The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) SOUTH ASIA | India | Social, Urban, Rural and Resilience Global Practice Global Practice | Requesting Unit: SACIN | Responsible Unit: GSU12 IBRD/IDA | Program-for-Results Financing | FY 2017 | Team Leader(s): Uri Raich, Manvinder Mamak Seq No: 6 | ARCHIVED on 29-May-2019 | ISR37041 | Created by: Uri Raich on 09-May-2019 | Modified by: Jyoti Sriram on 24-May-2019 Program Development Objectives Program Development Objective (from Program Appraisal Document) The development objective of the proposed project is to further strengthen the institutional and financial capacities of Gram Panchayats across the State. Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory Implementation Status and Key Decisions Overall Progress of Implementation has slowed, with delays of 3-4 months being observed in key program activities, including: setting up of the internal audit system; amending the Panchayat Act; assessing the Program’s procurement systems; and in the preparation of the Program’s Midterm Review assessment. One of the two PDO Key Performance Indicators (KPIs) for Year 3 was not met and the other is yet to be computed. Of the targets of the eleven intermediate KPIs, four have not been met and two were met with delay. The Program Mid-Term review (MTR) is scheduled for early 2020. Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P159427 IBRD-87230 Effective USD 210.00 210.00 0.00 103.79 106.21 49% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P159427 IBRD-87230 Effective 15-Mar-2017 22-Mar-2017 19-Apr-2017 31-Dec-2022 31-Dec-2022 Program Action Plan 5/29/2019 Page 1 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) The Panchayat Act 1973 and West Bengal Panchayat (Gram Panchayat Accounts, Audit and Budget) Rules 2007 to Action Description be amended to revise the devolution framework, financial management systems and procurement systems in GPs Source DLI# Responsibility Timing Timing Value Status Technical Client Due Date 31-Dec-2018 Delayed Completion Issuance of revised Act Measurement Comments Work has begun, but not yet completed. Work is now expected to be completed by March 2020. Internal Audit in GPs -Establish internal audit processes, train PAAOs/PDOs and jointly conduct internal audits under Action Description risk-based principles in GPs, as part of on-the-job training by ISGPP cell Source DLI# Responsibility Timing Timing Value Status Fiduciary Systems Client Due Date 31-Aug-2017 Delayed Completion Internal Audit function set up Measurement Procurement of technical assistance for strengthening the internal audit of Gram Panchayats has been delayed for Comments more than one year. A new date to select a firm for this assignment has been agreed for August 15, 2019. New three element Grievance Redressal and Complaints Handling Mechanism to be effectively implemented by Action Description PRDD Source DLI# Responsibility Timing Timing Value Status Client Due Date 28-Apr-2017 Completed Completion Measurement Comments Action Description Enhancing the negative list of activities by ISGPP cell. Source DLI# Responsibility Timing Timing Value Status Client Recurrent Yearly Completed Completion Measurement Comments Share with GP and other relevant stakeholders the approach and methodology for securing lands for Action Description civil works by ISGPP cell/PRDD. 5/29/2019 Page 2 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) Source DLI# Responsibility Timing Timing Value Status Client Due Date 08-Feb-2017 Completed Completion Measurement Comments ESMF capacity building for all the development entities - PRIs and Line Departments - through Action Description appropriate orientation programs by ISGPP Cell/PRDD Source DLI# Responsibility Timing Timing Value Status Client Due Date 31-Dec-2017 Completed Completion Measurement Comments Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance Moderate Moderate Moderate Macroeconomic Moderate Moderate Moderate Sector Strategies and Policies Low Low Low Technical Design of Project or Program Moderate Moderate Moderate Institutional Capacity for Implementation and Sustainability Substantial Substantial Substantial Fiduciary Substantial Substantial Substantial Environment and Social Moderate Substantial Substantial Stakeholders Moderate Moderate Moderate Other Low Low Low Overall Substantial Substantial Substantial Results PDO Indicators by Objectives / Outcomes 5/29/2019 Page 3 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) PDO level indicators IN00701852 ►Total number of GPs that qualify BMCs and EMCs annually in APAs (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 40.00 60.00 45.00 80.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Target not reached due to an introduction of a revised Expanded Condition on the execution of plan Comments implementation. IN00701853 ►Average Percentage of performance based untied grants utilized by the GPs (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 55.00 55.00 55.00 75.00 Date 19-Apr-2017 01-Jun-2018 01-Jun-2018 30-Jun-2021 Information for year 3 of the Program will only be available by end of June 2019 and reported in the next Comments ISR. Intermediate Results Indicators by Results Areas Establishing a state wide unified performance based grant allocation system for all discretionary funds available for GPs IN00701856 ►Annual performance assessment of at least 95% GPs conducted (Date, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19-Apr-2017 28-Feb-2018 01-Mar-2019 30-Sep-2020 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Completed with delay Comments IN00701860 ►Performance based grant allocation (as per APA results) completed annually (Date, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 31-Jan-2017 31-Mar-2018 01-May-2018 31-Oct-2020 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Completed with delay Comments Improved local government finances and financial management systems in GPs IN00701857 ►Improved PFM systems (accounting, financial reporting and audit) in the GPs (Percentage, Custom) 5/29/2019 Page 4 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) Baseline Actual (Previous) Actual (Current) End Target Value 53.00 93.00 66.00 73.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments IN00701861 ►Increase in GP’s own source revenue (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 18,000,000.00 22,307,692.00 29,342,675.00 26,353,800.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments Improved local governance and HR capacities for increased transparency and accountability in local government functioning IN00701859 ►Improved participation, transparency and accountability in the GPs (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 53.00 85.00 59.00 73.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments IN00701863 ►Number of vacancies (in 3 key GP staff positions) filled annually in the GPs (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 55.00 69.00 69.00 90.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments Improve the decentralized & participatory planning and budgeting mechanisms at the local level IN00701858 ►Improved project execution and service delivery capacity at GP level (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 65.00 68.00 52.00 85.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments IN00701862 5/29/2019 Page 5 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) ►Improved planning & budgeting capacity at the GP level (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 55.00 88.00 69.00 75.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments IN00701865 ►Total number of beneficiaries, disaggregated by gender (male and female) (Number (Thousand), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 46,800.00 38,600,000.00 67,348,000.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments IN00701866 ►Total number of ST GPs qualifying for EMC (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 6.00 71.00 57.00 28.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments IN00701868 ►Total number of SC GPs qualifying for EMC (Number (Thousand), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 160.00 499.00 361.00 319.00 Date 19-Apr-2017 01-Jun-2018 09-May-2019 30-Jun-2021 Comments Disbursement Linked Indicators DLI_IND_TABLE ►DLI 1 1. Number of phase II Gram Panchayats (GPs) that have qualified Basic Mandatory Conditions (BMCs) in Annual Performance Assessment (Output, 43,530,000.00, 61%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year Value 0.00 1,466.00 1,466.00 -- Date 15-Mar-2017 01-Jun-2018 01-Jun-2018 -- Data for Y3 of the program will be provided on the next ISR. The 2018 APA is still being finalized. Comments 5/29/2019 Page 6 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) ►DLI 2 2. Number of phase II Gram Panchayats that have qualified Expanded Mandatory Conditions (EMCs) and got access to performance rewards in Annual Performance Assessment (Output, 95,770,000.00, 49%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year Value 0.00 1,338.00 1,338.00 -- Date 15-Mar-2017 01-Jun-2018 01-Jun-2018 -- Data for Y3 of the program will be provided on the next ISR. The 2018 APA is still being finalized. Comments ►DLI 3 3. Percentage of activities implemented as per PRDD’s annual learning and training plan (Output, 11,475,000.00, 21%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year Value 0.00 87.00 2,400,000.00 -- Date 15-Mar-2017 01-Jun-2018 09-May-2019 -- Data for Y2 of the program. Disbursement released on October 8, 2018. Data for Y3 will be reported on the Comments next ISR. ►DLI 4 4. Average number of annual mentoring input days per Gram Panchayat with performance assessment (Output, 26,000,000.00, 20%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year Value 0.00 Achieved Achieved -- Date 15-Mar-2017 01-Jun-2018 09-May-2019 -- Data for Y2 of the program. Disbursement released on October 8, 2018. Data for Y3 will be reported on the Comments next ISR. ►DLI 5 5 a) Core institutional systems implemented by PRDD across all GPs for Gram Panchayat Management System (GPMS), Web-Based Monitoring System (WBMS) & GIS (Process, 7,000,000.00, 20%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year GPMS core module under Value Not achieved Not achieved -- implementation Date 15-Mar-2017 01-Jun-2018 09-May-2019 -- Data for Y2 of the program. Disbursement released on October 8, 2018. Data for Y3 will be reported on the Comments next ISR. ►DLI 6 5 b) Core institutional systems implemented by PRDD across all GPs for Grievance Redressal Management System (GRMS) (Process, 2,700,000.00, 11%) 5/29/2019 Page 7 of 8 The World Bank Implementation Status & Results Report West Bengal Institutional Strengthening of Gram Panchayats Program II (P159427) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year Roadmap for GRMS Value Achieved Achieved -- developed Date 15-Mar-2017 01-Jun-2018 09-May-2019 -- Data for Y2 of the program. Disbursement released on October 8, 2018. Data for Y3 will be reported on the Comments next ISR. ►DLI 7 6. Annual Performance Assessments (APA) conducted by PRDD (Process, 16,000,000.00, 40%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year 2018 APA under 2018 APA under process. Value APA under progress process. To be finalized To be finalized by January -- by January 2019 2019 Date 15-Mar-2017 21-Nov-2018 21-Nov-2018 -- Comments ►DLI 8 7: Targeted number of vacant core Gram Panchayat positions filled for a) Executive Assistant b) GP Secretary c) Nirman Sahayak (Process, 2,500,000.00, 20%) DLI 3,4,5,7 in May Baseline Actual (Previous) Actual (Current) each year Value 0.00 1,374.00 1,374.00 -- Date 15-Mar-2017 01-Jun-2018 09-May-2019 -- Data for Y2 of the program. Disbursement released on October 8, 2018. Data for Y3 will be reported on the Comments next ISR. 5/29/2019 Page 8 of 8