. The bid documents will require that the CESMP be developed by the Contractors Safeguard Specialist and after internal review and approval, it will be subject to approval from the Supervision Engineer who will coordinate a review with the PIU Safeguard Specialists. Once the CESMP has been approved, it will be disclosed by the Contractor and the PIU using the same methods as required for the ESMP disclosure. The Contractor is required to produce the following management plans as part of their CESMP. These management plans are referred to throughout the ESMP. In addition to these management plans being a requirement for the CESMP, they will also be required in as part of the tendering process to demonstrate that the Contractor has started to consider these environmental and social impacts and has the capacity within their team to plan their safeguard management strategies. Solid Waste Management Plan: The SWMP guidelines in Appendix E provide the governing principles for solid waste management and disposal for the VCRTP Project. It provides the minimum standards for each waste stream and gives the Contractor guidance on how to implement waste separation, storage and disposal. The guidelines also set the content for the SWMP and it is a requirement of the Contractor to provide all the required content as a minimum. Version C, November 2019 36 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Worker Management Plan: The contractors will be required to provide a Worker Management Plan as part of their bids, explicitly detailing how the labor influx impacts will be minimized. This will not only cover the physical elements, but also interactions with locals, impacts on island resources (e.g. water, waste), and potential price inflation effects. These requirements will be addressed more fully in the final ESMP for tender. Traffic Management Plan: A traffic management plan is required to detail how the safety of the pedestrians and vehicles will be maintained throughout the duration of works. Particular attention will need to be paid to separation of the public and heavy machinery at all times. The TMP will demonstrate how this will be achieved and will detail how the public will be informed of these measurements. Additionally, the TMP will include management of marine traffic including international and domestic transport of equipment and machinery. Management of ballast water will be included in the TMP. Spill Control and Response Plan: The Contractor will have a spill response plan in place to account for all potential instances. A Spill response plan will be developed to ensure that all fuels and lubricants used during the construction phase in machinery, equipment, generators and also on marine vessels are contained, collected, treated and disposed of. The plan will (i) identify areas that are sensitive to spills and releases of hazardous materials; (ii) outline responsibilities for managing spills, releases, and other pollution incidents, including reporting and alerting mechanisms to ensure any spillage is reported promptly to the relevant parties; (iii) Include provision of specialized oil spill response equipment, and; (iv) include regular training schedules and simulated spill incident and response exercise for response personnel in spill alert and reporting procedures, the deployment of spill control equipment, and the emergency care/treatment of people or wildlife impacted by the spill. Site Specific OHS Plan: This plan will adhere to the supplementary management process described in Section 5.2.2 and will be written following the guidelines in Appendix H of this ESMP. The OHS Plan will form part of the CESMP but will also be considered a standalone document which will be implemented and monitored by the Contractors OHS key personnel. Emergency Contingency Plan: this plan will detail the Contractors processes for dealing with emergencies including but not limited to medical, injury, social conflict, extreme rain events, storm events, severe earthquake or tsunami. The plan will cover measures to protect and manage staff as well as measures to protect and management the project and environment. Training on this plan will be described along with communication methods (posters, etc.) and the roles and responsibilities of the Contractor team. Site Decommissioning and Restoration Plan: The Contractor is required to provide a Site Decommissioning and Restoration Plan as part of the CESMP to clearly indicate the timeframes of decommissioning, the process of removing all project equipment and materials, the likely sites which will need restoration and the methods of planned restoration to the ‘same or better’ standard as before works commenced, taking into account all requirements of this ESMP. The plan will also clearly describe roles and responsibilities. 5.3.2 CESMP Content The Contractor is required to prepare a Contractor’s Environmental and Social Management Plan (CESMP) for the Works, which shall be in line with this ESMP and the technical specifications of the bid documents. The Contractor shall not commence any Permanent Works under the Contract prior to receipt in writing from the Engineer that the CESMP has been reviewed and approved by the Client and the World Bank. The approved CESMP shall become an integral part of the Contract Document. As well as the standard content associated with professional reporting, the CESMP shall also contain, at a minimum, the following information. The CESMP must use the below listed items to be consistent with, and respond to, the ESMP and bid document, the conditions of permits and approvals from the relevant ministry departments. The document should reflect contemporary good practice; be balanced, objective and concise; and be written in a way that is easily understood by other parties. All commitments must be specific and auditable with measurable outcomes and clear timeframes. The Version C, November 2019 37 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CESMP must cover all activities within the project’s area of influence. The area of influence includes the active worksites, laydown areas, construction camps, production facilities (concrete, asphalt etc.) and materials sources. DECLARATION AND DOCUMENT VERSION CONTROL: person accepting responsibility for the environmental management plan – signed declaration; the document version control should be a simple system that ensures that details of all key changes to the document over time are properly recorded. ENVIRONMENTAL MANAGEMENT ROLES AND RESPONSIBILITIES : The CESMP should define the roles and responsibilities of personnel in charge of the environmental management of the project to reflect the requirements in the ESMP. The roles and responsibilities of each relevant position should be documented, including the responsibilities of subcontractors. The names of the responsible personnel do not need to be included. Identification of the position titles, roles and responsibilities is sufficient. If the roles and responsibilities are expected to change over time the long-term variations should also be documented. REPORTING : The description of reporting requirements should include: a list of required reports including where appropriate monitoring, environmental incidents, non-compliance, corrective action and auditing; a description of the standard report content; the schedule or triggers for preparing a report; who the report is provided to; and document control procedures. This will also include the requirement for the CESMP monthly reporting to be combined with the required OHS reporting. ENVIRONMENTAL SAFEGUARDS TRAINING : All people involved with the project should receive relevant environmental and social safeguards training to ensure they understand their responsibilities when implementing the CESMP. People to be trained include those at the site/s of all project activities and operations, including contractors, subcontractors and visitors. The training should be tailored to the role of the individual in the project. The CESMP will include a list of the training needed and the plan for undertaking this training. The CESMP will also identify the resources to conduct this training (internal/external). EMERGENCY CONTACTS AND PROCEDURES : The CESMP should identify the key emergency contacts responsible for managing environmental and social emergencies associated with the project and their contact details. These personnel should have the power to stop and direct works so that they can manage emergencies effectively. In addition, the plan should establish procedures for managing environmental emergencies and ensure that those procedures are implemented and maintained. POTENTIAL ENVIRONMENTAL AND SOCIAL IMPACTS: The potential impacts section of the CESMP should include a tabulated summary of any relevant information previously provided the ESMP, it should also identify the km marker/chainage of the identified (an any additional) sensitive receptors. Impacts from relevant stages of the contractor works should be defined in this section and should reflect the relevant conditions of approval. MANAGEMENT MEASURES: The CESMP should clearly state how the potential impacts of the works will be specifically managed based on the content of the ESMP and the measures that the contractor will undertake to implement these mitigations. The CESMP will propose management measures on the issues identified and will identify the cost involved and the party responsible for the management measures. MONITORING PLAN: The CESMP must detail how the CESMP will be monitored and shall include a weekly monitoring checklist. An example monitoring checklist is provided in Appendix D as a guide. The monitoring plan will include: what is to be monitored, how it will be monitored, the parameters (standards) that it will be monitored against, who will monitor, where will be monitored and the cost of the monitoring plan. Version C, November 2019 38 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road REVIEW: CESMP review: The CESMP should specify the schedule or triggers for reviews of the plan and identify the party responsible for this. CESMP PREPARATION AND IMPLEMENTATION : The CESMP must ensure that the person taking the action takes full responsibility for the content and commitments contained in the plan. The CESMP must be prepared and implemented by a qualified environmental practitioner with at least 10 years-experience. Field audits of CESMP implementation must be undertaken on at least a monthly basis by the Environmental Representative with associated audit reports certified and submitted to the Engineer. CESMP COMPLIANCE : Identify the internal procedure that the Contractor will follow when a non- compliance has been identified during the daily monitoring. Procedure will include notification responsibilities, rectification timeframe and reporting obligations. Procedure will also cover the process the Contractor will follow when non-compliances are reported by the Supervision Engineer. Procedure will also identify how the Contractor will action any disciplinary or training requirements following the non-compliance. CESMP REVIEW AND AMENDMENT : The CESMP must be reviewed, updated and resubmitted to the Engineer for approval in response to an anticipated change of circumstances before any changes are permitted at the work sites. These circumstances include substantial design changes with environmental or social implications, changes to specific approved plans, new activities not contemplated in the Project ESMP, or additions to the Project’s area of influence. No changes will be made to the Project or the project areas until it has either been confirmed by the Supervision Engineer that an update to the CESMP is not needed, or the update has been made and approved by the Supervision Engineer. The CESMP must also be updated where it is deemed that the mitigation measures are not adequate to mitigate the environmental and social risks. CESMP MANAGEMENT SUB-PLANS: The Contractor must provide all sub-plans required in the ESMP as annexes to the CESMP. Version C, November 2019 39 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 6 ESMP Implementation 6.1 Integration of ESMP into Project Management This ESMP will be included in the bid document package. The safeguard requirements of this ESMP will be referenced in appropriate parts of the technical specifications, Contractors contract and any TORs for supervision or issued under the VCRTP Project. The PIU’s National Safeguards Specialist (NSS) will be required to review all bid documents prior to approval. Prior to commencement of works, the Contractor will be required to attend a half day pre-construction safeguards workshop with the PIU Safeguards Specialist to ensure that all parties understand their obligations under the terms of the Contract. 6.2 Implementation, Supervision and Monitoring Roles and Responsibilities This section describes required elements of the subprojects safeguard instruments. These implementation requirements should be adopted in all ESMPs to ensure uniform implementation of safeguard requirements across the Project. The VCRTP ESIA provides guidance for the Terms of Reference (ToR) of a Supervision Engineer’s Supervision Safeguard Specialist (SSS) and also details the structure of the VCRTP safeguards supervision process. 6.2.1 Roles and Responsibilities The MIPU is the executing agency for VCRTP and its Public Works Department (PWD) has been appointed as Project Director. The key function of the MIPU for VCRTP is: • Act as focal point for communications with WB on project related matters • Ensure the PIU is fully staffed and functional during entire period of implementation • Supervise PIU through Project Director • Administer all consultant works and contracts • Ensure compliance with WB funding requirements, including safeguard compliance • Provide inputs into project scope and design VCRTP PIU: The PIU is responsible for the ESMP implementation and day-to-day project implementation on behalf of the GoV. The PIU will: o Have a National Safeguards Specialist based in Port Vila but making frequent site visits to Santo. The National Safeguards Specialist: ▪ Supports the Contractor to ensures the GoV consenting requirements are well prepared, submitted and approved; ▪ Coordinate the review and approval process for updates to the ESMP, ESIA or ARAP with International Safeguard Specialist and World Bank Safeguard Specialists. ▪ Provide support and collaboration with the DEPC in ensuring a smooth and effective process of approval; ▪ Provide technical support to the Project’s Task Team in monitoring the implementation of safeguard instruments (World Bank and GoV’s) on a day to day basis; ▪ Provide safeguards reports on a regular basis based on submissions from Supervision Engineer, Contractor and NSS audits. ▪ The National Safeguards Specialist will conduct at least quarterly safeguard audits with the Supervision Engineer’s safeguard specialist and other staff. Version C, November 2019 40 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road ▪ Monitors and manages of complaints/incidents logged via the GRM mechanism on the VCRTP website. o Sources suitably qualified consultants to develop the safeguard instruments based on the requirements of the ESMP and the ToR. o Acts on behalf of the client and works closely with MIPU and all contracted parties to ensure that VCRTP objectives are delivered in a compliant manner consistent with client, MIPU and DEPC requirements. o During the construction phase, the PIU receives reporting from the Supervision Engineer and shares these reports with the MIPU, DEPC (to comply with permit monitoring requirements) and WB. o The PIU is responsible for managing recurring instances of non-compliance by the contractor as they are reported by the Supervision Engineer and all instances of non- compliance by the Supervision Engineer. The PIU will conduct their own quarterly on-site audit of construction works, to supervise CESMP and ESMP implementation. International Safeguard Specialists: The PIU will be resourced with suitably qualified and experienced International Environmental and Social Safeguard Specialists. When required by the project, the IES and ISS provides technical assistance with project implementation to the PIU and the NSS with their safeguard related tasks. Design Engineer: is responsible for the development of the detailed design and final bid package for the civil works under VCRTP. The Design Engineer is responsible for: 1. Reviewing the ESMP for any specific instructions relating to the design of the civil works and capture these requirements in the design. 2. Undertaken additional studies as required by the ESMP and / or ESIA to complete the environmental and/or social impact assessment and management planning for any identified gaps in the data or for any new project footprints that may arise during the design process. 3. Updating the ESMP and/or ESIA with the outcomes of the additional studies and any additional impacts relating to the final designs. Approval of updated ESMP and/or ESIA will be sought from the WB. 4. Include all required safeguards parameters in the final bid document for the Contractor as specific in the Standard Bid Document template and this ESMP. Supervision Engineer: is responsible for the day to day oversight of the construction works for the project, including safeguard compliance. The Supervision Engineer is the only party who is contractually able to provide instruction to the Contractor. The Supervision Engineer will work closely with the Contractor, and the project safeguards team, on a daily basis to ensure that Santo works are implemented in a compliant manner consistent with the detailed designs provided and the PESMP. They are responsible for: 1. Daily monitoring the Contractors work for compliance with the CESMP and ESMP and providing safeguard monitoring results in their monthly reporting to the PIU. As part of their CESMP monitoring responsibilities, the Supervision Engineer will ensure that a suitably qualified and experience safeguard specialist is resourced to provide at least quarterly site inspections to Santo and available for support at other times to respond to incidents, non-compliances, review of CESMP, update of the ESMP and other tasks. 2. Managing the review process of CESMPs for approval. The Supervision Engineer must ensure that all current safeguard instruments have been reviewed internally as well as by the PIU, WB and final approval from WB has been secured before disclosure. 3. Updating the ESMP as necessary to reflect changes in the designs. Version C, November 2019 41 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 4. Working with the PIU NSS to provide meaningful input and direction into community consultations on the draft updated versions of the ESMP. 5. Managing instances of non-compliance by the Contractor and reporting all instances to the PIU. They are also responsible for escalating recurring instances of non-compliance by the Contractor to the PIU for action. 6. Managing and responding to all direct complaints/incidents received by their representatives as per the GRM process in Section 4.4 and reporting all instances to the PIU for inclusion into statistical database. 7. A template Terms of Reference for a Supervision Safeguard Specialist (SSS) is provided in the VCRTP ESIA and should be used as a basis the procurement of the SSS within the Supervision Engineer bid documents. Contractor: It is the contractors responsibility to: 1. Resource their team with an experienced and qualified full-time national safeguard specialist (based in Santo full time for the project duration) and an experienced and qualified international safeguards key personnel who is resourced to make regular and ad hoc (as needed) site visits. 2. Resource their Santo based team with a local (to Santo) Community Liaison Officer to be based on Santo full time and with experience of working within the road maintenance sector. 3. Allocate budget for implementing all requirements of the CESMP and employment of appropriate safeguard specialists. 4. Prepare and have cleared by the Supervision Engineer the CESMP in accordance with the ESMP. 5. Implement the Code of Conduct relating to GBV. 6. Carry out the works in accordance with the CESMP. 7. Conduct daily and weekly safeguard inspections of the works to ensure compliance and reporting the results of these inspections to the Supervision Engineer. This will be undertaken by the Santo based full-time National Safeguards Specialist. 8. Proactively update the CESMP as construction methodology or other features change. 9. Provide meaningful input and direction into community consultations on the draft CESMP. 10. Advise the Supervision Engineer of any changes to works or methods that are outside the scope of the ESMP for updating. 11. Post all notifications specified in the ESMP at the site entrance. 12. Report all environmental and OHS incidents to the Supervision Engineer for any action. 6.3 ESMP Reporting The whole process implemented considering this ESMP should be properly documented and filed for future reference in the audit stage. This includes all screening forms, any safeguards or monitoring reports produced, records of public consultations, records of all complaints and grievances logged, environmental permits and development conditions. The VCRTP NSS will support quarterly monitoring reports of all active investments under implementation under VCRTP to the PIU Project Manager who will then submit these reports to the World Bank. It will report the activities carried out under the ESMP, indicating the whole process carried out for every subproject undertaken. Version C, November 2019 42 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 6.4 ESMP Implementation Budget The costs of implementing the ESMP listed here are related to PIU costs in addition to the dedicated safeguards PIU personnel budget line item. The main costs of implementing this ESMP relate to institutional capacity and stakeholder capacity building, ongoing consultation facilitation costs between the NSS and the Santo communities, the PIU on site monitoring and outreach road safety programs. Item Details Cost (USD) ESMP Technical Training PWD & PIU Field Staff. Training to be given by 3,000 NSS in Santo. ESMP awareness raising and With key Santo stakeholders and communities (one 3,000 sensitisation session for subproject). Consultation facilitation Fuel, PWD vehicle maintenance contribution, 15,000 administrative support, refreshments Project monitoring Associated costs are for quarterly audits by NSS: flight, per diem, fuel for PWD vehicle (US$2,000 8,000 per quarter) Community outreach along School road safety program (using local service 10,000 sealed road sections provider), travel cost, printed materials Annual Total 39,000 Version C, November 2019 43 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 7 Capacity Development and Training 7.1 Capacity Development The GoV has delegated the delivery and management of VCRTP to a dedicated PIU which has been resourced with personnel specifically tasked to manage project implementation. As such, the PIU carries much of the institutional capacity required by the GoV to implement the project and to monitor the works for compliance. The PIU will be resourced with an experienced National Safeguards Specialist who will be responsible for monitoring for compliance with the ESIA, ESMP, World Bank policies, development consents and permits. The NSS will support the PIU and Contractor to manage community relations, identify and facilitate negotiations for land access and provide a focal point for community contact with the PIU. For any additional support in areas of expertise that may be required by the PIU, the WB will assist them to procure international specialists as may be required. 7.2 Training The VCRTP PIU shall undertake training for key stakeholders and project team members to ensure effective implementation and technical understanding of the ESMP requirements. Key stakeholders will include PWD staff on Santo, Santo Women’s Council, VCRTP NSS, DEPC representatives on Santo. Areas recommended for training include the following – • World Bank’s Safeguards Policies, in particular those triggered and relevant to the Project; • Project responsibilities to GBV prevention and training; • Roles and responsibilities of different key agencies in safeguards implementation; • How to effectively integrate the ESMP into project management, implementation, monitoring and reporting; • Management of the GRM; • How to facilitate meaningful community consultations; • Monitoring for ESMP compliance; • Safeguard reporting requirements. Training in the above areas is recommended to be held within three (3) months of project effectiveness. 7.3 Civil Works Other parties who have implementation or monitoring responsibilities (Design and Supervision Engineers, Contractor) are required to be resourced with suitably experienced and qualified safeguards specialists. It is the responsibility of the Contractor and Engineers to ensure that they allocate budget lines to have the necessary tools and equipment for the mitigation and monitoring measures as stipulated in the resulting ESMPs. The Contractor is to ensure that they have the budget provision to conduct identified training for their workers and that sufficiently skilled resources are made available to deliver the relevant training. The Contractor and Supervision Engineer will undergo technical training in the form of a Kick Start Safeguards Workshop to ensure that the national and World Bank safeguard requirements and the PIU expectations for safeguard implementations are well understood prior to commencement of works. Version C, November 2019 44 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 8 Contingency Planning The VCRTP Project Manager is the contact person for emergency situations that may arise during the implementation of the VCRTP works. The VCRTP PM will be available 24 hours a day, seven days a week, and has delegated authority to stop or direct works. In the event of an environmental emergency, the procedures outlined below are recommended for VCRTP to consider for implementation. As part of their CESMP, the Contractors are required to prepare a Contingency Plan encompassing cyclone and storm events. The purpose of the plan is to ensure all staff are fully aware of their responsibilities in respect to human safety and environmental risk reduction. Procedures should clearly delineate the roles and responsibilities of staff; define the functions to be performed by them, the process to be followed in the performance of these functions including tools and equipment to be kept in readiness, and an emergency medical plan. All of the Contractor’s staff should undergo training/induction to the plan. While it is preferable to undertake construction works outside of the wet season, it is probable that storm and heavy rain events will occur while works are underway. The Contractors are responsible for monitoring weather forecasts, inspecting all erosion and sediment control measures and undertaking any remedial works required prior to the forecast rain or storm event. In general, the Contractors will: • Inspect daily weather patterns to anticipate periods of risk and be prepared to undertake remedial works on erosion and sediment control measures to suit the climatic conditions. • Monitor the effectiveness of such measures after storms and incorporate improvements where possible in accordance with best management practice. • Ensure appropriate resources are available to deal with the installation of additional controls as and when needed. • Inform Supervision Engineer if there are any concerns associated with the measures in place. Version C, November 2019 45 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix A: Road Screening Maps These screening maps will need to be updated subject to the final detail design. BRIDGE NAMES: A - S ARAKATA B - USA C - NAONE D - VENUI E - VEANUS F - HUDSON G - NAKERE H - MANIAO I - WAILAPA J - OKORO K - WAIOLO L - NAVAKA M - VENTED DRIFT N - BOUVO Version C, November 2019 46 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Version C, November 2019 47 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix B: Environmental and Social Mitigation Tables Version C, November 2019 48 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road VCRTP DESIGN AND PRE-CONSTRUCTION PHASE MITIGATION PLAN POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY DETAILED DESIGN/ PRE-CONSTRUCTION MOBILISATION STAGE River Hydrology Hydrographic and Geological studies are to be completed on the Navaka Rivers Included in Design Design Engineer PIU River as part of the design process to determine the most appropriate TOR location to site the Navaka Bridge given the vulnerability of constructing a bridge on a dynamic alluvial flood plain. Analysis of alternatives will be produced to inform final site selection. All bridges will be designed to minimize post development impacts. Design of bridges and river crossing will be climate resilient and will respond to the seasonal changes of the river characteristics. Current scour trends and the rivers behviour during extreme rainfall events will be incorporated in all relevant design elements. The survey of the Navaka River will consider staggering extraction of river gravels during dray seasons until final quantity is reached. This will give the aggregates a change to replenish during the dry season and may lessen the environmental impact by spreading it across seasons. Navaka River Minimal, part of usual Contractor Supervision Aggregates will only be extracted during the dry season when water levels costs Engineer are at their lowest. No aggregate will be removed from the running channels in the Navaka River. Natural Habitats Consultation will be held with communities on each bank of the Navaka River Rivers Minimal, part of Design Engineer PIU to identify key prawn fishing habitat areas as part of the river study. standard design process and/or Machinery will only work on the Navaka River within a predetermined area already included in set by the Engineer to avoid the key prawn fishing areas. Design TOR Culvert footings will always be set below the existing riverbed level to ensure unimpeded water flow. 3 Costs are estimates only and will be calculated during the detailed engineering design. Version C, November 2019 49 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY For any permanent loss of important shallow prawn fishing areas on the Navaka River, new similar habitats will be created to compensate for the loss and to improve ecological potential for the site. Design Engineer to engage environmental specialist experience in biodiversity studies specialist to undertake baseline habitat (Tridacna gigas and Cheilinus undulatus) survey between Naoneban and Venaus Bridges before during and after completion of work and to ensure CESMP utilises baseline and incorporates required protective measures. Road traffic safety Road safety audit conducted before design process commences to inform South Santo Road $15,000 Design Engineer MIPU designers, and then of design prior to tendering. Include the installation of a fence around the Tasiriki Primary School as part Additional cost but of the project to minimize the risk of accidents. minimal compared to rest of investments All haulage routes Minimal (requirement Contractor Supervision The bid documents will require a Traffic Management Plan (TMP) to be and along project of bidding documents) Engineer developed by Contractor. For each haul route, the TMP will need to include affected roads measure to address: Layout plans; Vehicle traffic (including any diversions around river crossings); Pedestrian traffic (particularly on bridges that construction traffic will use); Commercial marine traffic; Sensitive receptors (management near and consultation with) such as schools, residential dwellings, markets, churches, etc.); Management of increased heavy load traffic associated with transportation from the port. The TMP should follow the guidelines set in the Safe Traffic Controls for Road Works Field Guide (www.works.gov.pg/files/roads-bridges/IF003_PNGFieldGuide.pdf) and adapted for the VCTRP works. The TMP will be included as an annex to the CESMP. The Contractor should stage construction of river crossing to minimize the length of time that any diversion or road closure is needed. Contractor is required to have a speed monitoring system in place to allow all vehicles to be monitored for adherence to speed of travel and only using approved haul routes. USD$25,000 PIU PWD Version C, November 2019 50 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY Educational outreach program on road safety to be developed by the PIU for implementation in schools on project roads throughout duration of VCRTP implementation. The program will be designed to include the police and a local service provider replicating other successful models of road traffic safety education. Program will be designed to target 2 age ranges: primary and high school. Road works will also include the design and installation of traffic safety signage along the road network, particularly targeting busy pedestrian To be determined Design Engineer PIU areas. Project design will include solutions for pedestrian safety/management on bridges. Solutions to include methods of separating pedestrians and traffic on current narrow spans. Solutions may include provision of separate walkways fixed to existing structures. Laydown and Stockpile Laydown and stockpile sites will be located on PWD land or quarries Santo Part of contract costs Contractor Supervision Sites wherever feasible. Engineer Short term rental of private land for lay down or stockpile sites will follow the process in 5.2.1 Sites must be located at least 100m from nearest residences or waterways. Sites will not be located inside any Community Conservation Areas. All sites must be securely fenced to prevent unauthorised access. Additional fencing may be required around specific stores (e.g. hazardous substances) to prevent access by unauthorised personnel. Secure, well-constructed areas within the compound must be clearly marked for solid waste collection, machinery maintenance, hazardous substance storage and toilet facilities for workers. The laydown site(s) will include hard stand areas which have protection from wind and (where appropriate) rain, bunding (hazardous substances), clean water diversion drains, and allow for complete containment, collection and treatment of wastewater from asphalt and concrete production and machinery maintenance. Version C, November 2019 51 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY The ground of the construction lay down area will likely be compacted by the end of its use and so restoration will require scarification of the soil, application of topsoil and re-vegetation. Coastal and Riverbank Use geotextile erosion control bags along the Tasiriki shoreline area for safer Erosion Control access to the beach. Gabion cages are not a safe option given the proximity of the school and the likelihood of children climbing over these cages on a daily basis. Consider other appropriate uses for the geotextile erosion control bags in erosion control along coastline and riverbanks. Loss of Access to Assets A Land and Resettlement Action Plan has been developed. This will be South Santo Part of project and Design Engineer and PIU Project and Land updated through the process described in Section 5.2.1 for any additional Realignments contract costs the PIU NSS Manager and realignments and final assessment of impacts following detailed design. WB Social Safeguard Short term rental of land for lay down or stockpile sites will follow the process Specialist in 5.2.1 Rights to extract aggregates from quarries will be established by the DGG using government processes. Influx of Labour / Worker Contractor will be required to produce a Workers Management Plan (WoMP) South Santo Part of standard Contractor Supervision Management for the VCRTP works to describe recruitment strategy, worker contract costs Engineer accommodations, accommodation facilities and management of off duty workers. Worker Management Plan will follow requirements of the VCRTP ESMP and the IFC Workers Accommodation Standards and Guidelines. Workers Management Plan will be required as part of the bid submission and will be further developed and included as an annex in the CESMP for clearance by the Supervision Engineer. Project workers will be housed at predetermined locations at existing PWD sites. The WoMP will include cultural protocols (including appropriate clothing and no work on a Sunday or Saturday for LDS Church members), management and restricting of visitors to the camp, visitor curfews, expected behaviours Version C, November 2019 52 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY (noise, alcohol, within community areas), gift giving and receiving, disciplinary actions, etc.) All Project worker will be required to undertake HIV, GBV and SEA prevention training and sign the associated Code of Conduct prior to commencement of works. The Contractor is required to maximise the number of local workers from the Santo communities. Preference should be given to a local recruitment process, only relying on workers from other islands or from overseas for vacancies which cannot be filled locally. As part of the WoMP, the Contractor will be required to submit a list of roles along with required qualifications or experience and the planned recruitment strategy for that role (i.e. local or regional/overseas). The Contractor will be required to provide justification for any roles not filled locally. Work permits will only be granted for workers with skills unavailable in Vanuatu. Should international workers be found to be performing jobs that can be done by locals (e.g. driving vehicles), the Supervision Engineer will notify the contractor and the GoV who will cancel the work permits. The contractor will be required to return them home within 48 h of notification by the Supervision Engineer. For recruitment of ni-Vanuatu which cannot be fulfilled by the local community, it is preferred that it is undertaken through a formal recruitment process which ensures that only people who are already employed are travelling to the project site. Ad hoc employment of casual labour is not permitted. Any project staff who are recruited from overseas are subject to visa approval. As part of the visa application process, all workers are required to submit a medical report, an element of which is a HIV test. All oversea workers must complete this test and submit their medical report to the immigration department before appropriate visas can be issued. As part of the visa application process all overseas workers will also be required to provide a police background check from their home country. It is also contractual requirement for all overseas VCRTP project works to provide the VCRTP PIU with police background clearances prior to arrival in country, regardless of the visa application process. Version C, November 2019 53 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY In addition to the Codes of Conduct for GBV & SEA, the Contractor will also prepare a Code of Conduct to describe the expected behaviours of their project worker in relation to the local communities and their social sensitivities. In accordance with the World Bank’s Standard Procurement Documents (SPDs), Contractors shall submit a satisfactory code of conduct to address the responsibilities of the individual, the management and the company towards the ESHS requirements of the Project, the prevention of GBV and the adherence to OHS requirements of the Project. The required Codes of Conduct can be found in Appendix J. In addition to the Codes of Conduct for GBV & SEA, the Contractor will also prepare a Code of Conduct to describe the expected behaviours of their project worker in relation to the local communities and their social sensitivities. The Code of Conduct will contain obligations on all Contractor’s Personnel (including sub-contractors and day workers) that contain acceptable measures to address the social impacts of the project. The Codes of Conduct should be written in plain language and signed by each worker to indicate that they have: • received a copy of the code; • had the code explained to them; • acknowledged that adherence to this Code of Conduct is a condition of employment; and • understood that violations of the Code can result in serious consequences, up to and including dismissal, or referral to legal authorities. A copy of the codes shall be displayed in a location easily accessible to the community and project affected people. It shall be provided in languages comprehensible to the local community, Contractor’s Personnel, Employer’s Personnel and affected persons. Climate Responsive Road The engineer will consider realignments proposed in this ESIA for improve South Santo Road Included in Design Design Engineer PIU Realignments climate resilience of the South Santo Road (See Section 2.4 in the VCRTP costs ESIA). Environmental and Social screening of any proposed new alignments will be undertaken by the Engineers Safeguard Specialist and will be updated in the project ESMP. Version C, November 2019 54 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY Soil erosion Minimize erosion and design erosion protection measures according to All locations Minimal (part of Design Consultants PIU international good practice standards, including incorporation of effective standard design climate resilient drainage systems (soakage pits) and consideration of surface practices) flow paths. Design Engineer should consider elevating road through areas with high water table which impacts the drainage and the volume of standing water. Contingency Plan must detail soil erosion prevention measures in event of Contractor Supervision storm or heavy rain event. Engineer Dust / Air Pollution Identify and locate waste storage sites, stockpile sites and equipment (e.g. All components Minimal (part of Contractor Supervision crushing plant) at least 100 m away from any residential settlements, water standard design Engineer / PIU bodies, streams or rivers, to minimize impacts on the environment and nearby practices) NSS population. Preference is given to existing PWD Quarry sites. The CESMP should include a provision for quarry dust control; all equipment including crushers, aggregate processors, generators etc. should, if possible, be located in the quarry pit to minimize dust emissions. Ensure all equipment is serviced and issued with warrant of fitness (as required). Any machinery deemed to be polluting the air must be replaced (or fixed) on instruction by the Supervision Engineer and/or the DEPC. Riverbank Degradation Set conservative working areas along the rivers and ensure that the areas are River crossings Minimal (part of Design Engineer PIU clearly marked at all times. standard design practice) Riverbank reinforcement works should be designed to take into account future predicted rainfall patterns. Contractor to include replanting of native species along riverbank on Contractor Supervision completion of work as part of the CESMP. Engineer Minimize amount of vegetation clearance required for the works. Version C, November 2019 55 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY Water and soil pollution Soakage pits should not be installed directly into a shallow aquifer. All components Minimal (part of Contractor PIU & Supervision standard design and Engineer Minimise risk to groundwater and surrounding soil by developing a spill construction practices) response plan and provide training to all contract workers on how to implement the spill response plan. Precautions should be in place to prevent wastewater and hazardous substances or materials entering the environment (e.g. fuel spillage, wastewater containing fire retardant during firefighting), The spill response plan should include factors associated with both the construction and operational phases and should be available at all VCRTP locations. No stockpiles within 100m of riverbanks, waterways or coastlines. Ensure bunded areas and hard stands are allocated at construction lay down area for the storage of fuel, lubricants and other potential substances required for the project. Watertight bunds to be able to contain 110% of volumes being stored or 25% if total volume greater than 1,000 L. All machinery well maintained and in good working order. Ensure wash down areas with respective collection and treatment systems are designated within the construction camp (e.g. settling pond or tank and concrete slurry treatment) prior to works commencing. Sanitation treatment system (e.g. removal of waste to landfill or industry standard treatment system) is approved by the Supervision Engineer prior to implementation. Design elevated roads through areas of high-water table to prevent contamination of standing water and/or flood waters. Relevant Water permits are in place No run off from laydown sites, construction works or other project activities will enter any waterways or CCAs either from direct run off or via discharge into a river. Version C, November 2019 56 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY Water supply The Contractors will need to ensure adequate supply of water for construction All components Minimal (part of Contractor Supervision and personnel which does not adversely affect local community’s water standard design Engineer & DWR supply. practices) Sourcing aggregate The design of the road will be undertaken to minimize the need for river All components Minimal (part of Design Engineer PWD material gravels and maximize the use of coronous materials through innovative and standard design and climate resilient design. construction practices) The Engineer will consult with the Geology and Mines Unit for any previous studies undertaken on the Navaka River and for recommendations on extraction sources. For the extraction of aggregates from the Navaka River, a separate EIA will be produced by the Engineer and will focus on the effects of the river materials extraction activities on the natural habitat. It will be based on this ESMP and the findings of the engineer’s studies on the Navaka River. The environmental assessment will clearly describe the extraction method, the associated environmental impacts and any mitigation and monitoring measures that will be incorporated. The EIA will be written specifically to support the application for the river gravel excavation permit and will be submitted to the DEPC for approval prior to the application of the quarry permit. Contractor Supervision The approved engineers EIA will form part of the Contractors Quarry Engineer, Management Plan and, along with the requirements of the VCRTP ESMP, will VCRTP National be the basis of the application. Safeguards Specialists & Ensure locally sourced aggregate is sourced under appropriate permit from DEPC approved quarry sources and are operating in accordance with GoV law. Prior to any quarries being selected for the VCRTP, public consultation will be completed with any affected parties relating to re-opened quarry sites. PWD will reinstate PWD permits to re-open previously used quarries along the south Santo Road. PWD will apply for the permits under agreement with the Contractor to extract the materials. The permit will be issued to PWD who will have a formal agreement with the Contractor to take responsibility for operating under the conditions of the permit, the DEPC approval of the EIA Version C, November 2019 57 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY and the Contractors Quarry Management Plan. All plans and permit conditions will be included in the CESMP for approval. The Contractor can choose to apply for their own permit if desired. The contractor will be required to produce a Quarry Management Plan as per the requirements of Quarry Act and the projects ESMP and the DEPC approved EIA. It shall be included as an annex in the CESMP for clearance. The following conditions apply to site selection for new river extraction sites: i. All sites will be subject to approval and permitting under both the Quarry Act and the Environment Protection and Conservation Act (Environmental Permit); ii. Limits to volume of material extracted from any one source will be set in light of the ability of the source to regenerate and likely environmental impact as a result of the extraction. This limit will be informed by the Design Engineers outputs. As with any extraction, there are limits after which localized or more extensive environmental impacts may occur. This might be due to facilitation of erosion or sedimentation which could alter the immediate environment or impact directly upon flora and fauna; iii. Access to gravel extraction sites will be negotiated with custom owners and users, in the event that an access is purpose built, should the owner not want to keep the access, the contractor will be responsible for reinstating the land to its pre-project condition; iv. Any rivers or streams identified as being a critical habitat under OP4.04 Natural Habitats or forming part of a protected area (including the buffer zone of a protected area), a proposed protected area, or having conservation value, being habitat for rare or endangered aquatic species or birds, comprising part of the intertidal zone, comprising swamp or wetland, or including mangroves, will not be permitted to be used as sources of gravel; v. Use of approved machinery for gravel extraction from rivers such as excavator or backhoe. Dredging or similar operations for the winning of construction material will not be permitted; vi. A number of sites for extraction are preferred over a large volume being taken from one location; vii. In respect of maximum volumes to be removed from any one source, any river gravel removal for the subproject will be managed in accordance with the aggregate extraction guidelines and conditions of approval for the extraction plan; Version C, November 2019 58 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY viii. Gravel or material should not be extracted from river bends, and if required, river training be undertaken; ix. Gravel shall only be extracted during the dry season; x. No gravel shall be excavated from running water’ xi. Any extraction sites and borrow areas close to roads will be located at least 15 m outside the right-of-way of roads, extraction from the sides of roads in a way that could undermine the roads will not be permitted; xii. Any extraction sites within rivers will have a 200m buffer zone between the site and the coastline. xiii. Site and pit restoration will follow the completion of works in full compliance with all applicable standards and specifications; xiv. Any topsoil excavated from the top of sites and borrow pit areas will be saved and reused in re-vegetating the sites and pits to the satisfaction of the National Safeguard Specialist; xv. Additional extraction sites and/or borrow pits will not be opened without the restoration of those areas no longer in use; and xvi. The excavation and restoration of sites and borrow areas, as well as their immediate surroundings will be detailed in the QMP and will be approved by the custom owner, DEPC and the Supervision Engineer. Sign-off to this effect by Supervision Engineer and custom owner will be required before final acceptance and payment under the terms of the contract. The extraction limit on the Navaka River will be set based on ability of the resource to regenerate and the potential environmental impacts which will be determined by the Geology and Mines Unit. Contractor is required adhere to these limits and manage the extraction at the source as per the EIA and the QMP. Imported aggregates will be from an existing permitted quarry in an approved country of origin. The source quarry must be operating in compliance with the conditions of their own national permit and good international standards. Supervision Engineer to approve source quarries prior to purchases agreements being signed. To prevent inter-island spread of invasive species, stockpile sites for imported and local aggregates which are transshipped through Efate will be Version C, November 2019 59 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY decontaminated and a biosecurity perimeter will be maintained at an Efate stockpile site in conjunction with the GoV Biosecurity department. The contractor will be required to present specific management plans for the sea and land transportation of these materials from the origin to the project site, especially the landing facility. These plans will be approved by the Supervision Engineer. It is prohibited to use sand from any beaches on Vanuatu from this project unless approved by the Supervision Engineer, follows the environmental requirement of the Quarry Act, detailed in an approved Quarry Management Plan and approved by the Department of Environmental Protection and Conservation. Solid waste generation Solid Waste Management Plan to be completed following requirements of All locations Minimal (part of Contractor Supervision ESMP (based on the content of this ESMF). SWMP will be included as an standard design and Engineer appendix to the CESMP for clearance by the Supervision Engineer. construction practices) At all times, the Contractor is responsible for the safe and sound disposal of all solid waste generated by the Works. Solid waste includes: • General waste (i.e. office type waste, household waste (from any workers camps), lightweight packaging materials). • Recyclable waste (i.e. certain plastics, metals, rubber etc. that can be recycled). • Organic biodegradable waste (i.e. waste that will decay / break down in a reasonable amount of time, such as green waste, food waste). • Inorganic non-recyclable waste (i.e. waste that cannot decompose / break down and which cannot be recycled). • Hazardous waste (i.e. asbestos, waste oil etc.) No bulky construction waste will be disposed of on Santo and will instead be exported to a permitted landfill site which can accommodate the project waste. The Port Vila Municipal Council should be consulted on their willingness and ability to receive the VCRTP waste at the Bouffa Landfill. Version C, November 2019 60 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY • General waste (including only small quantities of lightweight packaging waste) can be disposed of at the Luganville landfill, subject to LMC approval. In addition to this and with the approval of the Supervision Engineer: • Organic biodegradable waste may be deposited in designated dumping areas in reasonable quantities. • Recyclable waste may be supplied to a local receiver licensed to process such waste. The SWMP shall describe solid waste streams generated by the works and detail the approved disposal methods along with permissions. At all times, the Contractor is responsible for solid waste generated by the Works in accordance with the Environmental Health Act. The SWMP should adhere to the GoV Environmental Health Act and follow the guidelines provided in Appendix E. As a minimum the SWMP will make provisions for the following: • Describe the solid waste streams generated by the works along with estimated quantities. • Develop a plan for safe storage and handling of waste stored on the project site as per the stipulations in this ESMP. • Identify approved service providers for collection and disposal of waste and stipulate conditions of carriage. • Detail the approved disposal methods along with appropriate permissions. • Confirm with PVMC the process and permissions for using Bouffa Landfill for handling general project waste and septic waste. • Contractor shall contact PVMC to determine whether any quantities of the projects hazardous waste materials generated by the project are suitable to be handled at the Bouffa Landfill and obtain any permissions necessary. • Contractor shall seek permission from PVMC to disposal of organic biodegradable waste in their designated managed area. • Recyclable waste may be supplied to a local receiver licensed to process such waste. • Contractor to identify shipping route and licensed disposal facilities for all exported waste. Version C, November 2019 61 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY • Contractor to identify any export permits or conditions for export of waste. • Identify those persons responsible for implementing and monitoring the SWMP. Any waste which cannot be safely and correctly disposed of in Vanuatu is to be disposed of OFFSHORE in permitted or licensed facilities. It is the Contractor’s responsibility to obtain all necessary permissions for transport and safe disposal of hazardous waste from the project site in a legally designated hazardous waste management site within the country or in another country, and to ensure compliance with all relevant laws. Evidence will need to be supplied to the Supervision Engineer of proper disposal of waste at the final location. The export of any hazardous waste must be in compliance with the Basel and Waigani Conventions and any relevant laws enacted by source and the recipient countries. Disused material may be generated in the form of surplus aggregates or surplus materials from excavations. Most of the clean fill material can either be used to backfill areas where old equipment or infrastructure has been removed or as a resource for general use by PWD and the community. Clean fill materials which are not able to be reused within the timeframe of the project implementation shall be transported to a location approved by PWD to be stored for future use by the Ministry. This location shall also be subject to approval by the Supervision Engineer. Unless otherwise instructed by the Supervision Engineer, other surplus materials not needed during the defects liability period shall be removed from the site and the country. Hazardous substances Where possible fuel shall be obtained from local commercially available All locations Minimal (part of Contractors PIU sources. Prior arrangement regarding quantity and type will need to be mobilisation and organised by the contractor. All fuel to be stored in self-bunded containers construction planning) In all VCRTP project locations, fuel should only be stored in self bunded containers within designated areas that are designed to store and facilitate operations associated with it (e.g. re-fueling). Version C, November 2019 62 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY Spill Response Plan to be developed by Contractor and workers trained. The response plan should include details on the use of spill kits and absorbent items to prevent spills entering the receiving sensitive environment (ground, surface water). This spill response plan should be applicable to all VCRTP project works areas. A spill response plan should be in place for both the construction phase and operational phase. Bitumen will be stored at the construction laydown area. Identify suitable area for hardstand and bunded storage areas. These areas will be at least 150m inland from any CCA and 100m away from any waterway or the coast. Any empty asphalt or bitumen drums will be removed offshore and either returned to supplier or disposed of at Bouffa landfill on Efate or in a legally approved facility outside Vanuatu. Importation and The Contractor is to arrange for their vehicles and machinery to be thoroughly All components Minimal (part of Contractor Supervision interisland transshipment cleaned of all contamination prior to shipping (e.g. soil, rocks, plant material, mobilisation and Engineer of equipment and seeds, etc.). Items shipped inside containers must also have the inside of the construction planning) materials container thoroughly cleaned of all previous cargo residues, including dunnage. Obtain import permits and quarantine certification prior to export from country of origin. Certificate of fumigation and verification of source (as per national requirements) to be submitted to Quarantine Inspectors and approved by the Supervision Engineer prior to delivery to site. Any machinery or equipment originating outside of Santo and being transported within the Vanuatu islands to Santo will need to be thoroughly cleaned before its arrival into Santo. Any imported aggregates being transshipped through Efate will need to be held in a secure site to act as a ‘quarantine holding area’. Any locally supplied aggregates from Efate for this project will need to be sourced from an area which is known to be free of GAS and Rhinoceros Beetle. Version C, November 2019 63 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road POTENTIAL NEGATIVE IMPLEMENTING ESTIMATED EXECUTING SUPERVISING ENVIRONMENTAL AND SOCIAL MITIGATION MEASURES IMPACT LOCATION MITIGATION COSTS3 AGENCY AGENCY All materials or equipment shipped into Santo will, in the first instance, be landed at the Port in Luganville to allow GoV Biosecurity and Quarantine Officers to inspect the shipments for invasive pest. Community grievances Ensure that public consultation and disclosure communication is completed at All components Minimal (part of Supervision Engineer VCRTP NSS regular intervals with full involvement of VCRTP CLO to ensure that the public mobilisation and are fully aware of the VCRTP works. Consultation should include all aspects of construction planning) the project including the road works site, quarries and transport routes. Consultation shall include raising awareness of the project GRM, how to complain and how complaints will be managed. In all instances, consultations will be deigned to ensure free, prior and informed consent of the affected communities with the aim to maintain the broad community support for the project which has been demonstrated to date. Advertise, maintain and operate a grievance response mechanism, including publishing statistics on resolutions. VCRTP NSS MIPU Local business grievances Ensure that local businesses/roadside vendors and are included in the public Santo locality Minimal (part of Contractor Supervision consultation and disclosure communication process. Regular communication mobilisation and Engineer should be made with affected parties to ensure that they are fully aware of construction planning) the proposed program of works and how to complain and how complaints will be managed. Version C, November 2019 64 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road VCRTP PROJECT INVESTMENTS CONSTRUCTION PHASE MITIGATION PLAN CONSTRUCTION STAGE Traffic (vehicle and Implement the traffic management plan (TMP) to ensure smooth traffic flow Route from quarries Safety equipment Construction Supervision pedestrian) and and safety for workers, passing vehicles and pedestrian traffic. and ports to included in construction Contractors Engineer construction safety laydown sites cost Where appropriate, employ flag operators on the road to prevent traffic accidents. The workers shall have relevant safety equipment and training. The TMP should prohibit the use of engine breaking close to and through communities and inhabited areas, it should also regulate the working hours for the haul trucks. Contractor to report on adherence to speed limits and use of haulage routes in monthly reports. Offloading equipment at Machinery and plant will need to be moved from Luganville along the South beaches Santo Road as construction moved. No offloading directly from Efate or from overseas will take place at these beaches. For any proposed movement of machinery and equipment along the South Santo Road by boat, only offloading sites previously used by PWD for road maintenance works will be used for VCRTP. These sites are beaches at Veru and Nakere. Offloading will be undertaken by ro-ro barge with a shallow enough draught to land at the beach, as per previous PWD maintenance works on the South Santo Road. High Quality beach protection mats or locally available stone will be used for forming a roadway on the beach to provide traction to the vehicles. All stones or mats added to the beach will be removed at the completion of offloading activities. PWD are to supervise the placement of offloading. Conservative working areas will be set on the beaches to minimize the footprint. Version C, November 2019 65 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Only existing tracks between the offloading sites and the South Santo Road will be used. Offloading activities will be detailed in the CESMP for approval. Soil & Sand erosion Minimise time and size of ground disturbing activities to workable size at any All locations Minimal (part of Contractors Supervision one time. Ensure sediment traps are in place prior to works commencing. standard construction Engineer Vegetation to be removed manually, strictly no use of herbicides/ pesticides. practice) Division bunding or other similar methods to be used for large areas of vegetation clearance and around excavations. Keep construction vehicles on defined tracks. Minimize working footprint on beach areas. Re-vegetate disturbed areas that are not being paved as soon as practicable (loosen ground; apply topsoil; seed or plant as necessary). Vegetation Clearance The Contractor will limit any areas to be cleared to the minimum workable Laydown and Minimal (part of Contractor Supervision area or new project footprint for realignments. storage sites standard construction Engineer and practice) National Extend of permanent vegetation clearance will be described in CESMP and Safeguard approved by the engineer Specialist Any significant vegetation (crop trees, important shade trees, boundary marker species, etc.) will be identified prior to any clearance and appropriate compensation or avoidance measures will be secured (consultations facilitated by the National Safeguards Specialists) prior to establishment of laydown and storage sites. 100m buffer zone established between any laydown or stockpiles around watercourses, coastline and CCA coastal areas. Contractors machinery operators to understand boundaries and boundaries to be clearly marked. Cleared vegetative material to be disposed of by communities for fuel wood. Version C, November 2019 66 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Re-establishment of vegetation line at beach, coastline or riverbank will happen immediately on completion of associated works. Waste disposal Implement approved Solid Waste Management Plan. All locations Minimal (part of Contractors Supervision standard construction Engineer No bulky construction waste is to be disposed of on Santo. The Bouffa Landfill practice) operated by PVMC. The landfill has a drainage system along with settling and digestion ponds to capture leachate. • General waste (including only small quantities of lightweight packaging waste) can be disposed of on Santo, subject to LMC approval. In addition to this and with the approval of the Supervision Engineer: • Organic biodegradable waste may be deposited in designated dumping areas in reasonable quantities. • Recyclable waste may be supplied to a local receiver licensed to process such waste. Ensure areas for waste collection, recycling and off-site disposal are clearly marked/sign posted. Segregate waste to avoid cross contamination, such as with contaminated material (hazardous substance). Install waste collection facilities at construction lay down area to allow for collection and packing of waste. Strictly no dumping of rubbish. Include awareness training in general environmental training. If access to existing facilities is not available, workers must be provided with a sanitary system to prevent fouling of surrounding soils. Sanitary system must be of sufficient size for the number of workers and must take into account the disposal situation at the local landfill. Any waste which cannot be safely and correctly disposed of in Vanuatu is to be disposed of OFFSHORE in permitted or licensed facilities. It is the Contractor’s responsibility to obtain all necessary permissions for transport and safe disposal of hazardous waste from the project site in a legally designated hazardous waste management site within the country or in another country, and to ensure compliance with all relevant laws. Evidence will need to be supplied to the Supervision Engineer of proper disposal of waste at the final location. Version C, November 2019 67 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road The export of any hazardous waste must be in compliance with the Basel and Waigani Conventions and any relevant laws enacted by source and the recipient countries. Disused material may be generated in the form of surplus aggregates or surplus materials from excavations. Most of the clean fill material can either be used to backfill areas where old equipment or infrastructure has been removed or as a resource for general use by PWD and the community. Clean fill materials which are not able to be reused within the timeframe of the project implementation shall be transported to a location approved by the PWD to be stored for future use by the Ministry. This location shall also be subject to approval by the Supervision Engineer. Unless otherwise instructed by the Supervision Engineer, other surplus materials not needed during the defects liability period shall be removed from the site and the country. The Contractor is responsible for the collection and treatment of the septic waste. Temporary toilets and disposal or treatment of wastewater will need to be in accordance with the DEPC and PWD advice and should be appropriately sized and of acceptable public health standards. Water and soil pollution Treatment and disposal of all Contractor generated sanitation wastewater is All locations Minimal (part of Contractors Supervision in accordance with ECD and approved by Supervision Engineer. standard construction Engineer practice) Spill response kits available at all locations where fuel is stored. Spill response plan training completed for all construction workers. All project vessels are to be equipped with spill kit including oils booms and absorbent pads. All staff are to be trained on the use of marine spill kits and kits are to be stored in easily accessible locations Precautions should be in place to prevent wastewater and hazardous substances / materials entering the environment (e.g. fuel spillage, wastewater containing fire retardant during firefighting), however should an incident occur, the Contractor must have a spill response plan must be in place. The response plan should include details on the use of spill kits and absorbent items to prevent spills entering the receiving sensitive environment (ground, surface water). This spill response plan should be applicable to all VCRTP project works areas (quarries, and transport routes). A spill response plan should be in place for both the construction phase and operational phase. Version C, November 2019 68 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Heavy machinery shall not be use during period of heavy rain or when the ground is waterlogged. Concrete production should only take place when there is no rain forecast. Sand bags or diversion drains must be used to divert runoff from concrete cutting or setting areas. Concrete production is to be equipped with settlement tanks/ponds for treatment of slurry and process water. Treatment shall include settling of suspended solids and decreasing the pH of the water. Waste concrete should be allowed to harden before reuse as clean fill. All equipment used in concrete production must be cleaned in designated wash down areas in the construction laydown area, away from surface water, in a bunded impermeable area and shall not be allowed to permeate to ground. Wastewater from concrete cutting, washing equipment or production must be collected and treated (settling and neutralisation through pH adjustment). Zones for preliminary accumulation of waste should be designated in areas that will cause no damage to the vegetation cover or leach into groundwater or surface water (e.g. within construction lay down area on hard surface). Excavations are bunded to prevent ingress of water runoff and clean water diversion (e.g. sand bags, clay bund, or shallow trenches) are used to direct overland flow away from active work and storage areas. Soakage pits should not be installed directly into a shallow aquifer. Control overland drainage to prevent channeling and sediment transport by diverting flows away from exposed areas. Sediment laden runoff from excavations or stockpiles must be directed to a settling area or collected for dust suppression provided the runoff is not contaminated with any chemicals (e.g. fuel). Discharges of treated wash water are to occur to land only, at least 500m from any bore used for potable water at a rate not exceeding 20mm/day or the infiltration rate of the ground (i.e. no ponding or runoff). A separate washdown area is required for machinery or material with oil or fuel residue and treated through an oil water separator. In sections along the river or coastal area, earth and stone should be properly disposed of so as not to block rivers as this could result in adverse impact on water quality. Version C, November 2019 69 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Scoring and revegetation of any compacted soils will be undertaken on completion of works along road corridor. Generation of dust Any vehicle which is overloaded (exceed designed load limit) or is not All locations Minimal (part of Construction Supervision covered properly shall be refused entry to the construction lay down area or standard construction Contractors Engineer material shall be refused delivery (if not to the construction lay down area). practice) Cover or wet down stockpiles containing fine material (e.g. sand and topsoil) when not actively being used. Wetting of stockpiles is allowed but due to freshwater constraints should be kept to a minimum. All surfaces should be constructed to their final design solution as quickly as practicable. All machinery and equipment shall be well maintained and in good working order. Keep work areas clean with regular sweeping. Asphalt crushing shall only be undertaken with a wet crushing plant. Only small areas should be cleared of vegetation at any one time and re- vegetation should occur as soon as practicable. Dust masks and personnel protective equipment must be available for workers during dust generating activities (e.g. pavement milling). Manage speed of transportation trucks on unsealed roads, particularly when passing through settlements. Noise and vibration Crushing plant to be located away from residences and communities. Plant All locations Minimal (part of Contractors Supervision disturbances will be located so that it is screened by natural vegetation and/or landforms standard construction Engineer to act as a noise barrier. practice) Minimise nuisance from noise, especially closer to residential areas and sensitive receptors, through establishment and communication to affected parties of working hours and avoid increase of noise and number of work equipment at outside of advertised hours. Advertise working hours at the site entrance. Version C, November 2019 70 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road If possible, use noise barriers / screens or mounds to shield sensitive receptors. No works to be undertaken at night or on a Sunday. Regularly check and maintain machinery, equipment and vehicle conditions to ensure appropriate use of mufflers, etc. Workers in the vicinity of sources of high noise shall wear necessary protection gear rated for the situation they are being used. Signage to outline complaints procedure (GRM) and contact details of recipient of complaints (e.g. phone number, physical address and email). The WB/IFC EHS Guidelines4 Section 1.7 – Noise Management shall be applied. Noise impacts should not exceed the levels at the closest residential or other sensitive social receptors for one hour LAeq of 55 dBA between the hours of 0700-2200 or 45 dBA outside of these hours for night works, or result in a maximum increase in background noise levels of 3dB at the nearest receptor location off site. The nearest sensitive receptors are expected to change as the work moves along the roads and will be determined the closest residences to the active works and to the construction camps and/or crushing plant. Accident risks/Impacts on Implement TMP. All locations Safety equipment Contractors Supervision traffic safety included in construction Engineer Arrange necessary measures for pedestrian and passer-by safety and all cost means of transportation safety (e.g. establish protection zones, by-pass these areas during transportation of materials, etc.) Minimal (part of standard construction Relevant safety elements such as guardrails, road signs and delineators, practice) pavement markings, barricades and beams, warning lights shall be installed. In some cases a flag operator or traffic control supervisor could be engaged around the specific work site. Consultations with chiefs to inform of community risks and management of the beach areas during offloading activities. 4 International Finance Corporation, Environmental Health and Safety Guidelines, General Guidelines: Noise Management Version C, November 2019 71 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Contractor to report on adherence to speed limits and use of haulage routes in monthly reports. Conduct road safety audit prior to completion of construction to ensure road safety designs properly implemented. Chance find of objects Work to stop in specific location of unearthed artefacts or site. Fence the All locations No marginal cost Contractors MIPU/ and loss of archaeological area to limit access and notify the VCRTP PIU and Supervision Engineer Supervision artefacts or sites immediately for instruction to proceed. Engineer Landscape degradation Contractor is required to submit a Site Decommissioning and Restoration Plan All locations Minimal (part of Contractors PIU/ Supervision in the CESMP. The plan will describe all activities with regard to site standard construction Engineer / DEPC restoration and landscaping in areas such as borrow pits, quarries, camps, practice) crushing plants, etc. to ensure that the activities are done to an appropriate and acceptable standard. The sites must be restored to at least the same condition and standard that existed prior to commencement of works. The plan will be approved by the Supervision Engineer Restoration of quarries and river extraction sites to be completed in accordance with ESMP and QMP and approved by the custom owner. Construction materials will be sourced commercially and use of wood from natural forests will not be permitted. Restoration of landscape after completion of rehabilitation works; restore the vegetation cover in accordance with the surrounding landscape and any required design (e.g. grass land or shrubs). Use plant species characteristic for the landscape in the course of restoration of the vegetation cover. Should the removal of mature trees be necessary for operational safety, determine whether OP4.12 would be triggered and ensure all appropriate measures and permissions are in place before removal of trees. Photographs will be taken of any laydown and stockpiling sites prior to establishment and provided to Supervision Engineer. Photos will be used as a guide during restoration and post-restoration photographs are required to be submitted to the Supervision Engineer. Version C, November 2019 72 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Hazardous substances and Store and handle hazardous substances self-bunded tanks or drums. With the All locations Safety equipment Contractors Supervision safety and pollution Supervision Engineer’s permission may alternatively be store in bunded, hard included in construction Engineer stand or designated areas only. Bunded areas to drain to an oil water cost separator which will need to be constructed or a mobile proprietary unit imported specifically for use on the VCRTP. Bunds to contain 110% of total Minimal (part of volume required to be stored or 25% of total volume if total volume is over standard construction 1,000 L. practice) Provide hazard specific personnel protective equipment to workers directly involved in handling hazardous substances (e.g. chemical or heat resistant clothing, gloves). Complete list, including safety data sheets (SDS) for each hazardous substances stored or used shall be accessible at all times. Signage to be posted in storage areas identifying all chemicals present. Precautions should be in place to prevent wastewater and hazardous substances / materials entering the environment (e.g. fuel spillage, wastewater containing fire retardant during firefighting), however should an incident occur, the Contractors spill response plan must be in place. The response plan should include details on the use of spill kits and absorbent items to prevent spills entering the receiving sensitive environment (ground, surface water). This spill response plan should be applicable to all VCRTP project works areas. A spill response plan should be in place for both the construction phase and operational phase. Spill kits and training of use to be provided to all workers during toolbox meetings. Spill kits to contain PPE for the spill clean-up (e.g. appropriate gloves [nitrile] and overalls), material to contain the spill and absorbent pads, and a heavy duty rubbish bag to collect absorbent pads or material. Waste oil to be collected and removed abroad to an approved facility (for disposal or cleaning) at completion of works. Health and safety Fully implement OHS requirements in ESMP. All locations Included as Contractor Supervision provisional sum in the Engineer /VCRTP Have safety officer with suitable qualifications available at all times during bill of quantity PIU construction. Ensure all workers have undergone suitable induction training on OHS with regular training over course of project. Version C, November 2019 73 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Prepare site specific safety plans specifying responsibilities and authorities. Health and safety documentation to include all areas of the project (e.g. quarries and transport routes). Ensure all occupational health and safety requirements are in place on construction sites and in work camps. Construction lay down area to be fenced to prevent access by unauthorised personnel. First aid training to be provided as required to site workers with basic first aid services to be provided by Contractor e.g. stretcher, vehicle transport to hospital. First aid kits to be located in communal areas or marked areas in the unlikely event of an incident occurring. Provide education on basic hygiene practices to minimize spread of diseases. Increase workers’ HIV/AIDS and sexually transmitted disease (STD) awareness, including information on methods of transmission and protection measures. Prohibit usage of drugs and alcohol on construction sites and undertake regular alcohol testing. Install lights and cautionary signs in hazardous areas. Enhance safety and inspection procedures. Ensure use of PPE and consider providing for on-site storage of workers allocated PPE. Damage to assets and Maintain high standard of site supervision and vehicle and plant operation to All locations Dependent on asset/ Contractors Supervision infrastructure reduce risks of damage to water, power and telecommunication lines. infrastructure and Engineer / PIU level of damage Prepare procedures for rapid notification to the responsible authority (PWD and service providers). As a result of VCTRP construction activities any damage to assets or infrastructure (including public roads) must be reported to PWD and rectified at the expense of the Contractors. Provide assistance with reinstatement, in the event of any disruption. Version C, November 2019 74 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Accidental damage to community assets including crop trees or agricultural will be compensated by the Contractor under the national valuation guidelines. Community engagement Implement the community engagement plan from the VCRTP ESMP. All components Minimal (part of VCRTP National VCRTP PIU and grievances standard construction Safeguards In all instances, consultations will be deigned to ensure free, prior and practice) Specialist informed consent of the affected communities with the aim to maintain the broad community support for the project which has been demonstrated to date. Maintain a grievance response mechanism at the VCRTP PIU. Supervision Engineer Ensure that public consultation and disclosure communication is completed at regular intervals to ensure that the public are fully aware of the VCRTP project program of activities and the GRM process. Consultation should include all aspects of the project including the road works, quarries and transport routes. Contractor Supervision Engineer & Contractor will recruit community liaison officer from Santo to assist in VCRTP National developing relationships with communities. Safeguard Specialists The VCRTP PIU will be the Contractors key facilitator for all consultations. Signage should be used in public areas around the VCRTP project sites advising the complaints procedure and contact details of key project individuals responsible for responding to issues raised. Local business grievances Ensure that local businesses are included in the public consultation and Roadside Minimal (part of Supervision Engineer VCRTP PIU disclosure communication process throughout the construction phase. Regular standard construction communication should be made with affected parties to ensure that they are practice) fully aware of the proposed program of works and the GRM. Signage should be used in public areas around the vicinity of works advising Contractor the complaints procedure and contact details of key project individuals Supervision responsible for responding to issues raised. Engineer Version C, November 2019 75 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road VCRTP PROJECT INVESTMENTS OPERATIONAL PHASE MITIGATION PLAN OPERATION STAGE Road Safety Ongoing program by MIPU to raise awareness of road and pedestrian South Santo Road Additional to Project PWD MIPU safety through encouraging safe driving and safe use of roads by Schools Costs pedestrians Drainage Maintenance Ensure drains are cleared of sediment and detritus build up on a regular basis South Santo Road Part of PWD Budget PWD MIPU and after significant rain events allowances Version C, November 2019 76 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix C: Monitoring Plans and Checklists Version C, November 2019 77 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road SOUTH SANTO ROAD DESIGN PHASE MONITORING PLAN South Santo Road Design Checklist – PRIOR TO APPROVAL OF FINAL DESIGN Frequency / Impact Area: Monitoring Parameter: Responsibility River Hydrology • Location of bridge over Navaka River is selected based Once / PWD & WB on recommendations of Design Engineer expert reports • Hydrological study demonstrates minimal impact post development impacts. • Climate resilience of bridge design incorporates recommendations from Design Engineer expert specialists. • Footing of culverts are designed to sit lower than the existing riverbed to allow unimpeded water flow. Natural Habitats • Environmental impact assessment developed and Once / PWD & WB approved out for Navaka River gravel extraction and includes information on fisheries use, proposed extraction methods and sites, information from hydrological and geotechnical studies, makes conclusions about any long term or irreversible impacts and designs mitigation measures. • Baseline biodiversity study produced for Tridacna gigas and Cheilinus undulatus) habitat between Naoneban and Venaus Bridges. Coastal and Riverbank • Geotextile erosion bag design solution is incorporated Once / PWD Erosion Control into the Tasiriki coastal reinforcement design. Climate Responsive • Proposed realignments in ESIA assessed and/or included Once / PWD & WB Road Realignments in final design. • Environmental and Social screening completed and ESMP updated for any additional sections of realignment. General Design • Replacement of Tasiriki Primary School fence included in Once / PWD final design. SOUTH SANTO ROAD PRE-CONSTRUCTION PHASE MONITORING PLAN South Santo Road Pre-Construction Checklist – PRIOR TO COMMENCEMENT OF CIVIL WORKS Frequency / Impact Area: Monitoring Parameter: Responsibility Environmental and • Quarry permit, water works permit, foreshore Social Impacts development consent and environmental permits are in place. • Results and recommendations from biodiversity habitat study has been incorporated into CESMP Once / PIU and Supervision Engineer • CESMP has been approved and includes ESMP compliant Solid Waste Management Plan, Spill Response Plan, Traffic Management Plan, Quarry Management Plan, Worker Management Plan and Site Decommissioning and Restoration Plan. Version C, November 2019 78 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Solid and hazardous • Approved Solid Waste Management Plan in place waste • Waste segregation and collection at workers camp and Once / Supervision laydown area is established and well signed Engineer • Waste segregation and collection storage arrangements in place and compliant with approved SWMP Community health and • HIV/GBV/Code of Conduct training and safety acknowledgements have been completed as per contractual requirements • Medical clearance certificates provided for all foreign Once / Supervision workers Engineer • GRM process available for public inspection. • Worker Management Plan contains all elements, has been approved by Supervision Engineer and the PIU Protection of habitats • Clear demarcation of machine operating zones for riverbanks, river gravel extraction, beaches, beach access and near Wairua Nature Reserve (CCA) and Reef and Giant Clam Park conservation area are clearly mapped in the CESMP. Once / Supervision • Planning for beach offloading included in CESMP, Engineer follows methodology previously used by PWD and has been approved by PWD. • Significant tree specimens or areas of vegetation identified and included in CESMP. Soil and water • Appropriate spill control and response plan in place pollution • Staffs are trained on spill control and response plan • Overland drainage diverts water flow away from Once / Supervision exposed areas. Engineer • Sediment laden runoff from excavations or stockpiles directed to a settling area. • Discharges of treated wash water are to occur to land. Occupational Health • OHS Plan contains all relevant elements and is and Safety approved. Once / Supervision Engineer • All workers have undergone appropriate OHS training Materials Supply • All permits and approvals are in place (DWG, DEPC and DWR) • Quarry Management Plan is compliant with the ESMP and is approved in the CESMP • All imported materials with appropriate biosecurity clearances. • River gravel extraction from Navaka River is only Once / Supervision planned to take place in the dry season and this is Engineer reflected in the CESMP. • Bio secure transhipment area is established on Efate (if relevant). • No materials being sourced from Rhinoceros Beetle infected areas on Efate (if relevant). • Materials and equipment sourced off Santo are landed at Luganville Port in the first instance. Version C, November 2019 79 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Laydown Site, Crushing • Approved and signed rental agreements have been Plant and Stockpile submitted to the PIU (if relevant) Area • Laydown and stockpile sites are at least 100m from any residential settlements or waterways. • Laydown areas established on pre-approved sites as per CESMP • Water run off management systems in place to approved standard as per CESMP. • Washdown areas have collection and treatments systems. • Sanitation treatment system is in place as per CESMP • No run off from laydown or stockpile sites are directed Once / Supervision to waterways, CCAs or coastline. Engineer • Bunded secure storage area for hazardous substance is established as per CESMP • Bitumen is stored on hardstand at laydown sites. • Hardstand areas are at least 150 from any CCA and 100m from any waterway. • Crushing plant is wet crusher. • Crushing plant is screened either by quarry or by screening vegetation to minimise noise disturbance. • Water for crushing plant is sourced under permit. Concrete Production • Settlement tanks/ponds and diversion drains are in place as per CESMP. Once / Supervision • Designated washdown are established in bunded Engineer impermeable area with no permeation to ground permitted. Workers • Waste management system in in place Accommodation • Adheres to IFC Workers Accommodation Standards • Worker Management Plan in approved and in place Once / Supervision Engineer • Potable water for workers is provided for • Workers trained on Workers Management Plan and Codes of Conduct signed. Land Acquisition • Land lease or easements are formally in place with custom owner and lodged with the relevant authority. Once / Supervision • Any compensation arrangements for non-land assets or Engineer & MIPU land have been implemented as described in the Resettlement Plan. Version C, November 2019 80 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road SOUTH SANTO ROAD CONSTRUCTION PHASE MONITORING PLAN South Santo Road Construction Phase Monitoring Plan – THROUGHT CONSTRUCTION PHASE Impact Area: Frequency / Monitoring Parameter: Responsibility General • Contractor is undertaking weekly monitoring and reporting using monitoring form approved by Supervision Weekly / Supervision Engineer in CESMP. Engineer • Community consultation is ongoing as per VCRTP ESMP Weekly / PIU Project • Supervision Engineer is undertaking weekly monitoring Manager and reporting Solid and hazardous • Approved Solid Waste Management Plan effectively waste implemented • Waste collection at laydown area is secure, well signed and clean • Hazardous waste is stored according to SWMP Weekly / Supervision • Good housekeeping around project sites and workers Engineer accommodation • All waste is disposed of offshore • Contaminants of Concern (COC) documentation in place and reviewed Community • Approved Traffic Management Plan is under effective infrastructure, health, implementation and safety • Public signage of complaints procedure • Signs and fences restrict or direct pedestrians and public where appropriate. • No damage to public or community infrastructure Weekly / Supervision • Dust suppression is effective Engineer • Noise is within permitted limits • Required signage is in place • No works taking place at night or on Sunday within 500m of communities unless prior agreement has been sought from the community. Protection of • No unauthorized removal of trees on riverbanks riverbanks • No damage to riverbank outside of approved working area in CESMP. • Construction machinery barriers are in place • No evidence of construction machinery working outside marked area Daily / Supervision • No stockpiles or large areas of vegetation clearance Engineer within 100m of riverbank • Replanting is occurring as works finish along riverbanks. • 100m buffer zone enforced around rivers. • Machinery working in waterways is well serviced and in good working order. Version C, November 2019 81 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Protection of coastal • Construction machinery barriers are in place environment • No evidence of construction machinery working outside marked area • No stockpiles or solid waste on the foreshore. • Beach protection mats or local stone are being used for Weekly / Supervision tracks on beach for offloading activities. Engineer • Only approved offloading beach sites are being used. • No wharf or ramp is constructed on any beach. • Beaches are restored and any added stone removed immediately after completion of offloading. • 100m buffer zone enforced along coastline and near CCA. Soil and water • Appropriate spill response plan/kit in place for waste pollution area • No visible spills on soil or uncovered ground • All drainage, water treatment and soakage systems clear and fit for purpose • Division bunding around large areas of vegetation clearance Weekly / Supervision Engineer • Revegetation occurring once works have finished at sites. • Vehicles are working in defined areas • Workers sanitation facilities in good order and maintained as per design requirements. • Heavy machinery not used in times of heavy rain or when ground is waterlogged. Hazardous substances • Substances stored within bund on impermeable surface storage • Spill kit complete and accessible Weekly / Supervision • Spill training completed Engineer • No evidence of spills on the ground • MSDS available at storage locations Occupational Health • Workers have access to, and are using appropriate, PPE and Safety for the task. Weekly / Supervision • All workers have undergone appropriate OHS training Engineer • Proper briefing of staff before undertaking work activities Laydown and • Laydown areas established on pre-approved sites Stockpiles Site • Laydown areas dust levels managed efficiently • Traffic management plan correctly implemented at laydown site • Water run off management systems operating correctly • Dust management effectively implemented Weekly / Supervision Engineer • PPE present and correctly used • Refueling occurring over drip trays in dedicated areas • No stockpiling within 100m of waterways • Bunding is functional at stockpile site Version C, November 2019 82 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Extraction of • QMP being effectively implemented. Aggregates • Daily records of extracted volumes available for inspection • No gravel being extracted from running water channels Daily/Supervision on the Navaka River. Engineer • Gravel only being extracted from predetermined area. • Machinery only working in defined areas approved in CESMP. Workers • Camp is clean and tidy Accommodation • Waste management is as per Solid Waste Management Plan Weekly / Supervision • Food supplies are sufficient Engineer • Workers Management Plan is being effectively implemented • First Aid kit is fully stocked. SOUTH SANTO ROAD OPERATIONAL PHASE MONITORING PLAN South Santo Road Operational Phase Monitoring Frequency / Impact Area: Monitoring Parameter: Responsibility Drainage system • Drains are clear of debris and functional Monthly and after storm events / PWD Version C, November 2019 83 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix D: Sample CESMP Monitoring Checklist Version C, November 2019 84 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road SAMPLE VCRTP Weekly CESMP INSPECTION PROJECT ACTIVITY: PROJECT SITE: DATE: CONTRACTOR: SUPERVISION PREPARED BY: CONSULTANT DISTRIBUTION LIST: Inspection Participants: (insert names and positions) CESMP Items (edit as necessary based Applicable Compliance Target/ on approved CESMP for relevant Status Issues Action Required/Taken Actual subproject) (R)/(O) Yes No Date 1. Mitigation & Management Measures: Construction Phase General: - Contractor is undertaking weekly monitoring and reporting using monitoring form approved by Supervision Engineer in CESMP. Solid and Hazardous Waste: - Approved Solid Waste Management Plan effectively implemented - Waste collection at laydown area is secure, well signed and clean - Hazardous waste is stored according to SWMP - Good housekeeping around project sites and workers accommodation - All hazardous waste is disposed of offshore - Contaminants of Concern (COC) documentation in place and reviewed Version C, November 2019 85 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CESMP Items (edit as necessary based Applicable Compliance Target/ on approved CESMP for relevant Status Issues Action Required/Taken Actual subproject) (R)/(O) Yes No Date Community Infrastructure, health and safety: - Approved Traffic Management Plan is under effective implementation - Public signage of complaints procedure - Signs and fences restrict or direct pedestrians and public where appropriate. - No damage to public or community infrastructure - Dust suppression is effective - Noise is within permitted limits - Required signage is in place - No works taking place at night or on Sunday Protection of Riverbanks - No unauthorized removal of trees on riverbanks - No damage to riverbank outside of approved working area in CESMP. - Construction machinery barriers are in place - No evidence of construction machinery working outside marked area - No stockpiles or large areas of vegetation clearance within 100m of riverbank - Replanting is occurring as works finish along riverbanks. - 100m buffer zone enforced around rivers. - Machinery working in waterways is well serviced and in good working order. Version C, November 2019 86 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CESMP Items (edit as necessary based Applicable Compliance Target/ on approved CESMP for relevant Status Issues Action Required/Taken Actual subproject) (R)/(O) Yes No Date Protection of Coastal Environment: - Construction machinery barriers are in place - No evidence of construction machinery working outside marked area - No stockpiles or solid waste on the foreshore. - Beach protection mats or local stone are being used for tracks on beach for offloading activities. - Only approved offloading beach sites are being used. - No wharf or ramp is constructed on any beach. - Beaches are restored and any added stone removed immediately after completion of offloading. - 100m buffer zone enforced along coastline and near CCA. Version C, November 2019 87 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CESMP Items (edit as necessary based Applicable Compliance Target/ on approved CESMP for relevant Status Issues Action Required/Taken Actual subproject) (R)/(O) Yes No Date Soil and Water Pollution: - Appropriate spill response plan/kit in place for waste area - No visible spills on soil or uncovered ground - All drainage, water treatment and soakage systems clear and fit for purpose - Division bunding around large areas of vegetation clearance - Revegetation occurring once works have finished at sites. - Vehicles are working in defined areas - Workers sanitation facilities in good order and maintained as per design requirements. - Heavy machinery not used in times of heavy rain or when ground is waterlogged. Hazardous substances storage: - Substances stored within bund on impermeable surface - Spill kit complete and accessible - Spill training completed - No evidence of spills on the ground - MSDS available at storage locations OHS - Workers have access to, and are using appropriate, PPE for the task. - All workers have undergone appropriate OHS training - Proper briefing of staff before undertaking work activities Version C, November 2019 88 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CESMP Items (edit as necessary based Applicable Compliance Target/ on approved CESMP for relevant Status Issues Action Required/Taken Actual subproject) (R)/(O) Yes No Date Laydown and Stockpile Site: - Laydown areas established on pre- approved sites - Laydown areas dust levels managed efficiently - Traffic management plan correctly implemented at laydown site - Water run off management systems operating correctly - Dust management effectively implemented - PPE present and correctly used - Refueling occurring over drip trays in dedicated areas - No stockpiling within 100m of waterways - Bunding is functional at stockpile site Extraction of Aggregates: - QMP being effectively implemented. - Daily records of extracted volumes available for inspection - No gravel being extracted from running water. - Gravel only being extracted from predetermined area. - Machinery only working in defined areas approved in CESMP. Workers Accommodation: - Camp is clean and tidy - Waste management is as per Solid Waste Management Plan - No community potable water is being used - Workers Management Plan is being effectively implemented - First Aid kit is fully stocked. Version C, November 2019 89 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CESMP Items (edit as necessary based Applicable Compliance Target/ on approved CESMP for relevant Status Issues Action Required/Taken Actual subproject) (R)/(O) Yes No Date Compliant, Minor Non-Compliance, Significant Non-Compliance Status: (R) Resolved Issues, (O) Ongoing Issues Notes: Required Actions: Environmental Specialist: Signed: Date: Version C, November 2019 90 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix E: Solid Waste Management Plan Guidelines The key objectives of this solid waste management plan (SWMP) guidelines is to assist the Contractor to develop a SWMP that: 1. Maximise the amount of material which is sent for reuse, recycling or reprocessing 2. Minimise the amount of material sent to the landfill 3. Satisfies the national waste management legislations 4. Satisfies the EHS requirements of the World Bank When developing, and implementing a SWMP the following key elements should be considered: 1. Waste streams: identify which waste streams are likely to be generated and estimate the approximate amounts of materials Undertake inventory of materials that can be reused, recycled or recovered from the construction site: • Specific types of materials: a full list of options is provided in the assessment table below • Amount of material expected • Possible contamination by hazardous materials like asbestos or lead: these materials will limit reuse/recycling options and require special disposal. Waste and/or Recyclable Materials Destination Reuse and recycling Disposal Possible Materials Estimated Volume On-site (How will Off-site (Specify Specify the Generated (m3) or Area (m2) materials be the proposed disposal site and or weight (t) reused and/or destination and/or permit if required. recycled on site) recycling facility) Timber (specify type) Wood waste (e.g. MDF, plywood) Cardboard Ferrous materials (e.g. iron, steel) Construction packaging waste Concrete Gravel Stone Bitumen Sand/fill Topsoil Green waste Hazardous materials (e.g. oils, paints, solvents) Plastics PVC Co-mingled recyclables (e.g. paper, cans, glass and plastic bottles, carboard, etc.) Version C, November019 91 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road General waste (e.g. food waste, contaminated food packaging, non- recyclable plastics) Mixed waste 2. Services: identify an appropriately equipped waste management contractor who will provide compliant services for disposal of the waste streams generated. 3. On-site: understand how the waste management system (sorting and storage) will work on-site, including bin placement and access. Determine storage requirements (separate bins or co-mingled), things to consider include: • Ease of use: ensure that containers are easily accessible by workers and that storage areas are clearly sign posted • Safety: ensure that the containers and storage can be managed safely, including limiting public access to the site and protecting against FOD • Hazardous waste materials storage • Aesthetics: ensure that the site appears orderly and will not raise concern from local residents or businesses – for example screening for dust and litter containment and daily collection of windblown material • Establish a collection/delivery plan in collaboration with waste contractors for waste and recyclable materials generated on-site. 4. Clearly assign and communicate responsibilities: ensure those involved in the project are aware of their responsibilities in relation to the construction waste management plan. 5. Training: be clear about how the various elements of the WMP will be implemented. 6. Monitor: to ensure the plan is being implemented, monitor on-site as per the PESMP monitoring plan. Version C, November 2019 92 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix F: Worker Management Plan Guidelines Vanuatu Climate Resilient Transport Protect (VCRTP) Worker Planning and Management Guidelines GENERAL The Workers Camp Management Plan will be compliant with the specific prescriptions of the ESIA. OBJECTIVES To provide guidelines on the recruitment of workers and the selection, development, management, maintenance and restoration of workers accommodation camp sites in order to avoid or mitigate against significant adverse environmental and social effects, both transient and permanent. WORKER RECRUITMENT The Contractor is required to minimise the number of skilled workers that are recruited from overseas. No unskilled labour will be sourced from overseas. The Contractor will maximise the number of skilled and unskilled workers that are recruited from the communities workforce along the project site. The Contractor will be required to provide justification for any skilled workers that the wish to recruit from overseas and explain why this position cannot be filled locally on Santo or within Vanuatu. WORKERS CAMP FACILITIES All facilities in the Workers Camp must be complaint with the stipulations of the ESMP and the IFC Workers Accommodations and Standards. The camp shall be provided with the following minimum facilities: • Canteen, dining hall and dormitories as required shall be constructed of suitable materials to provide a safe healthy environment for the workforce and which facilitate regular cleaning and the provision of ventilation and illumination. • Ablution block with a minimum of one water closet toilet, one urinal and one shower per 10 personnel engaged either permanently or temporarily on the project. Separate toilet and wash facilities shall be provided for male and female employees. • A sick bay and first aid station. • Sewage collection facilities to allow for the treatment of black and grey wastewater discharge from toilets, wash rooms, showers, kitchens, laundry and the like. The management of all camp wastewater water shall be as prescribed in the ESMP. • All camp facilities shall be maintained in a safe clean and or appropriate condition throughout the construction period. • The contractor shall provide, equip, and maintain adequate first aid stations and erect conspicuous notice boards directing where these are situated and provide all required transport. The contractor shall comply with the government medical or labour requirements at all times and provide, equip Version C, November 2019 93 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road and maintain dressing stations where directed and at all times have experienced first aid personnel available throughout the works for attending injuries. • Throughout the period of the contract the employer, the engineer, or their representatives shall have uninterrupted access to and from the camp for the purpose of carrying out routine inspections of all buildings, facilities or installations of whatever nature to ensure compliance with this specification. WORKERS CAMP OPERATIONS • The Contractor will be required to provide adequate provisions for the workers for the duration of the project so as not to be a burden on the food or water security of the surrounding communities. • All wastewater, solid waste, freshwater usage, noise levels, handling and storage of hazardous materials shall be as prescribed in the ESMP. MANAGEMENT OF OFF DUTY WORKERS • The Contractor will prepare a specific Code of Conduct to describe the expected behaviours of their project worker in relation to the local communities and their social sensitivities. • The Contractor is to ensure that all overseas project staff undergo a cultural familiarisation session as part of their induction training. The purpose of this induction will be to introduce the project staff to the cultural sensitivities of the local communities and the expected behaviours of the staff in their interactions with these communities. The VCRTP PIU shall provide to the Contractor a list of approved service providers which shall include recognized NGOs and others for conducting this training. • The Contractor is to stipulate the conditions under which visitors may attend the workers camp. Strict visiting hours should be enforced and all visitors will be required to sign in and out of the workers camp. No overnight visitors will be allowed. • The Contractor shall ensure that basic social/collective rest spaces are provided equipped with seating within the Workers Camp to help minimise the impact that the workers would have on the leisure and recreational facilities of the nearby communities. Provisions should also be made to provide the workers with an active recreation space within the camp. WORKERS CAMP MANAGEMENT PLAN A Workers Camp Management Plan shall be submitted as an annex to the CEMSP. The Workers Camp Management Plan shall describe how this document, the ESMP and the IFC Guidelines shall be implemented in the following: • Recruitment strategy • Accommodation • Canteen and dining areas • Ablutions • Water supply Version C, November 2019 94 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Wastewater management system • Proposed power supply • Full Code of Conduct for Workers • Recreational/leisure facilities for workers • Visitors to the Workers Camp • Interactions with the local communities Version C, November 2019 95 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix G: GMU Quarry Management Plan Template (Insert Name of Quarry) Coral Borrow Pit QUARRY MANAGEMENT PLAN Version C, November 2019 96 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 1.0 Purpose 3 2.0 Scope and Application 3 2.2 Contacts 3 3.0 Responsibilities 3 4.0 Related Documents 3 5.0 Site Description 3 6.0 Quarry Layout 4 6.1 Outline 4 6.2 Access 4 6.3 Infrastructure 4 6.4 Fuels Storage 4 6.5 Explosives 4 6.6 Waste Disposal 5 7.0 Operations 5 7.1 Stripping 5 7.2 Materials Extraction 5 7.3 Load-Out and Dispatch 5 7.4 Stockpiling for Roading Operations 5 7.5 Operating Hours 5 7.6 Community Liaison 5 7.7 Environmental Monitoring 6 7.8 Health & Safety 6 8.0 Water Management 6 9.0 Air Discharges 6 10.0 Rehabilitation 6 11.0 Responsibilities and Procedures for Monitoring and Reporting 7 11.1 Dust 7 11.2 Noise 7 11.3 Inspections and Maintenance 7 12.0 Emergency Procedures 7 13.0 Appendices 7 Version C, November 2019 97 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 1.0 Purpose This Quarry Management Plan sets out the principles and procedures to be followed for the operation of the Coral Borrow Pit at _(insert quarry name)_Quarry. 2.0 Scope and Application This Plan incorporates details of quarry opening activities; quarrying operations; quarry closing activities and environmental effects and how these will be managed. 2.1 Scope The Plan sets out the principles to be followed for the operation of the coral borrow pit and addresses matters arising from its operation. 2.2 Contacts In regard to the operation of the coral borrow pit and ancillary plant and operations, the persons to contact are: Divisional Engineer - _insert name__ Mobile Phone - _insert number__ 3.0 Responsibilities • Process Management: The Divisional Engineer is responsible for the managerial oversight and performance measurement of the works in respect of this plan. • Process Implementation: All quarry staff are responsible to ensure that this plan is maintained and correctly implemented to ensure effective quarry management. The Divisional Engineer has the authority to review this procedure. • Licenses/Permits: The Department of Energy, Mines & Minerals (DEMM) is responsible for arranging access for Public Works Department including providing customary owners consent and the necessary quarry licenses/permits as required. The Department of Environmental Protection & Conservation (DEPC) is responsible for providing Environmental Impact Assessment of the quarry site. • Environmental Monitoring In conjunction with the DEPC, the Environment & Social Officer is responsible for the final preparation of the Environment Management Plan of the coral borrow pit. The Divisional Manager and his Engineer are responsible for implementing the Environment Management Plan. Monitoring shall be done by the Environment & Social officers. 4.0 Related Documents • Quarry Procedures Manual 5.0 Site Description The coral borrow pit is located at __insert name of village/area_ village / area, on the island of __insert name of island_. The nominated borrow pit is a site designated for gardening/future landfill (describe land use) and the customary landowners have given their consent for the operation of a borrow pit on the nominated site, a copy of the consent for PWD access by the landowner(s) is included in Appendix 1 herein. Version C, November 2019 98 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road The site boundaries have been identified in the field by the PWD (insert Division name) Divisional survey team details of which are shown on the site plan included in Appendix 2 herein. The area of land impacted by the borrow pit is ____5 (e.g.) hectares approximately. An updated Quarry Management Plan will be submitted in the event a need to expand the borrow pit beyond established limits is identified. 6.0 Quarry Layout 6.1 Outline A site plan has been prepared identifying the extent of the borrow pit, the location of the resource therein, the extent of development within the borrow pit and the drainage & sediment control measures to be implemented. A copy of the site plan is included in Appendix 2 herein. The key factors affecting the site layout include the natural grade of the site, access to the site, and minimizing the impact of the development on the natural environment. 6.2 Access The site is located adjacent to the ____________ arterial/feeder road, connecting __________ village and ________ village. The entrance to the site will be cleared to improve visibility and signs erected on the road from either direction warning approaching traffic of heavy vehicles exiting/entering the roadway. 6.3 Infrastructure No permanent infrastructure will be constructed on the site, however the following temporary facilities will be erected and remain for the operational life of the borrow pit: • State facilities e.g.: Demountable site offices, • Storage Containers, • Suitably located and screened pit toilet, • Bulk fuel storage tank (5,000 litre minimum), • Water storage tank (10,000 litre minimum) for domestic use, • Security guard shelter. 6.4 Fuels Storage Bulk Fuel and oils/lubricants will be stored on a selected area of the site. The selected area will be shaped/surfaced (sand) to contain spills. Refer to EMP included in Appendix 3 herein. 6.5 Explosives No explosives will be used in the operation of the coral borrow pit. 6.6 Waste Disposal Waste solids shall be stored well in bins or in a suitably protected area within the quarry area and removed weekly to be dumped in an approved landfill. Waste oil shall be shipped to Port Vila during demobilization to return to supplier for recycling. In the case that there is no proper landfill nearby or on the island, a small hole will be dug within the quarry area for the purpose of waste disposal. The hole shall be 3m x 3m wide and long and 4 meters deep. Any waste from the site will be dumped in the hole and buried once operations of the borrow pit cease. Version C, November 2019 99 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 7.0 Operations 7.1 Stripping Stripping will be required which will involve firstly, the stripping and removal and stockpiling of native vegetation followed by the removal and stockpiling of any topsoil. Native vegetation and any topsoil will be stockpiled on the site adjacent the boundaries for re-use on completion of works. Stockpiling locations are detailed on the site plan included in Appendix 2. Equipment to be used in stripping the sites includes Cat D6, Komatsu 155 dozers and a Cat 330 excavator. 7.2 Materials Extraction Coral will be extracted using a Komatsu 155 dozer to rip and push up to a Cat 330 excavator which will load material into a Finlay 883 power screen for processing material into head wall/ rip rap rock (˃250mm), gabion rock (150mm – 100mm) and base course. A mechanical crusher may be used in the event track rolling by the Komatsu 155 does not sufficiently break down larger material. Stockpiling of processed material in the quarry will be carried out by Cat 966 and Cat 950 loaders. Quarry products will be stockpiled adjacent the screening plant ready for loading out. The quantities of material to be extracted from the site will be in the order of 40,000 BCM approx. over time frame of 3 to 4 months. 7.3 Load-out and Dispatch Load-out from the stockpile area will be carried out by Cat 966 and Cat 950 loaders directly into road transport. Each of the loaders is equipped with scales so truck loads can be accurately determined. 7.4 Stockpiling for Roading Operations It is not expected significant volumes of waste or surplus materials from the associated roadwork will be stockpiled at the coral borrow pit. 7.5 Operating Hours Hours for quarry related activities are: Monday to Friday 0700 hours to 1700 hours Saturday By Arrangement The operating hours do not apply to, or restrict access to the sites, for the maintenance of vehicles, plant and machinery. 7.6 Community Liaison In regard to community liaison, persons to contact are: Divisional Manager - _insert name__ (insert Mobile Phone number) OR Environment & Social Officer – Ms Uravo Nafuki (Ph: +678 77 38796) Environment & Social Officer – Mr Jason Andrews (Ph: +678 53 98 675) 7.7 Environmental Monitoring Version C, November 2019 100 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road An inspection of the site has been made and found no man made obstacles, structures, services or commercial trees or crops within the area to be impacted by the borrow pits and its operations. (a brief statement of findings of PEA/EIA to be inserted here). Refer to the Environment Management Plan included herein as Appendix 3. The Divisional Engineer will do a daily inspection to check all procedures are operating effectively and take immediate corrective action where required. 7.8 Health & Safety The borrow pits are deemed to form part of the PWD operations and as such will operate under the cover of the PWD Health & Safety Guidelines, a plan is included herein as Appendix 5. A Hazard Register/Hazard ID sheet for project hazards and mitigations has been prepared a copy of which is included in Appendix 5 herein. The work crew will have a weekly toolbox meeting to review work procedures and the Hazard ID sheet. Any new hazards will be added as identified. A construction site warning sign written in Bislama will be posted prominently at the entry to the site advising the works, no unauthorized entry to public and authorized visitors to report to the site supervisor. 7.9 Daily Quarry Operations Check-sheet Recording of the daily operations and site activities of the quarry shall be done daily by the Senior Road Foreman/Divisional Engineer; a copy is included herein as Appendix 6. 8.0 Water Management Storm water falling within the site will flow to a settlement pond constructed at the low point on the site as detailed. The settlement pond will have a protected (i.e. geotextile) spillway installed. The stockpile area will be bunded and sediment fences will be constructed where necessary to channel the overland flow to the settlement pond. Grit traps will be installed on the longer drains. 9.0 Air Discharges Refer to Significant Hazard Sheet No. 3: Dust, a copy of which is included in Appendix 5 herein. In the event of dust becoming an issue, the water cart will be used to spray water over the site to mitigate the problem. Water will be drawn from the approved water source at ______________. A copy of the water consent for the ___________ river/creek is included in the Landowner Consent, a copy included as Appendix 1 herein. Dust from the screening plant and mechanical crusher could pose a safety hazard in the area immediately surrounding the plant and staff will be issued with PPE (masks/respirators). 10.0 Rehabilitation On completion works, any remaining stockpiles will be levelled out and all loose material will be removed. All batters and benches will be tidied up in such that they are left in a safe condition. Topsoil will be re-spread over the surface and left for natural regeneration of vegetation to occur. Following demobilization, an inspection/sign off will be carried out with the landowner, as in accordance with the Rehabilitation Plan included in Appendix 4 herein. Version C, November 2019 101 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 11.0 Responsibilities and Procedures for Monitoring and Reporting 11.1 Dust Refer to EMP included in Appendix 3 herein. Dust from the screening plant and mechanical crusher may impact the area immediately surrounding the plant and staff will be issued PPE (masks/respirators). 11.2 Noise Refer to Significant Hazard Table included in Appendix 5 herein. The work crew will be issued PPE (Grade 4 ear plugs). The following standards shall apply to noise arising from general operations at the roadside boundary: During operating hours 65 dBA Monday to Friday 0700 – 1700 hrs Saturday By Arrangement All other times and Public Holidays 50 dBA 11.3 Inspections and Maintenance The Divisional Engineer will perform a daily inspection to confirm all procedures are operating effectively and take immediate corrective action where required. 12.0 Emergency Procedures Refer to Emergency Procedures (included as part of Health & Safety Plan - Appendix 5). 13.0 Appendices Appendix 1 – Landowner Consent Appendix 2 – Site Plan for Borrow Pit Appendix 3 – Environmental Management Plan Appendix 4 – Rehabilitation Plan Appendix 5 – Occupational Health & Safety Monitoring Plan Appendix 6 – Daily Quarry Operations Recording Form Version C, November 2019 102 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road APPENDIX 1 – CONSENT FOR ACCESS BY LANDOWNER(S) CONSENT FOR ACCESS TO QUARRY SITE I / We, the undersigned, on behalf of the community of ________________, hereby give consent to the Public Works Department to have access to the area known as _________________, located on the island of ____________________, for the purpose of quarrying material. I / We also give consent to the Public Works Department to have access to the river/creek known as _____________________, for the purpose of extracting water for quarry/road operations. This consent is given on this day __________________________________. Name: ________________________________ Signature: _________________________ Title: __________________________________ Date: ____________________________ Name: ________________________________ Signature: _________________________ Title: __________________________________ Date: ____________________________ Name: ________________________________ Signature: _________________________ Title: __________________________________ Date: ____________________________ Name: ________________________________ Signature: _________________________ Title: __________________________________ Date: ____________________________ Version C, November 2019 103 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road APPENDIX 2 – SITE PLAN FOR BORROW PIT (insert plan) Version C, November 2019 104 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department APPENDIX 3 – ENVIRONMENT MANAGEMENT PLAN (EMP) (Include copy of PEA/EIA report) Potential Impact Description/Mitigation Environmental Person Timing/Frequency of Completed Significance Rating Responsible for ensuring control (Initials/Date) H=High Risk Impact Control (significant) M=Moderate Risk L=Low Risk Historical/Tabu or Custom If any archaeological or artefacts are discovered onsite during places the works, work will cease immediately within the vicinity Divisional Ongoing during M and the Vanuatu Kaljoral Senta is contacted for further advice Manager operations and action. Disruption to local village Formal village welcome to meet village chief and community before commencement of operations to explain work Divisional Before commencing H program, restrictions on villagers entering work site, noise etc Manager work and to understand village protocols. Air Quality To prevent dust emissions from site, ensure a buffer zone is Ongoing during in front of the site and water cart used to suppress dust M Divisional Engineer operations onsite. PPE (masks/ respirators) will be issued to staff. Flora & Fauna The boundary of the quarry site will be fenced to prevent machines from entering adjacent vegetated areas. Before commencing L Divisional Engineer work Removal of trees and other vegetation will be restricted to the minimum required for the quarry activities. Rehabilitate Ongoing during and revegetate site with natural flora after operations. L Divisional Engineer operations Water Quality Storm water falling within the site will be channelled to flow to a settlement pond constructed at the low point on the site. Grit traps will be placed on longer drains and silt fences used Ongoing during L Divisional Engineer on erosion prone areas. The stockpile area will be bunded. operations Extraction shall not go over the 3m mark depth to underground water table. Noise The work crew will be issued PPE (Grade 4 ear plugs). Quarry Ongoing during operations not to occur from 4:30pm to 7am Monday to M Divisional Engineer operations Friday, and for the whole days of Saturdays and Sundays. Waste Management Solid waste will be disposed of weekly to an approved landfill. Ongoing during L Divisional Engineer Waste oil will be shipped back to the supplier for recycling. operations Hazardous Substances Some hazardous substances such as fuel, oil, grease and Ongoing during cement may be stored onsite and used. Selected storage area L Divisional Engineer operations will be shaped/surfaced (sand) to contain spills. Version C, November019 105 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road APPENDIX 4 – REHABILITATION PLAN REHABILITATION AND CLOSURE OF (insert name of quarry) BORROW PIT 1.0 Proposed Rehabilitation Works – Site Plan: (Draw a sketch plan of proposed rehabilitation works) 2.0 Description of Rehabilitation works (describe rehabilitation works to be carried out) The extent of planned rehabilitation is: • Remove all vehicles and structures • Level off any leftover stockpile/Leave stockpile for landowner use • Re-spread top soil over surface • Ensure slopes are gentle and area is safe • Bury the waste disposal hole 3.0 We confirm our agreement to the rehabilitation plan described above: Landowner(s): ______________________ _____________________________ ____/_____/_______ (Name) (Signature) (Date) ______________________ _____________________________ ____/____ /_______ (Name) (Signature) (Date) PWD: __insert Divisional Manager Name ____________________________ ____/______/_____ Divisional Manager Signature Date 4.0 Final Closure 4.1 We confirm that the rehabilitation works described above were completed and the borrow pit closed on _____/_____/_____ (insert date); and Version C, November 2019 106 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 4.2 The total volume of material extracted and removed from the quarry was ________ m³ (insert volume) measured loose on truck. Landowner(s): 1.___________________________ ________________________________ ____ _/_____/_____ (Name) (Signature) (Date) 2.___________________________ ________________________________ ____/_____/_______ (Name) (Signature) (Date) Public Works Department: ___insert Divisional Manager’s name_ ________________________________ _____/_____/_______ Divisional Manager (Signature) (Date) 5.0 Record Photographs (insert 2 to 4 captioned photographs of rehabilitated pit) Version C, November 2019 107 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road APPENDIX 5 – OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT PLAN (OHSMP) The borrow pits are deemed to form part of the on-going initiatives of the Department of Public Works and as such will operate under the PWD Occupational Health and Safety Guidelines. 1. Hazard Identification, Assessment and Management Hazard Identification and Management Action Hazard ID and Risk Significant Practicable to Controls Required Person Date of Complete Potential Category Hazard? (Including Existing) Responsib Action d By Harm Yes/No Eliminate? Isolate? Minimise le Yes/No Yes/No Yes/No Visitors – un- High Yes Yes Yes Yes - Warning signs on the inducted, Quarry gates unsupervised -All visitors to report to the Contractor’s office, sign in and be escorted by Quarry Manager or another representative Plant High Yes Yes Ensure operators are movement competent – trained and assessed. All staff to participate in Tool Box meetings before beginning work. The meeting will also discuss types of jobs/tasks and hazard related issues for the day Noise Building Stockpiles Wet and slippery conditions Unstable edge/rock face Threats by Land owners Version C, November 2019 108 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 2. Injury and Incident Reporting OCCUPATIONAL HEALTH AND WORKPLACE SAFETY MONTHLY SUMMARY SAFETY, HAZARD AND INCIDENT REPORT TO DEPARTMENT OF PUBLIC WORKS FROM [Name of Divisional Engineer] Period: [start date and end date] Frequency Item No Item/Process/Area Near Injury Loss of Miss Life TOTAL NO. OF ACCIDENTS Divisional Engineer: Signed: _______________________________________ ________________________________________ Version C, November 2019 109 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 3. Emergency Response and Management a) When emergency services are required i. [enter emergency numbers]…… ii. Visitors are the responsibility of the contractor personnel that they called to see b) Fire i. If you discover a fire within the Quarry site c) Earth Quake i. What to do during the quake ii. What to do when the shaking stops d) Tsunami i. What to do in the event of receiving a tsunami warning ii. Safety of equipment and personnel e) Cyclone i. What to do in the event of receiving a cyclone warning ii. Safety of equipment and personnel f) Threats by Aggrieved Land Owners i. Contact details of personnel responsible within Department of Public works ii. Contact details of the Chief of the village concerned iii. Evidence of consent process followed Version C, November 2019 110 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road APPENDIX 6: DAILY QUARRY OPERATIONS RECORDING FORM Quarry Name: Date: Weather: QUARRY OPERATION RECORD Machinery/Equipment List of Machines onsite today: State any machinery problems that occurred today: Quarrying Operations Describe quarrying works done today: Total Number of Truck loads made today: (1 truckload is equivalent to _____m³ measured loose on truck). Health & Safety Version C, November 2019 111 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road State any health & safety incidents that occurred today and how it was handled (if any): (Complete Incident Report form if incident is serious). Tool-Box meeting and items discussed today with staff: Visitors onsite today: Any Other Matter: Name of Site Supervisor: (Divisional Engineer/Senior Road Foreman) Signature: Time of Record: Version C, November 2019 112 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix H: OHS Plan Guidelines 1. Objective The objective of this guideline is to provide guidance on the: • key principles involved in ensuring the health and safety of workers is protected; • preparation of Health and Safety Sub-plans and associated Job Safety Analyses (JSA); and • implementation of Health and Safety Sub-plans during project implementation. The key reference document for this Guideline is the World Bank Group’s Environmental, Health, and Safety (EHS) Guidelines (April 2007) together with the relevant Industry Sector EHS Guidelines available at www.ifc.org/ehsguidelines. 2. Principles Employers must take all reasonable practicable steps to protect the health and safety of workers and provide and maintain a safe and healthy working environment. The following key principles are relevant to maintaining worker health and safety: 2.1 Identification and assessment of hazards Each employer must establish and maintain effective methods for: • Systematically identifying existing and potential hazards to employees; • Systematically identifying, at the earliest practicable time, new hazards to employees; • Regularly assessing the extent to which a hazard poses a risk to employees. 2.2 Management of identified hazards Each employer must apply prevention and control measures to control hazards which are identified and assessed as posing a threat to the safety, health or welfare of employees, and where practicable, the hazard shall he eliminated. The following preventive and protective measures must be implemented order of priority: • Eliminating the hazard by removing the activity from the work process; • Controlling the hazard at its source through engineering controls; • Minimizing the hazard through design of safe work systems; • Providing appropriate personal protective equipment (PPE). The application of prevention and control measures to occupational hazards should be based on comprehensive job safety analyses (JSA). The results of these analyses should be prioritized as part of an action plan based on the likelihood and severity of the consequence of exposure to the identified hazards. 2.3 Training and supervision Each employer must take all reasonable practicable steps to provide to employees (in appropriate languages) the necessary information, instruction, training and supervision to protect each employee's health and to manage emergencies that might reasonably be expected to arise in the course of work. Training and supervision extends to the correct use of PPE and providing employees with appropriate incentives to use PPE. 2.4 General duty of employees Version C, November 2019 113 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Each employee shall: • take all reasonable care to protect their own and fellow workers health and safety at the workplace and, as appropriate, other persons in the vicinity of the workplace; • use PPE and other safety equipment supplied as required; and • not use PPE or other safety equipment for any purpose not directly related to the work for which it is provided. 2.5 Protective clothing and equipment Each employer shall: • provide, maintain and make accessible to employees the PPE necessary to avoid injury and damage to their health; • take all reasonably practicable steps to ensure that employees use that PPE in the circumstances for which it is provided; and • make provision at the workplace for PPE to be cleaned and securely stored without risk of damage when not required. The application of prevention and control measures to occupational hazards should be based on comprehensive job safety analyses (JSA). The results of these analyses should be prioritized as part of an action plan based on the likelihood and severity of the consequence of exposure to the identified hazards. 3. Design Effective management of health and safety issues requires the inclusion of health and safety considerations during design processes in an organized, hierarchical manner that includes the following steps: • identifying project health and safety hazards and associated risks as early as possible in the project cycle including the incorporation of health and safety considerations into the worksite selection process and construction methodologies; • involving health and safety professionals who have the experience, competence, and training necessary to assess and manage health and safety risks; • understanding the likelihood and magnitude of health and safety risks, based on: o the nature of the project activities, such as whether the project will involve hazardous materials or processes; o The potential consequences to workers if hazards are not adequately managed; • designing and implementing risk management strategies with the objective of reducing the risk to human health; • prioritising strategies that eliminate the cause of the hazard at its source by selecting less hazardous materials or processes that avoid the need for health and safety controls; • when impact avoidance is not feasible, incorporating engineering and management controls to reduce or minimize the possibility and magnitude of undesired consequences; • preparing workers and nearby communities to respond to accidents, including providing technical resources to effectively and safely control such events; • Improving health and safety performance through a combination of ongoing monitoring of facility performance and effective accountability. 4. Job Safety Analysis Version C, November 2019 114 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Job safety analysis (JSA) is a process involving the identification of potential health and safety hazards from a particular work activity and designing risk control measures to eliminate the hazards or reduce the risk to an acceptable level. JSAs must be undertaken for discrete project activities such that the risks can be readily identified and appropriate risk management measures designed. This Guideline includes a template for a JSA that must be completed and included as an attachment to the Health and Safety Sub-plan. 5. Implementation 5.1 Documentation A Health and Safety Plan must be prepared and approved prior to any works commencing on site. The H&S Plan must demonstrate the Contractor’s understanding of how to manage safety and a commitment to providing a workplace that enables all work activities to be carried out safely. The H&S Plan must detail reasonably practicable measures to eliminate or minimise risks to the health, safety and welfare of workers, contractors, visitors, and anyone else who may be affected by the operations. The H&S Plan must be prepared in accordance with the World Bank’s EH&S Guidelines and the relevant country health and safety legislation. 5.2 Training and Awareness Provisions should be made to provide health and safety orientation training to all new employees to ensure they are apprised of the basic site rules of work at / on the site and of personal protection and preventing injury to fellow employees. Training should consist of basic hazard awareness, site-specific hazards, safe work practices, and emergency procedures for fire, evacuation, and natural disaster, as appropriate. Visitors to worksites must be provided with a site induction prior to entering and must be escorted at all times while on site. This induction must include details of site hazards, provision of necessary PPE and emergency procedures. Visitors are not permitted to access to areas where hazardous conditions or substances may be present, unless appropriately inducted. 5.3 Personal Protective Equipment (PPE) Personal Protective Equipment (PPE) provides additional protection to workers exposed to workplace hazards in conjunction with other facility controls and safety systems. PPE is considered to be a last resort that is above and beyond the other facility controls and provides the worker with an extra level of personal protection. The table below presents general examples of occupational hazards and types of PPE available for different purposes. Recommended measures for use of PPE in the workplace include:· • active use of PPE if alternative technologies, work plans or procedures cannot eliminate, or sufficiently reduce, a hazard or exposure; • identification and provision of appropriate PPE that offers adequate protection to the worker, co-workers, and occasional visitors, without incurring unnecessary inconvenience to the individual; • proper maintenance of PPE, including cleaning when dirty and replacement when damaged or worn out. Proper use of PPE should be part of the recurrent training programs for Employees • selection of PPE should be based on the hazard and risk ranking described earlier in this section, and selected according to criteria on performance and testing established Objective Workplace Hazards Suggested PPE Version C, November 2019 115 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Eye and face protection Flying particles, molten metal, Safety Glasses with side-shields, liquid chemicals, gases or vapors, light protective shades, etc. radiation. Head protection Falling objects, inadequate height Plastic Helmets with top and side clearance, and overhead power cords. impact protection. Hearing protection Noise, ultra-sound. Hearing protectors (ear plugs or ear muffs). Foot protection Falling or rolling objects, pointed Safety shoes and boots for objects. Corrosive or hot liquids. protection against moving & falling objects, liquids and chemicals. Hand protection Hazardous materials, cuts or Gloves made of rubber or lacerations, vibrations, extreme synthetic materials (Neoprene), temperatures. leather, steel, insulating materials, etc. Respiratory Dust, fogs, fumes, mists, gases, Facemasks with appropriate protection smokes, vapors. filters for dust removal and air purification (chemicals, mists, vapors and gases). Single or multi-gas personal monitors, if available. Oxygen deficiency Portable or supplied air (fixed lines). On-site rescue equipment. Body/leg protection Extreme temperatures, hazardous Insulating clothing, body suits materials, biological agents, cutting aprons etc. of appropriate materials. and laceration. 6. Monitoring Occupational health and safety monitoring programs should verify the effectiveness of prevention and control strategies. The selected indicators should be representative of the most significant occupational, health, and safety hazards, and the implementation of prevention and control strategies. The occupational health and safety monitoring program should include: • Safety inspection, testing and calibration: This should include regular inspection and testing of all safety features and hazard control measures focusing on engineering and personal protective features, work procedures, places of work, installations, equipment, and tools used. The inspection should verify that issued PPE continues to provide adequate protection and is being worn as required. • Surveillance of the working environment: Employers should document compliance using an appropriate combination of portable and stationary sampling and monitoring instruments. Monitoring and analyses should be conducted according to internationally recognized methods and standards. • Surveillance of workers health: When extraordinary protective measures are required (for example, against hazardous compounds), workers should be provided appropriate and relevant health surveillance prior to first exposure, and at regular intervals thereafter. • Training: Training activities for employees and visitors should be adequately monitored and documented (curriculum, duration, and participants). Emergency exercises, including fire drills, should be documented adequately. • Accidents and Diseases monitoring. The employer should establish procedures and systems for reporting and recording: o Occupational accidents and diseases o Dangerous occurrences and incidents These systems should enable workers to report immediately to their immediate supervisor any situation they believe presents a serious danger to life or health. Version C, November 2019 116 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Each month, the contractor shall supply the following data to the Client’s Consulting Engineer for reporting to the client. These data are to also include incidents related to any sub-contractors working directly, or indirectly, for the Contractor. Definitions of the above are to be in accordance with those used by the New Zealand Transport Agency (http://tinyurl.com/nzta-ohs-reporting). The Client’s Consulting Engineer shall be notified of any incident in accordance with the standards below: Version C, November 2019 117 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road All Class 1 and Class 2 health and safety incidents must be formally investigated and reported to the Client’s Consulting Engineer through an investigation report. This report shall be based on a sufficient level of investigation by the Contractor so that all the essential factors are recorded. Lessons learnt must be identified and communicated promptly. All findings must have substantive documentation. As a minimum the investigation report must include: • Date and location of incident • Summary of events • Immediate cause of incident • Underlying cause of incident • Root cause of incident • Immediate action taken • Human factors • Outcome of incident, e.g. severity of harm caused, injury, damage • Corrective actions with clearly defined timelines and people responsible for implementation • Recommendations for further improvement Version C, November 2019 118 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Job Safety Analysis (JSA) Add Organisation Name: Ref: Version: Business details Business name: ABN: Contact person: Address: Contact position: Contact email Contact phone number address: Job Safety Analysis details Work activity: Location: Who are involved in the This job analysis has been authorised by: activity: Name: .................................................................................................................. Plant and equipment used: Position: ............................................................................................................... Maintenance checks required: Signature: ............................................................................................................ Tools used: Date: .................................................................................................................... Materials used: Version C, November 2019 119 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Personal protective equipment: Certificates, permits and/approvals required Relevant legislation, codes, standard MSDSs etc applicable to this activity Version C, November 2019 120 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Risk assessment **Use the risk rating table to assess the level of risk for each job step. Likelihood 1 2 3 4 5 Rare Unlikely Moderate Likely Almost Certain Consequence The event may occur in The event could occur The event should occur The event will probably occur The event is expected to exceptional circumstances sometimes sometimes in most circumstances occur in most circumstances 1 Insignificant No injuries or health LOW LOW LOW LOW MODERATE issues 2 Minor First aid treatment LOW LOW MODERATE MODERATE HIGH 3 Moderate Medical treatment, LOW MODERATE HIGH HIGH CRITICAL potential LTI 4 Major Permanent disability or LOW MODERATE HIGH CRITICAL CATASTROPHIC disease 5 Extreme Death MODERATE HIGH CRITICAL CATASTROPHIC CATASTROPHIC Risk rating: Low risk: Acceptable risk and no further action required as long as risk has been minimised as possible. Risk needs to be reviewed periodically. Moderate risk: Tolerable with further action required to minimise risk. Risk needs to be reviewed periodically. High risk: Tolerable with further action required to minimise risk. Risk needs to be reviewed continuously. Critical risk: Unacceptable risk and further action required immediately to minimise risk. Catastrophic: Unacceptable risk and urgent action required to minimise risk. Version C, November 2019 121 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Version C, November 2019 122 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Risk controls The hierarchy of control can be used as an effective tool to deal with health and safety issues at work. Use the type of control suggested as measures to deal with the hazard. Aim to use control measures from as high on the hierarchy of control list as possible. If that is not possible the next option down the list or a combination of the measures should be implemented. The least effective control measure is the use of personal protective equipment (PPE) and it should be used as a last resort or a support to other control measures. Information and training should be integrated with all levels of control to explain how controls work. 1. Eliminate – if it is possible, the hazard should be removed completely. For example, get rid of dangerous machines. 2. Substitute – replace something that produces the hazard with something that does not produce a hazard. For example, replacing solvent based paint with water based paint. Risk assessment on the substitution must be conducted to ensure that it will not pose another hazard. 3. Engineering control – isolate a person from the hazard by creating physical barrier or making changes to process, equipment or plant to reduce the hazard. For example, install ventilation systems. 4. Administrative control – change the way a person works by establishing policies and procedures to minimise the risks. For example, job scheduling to limit exposure and posting hazard signs. 5. Use personal protective equipment (PPE) – protect a person from the hazard by wearing PPE. For example, wearing gloves, safety glasses, hard hats and high-visibility clothing. PPE must be correctly fitted, used and maintained to provide protection. Version C, November 2019 123 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road JSA – Action steps Risk Name of persons Step No Job step details Potential hazards How to control risks*** rating** responsible for work Version C, November 2019 124 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Review number: Version: Review number: Version: Version C, November 2019 125 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road This job safety analysis has been developed through consultation with our employees and has been read, understood and signed by all employees undertaking the works: Print Names: Signatures: Dates: Review No 01 02 03 04 05 06 07 08 Initial: Date: Version C, November 2019 126 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Version C, November 2019 127 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix I: Hyperlinks for Other Guidelines Link to: IFA Workers Accommodation Standards and Guidelines Link to: Safe Traffic Controls for Road Works Field Guide Link to: WB General ESH Guidelines Link to: WB EHS Guidelines for Construction Materials Extraction Link to: WB EHS Guidelines for Ports, Harbours and Terminals (for construction works along waterways) Version C, November 2019 128 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix J: VCRTP GBV Code of Conduct and Action Plan Version C, November 2019 129 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road CODES OF CONDUCT AND ACTION PLAN FOR IMPLEMENTING ESHS AND OHS STANDARDS, AND PREVENTING GENDER BASED VIOLENCE ON PACIFIC ISLAND COUNTRY TRANSPORT PROJECTS Background The purpose of these Codes of Conduct and Action Plan for Implementing ESHS and OHS Standards, and Preventing Gender Based Violence is to introduce a set of key definitions, core Codes of Conduct, and guidelines for application on World Bank financed transport projects in Pacific Island Countries (PICs) that: i. clearly define obligations on all project staff (including sub-contractors and day workers) with regard to implementing the project’s environmental, social, health and safety (ESHS) and occupational health and safety (OHS) requirements, and; ii. help prevent, report and address Gender Based Violence (GBV) within the work site and in its immediate surrounding communities. The application of these Codes of Conduct will help ensure the project meets its ESHS and OHS objectives, as well as preventing and/or mitigating the risks of GBV on the project and in the local communities. These Codes of Conduct are to be adopted by all those working on the project—including subcontractors—and are meant to: i. create awareness of the ESHS and OHS expectations on the project; ii. create common awareness about GBV and: (a) ensure a shared understanding that GBV has no place on the project; and, (b) create a clear system for identifying, responding to, and sanctioning GBV incidents. Ensuring that all project staff understand the values of the project, understanding expectations for all employees, and acknowledging the consequences for violations of these values, will help to create smoother, more respectful and productive project implementation thereby helping ensure that the project’s development objectives will be achieved. Version C, November 2019 130 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Definitions The following definitions apply: ESHS and General Project • Environmental, Social, Health and Safety (ESHS): an umbrella term covering issues related to the impact of the project on the environment, communities and workers. • Occupational Health and Safety (OHS): Occupational health and safety is concerned with protecting the safety, health and welfare of people engaged in work or employment, and the surrounding communities. The enjoyment of these standards at the highest levels is a basic human right that should be accessible by each worker. • Key Documents: o Project Environmental and Social Management Plan (ESMP): The safeguards document prepared prior to project approval by the World Bank identifying the activities to be undertaken, key risks (based on ESIA if available), and their mitigation measures. o Contractors Environmental and Social Management Plan (CESMP): the plan prepared by the contractor outlining how they will implement the works activities in accordance with the project’s environmental and social management plan (ESMP). As shown in Figure 2, the CESMP also contains a number of management plans, in particular, the OHS Management Plan. o Codes of Conduct: the Codes of Conduct adopted for the project (or individual companies) covering the commitment of the company, and the responsibilities of managers and individuals with regards to ESHS, OHS and GBV. • Key Project Actors: o Consultant: is as any firm, company, organization or other institution that has been awarded a contract to provide consulting services to the project, and has hired managers and/or employees to conduct this work. o Contractor: is any firm, company, organization or other institution that has been awarded a contract to conduct infrastructure development works for the project and has hired managers and/or employees to conduct this work. This also includes sub- contractors hired to undertake activities on behalf of the contractor. o Manager: is any individual offering labour to the contractor or consultant, on or off the work site, under a formal or informal employment contract and in exchange for a salary, with responsibility to control or direct the activities of a contractor’ s or consultant’s team, unit, division or similar, and to supervise and manage a pre- defined number of employees. o Employee: is any individual offering labour to the contractor or consultant within country on or off the work site, under a formal or informal employment contract or arrangement, typically, but not necessarily (e.g. including unpaid interns and volunteers), in exchange for a salary, with no responsibility to manage or supervise other employees. Version C, November 2019 131 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Grievance Redress Mechanism (GRM): is the process established by a project to receive and address complaints related to the project—not just GBV but related to any aspect of the project. The GRM needs to: (i) allow for multiple channels to receive complaints; (ii) be readily accessible, allowing complaints to be made in different ways; and, (iii) have appropriate protocols to handle GBV complaints including empathetic listening and assurance of confidentiality. • Work Site: is the area in which infrastructure development works are being conducted, as part of the project. Consulting assignments are considered to have the areas in which they are active as their work sites. • Work Site Surroundings: is the ‘Project Area of Influence’ which are any area, urban or rural, directly affected by the project, including all human settlements found in it. GBV Key definitions: With reference to the focus areas for in Figure 1, there are a number of key definitions for understanding GBV: Version C, November 2019 132 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Figure 1: Types of GBV that may be Exacerbated by Investment Operations Codes of Conduct Focus These Codes of Conduct specifically focus on the following forms of GBV - Sexual Exploitation and Abuse (SEA) and Sexual Harassment as they represent high risk areas in the context of investment operations. • Gender Based Violence (GBV): is an umbrella term for any harmful act that is perpetrated against a person’s will and that is based on socially ascribed (that is, gender) differences between male and female individuals. GBV includes acts that inflict physical, mental, or sexual harm or suffering; threats of such acts; and coercion and other deprivations of liberty, whether occurring in public or in private life. • Sexual Exploitation and Abuse (SEA): Sexual exploitation is a facet of GBV that is defined as any actual or attempted abuse of a position of vulnerability, differential power, or trust for sexual purposes, including but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. In the context of World Bank supported projects, SEA occurs against a beneficiary or member of the community. o Sexual abuse is further defined as the actual or threatened physical intrusion of a sexual nature whether by force or under unequal or coercive conditions. o Child sexual abuse: is defined by the age of the survivor. It includes different forms of sexual violence, involves either explicit force or coercion or cases in which the survivor cannot consent because of his or her age. Sexual activity with anyone below the age of 18, except in cases of pre-existing marriage, constitutes child sexual abuse. Mistaken belief regarding the age of the child and/or receipt of consent from the child is not a defense. • Sexual harassment: occurs between personnel and staff on the project, and involves any unwelcome sexual advance or unwanted verbal or physical conduct of a sexual nature. (e.g. looking somebody up and down; kissing; whistling and catcalls; in some instances, giving personal gifts). The distinction between the SEA and sexual harassment is important so that agency policies and staff trainings can include specific instruction on the procedures to report each. o Sexual favors: is a form of sexual harassment and includes making promises of favorable treatment (e.g. promotion) or threats of unfavorable treatment (e.g. loss of job) dependent on sexual acts—or other forms of humiliating, degrading or exploitative behavior. • Child protection (CP): Is an activity or initiative designed to protect children from any form of harm, particularly arising from child abuse and exploitation. Version C, November 2019 133 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road o Child: is used interchangeably with the term ‘minor’ and refers to a person under the age of 18. This is in accordance with Article 1 of the United Nations Convention on the Rights of the Child. o Child Abuse and Exploitation (CAE): the physical, sexual or psychological harm of children including using for profit, labour, sexual gratification, or some other personal or financial advantage. This also includes other activities such as using computers, mobile phones, or video and digital cameras appropriately, and never to exploit or harass children or to access child pornography through any mediums o Grooming: are behaviors that make it easier for a perpetrator to procure a child for sexual activity. For example, an offender might build a relationship of trust with the child, and then seek to sexualize that relationship (for example by encouraging romantic feelings or exposing the child to sexual concepts through pornography). o Online Grooming: is the act of sending an electronic message to a recipient who the sender believes to be a minor, with the intention of developing a relationship of trust that can be abused by procuring the recipient to engage in or submit to sexual activity with another person, including but not necessarily limited to the sender. This includes engaging in online sexual activities, such as messages, videos and photos with sexual content either sent to or procured from a child. Other definitions: In addressing the issues raised above related to GBV there are a number of considerations which need to be clearly defined: • Rape: non-consensual penetration (however slight) of the vagina, anus or mouth with a penis, other body part, or an object. • Consent: refers to when an adult makes an informed choice to agree freely and voluntarily to do something. In accordance with the United Nations Convention on the Rights of the Child, the World Bank considers that consent cannot be given by children under the age of 18, even if national legislation of the country into which the CoC is introduced has a lower age. Mistaken belief regarding the age of the child and consent from the child is not a defense. There is no consent when agreement is obtained through: o The use of threats, force or other forms of coercion, abduction, fraud, manipulation, deception, or misrepresentation, o The use of a threat to withhold a benefit to which the person is already entitled, or, o A promise made to the person to provide a benefit. • Perpetrator: the person(s) who commit(s) or threaten(s) to commit an act or acts of GBV. • Survivor/Survivors: the person(s) adversely affected by GBV. Women, men and children can be survivors of GBV. • GBV Service Provider: is an independent organization trusted by the local communities with the skills and resources to provide support to survivors of GBV, as well as training to reduce the risks of GBV. • Third-Party Monitor (TPM) or Independent Verification Agent (IVA): an organization commissioned to independently monitor and report on the effectiveness of the implementation of the GBV activities on the project. TPMs are financed independent of the project; IVAs are financed by the project. Version C, November 2019 134 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Investigation and resolution of GBV allegations: o GBV Allegation Procedure: is the prescribed procedure to be followed when reporting incidents of GBV. o Accountability Measures: are the measures put in place to ensure the confidentiality of survivors and to hold contractors, consultants and the client responsible for instituting a fair system of addressing cases of GBV. o Response Protocol: are the mechanisms set in place to respond to cases of GBV. o GBV Complaints Team (GCT): a team established by the project to address GBV issues. CODES OF CONDUCT This chapter presents three Codes of Conduct for use: i. Company Code of Conduct: Commits the company to addressing EHSH, OHS and GBV issues; ii. Manager’s Code of Conduct: Commits managers to implementing the Company Code of Conduct, as well as those signed by individuals; and, iii. Individual Code of Conduct: Code of Conduct for everyone working on the project, including managers. Company Code of Conduct Implementing ESHS and OHS Standards Preventing Gender Based Violence The company is committed to ensuring that the project is implemented in such a way which minimizes any negative impacts on the local environment, communities, and its workers. This will be done by respecting the environmental, social, health and safety (ESHS) standards, and ensuring appropriate occupational health and safety (OHS) standards are met. The company is also committed to creating and maintaining an environment where children under the age of 18 will be protected, and where Sexual Exploitation and Abuse (SEA) and sexual harassment have no place. Improper actions towards children, SEA and sexual harassment are acts of Gender Based Violence (GBV) and as such will not be tolerated by any employee, sub-contractors, supplier, associate, or representative of the company. Therefore, to ensure that all those engaged in the project are aware of this commitment, the company commits to the following core principles and minimum standards of behavior that will apply to all Version C, November 2019 135 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road company employees, associates, and representatives, including sub-contractors and suppliers, without exception: General 1. The company—and therefore all employees, associates, representatives, sub-contractors and suppliers—commits to complying with all relevant national laws, rules and regulations. 2. The company commits to full implementing its ‘Contractors Environmental and Social Management Plan’ (CESMP) as approved by the client. 3. The company commits to treating women, children (persons under the age of 18), and men with respect regardless of race, color, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth or other status. Acts of GBV are in violation of this commitment. 4. The company shall ensure that interactions with local community members are done with respect and non-discrimination. 5. Demeaning, threatening, harassing, abusive, culturally inappropriate, or sexually provocative language and behavior are prohibited among all company employees, associates, and its representatives, including sub-contractors and suppliers. 6. The company will follow all reasonable work instructions (including regarding environmental and social norms). 7. The company will protect and ensure proper use of property (for example, to prohibit theft, carelessness or waste). Health and Safety 8. The company will ensure that the project’s OHS Management Plan is effectively implemented by company’s staff, as well as sub-contractors and suppliers. 9. The company will ensure that all persons on-site wear prescribed and appropriate personal protective equipment, preventing avoidable accidents, and reporting conditions or practices that pose a safety hazard or threaten the environment. 10. The company will: i. prohibit the use of alcohol during work activities. ii. prohibit the use of narcotics or other substances which can impair faculties at all times. 11. The company will ensure that adequate sanitation facilities are available on site and at any worker accommodations provided to those working on the project. 12. The company will not hire children under the age of 18 for construction work, or allow them on the work site, due to the hazardous nature of construction sites. Gender Based Violence 13. Acts of GBV constitute gross misconduct and are therefore grounds for sanctions, which may include penalties and/or termination of employment and, if appropriate, referral to the Police for further action. 14. All forms of GBV, are unacceptable, regardless of whether they take place on the work site, the work site surroundings, at worker’s camps or within the local community. 15. Sexual harassment of work personnel and staff (e.g. making unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature) are acts of GBV and are prohibited. Version C, November 2019 136 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 16. Sexual favors (e.g. making promises of favorable treatment such as promotions, threats of unfavorable treatment such as losing a job, payments in kind or in cash dependent on sexual acts) and any form of humiliating, degrading or exploitative behavior are prohibited. 17. The use of prostitution in any form at any time is strictly prohibited. 18. Sexual contact or activity with children under 18—including through digital media—is prohibited. Mistaken belief regarding the age of a child is not a defense. Consent from the child is also not a defense or excuse. 19. Unless there is full consent5 by all parties involved in the sexual act, sexual interactions between the company’s employees (at any level) and members of the communities surrounding the work place are prohibited. This includes relationships involving the withholding/promise of actual provision of benefit (monetary or non-monetary) to community members in exchange for sex (including prostitution). Such sexual activity is considered “non-consensual” within the scope of this Code. 20. In addition to company sanctions, legal prosecution of those who commit acts of GBV will be pursued if appropriate. 21. All employees, including volunteers and sub-contractors are highly encouraged to report suspected or actual acts of GBV by a fellow worker, whether in the same company or not. Reports must be made in accordance with project’s GBV Allegation Procedures. 22. Managers are required to report and act to address suspected or actual acts of GBV as they have a responsibility to uphold company commitments and hold their direct reports responsible. Implementation To ensure that the above principles are implemented effectively the company commits to: 23. Ensuring that all managers sign the project’s ‘Manager’s Code of Conduct’ detailing their responsibilities for implementing the company’s commitments and enforcing the responsibilities in the ‘Individual Code of Conduct’. 24. Ensuring that all employees sign the project’s ‘Individual Code of Conduct’ confirming their agreement to comply with ESHS and OHS standards, and not to engage in activities resulting in GBV, child endangerment or abuse, or sexual harassment. 25. Displaying the Company and Individual Codes of Conduct prominently and in clear view at workers’ camps, offices, and in in public areas of the work space. Examples of areas include waiting, rest and lobby areas of sites, canteen areas and health clinics. 26. Ensuring that posted and distributed copies of the Company and Individual Codes of Conduct are translated into the appropriate language of use in the work site areas as well as for any international staff in their native language. 5 Consent: refers to when an adult makes an informed choice to agree freely and voluntarily to do something. There is no consent when agreement is obtained through the use of threats, force or other forms of coercion, abduction, fraud, manipulation, deception, or misrepresentation; the use of a threat to withhold a benefit to which the person is already entitled, or; a promise made to the person to provide a benefit. In accordance with the United Nations Convention on the Rights of the Child, the World Bank considers that consent cannot be given by children under the age of 18, even if national legislation of the country into which the Code of Conduct is introduced has a lower age. Mistaken belief regarding the age of the child and consent from the child is not a defense. Version C, November 2019 137 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 27. Ensuring that an appropriate person is nominated as the company’s ‘Focal Point’ for addressing GBV issues, including representing the company on the GBV Complaints Team (GCT) which is comprised of representatives from the client, contractor(s), the supervision consultant, and local GBV Service Provider. 28. Ensuring that an effective GBV Action Plan is developed in consultation with the GCT which includes as a minimum: i. GBV Allegation Procedure to report GBV issues through the project Grievance Redress Mechanism (Section 4.3 Action Plan); ii. Accountability Measures to protect confidentiality of all involved (Section 4.4 Action Plan); and, iii. Response Protocol applicable to GBV survivors and perpetrators (Section 4.7 Action Plan). 29. Ensuring that the company effectively implements the agreed final GBV Action Plan, providing feedback to the GCT for improvements and updates as appropriate. 30. Ensuring that all employees attend an induction training course prior to commencing work on site to ensure they are familiar with the company’s commitments to ESHS and OHS standards, and the project’s GBV Codes of Conduct. 31. Ensuring that all employees attend a mandatory training course once a month for the duration of the contract starting from the first induction training prior to commencement of work to reinforce the understanding of the project’s ESHS and OHS standards and the GBV Code of Conduct. I do hereby acknowledge that I have read the foregoing Company Code of Conduct, and on behalf of the company agree to comply with the standards contained therein. I understand my role and responsibilities to support the project’s OHS and ESHS standards, and to prevent and respond to GBV. I understand that any action inconsistent with this Company Code of Conduct or failure to act mandated by this Company Code of Conduct may result in disciplinary action. Company name: _________________________ Signature: _________________________ Printed Name: _________________________ Title: _________________________ Date: _________________________ Manager’s Code of Conduct Version C, November 2019 138 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Implementing ESHS and OHS Standards Preventing Gender Based Violence The company is committed to ensuring that the project is implemented in such a way which minimizes any negative impacts on the local environment, communities, and its workers. This will be done by respecting the environmental, social, health and safety (ESHS) standards, and ensuring appropriate occupational health and safety (OHS) standards are met. The company is also committed to creating and maintaining an environment where children under the age of 18 will be protected, and where Sexual Exploitation and Abuse (SEA) and sexual harassment have no place. Improper actions towards children, SEA and sexual harassment are acts of Gender Based Violence (GBV) and as such will not be tolerated by any employee, sub-contractors, supplier, associate, or representative of the company. Managers at all levels have a responsibility to uphold the company’s commitment. Managers need to support and promote the implementation of the Company Code of Conduct. To that end, managers must adhere to this Manager’s Code of Conduct and also to sign the Individual Code of Conduct. This commits them to supporting the implementation of the Contractor’s Environmental and Social Management Plan (CESMP), the OHS Management Plan, and developing systems that facilitate the implementation of the GBV Action Plan. Managers need to maintain a safe workplace, as well as a GBV-free environment at the workplace and in the local community. Their responsibilities to achieve this include but are not limited to: Implementation 1. To ensure maximum effectiveness of the Company and Individual Codes of Conduct: i. Prominently displaying the Company and Individual Codes of Conduct in clear view at workers’ camps, offices, and in public areas of the work space. Examples of areas include waiting, rest and lobby areas of sites, canteen areas and health clinics. ii. Ensuring all posted and distributed copies of the Company and Individual Codes of Conduct are translated into the appropriate language of use in the work site areas as well as for any international staff in their native language. 2. Verbally and in writing explain the Company and Individual Codes of Conduct to all staff. 3. Ensure that: i. All direct reports sign the ‘Individual Code of Conduct’, including acknowledgment that they have read and agree with the Code of Conduct. ii. Staff lists and signed copies of the Individual Code of Conduct are provided to the OHS Manager, the GBV Complaints Team (GCT), and the client. iii. Participate in training and ensure that staff also participate as outlined below. iv. Put in place a mechanism for staff to: (a) report concerns on ESHS or OHS compliance; and, (b) confidentially report GBV incidents through the Grievance Redress Mechanism (GRM) Version C, November 2019 139 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road v. Staff are encouraged to report suspected or actual ESHS, OHS, GBV issues, emphasizing the staff’s responsibility to the Company and the country hosting their employment, and emphasizing the respect for confidentiality. 4. In compliance with applicable laws and to the best of your abilities, prevent perpetrators of sexual exploitation and abuse from being hired, re-hired or deployed. Use background and criminal reference checks for all employees nor ordinarily resident in the country where the works are taking place. 5. Ensure that when engaging in partnership, sub-contractor, supplier or similar agreements, these agreements: i. Incorporate the ESHS, OHS, GBV Codes of Conduct as an attachment. ii. Include the appropriate language requiring such contracting entities and individuals, and their employees and volunteers, to comply with the Individual Codes of Conduct. iii. Expressly state that the failure of those entities or individuals, as appropriate, to ensure compliance with the ESHS and OHS standards, take preventive measures against GBV, to investigate allegations thereof, or to take corrective actions when GBV has occurred, shall not only constitute grounds for sanctions and penalties in accordance with the Individual Codes of Conduct but also termination of agreements to work on or supply the project. 6. Provide support and resources to the GCT to create and disseminate internal sensitization initiatives through the awareness-raising strategy under the GBV Action Plan. 7. Ensure that any GBV complaint warranting Police action is reported to the Police, the client and the World Bank immediately. 8. Report and act in accordance with the agreed response protocol any suspected or actual acts of GBV. 9. Ensure that any major ESHS or OHS incidents are reported to the client and the supervision engineer immediately, non-major issues in accordance with the agreed reporting protocol. 10. Ensure that children under the age of 18 are not present at the construction site, or engaged in any hazardous activities. Training 1. The managers are responsible to: i. Ensure that the OHS Management Plan is implemented, with suitable training required for all staff, including sub-contractors and suppliers; and, ii. Ensure that staff have a suitable understanding of the CESMP and are trained as appropriate to implement the CESMP requirements. 2. All managers are required to attend an induction manager training course prior to commencing work on site to ensure that they are familiar with their roles and responsibilities in upholding the GBV elements of these Codes of Conduct. This training will be separate from the induction training course required of all employees and will provide managers with the necessary understanding and technical support needed to begin to develop the GBV Action Plan for addressing GBV issues. 3. Managers are required to attend and assist with the project facilitated monthly training courses for all employees. Managers will be required to introduce the trainings and announce the self- evaluations, including collecting satisfaction surveys to evaluate training experiences and provide advice on improving the effectiveness of training. 4. Ensure that time is provided during work hours and that staff prior to commencing work on site attend the mandatory project facilitated induction training on: i. OHS and ESHS; and, ii. GBV required of all employees. Version C, November 2019 140 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 5. During civil works, ensure that staff attend ongoing OHS and ESHS training, as well as the monthly mandatory refresher training course required of all employees to on GBV. Response 1. Managers will be required to take appropriate actions to address any ESHS or OHS incidents. 2. Regarding GBV: i. Provide input to the GBV Allegation Procedures and Response Protocol developed by the GCT as part of the final cleared GBV Action Plan. ii. Once adopted by the Company, managers will uphold the Accountability Measures set forth in the GBV Action Plan to maintain the confidentiality of all employees who report or (allegedly) perpetrate incidences of GBV (unless a breach of confidentiality is required to protect persons or property from serious harm or where required by law). iii. If a manager develops concerns or suspicions regarding any form of GBV by one of his/her direct reports, or by an employee working for another contractor on the same work site, s/he is required to report the case using the GRM. iv. Once a sanction has been determined, the relevant manager(s) is/are expected to be personally responsible for ensuring that the measure is effectively enforced, within a maximum timeframe of 14 days from the date on which the decision to sanction was made by the GCT. v. If a Manager has a conflict of interest due to personal or familial relationships with the survivor and/or perpetrator, he/she must notify the Company and the GCT. The Company will be required to appoint another manager without a conflict of interest to respond to complaints. vi. Ensure that any GBV issue warranting Police action is reported to the Police, the client and the World Bank immediately 3. Managers failing address ESHS or OHS incidents, or failing to report or comply with the GBV provisions may be subject to disciplinary measures, to be determined and enacted by the Company’s CEO, Managing Director or equivalent highest-ranking manager. Those measures may include: i. Informal warning. ii. Formal warning. iii. Additional Training. iv. Loss of up to one week's salary. v. Suspension of employment (without payment of salary), for a minimum period of 1 month up to a maximum of 6 months. vi. Termination of employment. 4. Ultimately, failure to effectively respond to ESHS, OHS, and GBV cases on the work site by the company’s managers or CEO may provide grounds for legal actions by authorities. I do hereby acknowledge that I have read the foregoing Manager’s Code of Conduct, do agree to comply with the standards contained therein and understand my roles and responsibilities to prevent and respond to ESHS, OHS, and GBV requirements. I understand that any action inconsistent with this Manager’s Code of Conduct or failure to act mandated by this Manager’s Code of Conduct may result in disciplinary action. Signature: _________________________ Version C, November 2019 141 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Printed Name: _________________________ Title: _________________________ Date: _________________________ Version C, November 2019 142 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Individual Code of Conduct Implementing ESHS and OHS Standards Preventing Gender Based Violence I, ______________________________, acknowledge that adhering to environmental, social, health and safety (ESHS) standards, following the project’s occupational health and safety (OHS) requirements, and preventing Gender Based Violence (GBV) is important. The Company considers that failure to follow ESHS and OHS standards, or to partake in activities constituting GBV—be it on the work site, the work site surroundings, at workers’ camps, or the surrounding communities—constitute acts of gross misconduct and are therefore grounds for sanctions, penalties or potential termination of employment. Prosecution by the Police of those who commit GBV may be pursued if appropriate. I agree that while working on the project I will: • Consent to Police background check. • Attend and actively partake in training courses related to ESHS, OHS, and GBV as requested by my employer. • Will wear my personal protective equipment (PPE) at all times when at the work site or engaged in project related activities. • Take all practical steps to implement the contractor’s environmental and social management plan (CESMP). • Implement the OHS Management Plan. • Adhere to a zero-alcohol policy during work activities, and refrain from the use of narcotics or other substances which can impair faculties at all times. • Treat women, children (persons under the age of 18), and men with respect regardless of race, color, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth or other status. • Not use language or behavior towards women, children or men that is inappropriate, harassing, abusive, sexually provocative, demeaning or culturally inappropriate. • Not sexually exploit or abuse project beneficiaries and members of the surrounding communities. • Not engage in sexual harassment of work personnel and staff —for instance, making unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature is prohibited. E.g. looking somebody up and down; kissing, howling or smacking sounds; hanging around somebody; whistling and catcalls; in some instances, giving personal gifts. • Not engage in sexual favors —for instance, making promises of favorable treatment (e.g. promotion), threats of unfavorable treatment (e.g. loss of job) or payments in kind or in cash, dependent on sexual acts—or other forms of humiliating, degrading or exploitative behavior. • Not use prostitution in any form at any time. Version C, November 2019 143 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Not participate in sexual contact or activity with children under the age of 18—including grooming, or contact through digital media. Mistaken belief regarding the age of a child is not a defense. Consent from the child is also not a defense or excuse. • Unless there is the full consent6 by all parties involved, I will not have sexual interactions with members of the surrounding communities. This includes relationships involving the withholding or promise of actual provision of benefit (monetary or non-monetary) to community members in exchange for sex (including prostitution). Such sexual activity is considered “non-consensual” within the scope of this Code. • Consider reporting through the GRM or to my manager any suspected or actual GBV by a fellow worker, whether employed by my company or not, or any breaches of this Code of Conduct. With regard to children under the age of 18: • Bring to the attention of my manager the presence of any children on the construction site or engaged in hazardous activities. • Wherever possible, ensure that another adult is present when working in the proximity of children. • Not invite unaccompanied children unrelated to my family into my home, unless they are at immediate risk of injury or in physical danger. • Not use any computers, mobile phones, video and digital cameras or any other medium to exploit or harass children or to access child pornography (see also “Use of children's images for work related purposes” below). • Refrain from physical punishment or discipline of children. • Refrain from hiring children for domestic or other labour below the minimum age of 14 unless national law specifies a higher age, or which places them at significant risk of injury. • Comply with all relevant local legislation, including labour laws in relation to child labour and World Bank’s safeguard policies on child labour and minimum age. • Take appropriate caution when photographing or filming children (See Annex 2 for details). Use of children's images for work related purposes When photographing or filming a child for work related purposes, I must: • Before photographing or filming a child, assess and endeavor to comply with local traditions or restrictions for reproducing personal images. • Before photographing or filming a child, obtain informed consent from the child and a parent or guardian of the child. As part of this I must explain how the photograph or film will be used. 6 Consent is defined as the informed choice underlying an individual’s free and voluntary intention, ac ceptance or agreement to do something. No consent can be found when such acceptance or agreement is obtained using threats, force or other forms of coercion, abduction, fraud, deception, or misrepresentation. In accordance with the United Nations Convention on the Rights of the Child, the World Bank considers that consent cannot be given by children under the age of 18, even if national legislation of the country into which the Code of Conduct is introduced has a lower age. Mistaken belief regarding the age of the child and consent from the child is not a defense. Version C, November 2019 144 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Ensure photographs, films, videos and DVDs present children in a dignified and respectful manner and not in a vulnerable or submissive manner. Children should be adequately clothed and not in poses that could be seen as sexually suggestive. • Ensure images are honest representations of the context and the facts. • Ensure file labels do not reveal identifying information about a child when sending images electronically. Sanctions I understand that if I breach this Individual Code of Conduct, my employer will take disciplinary action which could include: 1. Informal warning. 2. Formal warning. 3. Additional Training. 4. Loss of up to one week’s salary. 5. Suspension of employment (without payment of salary), for a minimum period of 1 month up to a maximum of 6 months. 6. Termination of employment. 7. Report to the Police if warranted. I understand that it is my responsibility to ensure that the environmental, social, health and safety standards are met. That I will adhere to the occupational health and safety management plan. That I will avoid actions or behaviors that could be construed as GBV. Any such actions will be a breach this Individual Code of Conduct. I do hereby acknowledge that I have read the foregoing Individual Code of Conduct, do agree to comply with the standards contained therein and understand my roles and responsibilities to prevent and respond to ESHS, OHS, GBV issues. I understand that any action inconsistent with this Individual Code of Conduct or failure to act mandated by this Individual Code of Conduct may result in disciplinary action and may affect my ongoing employment. Signature: _________________________ Printed Name: _________________________ Title: _________________________ Date: _________________________ Version C, November 2019 145 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road GBV ACTION PLAN This GBV Action Plan outlines how the project will put in place the necessary protocols and mechanisms to minimize or eliminate GBV on the project, as well as to address any GBV issues that may arise. The following framework needs to be adapted to reflect the specific situation and implementation arrangements for each project. THE GBV COMPLAINTS TEAM The project shall establish a ‘GBV Complaints Team’ (GCT). The GCT will include, as appropriate to the project, at least four representatives (‘Focal Points’) as follows: a. A safeguards specialist from the client; b. The occupational health and safety manager from the contractor7, or someone else tasked with the responsibility for addressing GBV with the time and seniority to devote to the position; c. The supervision consultant; d. A representative from a client approved service provider with experience in GBV—the ‘GBV Service Provider’ (GSP); and optionally, e. Members representing the local community, government, etc. It will be the duty of the GCT with support from the management of the contractor(s) and consultant(s) to inform workers about the activities and responsibilities of the GCT. To effectively serve on the GCT, members must undergo training by the GBV Service Provider prior to the commencement of their assignment to ensure that they are sensitized on GBV. The GCT will be required to: a. Approve any changes to the GBV elements of the Codes of Conduct contained in this document, with clearances from the client and the World Bank for any such changes. b. Prepare the GBV Action Plan reflecting the Codes of Conduct which includes: i. GBV Allegation Procedures (See 4.2) ii. Addressing GBV Complaints (See 4.3) iii. Accountability Measures (See 4.4) iv. An Awareness raising Strategy (See 4.6) v. A Response Protocol (See 4.7) c. Obtain approval of the GBV Action Plan by the Contractor’s management; d. Obtain client and World Bank clearances for the GBV Action Plan prior to full mobilization; e. Receive and monitor resolutions and sanctions regarding complaints received related to GBV associated with the project; and, f. Ensure that GBV statistics in the GRM are up to date and included in the regular project reports. The GCT shall hold quarterly update meetings to discuss ways to strengthen resources and GBV support for employees and community members. 7 Where there are multiple contractors working on the project, each shall nominate a representative as appropriate. Version C, November 2019 146 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road MAKING COMPLAINTS: GBV ALLEGATION PROCEDURES All staff, volunteers, consultants and sub-contractors are encouraged to report suspected or actual GBV cases. Managers are required to report suspected or actual GBV cases as they have responsibilities to uphold company commitments and they hold their direct reports accountable for complying with the Individual Code of Conduct. The project will provide information to employees and the community on how to report cases of GBV Code of Conduct breaches through the Grievance Redress Mechanism (GRM). The GCT will follow up on cases of GBV and Code of Conduct breaches reported through the GRM. ADDRESSING COMPLAINTS ABOUT GBV Each project needs to put in place appropriate protocols for addressing GBV complaints. The protocols will vary between projects based on local circumstances, but there are key principles which are required in all projects. GRM The project operates a GRM which is managed by a designated GRM operator with the project management unit or, ideally, an entity independent of the project implementation. The GRM must be designed to ensure that: i. Complaints can be made through different channels, such as the traditional local practices (e.g. village chiefs), online, phone, in-person, the local GBV Service Provider, the manager(s), or the Police. ii. Complaints should be able to be made in different ways such as online, via telephone or mail, or in person; iii. Anonymity should be ensured if the complainant so desires it, especially about GBV; There needs to be a specific workflow for handling GBV complaints. The figure below illustrates the work flow adopted in 2017 for the Vanuatu Aviation Investment Project (VAIP). Version C, November 2019 147 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road If the complaint to the GRM is made by an GBV survivor, or on behalf of a survivor, the complainant will be directly referred to the GBV Service Provider to receive support services (if so desired) while the GCT investigates the complaint in parallel. The World Bank requires that all complaints regarding GBV must immediately be reported to the World Bank task team by the GRM operator. These complaints may be referred to the World Bank management in accordance with the World Bank’s reporting protocols. The GRM shall only collect two items of data related to GBV—to be inferred from discussions with the complainant: i. The nature of the GBV; and, ii. To the best of the knowledge was the perpetrator associated with the project. Additional information shall be gathered by the GBV Service Provider using their existing survivor support protocols. This information shall be confidential and not part of the GRM process. The GRM operator will refer complaints related to GBV to the GCT to resolve them. In accordance with the GBV Action Plan, the GCT through the GBV Service Provider and Focal Point(s) will investigate the complaint and ultimately provide the GRM operator with a resolution to the complaint, or the Police if appropriate. The victim’s confidentiality should also be kept in mind when reporting any incidences to the Police. The GRM operator will, upon resolution, advise the complainant of the outcome, unless it was made anonymously. GBV SERVICE PROVIDER Version C, November 2019 148 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road The GBV Service Provider is a local organization which has the trust of the local community, experience and ability to support survivors of GBV. They will be identified by the client during project preparation, if necessary with the support of the World Bank. The client, the contractor(s) and consultant(s) must establish a working relationship with the GBV Service Provider, so that GBV cases can safely be referred to them. The GBV Service Provider will also provide support and guidance to the GBV Focal Points as necessary. The GBV Service Provider will have a representative on the GCT and be involved in resolving complaints related to GBV. The contract for the GBV Service Provider shall include provision for financing costs around providing the necessary support to survivors. GBV COMPLAINTS TEAM The GCT is responsible for ensuring that GBV complaints are properly investigated and that appropriate sanctions are applied for any cases where sanctions are considered to be justified. The GCT is comprised of: (i) the GBV Service Provider; and, (ii) ‘Focal Points’ from the contractor(s), consultant(s) and client; and optionally, (iii) members of the local community, government, etc. All the Focal Points on the GCT must be trained and empowered to resolve GBV issues. It is essential that all staff of the GRM and GCT understand the guiding principles and ethical requirement of dealing with survivors of GBV. All reports should be kept confidential and referred immediately to the GBV Service Provider represented on the GCT8. The GCT shall confirm that all complaints related to GBV have been: (i) referred to the client and the World Bank by the GRM operator; and, (ii) are referred to Police (or other authorities) for investigation if of appropriate severity. In GBV cases warranting Police action; and, (iii) management for further action. The GCT shall consider all GBV complaints and agree on a plan for resolution. The appropriate Focal Point will be tasked with implementing the plan (i.e. issues with contractor’s staff will be for the contractor to resolve; consultant’s staff the consultant; and client’s staff the client). The Focal Point will advise the GCT on resolution, including referral to the Police if necessary. They will be assisted by the GBV Service Provider as appropriate. ACCOUNTABILITY MEASURES All reports of GBV shall be handled in a confidential manner to protect the rights of all involved. The client, contractor and consultant must maintain the confidentiality of employees who notify any acts or threats of violence, and of any employees accused of engaging in any acts or threats of violence (unless a breach of confidentiality is required to protect persons or property from serious harm or 8 Survivors of GBV may need access to Police, justice, health, psychosocial, safe shelter and livelihood services to begin on a path of healing from their experience of violence. Version C, November 2019 149 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road where required by law). The contractor and consultant must prohibit discrimination or adverse action against an employee because of survivor’s disclosure, experience or perceived experience of GBV (see Annex 1 for examples of actions to maintain accountability). To ensure that survivors feel confident to disclose their experience of GBV, they can report cases of GBV through multiple channels such as: (i) online, (ii) phone, (iii) in-person, (iv) the local GBV Service Provider, (v) the manager(s), (vi) village councils; or, (vii) the Police. To ensure confidentiality, only the GBV Service Provider will be privy to information regarding the survivor. The GCT will be the primary point of contact for information and follow up regarding the perpetrator. MONITORING AND EVALUATION The GRM is to notify the client and the World Bank immediately of any complaints related to GBV. The GCT must monitor the follow up of cases that have been reported and maintain all reported cases in a confidential and secure location. Monitoring must collect the number of cases that have been reported and the share of them that are being managed by Police, NGOs etc. These statistics shall be reported to the GRM and the Supervision Engineer for inclusion in their reporting. AWARENESS -RAISING STRATEGY It is important to create an Awareness-raising Strategy with activities aimed to sensitize employees on GBV on the work site and its related risks, provisions of the GBV Codes of Conduct, and GBV Allegation Procedures, Accountability Measures and Response Protocol. The strategy will be accompanied by a timeline, indicating the various sensitization activities through which the strategy will be implemented and the related (expected) delivery dates. Awareness-raising activities should be linked with trainings provided by the GBV Service Provider. RESPONSE PROTOCOL The GCT will be responsible for developing a written response9 protocol to meet the project requirements, in accordance to national laws and protocols. The response protocol must include: i. Mechanisms to notify and respond to perpetrators in the workplace; ii. The GRM process to ensure competent and confidential response to disclosures of GBV, and; iii. A referral pathway to refer survivors to appropriate services (See 4.8 Survivor Support Measures below). The contractor(s), consultant(s) and client shall encourage notification through the GRM channels from employees and community members about perpetrators in the workplace through awareness raising activities. An employee who discloses a case of sexual harassment in the workplace shall be 9 Develop appropriate protocol for written recording of GBV issues raised in case the notes are subpoenaed. Develop processes for record keeping including activities undertaken by the GCT. Version C, November 2019 150 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road referred to the GRM for reporting to seek services. Through the GCT, the companies and client shall oversee the investigation of these grievances, ensuring procedural fairness for the accused, and within the local laws. If an employee has breached the Code of Conduct, the employer will take appropriate action which could include: i. Undertake disciplinary action up in accordance with sanctions in the GBV Codes of Conduct (see Section 4.9); ii. Report the perpetrator to the Police as per local legal paradigms; and/or iii. If feasible, provide or facilitate counselling for the perpetrator. SURVIVOR SUPPORT MEASURES It is essential to appropriately respond to the survivor’s complaint by respecting the survivor’s choices to minimize the potential for re-traumatization and further violence against the survivor. Any survivor will receive care regardless of whether the perpetrator is associated with the project will receive support/ The support will be provided by the GBV Service Provider—including medical and psychosocial support, emergency accommodation, transport fees necessary to receive services, security including Police protection and livelihood support—by facilitating contact and coordination with these services. See Annex 1 for examples of the types of support which could be considered under the project. The contract with the GBV Service Provider shall explicitly detail the services to be provided, and how the associated costs shall be financed by the project. If the survivor is an employee of the contractor(s), consultant(s) or client, to ensure the safety of the survivor, and the workplace in general, the client, contractor or consultant, in consultation with the survivor, will assess the risk of ongoing abuse to the survivor and in the workplace. Reasonable adjustments will be made to the survivor’s work schedule and work environment as deemed necessary (see Annex 1 for examples of safety measures). The employer will provide adequate leave to survivors seeking services after experiencing violence (see Annex 1 for details). SANCTIONS In accordance with the Code of Conduct, any employee confirmed as a GBV perpetrator shall be considered for disciplinary measures in line with sanctions and practices as agreed in the Individual Code of Conduct. Potential Sanctions to employees who are perpetrators of GBV include: i. Informal warning ii. Formal warning iii. Additional Training iv. Loss of up to one week’s salary. v. Suspension of employment (without payment of salary), for a minimum period of 1 month up to a maximum of 6 months. vi. Termination of employment. Version C, November 2019 151 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road vii. Referral to the Police or other authorities as warranted. It is important to note that, for each case, disciplinary sanctions are intended to be part of a process that is entirely internal to the employer, is placed under the full control and responsibility of its managers, and is conducted in accordance with the applicable national labour legislation. Such process is expected to be fully independent from any official investigation that competent authorities (e.g. Police) may decide to conduct in relationship to the same case, and in accordance with the applicable national law. Similarly, internal disciplinary measures that the employer’s managers may decide to enact are meant to be separate from any charges or sanctions that the official investigation may result into (e.g. monetary fines, detention etc.). Version C, November 2019 152 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road ANNEX 1 - POTENTIAL PROCEDURES FOR ADDRESSING GBV Accountability Measures to maintain confidentiality can be achieved through the following actions: 1. Inform all employees that confidentiality of GBV survivors’ personal information is of utmost importance. 2. Provide the GCT with training on empathetic and non-judgmental listening. 3. Take disciplinary action, including and up to dismissal, against those who breach survivor’s confidentiality (this is unless a breach of confidentiality is necessary to protect the survivor or another person from serious harm, or where required by law). GBV Allegation Procedures should specify: 1. Who survivors can seek information and assistance from. 2. The process for community members and employees to lodge a complaint through the GRM should there be alleged GBV. 3. The mechanism for how community members and employees can escalate a request for support or notification of violence if the process for reporting is ineffective due to unavailability or non- responsiveness, or if the employee’s concern in not resolved. Financial and Other Supports to survivors can include: 1. No/low interest loans. 2. Salary advances. 3. Direct payment of medical costs. 4. Coverage of legal costs specifically related to the incident 5. Coverage of all medical costs related specifically to the incident. 6. Upfront payments for medical costs to later be recouped from the employee’s health insurance. 7. Providing or facilitating access to childcare. 8. Providing security upgrades to the employee’s home. 9. Providing safe transportation to access support services or to and from accommodation. Based on the rights, needs and wishes of the survivor, survivor support measures to ensure the safety of the survivor who is an employee can include10: 1. Changing the perpetrator or survivor’s span of hours or pattern of hours and/or shift patterns. 2. Redesigning or changing the perpetrator or survivor’s duties. 3. Changing the survivor’s telephone number or email address to avoid harassing contact. 4. Relocating the survivor or perpetrator to another work site/ alternative premises. 5. Providing safe transportation to and from work for a specified period. 6. Supporting the survivor to apply for an Interim Protection Order or referring them to appropriate support. 7. Taking any other appropriate measures including those available under existing provisions for family friendly and flexible work arrangements. 10It is critical that a survivor centered approach be adopted. The survivor should be fully involved in the decision making. Except for exceptional circumstances the perpetrator should be required to take appropriate actions to accommodate the survivor (e.g. move, change hours, etc.), rather than the survivor changing. Version C, November 2019 153 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Leave options for survivors that are employees can include: 1. An employee experiencing sexual harassment should be able to request paid special leave to attend medical or psychosocial appointments, legal proceedings, and relocation to safe accommodation among other services that may be needed. 2. An employee who supports a person experiencing sexual harassment may take care givers leave, including but not limited to accompanying them to court or hospital, or to take care of children. 3. Employees who are employed in a casual capacity may request unpaid special leave or unpaid care givers leave to undertake the activities described above. 4. The amount of leave provided will be determine by the individual’s situation through consultations with the employee, the management and the GCT where appropriate. Potential Sanctions to employees who are perpetrators of GBV include: 1. Informal warning 2. Formal warning 3. Termination of employment. Referral to the Police or other authorities as warranted. Version C, November 2019 154 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Version C, November 2019 155 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Appendix F: Minutes of Meetings and Attendance Chaired by SG for SANMA Opening Prayer: Secretary for Council of Chiefs in Area 2 • Welcome and opening remarks from SG, asked all to contribute as inputs from their respective sectors will inform the assessment to be carried out for this important project • Safeguards Team introduction (Mark, Lulu, Ernest and Laisa) • Everyone else introduced themselves (see attached attendance sheet) • Mark’s Intro and Social Safeguards remarks: o acknowledged everyone’s presence and thanks SG for organizing this meeting and for their response in attending – a good representation from different sectors (no rep fr om Women’s Dept was present). o Mark emphasized how this meeting will inform everyone and to ensure that all are on the same page, as we’re in exciting times – We’ve just had Provincial Elections, there’ll be Sanma elections in December, General Elections early next year, etc… political parties can use this project for their self-interests but we must ensure the communities are properly informed. o 31 August 2019 launching of this Project by Hon. Min. MIPU o A lot of excitements and expectations as well, asking everyone sitting in this particular room to mind their language when talking about this project, especially not to raise any expectations from community members. o This mission will help prepare document based on the assessments carried out to inform Bank and Government for its decision-making, hence consultation with you all as stakeholders including communities is a vital process in this exercise. o Seeking assistance from each sector reps for information when asked and your prompt action on this as this team are working within a very tight timeframe. o Seeking partnership between the government and custom owners/leased-land owner and community members focusing on national interests first and also the community interest. • Ernest Bani – Environment Assessment o Re-emphasized speaking in same language when talking about this project. Acknowledged the fact that all communities spoken to yesterday were excited and agreed to have this road/bridges fixed o South Santo very interesting area, water coming from everywhere. Drainage is very important to ensure the longevity if the project were to construct tar-sealed road. Information where all the water is coming from, etc will be discussed with you all and the communities. Seeking if everyone can share information they have so we can fit all the jig-saw puzzle together to help safeguards assessment to share with Bank/Govt to make good decisions to have a successful project. o Quarries: Permits, whose land? o Water Permits – need permits to divert water, etc o Camp Sites/Laydown Sites– sites along the long stretch of this road from one place to another for accommodation of workers and to store materials to be used. Company contracted will identify and inform us. Where to put their rubbish, fuel tanks, etc. South Santo is full of water, so any leakage may affect water, fishes, livelihoods. o Clearing of road sites – Engineer) will decide where road will be re-aligned, but if that is decided, it needs to be understood and agreed by affected communities that any vegetation on the road sides will need to be cleared. o These are the initial discussions, but as time goes and project progresses, the Safeguards team will continue to work with you all to ensure less conflicts over any issues that may arise • Lulu Z Carmine – Overall Project Assessment o 62Million US Dollars – connectivity from one village to another, access to the main city o 10 Bridges and roads o Out those bridges, there’s 3 realignment (actually 2) but needs more consultation before a final decision can be made o Power-point Presentation of those 3 bridges and 1 retaining wall at Tasiriki o Proper consultation with communities will be made from tomorrow onwards until October 5 within a tight timeframe to inform and provide options to be included in the draft Assessment Version C, November 2019 156 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Report. This report informs World Bank and Government to make a decision on what are the priorities that this funding should be used for. o Workplan includes: ▪ Consultation with the 3 bridges and road alignment customary land owners and leased owners, communities. ▪ Asset Inventory of Land, Crops and trees that might be affected through this development project • LMC Town Planner mentioned that the proposed retaining wall at Tasiriki may be affected later due to climate change, but that the chiefs should work with his people alongside Dept. of Environment/Climate Change for mitigation measures such as tree planting, creepers, grasses, etc. that help to retain the foreshore. • SG suggested that because timeframe is short, it would be more appropriate to outline dates for meetings and which department should be involved to help technical personnel from different sectors in Govt to make themselves available for the consultation meetings as well. Fix a taskforce team. This outline will be followed and then members from taskforce team (reps from each sectors) could be present during those meetings. • Graham Lele (Customary Lands Management Office) re-emphasized the language to be used – especially when addressing the “compensation” aspect, that the chiefs should also play a big role in explaining to their people to understand that their sacrifices of land, root crops/trees in their support to this project for this road/bridge development. • Another chief also reiterated that this is the same issue with the people of East Santo, communities want a road constructed for ease of access to cities so no compensation was asked for but sacrifices were done for the sake of development. VCRTP Consultations Attendance List Date: 18th September 2019 Venue: SANMA Provincial HQ Time: 9:50am – 11:30am Name Position Organization Contact Graham Lele Compliance MCC Customary Lands 5924419 Management Office / MCC Simeon Stanley OM PWD SANMA 589055? Matthew Walter Senior HR PSC 5382149 Tommy Kaluen Physical Planner SANMA Province 7102050 Kensley Micah Provincial Disaster NDMO 7771307 Officer Manses Fatdal Senior Land Officer Dept. of Lands 7714272 Christina Taleo Provincial Water Dept. of Water 7387296 Supervisor Shem Kalo Chief Tavuemasana 7576859 Council Sam Vula Secretary of Chiefs - Area 2 – South Santo 5726762 South Santo Joel Kalnpel PAO DARD 7793410 Hajuju Sokovatu Chief Member South Santo 7733950 Chief James Surai Secretary Tavuemasana Island 5363160 Council Paul Jamaran Area Administrator – SANMA Province 5471685/7350863 South Santo Cevaurd Riddick LMC Town Planner Dept. of Local 7500062 Authorities Version C, November 2019 157 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Albert Ruddley Secretary General SANMA Province 5390171 (SG) Ernest Bani ESS - Consultant MIPU 7747030 (Environment) Mark Bebe Social Safeguards MIPU Specialist (National) Lulu Carmine Social Safeguards MIPU Specialist (International) Laisa Boedoro-Tari Program Assistant World Bank 7312183 Version C, November 2019 158 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road COMMUNITY CONSULTATIONS Meeting Minutes – Tasiriki Village, South Santo (1) Thursday 19th September 2019 Venue: Lino Stage 10:40am – 12:00pm • The Village Chief welcomes everyone and gives the opening remarks • Area Administrator for South – Paul Mark is the MC introduces Simeon Stanley (PWD Manager) and asked Simeon to introduce the team from Luganville and Safeguards Team • Mark Bebe gives a brief history and background of the project to inform the community • Ernest Bani, briefing on environmental aspects of the project. • Simeon Stanley (PWD) briefing on options for proposed realignment of road/bridges, retaining wall. • Tasiriki Chief encouraged community to make sacrifices for the benefit of development and their future • Tommy (Town Planner – SAMNA Province) – re-emphasized what the chief had mentioned, touched a bit on the Grievance Redress Mechanism about reporting issues sooner than later • Benuel – Lands Officer– brief on land owner’s rights, property and how development can affect land/property. Not to expect monetary value for property but in-kind or should be as their contribution towards the project in order for development to proceed. • Graham Lele, re-emphasized point above and requests land owners from Navaka to Tasiriki to meet (focus group) after the main meeting today. • Sandra Andrews – Explained about consulting with land owners especially for those who will be affected for road and bridge realignments and asks for their cooperation for information for the reports and explained about tight timeframes and cooperation. • Ernest explained on the coastal erosion in Tasiriki close to road and probable options to take. Questions/Feedbacks Responses How many meters will be allowed for road width? Simeon Stanley answered that according to the Road Act, all declared roads should be 30 meters wide. Former councilor asked that for properties, if Simeon explained that an advance notice will fences are to be put down due to development, cattle always be given, a consent by the affected parties may go out and damage the gardens. What can be will need to be signed for realignments going through done? fences & property. There will be mitigation measures in place to cater for this. Can we have maps? To know where the roads will Distribution of printed maps pass? Formed Councillor mentioned they will inform us of Graham Lele mentioned Malvatumauri Council of the cultural/historical/taboo sites so it can be clearly Chiefs have asked for the whole Santo to indicate and marked out in maps mark those taboo sites for the purpose of development Version C, November 2019 159 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Meeting Minutes- Chiefs Nakamal, Sanma Province (No. 2) Wednesday 2nd October 2019 9:27am – 11:30am Purpose This meeting is purposely consulting with the South Santo Land Owners and Land Lease Claimers, to give their consent towards the Proposed Project of some new realignments of roads from Sarakata Bridge down to Tasiriki. • Sanma Assistance Planner gives the opening remarks (9:00-9:05) • Area Secretary of South Santo opens the meeting with a prayer ( 9:05-9:10) • Sanma Provincial Secretarial General welcomes everyone especially the Project’s Local Social Safeguards Consultant (Mark Bebe) and other government stakeholders. Acknowledgement of the postponement of Provincial meeting data due to passing of Sakaria Danilel (Former SG). Inform chiefs and land owners the purpose of this meeting and urging the owners their cooperation towards the upcoming Project. Also thank the Local Social Safeguards Consultant and PWD Manger of their commitment to consult communities ( 9:10-9:30:am). • Mark Bebe gives a brief history and background of the project by specifying 2 parts of the meeting: (9:30-10:00) 1. Agreement by chiefs to allow road possible for new alignment section from Sarakarata Bridge to Navota Farm 2. Concern of any business property along this new alignment section • Also he mentioned 3 options as discussed: 1. Engineers propose using the existing road with no re alignment 2. Mark and PWD Manager proposed few roads sections needs to be re alignment 3. They also proposed alignment beginning from Usa Bridge to Naoneban Bridge • He mentioned the road declaration to public roads which was announced by government to all custom land owners to be aware of • Ernest Bani, briefing on environmental aspects of the project. (10:00-10:15) - Areas where machines or camping areas need concerns from chiefs and land owners - Need permission to extract quality materials on chosen site: eg- Stone - Before works starts, project contractors must understand and comply with the project conditions. These will all be documented for the contractor to comply with. - This proposal is a government project not political forces that has to be clear (10:15-10:30) • Simeon Stanley (PWD) briefing on options for proposed realignment of road/bridges: (10:30-10:40) - Project proposal will be on the western side to Tasiriki - Government laws will be abide with the work regulations - 20 meters wide of the road section will be constructed - 10 bridges - Low points will be constructed into culverts and outlets - Claimers need to agree to allow time for the project until completion - Events of road alignment is to save time and money for new roads • Land Representative: (10:40- 10: 50) - This project needs everyone cooperation’s in order for the project to be carried out. - Allow time for the claimers to sign in their consent form • Sanma President comment: (10:50- 11:00) - Present land owners numbers show no interest of the project proposal - It is important for all land owners from Area 1 and 2 need to show their appreciation to attend whatever meeting organized • Provincial Planner, respond to Provincial President that there has been 2 consultation the past days with the same group of people at: (11:00-11:05) 1. Tasiriki Village 2. Ajoni Community Version C, November 2019 160 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road 3. Today meeting with lease holders and few land owners 11:05-11:25 Meeting Minutes- Chiefs Nakamal, Sanma Province (No. 2) Wednesday 2nd October 2019 9:27am – 11:30am Purpose This meeting is purposely consulting with the South Santo Land Owners and Land Lease Claimers, to give their consent towards the Proposed Project of some new realignments of roads from Sarakata Bridge down to Tasiriki. • Sanma Assistance Planner gives the opening remarks (9:00-9:05) • Area Secretary of South Santo opens the meeting with a prayer ( 9:05-9:10) • Sanma Provincial Secretarial General welcomes everyone especially the Project’s Local Social Safeguards Consultant (Mark Bebe) and other government stakeholders. Acknowledgement of the postponement of Provincial meeting data due to passing of Sakaria Danilel (Former SG). Inform chiefs and land owners the purpose of this meeting and urging the owners their cooperation towards the upcoming Project. Also thank the Local Social Safeguards Consultant and PWD Manger of their commitment to consult communities ( 9:10-9:30:am). • Mark Bebe gives a brief history and background of the project by specifying 2 parts of the meeting: (9:30-10:00) 1. Agreement by chiefs to allow road possible for new alignment section from Sarakarata Bridge to Navota Farm 2. Concern of any business property along this new alignment section • Also he mentioned 3 options as discussed: 1. Engineers propose using the existing road with no re alignment 2. Mark and PWD Manager proposed few roads sections needs to be re alignment 3. They also proposed alignment beginning from Usa Bridge to Naoneban Bridge • He mentioned the road declaration to public roads which was announced by government to all custom land owners to be aware of • Ernest Bani, briefing on environmental aspects of the project. (10:00-10:15) - Areas where machines or camping areas need concerns from chiefs and land owners - Need permission to extract quality materials on chosen site: eg- Stone - Before works starts, project contractors must understand and comply with the project conditions. These will all be documented for the contractor to comply with. - This proposal is a government project not political forces that has to be clear (10:15-10:30) • Simeon Stanley (PWD) briefing on options for proposed realignment of road/bridges: (10:30-10:40) - Project proposal will be on the western side to Tasiriki - Government laws will be abide with the work regulations - 20 meters wide of the road section will be constructed - 10 bridges - Low points will be constructed into culverts and outlets - Claimers need to agree to allow time for the project until completion - Events of road alignment is to save time and money for new roads • Land Representative: (10:40- 10: 50) - This project needs everyone cooperation’s in order for the project to be carried out. - Allow time for the claimers to sign in their consent form • Sanma President comment: (10:50- 11:00) - Present land owners numbers show no interest of the project proposal - It is important for all land owners from Area 1 and 2 need to show their appreciation to attend whatever meeting organized Version C, November 2019 161 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road • Provincial Planner, respond to Provincial President that there has been 2 consultation the past days with the same group of people at: (11:00-11:05) 4. Tasiriki Village 5. Ajoni Community 6. Today meeting with lease holders and few land owners 11:05-11:25 FOCUS GROUP DISCUSSIONS (WOMEN’S GROUPS) Women’s Focus Group Discussion @ Tasiriki Village. (No.1) Thursday 19th September 2019 12:10pm – 1:05pm Venue: Guest House Verandah Lulu Z Carmine, the Social Safeguards Consultant, gave a brief introduction of herself and Laisa as team members for the safeguards mission. A short briefing of the Project was given and about the consultations that the team is required to carry out. Women were divided into two groups and questions were asked on benefits of the proposed project, challenges, issues and concerns they may have and recommendations over these issues and concerns. Benefits Challenges faced/Issues/Concerns Recommendations Access/Connectivity: Everyone Rainfall can continue for up to a whole Chief should put in rules to govern use the road nearly every day to week hence bridges will be overflowing so no villagers to uphold cultural norms and travel to the city and other villages. It vehicles will travel along this road. School values. would benefit all if the proposed students may get stuck when traveling along Families should help teach their roads and bridges are upgraded. this road due to bad weather. Garden children and manage their homes to produce will go rotten when heavy rain up the avoid domestic issues. hills. Tasiriki villagers have to cater for the Road signs for crossings, villages West Coast traveler’s needs of bridges and schools. accommodation, etc. Easy access to cities may Speed bumps for villages and trigger issues faced with adoption of western schools. practices resulting in traditional values and practices fading. Agriculture: This road is used to Very expensive transportation costs: Transportation costs should be takel Garden produce (Taro, 10,000vt-15,000vt for one-way trip to reduced once road is fixed. Banana, Cabbage, Coconuts) Kava, Luganville. If you’re traveling with no Cacao, Copra, seasonal fruits cargo/garden produce, you pay 1000vt for (Mandarines, Lemons, oranges, transportation cost one-way to the city with up mango) to the market to be sold as to 15 other passengers. Otherwise, only 2 income to improve livelihoods, pay women can split the total cost of transportation for school fees, etc. to the city if traveling with their garden produce (5,000vt or 6,000vt one-way fare for each – depends on the driver). Copra: Most have given up on Copra since it has been 3-4 years ago that copra prices have dropped so people are no longer producing copra. Version C, November 2019 162 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road Trades/Businesses: Some High transportation costs Transportation Costs should be villagers own retails shops so they use Delays in getting cargo in on time due to reduced once road is fixed the road to travel to the city to pay bad weather for their cargo and other items. Health: This project would help Only 1 Health Centre servicing around 9 Transportation costs should drop mothers especially during birth villages including Tasiriki. Only 1 Nurse after the roads have been upgraded delivery. During an emergency, one working for that Health Centre. Mothers can easily travel to the city for struggle when pregnant and during birth treatment at the Northern District delivery. Cost of transportation when in an Hospital (NDH) with proper health emergency, no ambulance (FOC) can travel in care services. More vehicles will be because of bad weather (heavy rain) so traveling this road so easy to find a villagers have to make that commitment to pay transportation during emergency – for high cost of transportation to get the no delays to get to NDH. patient to the NDH. Transportation: Road project Only 2 vehicles service the people of Fares should drop when roads are should encourage more vehicles to Tasiriki due to road conditions therefore costs fixed because more vehicles will be come this way and transportation are very high. The only other vehicles who traveling this long stretch of road. costs may drop travel this far would serve the West Coast passengers. Education: Connection and ease Challenge currently faced is that the Speed bumps for schools of access for children to travel to children are spending 3 months away from schools in other villages or Luganville. home for each term X 3 terms because of poor Children will spend more time with road conditions and high cost of families more than before. Student transportation. There’s quite a number of attendance will improve because of primary schools along this road hence the main good roads and bridges despite the concern is for the safety of the little children weather. when roads are upgraded. Women’s Focus Group Discussion @ Tangoa Island Junction Tuesday 24th September 2019 Time: 12:00pm – 1:00pm Venue: Nakere Community ground Community of Nakere during that time were celebrating their Provincial Day which is Sanma Day of nearly two weeks celebration. VCRTP Team were lucky to consult not only the target community but combination of communities who came together to celebrate. This was also an opportunity which myself and Gloria managed to interview 5 groups of Women from 5 different villages. Gloria gave a brief introduction of herself and me as we are Team members of the safeguards mission. She shortly brief on the Propose Project and the purpose of our Discussion. Questions were asked on what they think about the proposal project, benefits, challenges, issues and concerns that they may have and recommendations over these issues and concerns. 1. Vimele Community Women’s Group (2) Benefits Concerns Recommendations - Very pleased with the - Their concern on project workers - Chief should put in rules to proposed project especially (especially men) that they need govern villagers to uphold means of transport to to respect women and girls in cultural norms and values Luganville the community to avoid issues - Need road signs for crossings, happening in the future villages, bridges and schools Version C, November 2019 163 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road - Access to medical service will - They need gender based - Speed bumps for villages and be easier and faster awareness with community schools - Will increase purchase of new leaders before project vehicles commencement - Quick access of transport for marketing from Vilmele to Luganville - Help improve women empowerment in business market, tourist 2. Tangoa Island Women’s Group (3) Benefits Concerns Recommendations - Very pleased to hear about - Safety concerns especially for - Chief should put in rules to the proposed project because schools children and old men govern villagers to uphold of bad road conditions and women cultural norms and values - Will increase market - Need PWD consultation at - Need road signs for crossings, production first before work commence villages, bridges and schools - Better medical service - Speed bumps for villages and - Improve education service schools - Women groups to cook lunch for project workers as part of their community income Total of 25 participants 3. Narrango Women’s Group (4) Benefits Concerns Recommendations - One confirm she was very pleased - Young girls might be - Chief to strongly put in rules to with the proposal because she will involving with project govern villages to uphold increase her production in Tourist workers as cultural norms and values sales. Whenever cruise ships visits experienced with past Santo she had to find possible way projects - Project to put in rules or laws to travel to town to sell some of her to govern project workers not tourist products. to involve with community members - Members will purchase more trucks Total 25 participants 4. Vunavus, Dropout girls range age from 12-22 years (5) Benefits Concerns Recommendations - These young girls were all - Concerns were: proper roads - Need road signs for crossings, pleased when hearing the access will cause accidents villages, bridges and schools project proposal - Speed bumps for villages and - They will have easy medical schools services - It was their long time wish - Will promote business production in Tourism and marketing for Kava Total 15 participants 5. Pelmol Women Group( South Santo Area 2) (6) Benefits Concerns Recommendations - Very pleased because it was their - Fear project workers - Community take stand to longtime dream might be involved with support the project - Market will be easy to travel from community member and Pelmol to Luganville will cause family issues - Need proper awareness - Promote local business before work commence - Easy access for Medical treatment - Upgrade Tourism business Version C, November 2019 164 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road - incase people who were not aware of might case any arise problem within the community Total 4 participants Minutes of Further Consultation with Land Owners of Maniau and Okoro Village. Date : 9th November 2019. Location: Okoro Village - South Santo. Persons conducting the Interview; Simeon Stanley and Mark P. Bebe 1. Approach and Methodology used. The team conducted interview with individual custom land owners identified by the chiefs. These includes those who have signed the Consent to voluntary give their land to the government for the government to use their land for road Realignment and for construction of the Bridge at Maniao and Okoro Villages These are the names of those consulted, and those who have signed the MOA to confirm their willingness to voluntarily give the ownership of their land to the Government for Public purposes, but more specifically for the purpose of Road Realignment and Construction of the Bridges. (I ) Joacin- Joacin, is one of the Land Owners and property owners at Okoro Village South Santo. He owns the Coconut Plantation, and gardens adjacent to the Okoro River, and running in parallel with the Road, north west towards Tasiriki Village. He also owns a small patch of Forestry consisting of Mahogany trees. The team met him and his wife and Children in his plantation, and explained the purposed of the visit, and want him to reaffirm the following; Note that Joacin is the farmer, that has the proposed realignment on his land. (a) Voluntary giving his land to the Government for Public use, and specifically, for the Road alignment and construction of the Bridge. We asked him, to confirm again his willingness to voluntary gave his consent for his land to the government for public purposes. First of all, he queried on why we have to ask him this question again, and queried about the consent, he and his family, and other land owners have signed earlier on whether that, agreement is still valid, and asked why we have to asked him this question again??. We explained that, it was just to reconfirm that consent again. He confirm, that, he and all his family, and the villagers, have agreed to assist in what every way to facilitate a good Road (Tar seal) to the town. (b) On the question on the swap. We told him that, since the government won’t be needing the existing patch of road leading from the river, and running up to 170 meters, in parallel with the realignment area, and that, he could reuse the land for his gardening and other activities, and he replied, that, he has enough land to use apart from this piece of land, and will not need the land immediately., but he may use it in future if a need arise . (c ) On the Question of Compensation for his crops. We advise that, the government cannot compensate his crops in cash, but would supply, seedling/cuttings to replace any damaged crops and trees. He told the team that, he did not expect any form of compensation from the government, but accepts what ever, form of assistance the government could give Version C, November 2019 165 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department Vanuatu Climate Resilient Transport Project Draft Environmental and Social Management Plan South Santo Road him. He stressed that, since the Coprah price is not good at the moment, he is not so worried about replanting coconuts again, but may request other crop seedlings. We advised him, that, PWD and Ministry of Agriculture, will assist him, during the reconstruction of the road period. 2. Jean Marie. Jean Marie is the blood kin of Joacin, their Plantations are on opposite side of the Road, but Jean Marie’s Plantation will not be affected by the Road realignment. Some of his coconuts however, are within the Road Reserve area, and may need to be removed during the road constructions. He advised that, he has no issue with a few Coconuts being removed. 3. David. David is the Brother of joacin, and Jean Marie. He too has a coconut plantation, located along the Road Reserve area, and advised that, he has no objections to some of his trees which are within the Road Reserve area being removed for the improvement of road. After discussion with the Brothers, they all signed the MOA, although, only Joacin was required to sign the MOA, as he is the only one whose garden and Coconut trees will be affected by the Road Realignment and the Construction of the Bridge. 4. Denis Philip. Denis Philip is a Custom Land owner of one part of Okoro. His land borders the western side of the Road. He has a house which, is currently within the 15 metres Road Reserve, however, with the Realignment of the Road, his house would be affected, as the road would be shifted, eastward, away from his house. His Plantation, is also not within the road reserve area. He however, he also signed the MOA, for allowing the boundary between, his piece of Land, and that of Joacin. 5. Land Owners of Maniao village. The team called on Jesse Tavoni, who is the Landowner Identified by Chief Serr, of Maniao village as the owner of the land bordering, Maniau river, and running in parallel with the Road northwest of the Maniao River. The team explained the purpose of the visit, and requested him to confirm his consent to voluntary relieve his land to the government for the purpose of the realignment of the road and construction of the Maniao Bridge. The team also explained that, the government would subsidize the lost of his crops and Trees, by way of providing seedlings and assisting him to replant his crops. Mr Tavoni, confirmed his consent to voluntarily give his land to the government for public, use, and had no objection, for his crops, being removed, but was somehow, surprise at the idea of the government subsiding his cost for his house, crops (kava) and fruit Trees. We advised that, the government through PWD, and Min. of Agriculture to provide seedlings, and Nails to help him rebuild his house. His wife however, asked if the Government could give them some times to rebuild their house, to replaced, their current house. We advise that, they have around seven to eight months to harvest, some of their crops, (Taro and Kava) and to rebuild their home, away from the road, but that, they have to wait until the Engineers have actually, pecked out the area needed for the Road realignment and the construction of the Bridge. On the issue of the swap, for the existing road, he advised that, the road provide a boundary between him, and his other neighbours, and they have to decide together on how to use the land between the two families in future. He however, advised that, he has ample of lands, to grow his crops and to rebuild their new home. He signed the MOA, to support his voluntary donation of his land to the government, for the construction of the Bridge and road realignment. Version C, November 2019 166 Prepared for Ministry of Infrastructure and Public Utilities, Public Works Department