Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) SL Public Sector Pay & Performance (P128208) AFRICA | Sierra Leone | Governance Global Practice | IBRD/IDA | Investment Project Financing | FY 2012 | Seq No: 11 | ARCHIVED on 14-Feb-2018 | ISR31487 | Implementing Agencies: Ministry of Finance and Economic Development - Human Resources Management Office, REPUBLIC OF SIERRA LEONE Key Dates Key Project Dates Bank Approval Date:31-May-2012 Effectiveness Date:23-Oct-2012 Planned Mid Term Review Date:13-Jan-2014 Actual Mid-Term Review Date:10-Feb-2014 Original Closing Date:31-Oct-2015 Revised Closing Date:30-Jun-2018 Project Development Objectives Project Development Objective (from Project Appraisal Document) Improve competitiveness in pay, performance management and accountability of, and increase staffing of middle and senior staff in, the civil service in Sierra Leone. Has the Project Development Objective been changed since Board Approval of the Project Objective? No PHRPDODEL Components Name Support to the GoSL’s Reform Program:(Cost $15.00 M) Technical Assistance:(Cost $2.00 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO  Moderately Satisfactory  Moderately Satisfactory Overall Implementation Progress (IP)  Moderately Satisfactory  Moderately Satisfactory Overall Risk Rating  Moderate  Moderate Implementation Status and Key Decisions 2/14/2018 Page 1 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) The status of the four outstanding DLIs are as follows: 1 . DLI 1.2: (All Civil Service jobs have been evaluated in accordance with a Job Evaluation Scheme and assigned to a Grading Structure approved by the CSSC) The consultants (KPMG) completed the job evaluation. The proposed Salary Structure in the report is currently before the stakeholders including the CSSC for review. 2. DLI 1.3 (100 % of Civil Servants in Grade six and above paid according to the approved Pay Structure) Job Evaluation was completed at the end of October 2017. The Government team is reviewing the report. The report has recommended a new Salary Structure for the civil service. 3. DLI 2.5 (LTAs have been integrated in accordance with an approved Mainstreaming Policy and Action Plan) The National Policy on the Absorption of Local Technical Assistants (LTAs) into the Sierra Leone Civil Service was approved by the Civil Service Steering Committee (CSSC) in August 2016. However, the development of the Action Plan by the Public Services Commission is yet to be completed. 4. DLI 3.4 75% of the Annual Performance Reports for Civil Servants in Grade 11 and above in Pilot Ministries are of appropriate quality. 128 Civil Servants in Grade 11 and above signed Performance Contracts with the Cabinet Secretariat. The CabSec appraised 109 Civil Servants in 12 pilot MDAs. A Third Party Verification report was produced and the report circulated to various stakeholder. The Project Team comprising PSRU, HRMO, PSC and the Cabinet Secretariat completed a week long Focus Group Engagement with Civil Servants from the September 25 -28th 2017. The engagement was used to update Civil Servants on the reform process, particularly with regards to Pay Reform, Performance Management and Recruitment and Staffing. 2/14/2018 Page 2 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Risks Systematic Operations Risk-rating Tool 2/14/2018 Page 3 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Risk Category Rating at Approval Previous Rating Current Rating Political and Governance  --  Substantial  Substantial Macroeconomic  --  Moderate  Moderate Sector Strategies and Policies  --  Moderate  Moderate Technical Design of Project or Program  --  Moderate  Moderate Institutional Capacity for Implementation and Sustainability  --  Substantial  Substantial Fiduciary  --  Moderate  Moderate Environment and Social  --  Low  Low Stakeholders  --  Substantial  Substantial Other  --  Moderate  Moderate Overall  --  Moderate  Moderate Results Project Development Objective Indicators PHINDPDOTBL  Direct project beneficiaries (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 1,800.00 1,800.00 1,800.00 Date 12-Mar-2012 16-Jun-2017 29-Dec-2017 31-Oct-2017 PHINDPDOTBL  Female beneficiaries (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 40.00 40.00 30.00 PHINDPDOTBL  Civil Servants in Grade 6 and above are paid in accordance with the approved Pay Structure. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 100.00 2/14/2018 Page 4 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Date 12-Mar-2012 16-Jun-2017 29-Dec-2017 31-Oct-2017 PHINDPDOTBL  Priority Vacancies filled in accordance with the Annual Recruitment Plans and the Recruitment Procedures (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 12-Mar-2012 16-Jun-2017 29-Dec-2017 31-Oct-2017 PHINDPDOTBL  Annual Performance Appraisal Reports of Civil Servants in Grade 7 to 10 in Pilot Ministries are of appropriate quality. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 80.00 Date 12-Mar-2012 16-Jun-2017 29-Dec-2017 31-Oct-2017 Comments There was a decision to focus only on civil servants in Grades 11 and above hence no achievement on this indicator PHINDPDOTBL  Annual Performance Reports for Civil Servants in Grade 11 and above on Performance Contracts in Pilot Ministries are of an appropriate quality. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 80.00 Date 20-Apr-2012 16-Jun-2017 29-Dec-2017 31-Oct-2017 PHINDPDOTBL  All Ministries’ performances against Performance Targets have been evaluated jointly by the Recipient and relevant non-state actors (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target 2/14/2018 Page 5 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Value N N Y Y Date 31-Dec-2012 16-Jun-2017 29-Dec-2017 31-Oct-2017 Overall Comments Intermediate Results Indicators PHINDIRITBL  HRMO has conducted and completed a remuneration survey (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 14-Feb-2015 14-Feb-2015 31-Dec-2015 PHINDIRITBL  Job evaluation set-up completed (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N Y Y Date 12-Mar-2012 16-Jun-2017 29-Dec-2017 29-Jun-2018 PHINDIRITBL  All Civil Service jobs have been evaluated in accordance with a Job Evaluation Scheme and assigned to a Grading Structure approvedby the CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N Y Y Date 12-Mar-2012 16-Jun-2017 29-Dec-2017 29-Jun-2018 2/14/2018 Page 6 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  New civil service pay structure and phased plan for implementation approved by Civil Service Steering Committee and Ministry of Finance & Economic Development (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 13-Mar-2012 16-Jun-2017 29-Dec-2017 29-Jun-2018 PHINDIRITBL  The appropriate open, competitive and merit-based Recruitment Procedures have been designed by PSC in collaboration with HRMO and approved by CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2012 PHINDIRITBL  Recruitment strategy approved by Civil Service Steering Committee (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 30-Mar-2015 30-Mar-2015 31-Dec-2012 PHINDIRITBL  Seven staff recruited to PSC and trained to manage recruitment and selection (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 7.00 7.00 7.00 Date 13-Mar-2012 23-May-2016 23-May-2016 31-Dec-2015 2/14/2018 Page 7 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Annual recruitment plan developed by HRMO (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 03-Sep-2015 03-Sep-2015 31-Dec-2015 PHINDIRITBL  LTAs have been integrated in accordance with an approved Mainstreaming Policy and Action Plan. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 60.00 Date 13-Mar-2012 16-Jun-2017 16-Jun-2017 31-Oct-2017 Comments The National Policy on the Absorption of Local Technical Assistants (LTAs) into the Sierra Leone Civil Service was approved by the Civil Service Steering Committee (CSSC) in August 2016. The PSC is awaiting the list of outstanding LTAs from HRMO and is developing and Action Plan for the Mainstreaming. PHINDIRITBL  Appropriate guidelines for staff performance appraisal for civil servants in grade seven to 10 jobs in all ministries prepared by HRMO and approved by Civil Service Steering Committee (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2012 PHINDIRITBL  Staff in MDAs HR PM units recruited and trained for performance management (disaggregate by recruitment and training) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 23-Oct-2013 23-Oct-2013 31-Dec-2013 2/14/2018 Page 8 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Staff in MDAs HR PM units recruited (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2013 PHINDIRITBL  Staff in MDAs HR PM units trained for performance management (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2013 PHINDIRITBL  Staff in HRMO PM unit recruited and trained for performance management (disaggregated by recruitment and training) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2013 PHINDIRITBL  Staff in HRMO PM unit recruited (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2015 2/14/2018 Page 9 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Staff in HRMO PM trained for performance management (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2015 PHINDIRITBL  Appropriate guidelines for Performance Contract management for Civil Servants in Grade 11 and above in all Ministries have been prepared by HRMO and approved by CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 03-Sep-2015 03-Sep-2015 31-Dec-2015 PHINDIRITBL  Publication of (i) all Ministries’ Performance Targets; and (ii) achievement against Performance Targets (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 13-Mar-2012 16-Jun-2017 29-Dec-2017 31-Dec-2015 PHINDIRITBL  All Pilot Ministries have completed one annual cycle of the Performance Appraisal Process for Civil Servants in Grades 7 to 10 (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 31-Oct-2016 31-Oct-2016 31-Dec-2015 Overall Comments 2/14/2018 Page 10 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed Disbursed P128208 IDA-51220 Effective USD 17.00 17.00 0.00 12.69 3.39 79% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P128208 IDA-51220 Effective 31-May-2012 26-Jun-2012 23-Oct-2012 31-Oct-2015 30-Jun-2018 Cumulative Disbursements Restructuring History Level 2 Approved on 09-May-2015 ,Level 2 Approved on 30-Oct-2017 Related Project(s) 2/14/2018 Page 11 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) There are no related projects. 2/14/2018 Page 12 of 12 Public Disclosure Copy