BANGLADESH: Urban Resilience Project Implementation Support Review Mission June 16-20, 2019 Aide Memoire INTRODUCTION 1. A World Bank Team1 carried out an Implementation Support Review (ISR) mission for the Urban Resilience Project (URP) from June 16 to 20, 2019. The objective of the mission was to: (i) review implementation progress; (ii) review project targets and assess results indicators; and (iii) assess implementation challenges and recommend remedial measures. This Aide Memoire (AM) summarizes the mission’s findings, recommendations, and agreements reached with the relevant agencies to expedite implementation. The AM was discussed at the wrap-up meeting on June 20, 2019 with the Secretary, Planning Division, Ministry of Planning as Chair. As agreed, this AM will be classified as “Public” under the World Bank’s Access to Information policy. PROJECT DATA AND OVERALL STATUS 2. URP is a multi-ministerial project, executed by four implementing agencies; (i) Department of Disaster Management (DDM); (ii) Rajdhani Unnayan Kartripakkha (RAJUK); (iii) Project Coordinating Monitoring Unit (PCMU); and (iv) Dhaka North City Corporation (DNCC) on behalf of DNCC, Dhaka South City Corporation (DSCC), Fire Service and Civil Defense (FSCD) and Sylhet City Corporation (SCC). Project activities are highly technical, inter-related across agencies which require phased planning and implementation and are integral to the overall complex reform agenda for urban resilience. After a slow start, the project is now making significant progress towards achieving the Project Development Objective (PDO). IDA disbursement is at 29%. 3. Out of the four Implementing Agencies (IAs), DNCC is most advanced and implementation progress is satisfactory. All consultancy services of RAJUK, DDM, and PCMU are under implementation after significant initial delays related to procurement. DDM is expected to start the Training, Exercises and Drills (TED) program from July 15, 2019, which brings together all emergency services supported under the project. RAJUK has improved implementation and construction planning of the Urban Resilience Unit (URU), being established under the Project, is expected to commence in October 2019. Based on the mission, it was agreed that to achieve the PDO a restructuring was required to reallocate funds, adjust results indicators and targets, and extend the closing date. 4. Many important activities such as completion of additional decentralized emergency services warehouses, delivery of emergency management equipment, completion of Emergency Operation Centers (EOCs), etc. are planned in the next few months. The mission advised the PIUs to take the opportunity to disseminate these important milestones and raise awareness of the work the Government is doing to improve urban resiliency and what has already been achieved, particularly in light of the recent fire events. Table 1: Project Data as of June 30, 2019 XDR 122.80 million Original IDA Credit Board Approval : March 24, 2015 (US$ 173 million equivalent) Effectiveness Date : August 3, 2015 GoB Contribution: US$ 6.5 million Closing Date : June 30, 2020 Mid-Term Review : December 8-13, 2018 XDR 35.63 million IDA Amount Disbursed (US$ 49.34 million equivalent) (29%) 1 Swarna Kazi (Sr. Disaster Risk Management Specialist and Task Team Leader), Ignacio Urrutia (Sr. Disaster Risk Management Specialist and Co-Task Team Leader), Haris Khan (Sr. Disaster Risk Management Specialist and Co-Task Team Leader), A.N.M. Mustafizur Rahman (Sr. Procurement Specialist), Aisha De Guzman (Sr. Financial Management Specialist), Nadia Sharmin (Sr. Environment Specialist), Md. Akhtar Zaman (Sr. Social Development Specialist), Debashish Paul Shuvra (Disaster Risk Management Analyst), Mohammad Rafiqul Islam (Disaster Risk Management Analyst), S M Mehedi Hasan (Technical Consultant), Dewan Rakibul Islam (Technical Consultant), Partha Protim Nath (Research Assistant), Mohammad Abdul Basit (Research Assistant), Md. Towshikur Rahman (Research Assistant), Olivia Moutushi Sarker (Team Associate) and Amani Haque (Program Associate). -1- 5. Reallocation: There are savings in the DDM and PCMU activities mostly due to lower prices in services from original estimates. There is approximately US$7 million financing gap in the RAJUK component due to; (i) increased cost of Value Added Tax (VAT) & Income Tax (new legislation); (ii) higher than estimated cost of consultancy services; (iii) price escalation; and (iv) increased construction cost for the proposed Urban Resilience Unit (URU) building. This gap can be covered with savings from the DDM and PCMU components. As agreed during the mission, RAJUK, DDM, and PCMU have agreed on a proposed re-allocation among components. PCMU as the coordinating PIU, will lead the reallocation process. 6. Revised Result Framework (RF): A revised RF has been developed based on the scope, timeline and targets of the project. Activities remain the same, the proposed changes are intended to reflect the results expected under the project more appropriately. Proposed revised results framework is in Annex IV. 7. Closing Date Extension: To properly complete ongoing activities, including construction of the URU building and complete the sector reform activities, a 22-month extension until April 30, 2022 is required. Initial delays were mostly related to the procurement of goods and services which are new to the country. The extension will allow for: (i) reprogramming the implementation schedule of the Training, Exercises, and Drills (TED) program under DDM which is now under an accelerated work program that may compromise quality and the capacity of institutions to internalize the content; (ii) completion of the consultancy services under RAJUK and adoption of the outcomes of these services in manner such that these are embedded and integrated into RAJUK’s newly formed Urban Resilience Unit (URU); and (iii) completion of the construction of the URU building which will require time until the end of the dry season in 2022. 8. Next Steps for Restructuring: Formal request for restructuring to be sent to the Bank by July 15, 2019. Restructuring to be completed by October 2019. IMPLEMENTATION PROGRESS AND KEY FINDINGS Component A: Reinforcing the Country’s Emergency Management Response Capacity (US$ 110 million) 9. The goal of Component A is to operationalize an integrated emergency management system that will enable to plan and respond to both everyday emergencies as well as major disasters in an organized and effective manner. The component will finance: (i) construction and/or refurbishment of decentralized facilities for emergency management and response; (ii) establishment of a communications network for these facilities to operate during emergencies; (iii) provide specialized search and rescue equipment; and (iv) train for emergency operations and response. The increased capacity to be evaluated through exercises and drills. 10. At the time the project was designed, DNCC did not have any suitable premises, it was discussed, when there was space, an EOC would be included for DNCC. Over the course of the project, DNCC now has a well-established office space. As agreed with the Hon’ble Mayor DNCC, an EOC will now be established for DNCC. Suitable, space has been allocated, a design and supervision firm and technical consultant are already onboard, technical specifications are available, and there are savings within the component to include this activity. 11. Out of the fifty-seven (57) planned decentralized facilities: Fifty-one2 (51) have been constructed or renovated, and six (6) are in progress. Construction activities are on track for completion. 12. Construction of FSCD Command and Control Room (CCR) in Dhaka is 95% complete. Construction of FSCD CCR including warehouses in Sylhet is 75% complete. Finishing work is ongoing in both CCR. These two facilities are expected to be completed by July 15, 2019. 2 2 Fixed Control Rooms (CoC Mirpur and Sylhet), 13 Emergency Management Warehouses associated with 13 Auxiliary Control Rooms (11 Dhaka, 2 Sylhet) along with 8 Emergency Management Warehouses (DNCC-5, DSCC-3), 1 Emergency Operation Center associated with 1 Urban Resilience Unit (Sylhet), 3 Disaster Risk Management Offices (DNCC, DSCC & SCC), 10 Zonal Control Rooms (1 control at each zonal office) -2- 13. The main delay under Component A works is with DSCC. The construction of the Emergency Operating Centre (EOC) at DSCC, has progressed only 30%, due to site handover issues. As agreed during the mission with the Hon’ble Mayor DSCC, the activity will be expedited immediately. This activity is planned to be completed by September 30, 2019. 14. Supply and installation of emergency management and communication technology is ongoing. Equipment includes radio sets, terminals, communication towers, antennas, and mobile communication vehicle. The sets of specialized equipment are being procured and delivered to the respective facilities. Contracts have already been signed for most of the Information and Communication Technology (ICT) equipment packages. Only remaining are- G-1-6/ICT Equipment for CCR at FSCD, Sylhet, G-1-7/ICT Equipment for CCR at FSCD, Dhaka, G-1-8/ Specialized ICT Equipment (DMR(Digital Mobile Radio) Network and Related Installations-VHF (Very High Frequency)) for FSCD, and G-1-12/ ICT Equipment for EOC at DSCC. A list of equipment for FSCD that has already been supplied or under tender in attached in Annex V. 15. Procurement of ICT Equipment for CCR at FSCD, Sylhet and Dhaka, and ICT Equipment for EOC DSCC are in tender evaluation stage and will be signed by August 30, 2019. Tender is floated for Specialized ICT Equipment (DMR Network and Related Installations-VHF) for FSCD and is expected to be signed by October 30, 2019. 16. Application for frequency allocation from the Bangladesh Telecommunication Regulatory Commission (BTRC) has been submitted by DNCC and DSCC. BTRC has granted frequency allocation for Ultra-high Frequency (UHF) devices for DNCC. It was agreed that both DNCC and DSCC will follow-up urgently for the pending frequency allocation of the High Frequency (HF) and UHF devices respectively. Frequency allocation for all FSCD devices have already been granted. 17. Specialized Search and Rescue (SAR) equipment are being procured to increase capacity for timely response in the event of an emergency. Most equipment has already been procured and delivery is ongoing. The only SAR equipment that remains is the rescue boat, which is scheduled to be delivered by March 31, 2020. 18. The Training, Exercises, and Drills (TED) is being led by DDM, they have submitted all five deliverables (1.1: Final Curriculum, 1.2: Comprehensive Course Materials, 1.3: Tracking Tool Report, and 1.4: Emergency Operations Plan (EOP) Planning Process report and 1.5: Final Training Plan) of first phase under the contract. DDM must follow up closely to ensure that the trainings commence as soon as possible. It was agreed that the trainings will start from July 15, 2019 and are scheduled to continue for two years from commencement, depending on an extension of the project’s closing date. Component B: Vulnerability Assessment of Critical and Essential Facilities (US$ 12 million) 19. The objective of this component is to develop a consensus-driven analytical foundation required for longer-term investments to reduce risk in the built environment. This is being carried out through two sub- components led by RAJUK, B1 (Consultancy Service S-4): Vulnerability assessment of critical and essential facilities; and B2 (Consultancy Service S-5): Development of a Risk-Sensitive Land Use Planning (RSLUP) practice, including a Strategic Environmental Assessment (SEA). Both contracts were signed in October 2018. There was a substantial increase in the contract price from the estimated value. Based on the mission findings, the extension of the project is required to achieve the required outcomes and internalize the services rendered. Close monitoring by RAJUK is essential. 20. S-4: Consultancy Services for Vulnerability Assessment and Prioritized Investment Plan for Critical Assets in Dhaka for URU. The Inception Report was approved on March 27, 2019. Prioritization parameters, methodology and framework for survey and studies have been completed. Situation Analysis Report, data collection, documentation, digitization, characterization of exposure data, preparation of GIS database has been submitted. Rapid Visual Assessment (RVA) is ongoing, which encompasses 5 million sqm (about 4,000 structures) in greater Dhaka. -3- 21. S-5: Consultancy Services for Development of Risk-sensitive Land Use Planning Practice for URU. The Inception Report for this package was approved on March 27, 2019. The final Draft SEA Interim Report will be submitted addressing Bank’s observation by July 15, 2019. As part of the geological survey and investigation, 500 microtremor tests have been conducted in greater Dhaka, based on which the borehole layout plan for the Standard Penetration Tests (SPTs) and Cone Penetration Tests (CPTs) will be prepared. Comprehensive Situation Analysis and Diagnosis Report and Final Consultation Report has been submitted. Preliminary data collection, report including comprehensive study to assess implications of hazards, vulnerabilities and risks, are under preparation. Component C: Improved Construction, Urban Planning and Development (US$ 41 million) 22. The objective of this component is to put in place the institutional infrastructure and competency to reduce long-term disaster vulnerability, addressing both the existing built environment as well as future development. The Minister of Housing and Public Works (MoHPW) approved the establishment of URU, in principle, on April 29, 2019. Formal minutes will be circulated. After assessing the requirements during the Mid Term Review (MTR), it was agreed that the one remaining consultancy package (with regard to accreditation process) may be merged with an appropriate ongoing contract. Most importantly approval of BNBC 2017 from respective authority within the project period is also crucial for utilizing the outcome in full for this component. 23. S-6: Consultancy Services consultancy Services for Operationalizing the URU. Inception Report and Situation Analysis were approved on March 27, 2019. Revised Institutional Design and Operational Study (IDOS) was submitted on June 14, 2019. In addition to the services associated with the operationalization of the URU, it will also be equipped with field and laboratory equipment. 24. S-7: Consultancy Services for Electronic Construction Permitting (ECP) System. The Inception Report covering Construction Permitting, Assessment and Situation Analysis is complete. Baseline and Business Operation Design (BOD) has been developed and is expected that the 1st prototype of software and ECP strategy and action plan with relevant engagement and documentation will be submitted by July 20, 2019. 25. S-9: Consultancy Services for Building Code Implementation and Enforcement Strategy. Inception reports that cover the initial assessment on code enforcement violations, status on violation cases, and resolutions has been submitted and approved. Situation Analysis and Consultations Report is being reviewed. Education campaign and outreach program of current findings to be initiated and will be integrated with the next deliverables. Outcomes from this component will be integrated with ECP system. 26. S-11: Consultancy Services Regarding the Design and Supervision of URU Construction. The Design & Supervision firm submitted the draft architectural drawing of the URU on June 16, 2019. All final design and Bill of Quantities (BoQ) will be submitted by July 25, 2019. Works contract is expected to be signed by November 15, 2019 and completion of construction will take approximately 2 years from commencement, depending on closing date extension. Close monitoring and supervision by RAJUK will be needed to ensure timely completion. Component D: Project Coordination, Monitoring and Evaluation 27. PCMU is responsible for the overall coordination and monitoring of this multi-agency project. A key activity is Monitoring and Evaluation (M&E) of all components through a specialized M&E Firm. The M&E firm is now in place, a system is established, and the indicators are being tracked. The M&E Firm has submitted four (4) Quarterly Progress Reports, M&E Framework Report and Baseline Survey Report. 28. PCMU signed a contract for the Internal Audit and the Draft Final report was submitted on May 15, 2019. The PMIS dashboard (https://urp.gov.bd/) has been prepared. It was launched on June 13, 2019 at the Project Steering Committee (PSC) meeting. -4- Operation & Maintenance (O&M) and Sustainability 29. While state of the art equipment is being procured, EOCs and an URU established, the project is also looking at the sustainability of operations. This is being achieved through appropriate training of key staff, a retention and absorption plan to mainstream these human resources in the government system and allocation of appropriate recurring budget for new systems and infrastructure. All IAs should share a sustainability plan, which would include budget, human resources and O&M, by September 30, 2019. 30. Through this project, RAJUK has begun the establishment of the URU. As of now, 54 personnel including 35 engineers, architects and planners, have been recruited. They are closely involved with the technical interventions and are being trained through this process to improve their technical capacity. Once URU is full established, the manpower will be integrated within URU to provide capacity building support, operationalizing laboratory and field-testing activities and technical activities. FIDUCIARY COMPLIANCE 31. Procurement DNCC: Out of four implementing agencies DNCC has more complex procurement packages of Goods/ICT equipment. Procurement process of all planned packages are in various stages of procurement. As per STEP data and mission findings out of seven Specialized ICT Equipment (VHF and HF Radio Terminals/DMR network and Related Installations) packages, three contracts are signed. Mission has agreed on the time line for remaining four packages which is in the procurement process. Final delivery is dependent on frequency issues. The high value package of DMR network (URP-DNCC/G-1-8/Specialized ICT Equipment (DMR Network and Related Installations-VHF) for FSCD) are in bidding stage which requires due diligence for successful outcome. Moreover, five procurement packages of ICT Equipment for CCR/EOC/warehouses of city corporations are in bidding stages. Mission has agreed on a time line in finalizing the contracts. DNCC will develop an inventory tool or procure off-the shelf software with unique identification numbers for key ICT/rescue/heavy equipment for monitoring these sensitive and valuable goods. RAJUK is implementing key service packages; (i) Design and Supervision of URU Building; (ii) Operationalizing the URU; (iii) Assessing the Current State and Deploying a Web-based Integrated Information Management System for the Construction Permit System; (iv) Building Code Implementation and Enforcement Strategy for URU; (v) Vulnerability Assessment and Prioritized Investment Plan for Critical Assets in Dhaka; (vi) Development of Risk Sensitive Land Use Planning Practice. As all contracts are lump-sum based complex contracts, RAJUK will start reporting deliverables from July 2019 through an excel based platform. For all the above contracts the replaced key staff requires substantial monitoring to cover-up the missing time-input. DDM has one key consultancy contract of US$10 million which was signed on November 2018 and as agreed in this mission the appropriate concurrence will be required for training budget allocation from provisional-sum. DDM post-review contracts will have to be handled more professional way based on the findings of the last review. Those contracts are not generated through STEP may not be counted as completed contract. 32. Financial Management Key FM actions such as the conduct of internal audit and installation of IBAS++ has been completed. It was noted that the implementing agencies need to establish more stringent controls in ensuring that records are updated, transactions are properly reviewed, and all expenditures are supported with the necessary documents. The project experienced initial implementation delays and expenses are expected to increase significantly in the coming months. This will mean more expenditures need to be appropriately processed and supported with relevant documentation. As such, it is recommended that the PIUs strengthen the bookkeeping process; establish and implement internal controls over transactions; and ensure that all transactions are sufficiently reviewed by the qualified personnel. The following actions are recommended: -5- a. Ensure that all payment vouchers on file are completely supported with relevant documentation and duly signed by the required personnel and officers of the government - It was noted during the review of transactions that certain payment vouchers had missing signatories and/or have incomplete supporting documents. IAs should ensure that all signatories sign the Payment Voucher as evidence of review and are completely supported being the official document that supports all transactions. Failure to present adequate documentation may result to ineligible expenses. b. Ensure complete and updated books of account such as cash book, advance register, monthly bank reconciliation statement and assets register. In addition, while the IAs are transitioning to the use of IBAS++ and taking into consideration that the system is not yet able to produce real-time data and customizable financial reports, it is recommended that the account officers continue with the use of MS Excel sheets to monitor financial transactions and implement database back-up policies and procedures to ensure the integrity of accounting records and avoid loss of information. As per discussion with FMS, they have started regularly saving digital records at least monthly in back-up drives. c. Submit Internal Audit Report and monitor resolution of audit issues. M.I. Chowdury Firm was hired by the PCMU to conduct the internal audit covering all the 4 IAs. As per PCMU, final discussions of the audit findings were held on the second week of June 2019 and the final report is expected to be submitted by the third week of June 2019. Prior to the finalization of the internal audit report, PCMU has been assisting the various IAs in improving FM capacity by providing trainings on different FM areas such as IBAS++, IFR and voucher preparation, cashbook maintenance and proper record keeping. The mission commends the proactivity of PCMU in strengthening FM system of the project. d. Ensure maintenance of an Asset Registry and conduct annual physical count of inventory and project assets – the project involves procurement of a number of goods. IAs should ensure an annual physical count of all assets purchased for the project. PCMU will share a template of Asset register that can be used by the IAs. e. Ensure accuracy of tax deductions – it was noted that a difference was noted in the re-computation of VAT in consultancy services for a certain contract with PCMU. It is recommended that the correction be reviewed, and adjustments be made on the succeeding payments. Compliance with the financial covenants a. Audited project financial statements – External audit will continue to be carried out annually by the Foreign Aided Project Audit Directorate (FAPAD) of C&AG. All IAs have submitted the audited financial statements (AFS) for the period July 1, 2017 to June 30, 2018. During the mission, the FMS of the different IAs provided updates on the status of the audit findings noted by FAPAD. b. Interim Unaudited Financial Reports (IFRs) – IFRs are due for submission 45 days after the end of each calendar quarter. The consolidated IUFR prepared by the PCMU for the quarter ended March 31, 2019 was submitted timely, on May 8, 2019. During the consolidated financial review, issues were noted in the IFR of DNCC and it was agreed that the IFRs will be reviewed and revised to include the corrections. Disbursement Performance Details of disbursement by category of expenditure is shown in the table 2. The disbursement under the project is SOE based and as of June 18, 2019 is SDR 34.64 million which is 28% of the credit. About SDR 935 thousand worth of withdrawal applications are targeted to be processed by June 30, 2019. A large number of high valued procurement packages are still ongoing. -6- Table 02: Status of Fund Utilization/Disbursement Against Allocation as of 18 June 2019 (IDA 5590: Amounts in SDR) Amount Financing Withdrawn WAs in undisbursed Disbursement Utilization Particulars allocation from Bank process from the Rate3 Rate 4 (a) (b) (c) Bank (a-b-c) Goods, Works, CS, Non-CS, 122,800,000 25,926,119 934,635 95,939,245 21% 22% Training and IOC Emergency Expenses - - - - 0% 0% Designated Account-A DNCC - 4,403,214 - (4,403,214) Designated Account-B RAJUK - 2,610,361 - (2,610,361) Designated Account-C DDM 898,297 (898,297) Designated Account-D PCMU - 797,142 - (797,142) Total 122,800,000 34,635,134 934,635 87,230,231 28% 22% Withdrawal Applications (WA) of amount of SDR 563,353.17 have been submitted and under the processing by the Bank as of June 19, 2019. With the latest data, total of USD 49.22 million (SDR 35.57 million) will be disbursed from the beginning of project life should all WAs be processed by June 30, 2019. It is recommended that the overall disbursement projection be reviewed for the remaining life of the project to have more realistic projections and assess if there are funds to be unused. At this point in the life of the project, the overall projection should be assessed to determine if there is a need to restructure and/or reallocate funds to other expenses and/or components. SAFEGUARD MANAGEMENT 33. Environmental Safeguards i. City Corporation and FSCD: The overall performance of environmental safeguard compliance is on track. The second monitoring report includes environmental safeguard status of the activities performed by DNCC, DSCC, SCC and FSCD has been shared with the Bank. It was agreed that the implementing agency would share the 3rd environmental monitoring report by December 1, 2019. The monitoring report should also include the next six months training plan. ii. DDM: DDM needs to share field status of environmental safeguard compliance of the refurbishment work of three floors including setting up an office. The status can be incorporated in the environmental monitoring report shared by city corporation. The contractor and field workers require training on the ESMF before commencing the task. iii. RAJUK: RAJUK has shared the revised Inception Report on Strategic Environmental Assessment (SEA). RAJUK agreed to share the draft interim report of SEA by June 30, 2019. The mission has been informed that the independent consultant for conducting the Environmental Impact Assessment (EIA) of the RAJUK multi-storied building is on board. RAJUK agreed to share the draft EIA with the Bank by August 15, 2019 along with RAJUK’s review comment. 34. Social Safeguards All subprojects of the constituent PIUs of the project were screened at the design stage and identified free from incumbrances triggering any social safeguards compliance issues. Grievance redress mechanisms (GRM) and a system for labor influx monitoring have been established as applicable with the respective PIUs. The PCMU has also been carrying out oversight of the grievance management and labor influx issues including risks of GBV at works site. The mission learnt that at least two complaints under the DNCC component were successfully attended, one related to structure design and other related to labor safety. All PIUs having civil 3 Disbursement rate is the rate of the amount of withdrawal applications paid by the Bank divided by the IDA financing. 4 Utilization rate is the rate of the amount of withdrawal applications paid by the Bank (net of the Designated Accounts) and those in process, divided by the IDA financing. -7- works component are reporting on labor influx and GRM activities but with inadequate representation like disclosure and formal registration of complaints as per GRM. Monitoring and evaluation by PCMU has consultant resources to attend social development and safeguards issues. All PIUs are requested to combine social development, safeguards, labor influx and grievance management in their regular reports shared with the PCMU and the World Bank. NEXT STEPS AND AGREED ACTIONS ❖ Dhaka North City Corporation (DNCC): ▪ DNCC and DSCC to urgently follow up with Bangladesh Telecommunication Regulatory Commission (BTRC) for frequency allocation permission. ▪ Complete construction of Emergency Operations Centers (EOC) in DSCC (with necessary assistance from DSCC and approval from DSCC authority) by September 30, 2019 ▪ Sign contracts of all remaining ICT equipment by October 30, 2019 ❖ Department of Disaster Management (DDM): ▪ Start training of Training, Exercises, Drills (TED) program by July 15, 2019 ❖ Rajdhani Unnayan Kartripakkha (RAJUK - Capital Development Authority): ▪ Sign works contract of URU building by November 15, 2019 ❖ Project Coordination and Monitoring Unit (PCMU): ▪ Coordinate with Implementing Agencies for restructuring of the project NEXT REVIEW: The next mission is proposed to take place on November 2019. -8- Annexes Annex I: Key Agreed Actions............................................................................................. - 10 - Annex II: List of People Met .............................................................................................. - 25 - Annex III: Updated Results Framework ............................................................................. - 26 - Annex IV: Proposed Results Framework for Restructuring ............................................... - 32 - Annex V: List of Equipment for FSCD from DNCC-URP Part......................................... - 41 - Annex VI: Proposed Institutional Design of Urban Resilience Unit .................................. - 43 - Annex VII: Number of Staffs Engaged with URU and URU Technical Staffs.................. - 44 - Annex VIII: Training Provided to URU Staffs under URP-RAJUK part .......................... - 45 - Annex IX: Illustration ......................................................................................................... - 46 - -9- Annex I: Key Agreed Actions Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) All PIUs Upgradation of Financial All IA’s are uploading financial data into 1. Management System to Multi-User On-going IBAS++ system DNCC organized a workshop on Sustainability 2. Submission of Sustainability Plan On-going plan on March 14, 2019 Uploading all post review package 3. On-going documents in STEP Adaptation of labor influx monitoring 4. On-going DNCC prepared the report system and report quarterly Ensure that all payment vouchers on file are supported with relevant 5. documentation and duly signed by the On-going required personnel and officers of the government Prepare Asset Registry and conduct 6. annual physical count of inventory On-going and project assets Ensure complete and updated books of account such as cash book, 7. On-going advance register, monthly bank reconciliation statement - 10 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) DDM Contract Signing Done: November 19, 2018 Final Curriculum approved by Ministry on Confirmation of the availability May 16. 2019. Tentative Training July 15, Done: November 26, 2018 of the key personnel 2019. BD-DDM-29946 CS-QBS / Contract Effectiveness Done: December 11, 2018 Reviewing ongoing of budget for 8. Consultancy Services for Training Submission of Inception Report Done: January 21, 2019 Comprehensive Budget Plan. Approval Exercises and Drills (TED) Program procedure needs to be confirmed. Submission of Draft Done: May 16, 2019 Prior concurrence from Bank to clear line item. Commencement of Training July 15, 2019 BD-DDM-28928 CS-QBS Preparation of Tender /Consultancy Services for "Design Documents for NDMRTI and Done: January 7, 2019 9. and Supervision Consultancy" to ERCC renovation works outfit NDMRTI & ERCC Facilities in Dhaka Approval from DG (DDM) Done: January 27, 2019 Tender Floating Done: January 31, 2019 Completion of Tender NoA (Notification of Award) pending BD-DDM-44875 CW-RFB Evaluation approval. Sent to MoDMR /Renovation of the facility that would 10. house ERCC (BD-DDM-44875-GO- Contract Signing July 15, 2019 RFB) Commencement of works July 30, 2019 Completion of works December 1, 2019 - 11 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Tender Floating Done: January 31, 2019 BD-DDM-44877-CW-RFB Completion of Evaluation NoA pending approval. Sent to MoDMR /Renovation of the facility that would 11. house NDMRTI (BD-DDM-44877- Contract Signing July 15, 2019 GO-RFB) Commencement of works July 30, 2019 Completion of works December 1, 2019 Recruitment of Contract Management 12. Done: April 1, 2019 Specialist Draft Bid Documents including Share with Task Team and 13. Clauses for Labor Management and Done: January 7, 2019 Environment Safeguard Team Occupational Health and Safety Environmental Screening Submission of Safeguard Screening 14. Report & Social Screening Done: December 9, 2018 Report Report DNCC URP-DNCC/G-1-1 / Procurement of Done: Lot 1: May 21, 2018 Contract Signing Specialized ICT Equipment (VHF Done: Lot 2: May 30, 2018 15. and HF Radio Terminals and Related Done: Lot 1: January 6, 2019 Installations) for FSCD (Lot-1: VHF, Delivery of Equipment Lot-2: HF) Done: Lot 2: April 11, 2019 URP-DNCC/G-1-2 / Procurement of Done: Lot 1: October 17, 2018 For VHF, Frequency Allocation permit is Specialized ICT Equipment (VHF Contract Signing obtained. But for HF the issue is still pending. 16. and HF Radio Terminals and Related Done: Lot 2: October 22, 2018 After frequency allocation permit, delivery will Installations) for City Corporations commence. (Lot-1: VHF, Lot-2: HF) Delivery of Equipment - 12 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) URP-DNCC/G-1-3 / Procurement of Contract Signing Done: August 19, 2018 Mission team visited DSCC to discuss need to Specialized ICT Equipment (UHF expedite the Frequency Allocation permit as 17. Radio Terminals and Related well as Import Permission and Release of Delivery of Equipment Installations) for DSCC Equipment permit. Tender Floating Done: November 7, 2018 Completion of Tender Evaluation- Lot 1 URP-DNCC/G-1-4 / Procurement of Completion of Tender Lot 1: Contract Signed Specialized ICT Equipment (Lot-01: DMR Network, UHF Radio Evaluation- Lot 2 18. Lot 2: Frequency Allocation issue needs to be Terminals and Related Installations, Contract Signing- Lot 01 Done: June 25, 2019 resolved first. PIU to push for permission. Lot-02: HF Radio Terminals and Related Installations) for SCC Contract Signing- Lot 02 Delivery- Lot 01 Delivery- Lot 02 Tender Floating Done: December 20, 2018 Completion of Tender July 30, 2019 NoA to be issued by July 30, 2019 Evaluation URP-DNCC/G-1-5 / Procurement of 19. ICT Equipment for Emergency Contract Signing August 30, 2019 Operation Center (EOC) at SCC Delivery of Equipment December 1, 2019 Installation of Equipment February 15, 2020 - 13 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Tender Floating Done: December 20, 2018 Completion of Tender July 15, 2019 NoA to be issued by July 15, 2019 URP-DNCC/G-1-6 / Procurement of Evaluation ICT Equipment for Command and Contract Signing August 30, 2019 20. Control Room (CCR) at FSCD, Sylhet Delivery of Equipment December 31, 2019 Installation of Equipment March 15, 2020 Tender Floating Done: December 20, 2018 Completion of Tender Pending with consultant for technical July 30, 2019 URP-DNCC/G-1-7 / Procurement of Evaluation evaluation ICT Equipment for Command and 21. Contract Signing August 30, 2019 Control Room (CCR) at FSCD, Dhaka Delivery of Equipment December 31, 2019 Installation of Equipment March 15, 2020 Tender Floating Done: May 14, 2019 Tender floated. Bid Closing date July 26, 2019 URP-DNCC/G-1-8 / Procurement of Tender Evaluation Report Sent August 15, 2019 Specialized ICT Equipment (DMR to the Bank 22. Network and Related Installations- VHF) for FSCD Contract Signing October 30, 2019 Delivery and Installation of October 15, 2020 Equipment - 14 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Tender Floating Done: November 8, 2018 URP-DNCC/G-1-9 / Procurement of Completion of Tender Specialized ICT Equipment (DMR Done: May 25, 2019 23. Evaluation Network and Related Installations- VHF/HF/UHF) for DNCC Contract Signing Done: June 25, 2019 Delivery of Equipment January 1, 2020 Tender Floating URP-DNCC/G-1-10 / Procurement of Completion of Tender Done: May 30, 2019 Specialized ICT Equipment (DMR Evaluation 24. Network and Related Installations- UHF) for DSCC Contract Signing Done: June 23, 2019 Delivery of Equipment Tender Floating Completion of Tender June 30, 2019 NoA to be issued by July 15, 2019 URP-DNCC/G-1-11 / Procurement of Evaluation 25. ICT Equipment for Warehouses for DNCC and DSCC Contract Signing July 30, 2019 Delivery of Equipment October 30, 2019 Tender Floating Done: December 27, 2018 Completion of Tender Pending with consultant for technical URP-DNCC/G-1-12 / Procurement of July 30, 2019 Evaluation evaluation 26. ICT Equipment for Emergency Operation Center (EOC) at DSCC Contract Signing August 30, 2019 Delivery of Equipment February 1, 2020 - 15 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) URP-DNCC/G-2-1 / Procurement of Shipment/Delivery: Phase 1 Done: August 30, 2018 Specialized Search and Rescue 27. Equipment (Emergency Tenders) for Shipment/Delivery: Phase 2 Done: November 6, 2018 FSCD URP-DNCC/G-2-3 / Procurement of Contract Signing Done: July 5, 2018 Specialized Search and Rescue 28. Equipment (Breathing Apparatus Tenders) Shipment/Delivery Date Done: March 27, 2019 URP-DNCC/G-2-4 / Procurement of Contract Signing Done: June 4, 2018 Specialized Search and Rescue 29. Equipment (Personal Protective Shipment/Delivery Date Done: March 20, 2019 Equipment) URP-DNCC/G-2-5 / Procurement of Contract Signing Done: August 6, 2018 30. Specialized Search and Rescue Equipment (Rescuer Tools- Drone) Shipment/Delivery Date Done: November 20, 2018 Done: Lot-1: January 31, 2018 Contract Signing Done: Lot-2: January 31, 2018 URP-DNCC/G-2-6 / Procurement of Specialized Search and Rescue 31. Equipment (Lot-1: Ambulance, Lot- 2: Mortuary Van) Lot-1: July 30, 2019 Shipping started on June 30, 2019. Delivery of Equipment: Done: Lot-2: Dec 15, 2018 Contract Signing Done: September 16, 2018 URP-DNCC/G-2-9 / Procurement of 32. Turn Table Ladders Tender (60m) for FSCD Delivery of Equipment August 30, 2019 Shipment started from July 01, 2019. - 16 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Contract Signing Done: March 31, 2019 URP-DNCC/G-2-10 / Procurement of 33. HazMat Tender for FSCD Awaiting FSCD approval on drawings. Will be Delivery of Equipment December 20, 2019 shipped in September 2019 Contract Signing July 30, 2019 NoA will be issued by July 15, 2019 URP-DNCC/G-2-11 / Procurement of 34. Search and Rescue Equipment (Rescue Boat) Delivery of Equipment March 1, 2020 Technical Specification and Preparation of technical specification will be July 15, 2019 detailed estimate completed by July 15, 2019 Include in Procurement Plan July 30, 2019 35. Procurement of MCCV Tender Floating August 15, 2019 Contract Signing September 30, 2019 URP-DNCC/S-7 / GIS- Phase 1: Contract Signing Done: March 11, 2019 Need Assessment for Implementation 36. of GIS Infrastructure in the Urban Resilience Project Completion September 1, 2019 Trainings started in DNCC office. Contract Signing Done: June 13, 2019 URP-DNCC/S-8 / Enhancement the 37. effectiveness of DRR Emergency Warehouses at DNCC Completion January 13, 2020 - 17 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) RFP Issuance July 15, 2019 Proposals will be received by August 15, 2019 Evaluation will be completed by September 15, URP-DNCC/ S-9 / Preparation of Completion of evaluation September 15, 2019 2019 38. GIS Based Maps (Ward level) at DNCC, DSCC & SCC Contract Signing October 30, 2019 Completion October 30, 2020 URP-DNCC/ W-1-1 / Construction of Contract Signing Done: May 28, 2018 FSCD Command and Control Room, Dhaka (Vertical extension of 1st & 39. 2nd floor of newly constructed warehouse at FSCD Compound, Completion July 15, 2019 95% work completed (Finishing work ongoing) Mirpur-10, Dhaka) URP-DNCC/ W-1-2 / Construction of Contract Signing Done: March 31, 2018 FSCD Command & Control Center 40. including Warehouses at South Surma, Sylhet Completion July 30, 2019 75% work completed (Finishing work started) URP-DNCC/ W-2-1 / Construction of Emergency Operation Center (EOC), Contract Signing Done: May 28, 2018 DRM Office and Urban Resilience 41. Unit at SCC Sylhet (Vertical extension of 5th floor of SCC Nagar Construction Completion Done: April 30, 2018 Civil construction completed Bhaban, Sylhet) URP-DNCC/ W-2-2 / Construction of Contract Signing Done: November 18, 2018 Mission team met with Hon. Mayor DSCC to Emergency Operating Centre (EOC) 42. discuss site handover issue. This will be at DRM Office and Urban Resilience expedited. Unit at DSCC, Dhaka Construction Completion September 30, 2019 - 18 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Submission of Bi-Annual 43. Second EMR Submission Done: June 13, 2019 Environmental Monitoring Report Approval for FSCD Done: May 14, 2018 Approval of Frequency Allocation for Approval for DNCC Status as of No. 13 and 14 44. ICT equipment Approval for DSCC Status as of No. 13 and 14 Approval for SCC Status as of No. 13 and 14 Inclusion of all proposed procurement 45. Done packages in STEP Discussion with NBR on the issue of 46. Meeting with NBR July 20, 2019 PCMU to support DNCC CD & VAT for ICT Equipment Assign a deputy or technical staff in 47. DNCC to sign vouchers and review work of FMS Submit revised IFR and review bank 48. reconciliations statements PCMU Submission of PMIS Dashboard Done: December 31, 2018 Development Report URP/PCMU/S-1 / Monitoring and Establishment of PMIS 49. Evaluation Consultancy through a Done: June 13, 2019 Dashboard Firm Submission of draft 3rd QPR Done: June 13, 2019 URP/PCMU/S-2 / Internal Audit Submission of Internal Audit 50. June 30, 2019 Draft Final Report submitted on May 15, 2019. through a Firm Report - 19 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) 51. Initiation of Restructuring Request June 20, 2019 10th Project Steering Committee 9th PSC chaired by Hon. Secretary on June 13, 52. September 2019 (PSC) Meeting 2019. Next PSC in September 2019 53. Review VAT computation June 30, 2019 RAJUK Confirmation of the availability of the key personnel URP/RAJUK/S-4 / Consultancy Approval of Inception Report Done: March 27, 2019 Services for Vulnerability 54. Assessment and Prioritized Submission of Situation Investment Plan for Critical Assets in Done: June 12, 2019 Analysis Report Dhaka for URU Fist deliverable is of 2 million sqm of Completion of RVA October 30, 2019 Vulnerability Assessment and Prioritized Investment Plan for Critical Assets in Dhaka Confirmation of availability of PIU received replacement proposal of Team Done: May 30, 2019 key personnel Leader and review process is ongoing. URP/RAJUK/S-5 / Consultancy Approval of inception report Done: March 27, 2019 Services for Development of a Risk- 55. sensitive Land Use Planning Practice Submission of Situation for URU Done: June 14, 2019 Analysis Report Submission of SEA Revised Done: June 12, 2019 Inception Report - 20 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Submission of SEA Revised July 15, 2019 Interim Report Final SEA Report Submission August 30, 2019 Microtremor testing completed. Geotechnical and geological Borehole plan for SPT (Standard Penetration January 2020 tests and reports Test) and CPT (Cone Penetration Test) submitted on June 13, 2019 Confirmation of availability of Done: February 25, 2019 Confirmed by PIU key personnel Inception report and Situation Analysis report URP/RAJUK/S-6 / Consultancy Approval of inception report Done: March 27, 2019 approved on March 26, 2019. Revised IDOS is 55. Services for Operationalizing the submitted on May 22, 2019. URU in RAJUK Approval of Situation Analysis Done: March 27, 2019 and feasibility study report IDOS (Intuitional Design and Revised version of IDOS was received on June Done: June 30, 2019 Organizational Study) 14, 2019. Approval of inception report Done: March 27, 2019 URP/RAJUK/S-7 / Consultancy Services for Assessing the Current State and Deploying a Web-based Construction Permitting 56. Sent to Bank on May 23, 2019 Integrated Information Management Assessment System report System for the Construction Permit System of RAJUK Will be considered after the approval of Strategic Planning report July 31, 2019 Construction Permitting Assessment System report URP/RAJUK/S-8 / Consultancy RAJUK shared ToR with the Bank on May 28, 57. Services for Professional Re-access requirement 2019. On June 18, 2019 a meeting held with Accreditation Program in RAJUK different stakeholders like IEB, IAB etc. - 21 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Confirmation of availability of Confirmation verification pending by RAJUK key personnel URP/RAJUK/S-9 / Consultancy 58. Services for Building Code Approval of inception report Done: March 27, 2019 Enforcement Submission of Situation Done: May 2, 2019 Analysis Report Approval of Inception Report Done: March 27, 2019 Survey Report, Preliminary URP/RAJUK/S-11 / Consultancy Architectural Report and Draft Done: May 15, 2019 Services for Design and Supervision feasibility report of Urban Resilience Unit (URU) Approval of Final Architectural 59. Building including Research, July 25, 2019 Design of URU Building Training, and Testing Laboratory facilities under RAJUK in Dhaka, Bangladesh Remaining design and drawings July 30, 2019 Preparation of Tender August 10, 2019 Documents Tender Floating August 30, 2019 Contract Signing November 15, 2019 URP/RAJUK/W-2/ Establishment of 60. URU Building Mobilization November 30, 2019 Complete Construction November 30, 2021 - 22 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Approval of procurement plan Done: December 17, 2018 Tender Floating Done: January 3, 2019 URP/RAJUK/G-12 / Procurement of 61. Field and Laboratory Equipment for Completion of Evaluation Done: April 2, 2019 URU Contract Signing Done: May 16, 2019 Supply and Delivery December 1, 2019 Approval of procurement plan Done: December 17, 2018 Tender Floating Done: January 15, 2019 URP/RAJUK/G-13 / Procurement of Board Approved. Minutes to be signed by 62. Field and Laboratory Equipment for Completion of Evaluation Chairman of RAJUK URU Contract Signing July 20, 2019 Supply and Delivery December 1, 2019 Approval of procurement plan Done: December 17, 2018 Tender Floating Done: January 3, 2019 URP/RAJUK/G-15 / Procurement of Field Equipment for Vulnerability 63. Completion of Evaluation Done: March 31, 2019 Assessment Aspect of Structures & Geo physics (post review) Contract Signing Done: May 6, 2019 Supply and Delivery December 1, 2019 - 23 - Due Date as per ISR No. Activity Description Actions/ Sub-Activities Remarks (June 16-20, 2019) Approval of procurement plan Done: December 17, 2018 Tender Floating Done: January 3, 2019 URP/RAJUK/G-16 /Procurement of Equipment for Exploration of RSLUP 64. Completion of Evaluation Under review by RAJUK procurement Profile: 200 kN Truck Mounted CPT Equipment (post review) Contract Signing Supply and Delivery Contract Signing Done: May 30, 2019 Submission of Draft EIA Report of 60 Draft Final Report August 15, 2019 URU Building Completion September 30, 2019 61 Updated Detailed Work Plan Submission to Bank July 15, 2019 Coordination with authorities and the 62 Continuous consultants on BNBC 2017 - 24 - Annex II: List of People Met Division, Ministry of Planning • Mr. Md. Nurul Amin, Secretary, Planning Division Economic Relation Department, Ministry of Finance • Mr. Tahmid Hasnat Khan, Joint Secretary, Finance Division • Mr. Najia Islam, Deputy Secretary, Economic Relation Department Project Coordinating Monitoring Unit (PCMU), Programming Division, Ministry of Planning • Mr. Zafar Ullah, PD-URP, DG-PCMU, Programming Division • Md. Khayrul Hasan, Director, URP, PCMU, Programming Division • Ms. Jahan Ara, Deputy Director, URP, PCMU, Programming Division Ministry of Housing and Public Works (MoHPW) • Mr. Md. Shahid Ullah Khandaker, Secretary, MoHPW Ministry of Local Government Rural Development & Cooperatives (MoLGRD&C) • Mr. Helal Uddin Ahmed, Secretary, LGD Ministry of Disaster Management & Relief (MoDMR) • Mr. Md. Shah Kamal, Secretary, MoDMR • Mr. M. Khalid Mahmood, Joint Secretary, MoDMR Dhaka North City Corporation (DNCC) • Md. Atiqul Islam, Hon’ble Mayor, DNCC • Dr. Tariq Bin Yousuf, Project Director, URP-DNCC Part • Mohammad Abul Kashem, Deputy Project Director (Procurement & Contract Management), URP- DNCC Part • Mr. Abdul Halim, Sr. Procurement Specialist, URP-DNCC Part Dhaka South City Corporation (DSCC) • Mr. Mohammad Sayeed Khokon, Hon’ble Mayor, DSCC • Mr. Md. Sirajul Islam, DPD-URP DNCC, DSCC • Mr. Abu Tayeb Rokon , System Analyst, Dhaka South City Corporation Department of Disaster Management (DDM) • Md. Abdul Mannan, PD, URP-DDM • Md. Hasan Zahid, Procurement Specialist, URP-DDM • Mr. Shyamal Chandra Shill, Accountant, URP-DDM Rajdhani Unnayan Kartripakkha (RAJUK) • Dr. Sultan Ahmed, Chairman, RAJUK • Mr. Abdul Latif Helaly, Project Director, URP-RAJUK • Mr. Md. Aminur Rahman, Deputy Project Director, URP-RAJUK • Mr. Md. Shahjahan, Sr. Financial Management and Planning Specialist, URP-RAJUK • Mr. Md. Mahboob Hassan, Sr. Procurement Specialist, URP-RAJUK • Mr. Md. Saifur Rahman Joarder, Procurement Specialist, URP-RAJUK Fire Service and Civil Defense (FSCD) • Brigadier General Md Sazzad Hussain, ndc, afwc, psc, Mphil, DG, FSCD • Mr. Zillur Rahaman, Lieutenant Colonel, Director (Operations), FSCD Monitoring and Evaluation Firm (GOPA Consultants, and Services and Solutions Int. Ltd.) • Mr. Richard Carlos Worden, Acting Team Leader, URP M&E. PCMU, Planning Commission • Mr. Shaker Ahmed, Deputy Team Leader, URP M&E. PCMU, Planning Commission • Mr. A.B.M. Shamsul Arefin, M&E Specialist, URP-PCMU, Planning Commission • Mr. Syed Muhammad Latif, Environmental Safeguard Specialist, URP M&E. PCMU, Planning Commission • Mr. Monzur Rahman, Social Safeguard Specialist, URP M&E. PCMU, Planning Commission • Mr. Md. Farid Uddin, Managing Director, Services and Solutions International Limited (SSIL) - 25 - Annex III: Updated Results Framework Project Development Objective Indicators Cumulative Target Values Responsible Unit of Data Source/ for Indicator Name Baseline Frequency Comments Measure Methodology data YR1 YR2 YR3 YR4 YR5 collection PAD 0 0 0 23 45 68 DNCC, DSCC, Share of wards with decentralized Targets PCMU and FSCD/ emergency response services in Number Annual M&E In progress Monitoring Dhaka (DNCC/DSCC jurisdiction)5 Actual Consultants 0 0 0 23 45 Reports Achieved PAD 0 0 0 7 14 20 Share of wards with decentralized Targets SCC, FSCD/ PCMU and emergency response services in Number Annual Monitoring M&E In progress Sylhet (SCC jurisdiction)6 Actual Reports Consultants 0 0 0 0 20 Achieved Base Basel Base PAD Base Base N/A line ine + line DDM/ Based on Increased capacity of officials and Targets line line PCMU and Composite +1 2 +3 the training, emergency management response Annual M&E In progress Scale exercises and personnel7 Actual Consultants N/A N/A N/A N/A N/A drills consultant Achieved PAD Systems established to reduce 0 0 0 0 1 3 RAJUK, SCC/ PCMU and Targets vulnerability of new buildings in Number Annual Monitoring M&E In progress Dhaka and Sylhet8 Actual Reports Consultants 0 0 0 0 0 Achieved 5 Number of wards where corresponding zonal offices are equipped with ECT kits and are at least partially within five kilometers radius of at least one emergency management warehouse or one equipped FSCD control room 6 Number of wards within five kilometers of at least one emergency management warehouse or equipped FSCD control room 7Annual inter-agency exercise and drills program that tests and evaluates the skills and abilities of emergency personnel on an aggregate score of 1-10. The methodology for determining the baseline will be developed by the training, exercises and drills consultant prior to program commencement. 8 Systems include: Urban Resilience Unit, Electronic Construction Permitting, Professional Accreditation Program - 26 - Cumulative Target Values Responsible Unit of Data Source/ for Indicator Name Baseline Frequency Comments Measure Methodology data YR1 YR2 YR3 YR4 YR5 collection Intermediate Results Indicators Component A PAD 0 0 2 2 2 2 Targets DDM/ PCMU and DDM facilities renovated (ERCC, Number Annual Monitoring M&E In progress NDMRTI) Actual Reports Consultants 0 0 0 0 0 Achieved PAD 0 0 10 20 29 31 Targets FSCD/ PCMU and FSCD facilites constructed and/or Annual Monitoring M&E In progress renovated9 Number Actual Reports Consultants 0 0 0 13 28 Achieved PAD 0 0 10 15 24 26 Targets DNCC/ PCMU and DNCC/DSCC/SCC facilities Number Annual Monitoring M&E In progress constructed and/or renovated10 Actual Reports Consultants 0 0 8 8 24 Achieved PAD DDM/DNCC/DSCC/SCC/FSCD and 0 0 0 25 53 57 Targets DNCC/ PCMU and Satellite Control Room facilities Number Annual Monitoring M&E In progress equipped with ECT suites and/or Actual Reports Consultants kits11 0 0 0 0 17 Achieved 9 Two fixed control rooms, 12 emergency management warehouses and 17 auxiliary control rooms 10 10 emergency management warehouses, two emergency operations centers, three disaster risk management offices, 10 zonal control rooms, one urban resilience unit 11 6 ECT suites and 51 “flyaway” communications kits - 27 - Cumulative Target Values Responsible Unit of Data Source/ for Indicator Name Baseline Frequency Comments Measure Methodology data YR1 YR2 YR3 YR4 YR5 collection PAD 0 0 0 10 12 12 FSCD emergency management Targets FSCD/ PCMU and warehouses equipped with Number Annual Monitoring M&E In progress specialized search and rescue Reports Consultants equipment Actual 0 0 0 0 13 Achieved PAD 0 0 2 4 8 12 Targets DDM/ PCMU and Multi-agency exercises and drills Number Annual Monitoring M&E In progress completed Reports Consultants Actual 0 0 0 0 0 Achieved Component B In progress. PAD 0 0 50 100 100 100 Targets Will be revised during RAJUK/ PCMU and upcoming Identification of critical and essential Percentage Annual Monitoring M&E restructuring. facilities and lifelines for Dhaka12 Reports Consultants Actual Database of critical and 0 0 0 0 100 Achieved essential facilities developed 12 Consulting firm will first identify all critical and essential facilities and lifelines for Dhaka, then prioritize a limited list to survey and assess for the following stage - 28 - Cumulative Target Values Responsible Unit of Data Source/ for Indicator Name Baseline Frequency Comments Measure Methodology data YR1 YR2 YR3 YR4 YR5 collection In progress. Will be revised during PAD upcoming 0 0 0 25 75 100 Targets restructuring. Inception, Stakehoilder Vulnerability of prioritized critical RAJUK/ PCMU and engagemenmt, and and essential facilities and lifelines Percentage Annual Monitoring M&E Situation Analysis assessed for Dhaka Reports Consultants completed. Survey completed. Methodology for Actual vulnerability 0 0 0 0 25 Achieved assessment established (RVA, PEA & DEA) 10% RVA completed Component C Base In progress. Will be Basel PAD line revised during N/A 0 0 0 ine Targets +30 upcoming set % RAJUK/ PCMU and restructuring. E-Permits for construction issued by Number Annual Monitoring M&E RAJUK13 Reports Consultants Current construction Actual permitting practice N/A 0 0 0 0 Achieved studies completed. 13 Baseline will be set one year after system is publicly launched - 29 - Cumulative Target Values Responsible Unit of Data Source/ for Indicator Name Baseline Frequency Comments Measure Methodology data YR1 YR2 YR3 YR4 YR5 collection In progress. Will be PAD revised during 0 0 20 80 100 100 upcoming Targets RAJUK/ PCMU and restructuring. RAJUK Urban Resilience Unit Percentage Annual Monitoring M&E facility constructed Reports Consultants All design and Actual specifications for the 0 0 0 0 5 Achieved URU construction is completed 3 of the 4 packages for PAD equipment are signed 0 0 0 50 75 100 RAJUK Urban Resilience Unit Targets RAJUK/ PCMU and and to be delivered facility equipped with laboratory and Percentage Annual Monitoring M&E shortly. Technical field-testing equipment Actual Reports Consultants evaluation of the 0 0 0 0 0 remaining 1 package Achieved underway. training to support certification established Consultation process with stakeholders Platform for continued education and Outreach and Educational Campaign Research and analytical formulation Professional Accreditation Program Accreditation board established RAJUK/ PCMU and Will be revised during PAD for Engineers, Architects and N/A Annual Monitoring M&E upcoming Targets Planners established Reports Consultants restructuring. completed completed completed N/A - 30 - Cumulative Target Values Responsible Unit of Data Source/ for Indicator Name Baseline Frequency Comments Measure Methodology data YR1 YR2 YR3 YR4 YR5 collection Actual N/A N/A N/A N/A N/A Achieved Component D PAD In progress. Target will 0 4 8 12 16 20 PCMU and Targets be revised during Monitoring Reports produced Number Quarterly PCMU M&E Actual upcoming 0 0 0 1 4 Consultants Achieved restructuring. - 31 - Annex IV: Proposed Results Framework for Restructuring Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 Project Development Objective Indicators Share of wards with PAD 0 0 0 23 45 68 68 68 DNCC, PCMU decentralized Targets Existing Number DSCC, and Annual emergency response FSCD/ M&E In progress services in Dhaka Actual Monitoring Consult (DNCC/DSCC 0 0 0 23 45 Achieved Reports ants jurisdiction)14 Share of wards with PAD PCMU Targets 0 0 0 7 14 20 20 20 Existing Number decentralized SCC, FSCD/ and Annual emergency response Monitoring M&E In progress services in Sylhet Actual Reports Consult (SCC jurisdiction)15 Achieved 0 0 0 0 20 ants PAD Baseli DDM/ Based Increased capacity of N/A N/A N/A Baseline + 1 Baseline + 2 Baseline + 2 Baseline + 3 PCMU Composite Targets ne on the Existing Annual officials and and Scale training, Revised as emergency M&E exercises and follows management response Actual Consult N/A N/A N/A N/A N/A drills personnel16 Achieved ants consultant Composite Scale Revised DDM/ Based Increased capacity of Targets N/A N/A N/A N/A N/A Baseline Baseline + 1 Baseline + 3 PCMU on the Revised officials and and Annual training, emergency M&E In progress exercises and management response Consult Actual drills personnel17 N/A N/A N/A N/A N/A ants Achieved consultant 14 Number of wards where corresponding zonal offices are equipped with ECT kits and are at least partially within five kilometers radius of at least one emergency management warehouse or one equipped FSCD control room 15 Number of wards within five kilometers of at least one emergency management warehouse or equipped FSCD control room 16Annual inter-agency exercise and drills program that tests and evaluates the skills and abilities of emergency personnel on an aggregate score of 1-10. The methodology for determining the baseline will be developed by the training, exercises and drills consultant prior to program commencement. 17Annual inter-agency exercise and drills program that tests and evaluates the skills and abilities of emergency personnel on an aggregate score of 1-10. The methodology for determining the baseline will be developed by the training, exercises and drills consultant prior to program commencement. - 32 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 PAD PCMU Systems established to 0 0 0 0 1 3 RAJUK, Existing Number Targets Annual and reduce vulnerability of SCC/ Revised as M&E new buildings in Monitoring follows Actual Consult Dhaka and Sylhet18 Achieved 0 0 0 0 0 Reports ants Revised PCMU Systems developed to Targets 0 0 0 0 0 0 1 3 RAJUK, Number Revised Annual and increase resilience of SCC/ M&E In progress built environment in Monitoring Actual Consult Dhaka19 0 0 0 0 0 Reports Achieved ants Intermediate Results Indicators Component A PAD Targets 0 0 2 2 2 2 PCMU Existing Number Annual DDM facilities DDM/ and Revised as (ERCC, NDMRTI) Monitoring M&E follows renovated Reports Consult Actual ants Achieved 0 0 0 0 0 Revised Targets 0 0 0 0 0 1 2 2 PCMU DDM facilities Number Revised DDM/ and Annual (ERCC, NDMRTI) Monitoring M&E In progress renovated and Reports Consult equipped ants Actual Achieved 0 0 0 0 0 18 Systems include: Urban Resilience Unit, Electronic Construction Permitting, Professional Accreditation Program 19 Systems include: Urban Resilience Unit, Electronic Construction Permitting System, Risk Sensitive Land Use Planning Practice - 33 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 PAD PCMU 0 0 10 20 29 31 Existing Number Annual FSCD facilities Targets FSCD/ and Revised as constructed and/or Monitoring M&E follows renovated Actual Reports Consult Achieved 0 0 0 13 28 ants Revised PCMU FSCD facilities Targets 0 0 10 20 28 28 28 28 Number Revised FSCD/ and Annual constructed and/or Monitoring M&E In progress renovated and Actual Reports Consult equipped20 0 0 0 13 28 Achieved ants PAD 0 0 10 15 24 26 PCMU Existing Number Targets Annual DNCC/DSCC/SCC DNCC/ and Revised as facilities constructed Monitoring M&E follows and/or renovated Actual Reports Consult Achieved 0 0 8 8 24 ants Revised 0 0 10 15 24 30 30 30 PCMU DNCC/DSCC/SCC Targets Number Revised DNCC/ and Annual facilities constructed Monitoring M&E In progress and/or renovated and Reports Consult equipped21 Actual 0 0 8 8 24 ants Achieved PAD DDM/DNCC/DSCC/S Targets 0 0 0 25 53 57 PCMU CC/FSCD and Existing Number DNCC/ and Annual Satellite Control Room Revised as Monitoring M&E facilities equipped follows Reports Consult with ECT suites and/or Actual ants kits 0 0 0 0 17 Achieved 20 2 fixed control rooms, 13 emergency management warehouses and 13 auxiliary control rooms 21 8 emergency management warehouses, 3 emergency operations centers, 8 disaster risk management offices, 10 zonal control rooms, one urban resilience unit in Sylhet EOC - 34 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 DDM/DNCC/DSCC/S Revised CC/FSCD and Targets 0 0 0 0 17 57 57 57 PCMU Satellite Control Room Revised Annual DNCC/ and Number facilities equipped Monitoring M&E In progress with Emergency Reports Consult Communication Actual 0 0 0 0 17 ants Technology (ECT) Achieved suites and/or kits22 FSCD emergency PAD PCMU Targets 0 0 0 10 12 12 Existing Number Annual management FSCD/ and warehouses equipped Monitoring M&E In progress with specialized search Actual Reports Consult and rescue equipment Achieved 0 0 0 0 13 ants PAD 0 0 2 4 8 12 PCMU Existing Number Targets Annual DDM/ and Multi-agency exercises Revised as Monitoring M&E and drills completed follows Actual Reports Consult Achieved 0 0 0 0 0 ants Revised Targets 0 0 0 0 0 6 9 12 PCMU Multi-agency training, Quarterly Number Revised DDM/ and exercises and drills Monitoring M&E In progress (TED) program Actual Reports Consult completed 0 0 0 0 0 Achieved ants Component B PAD 0 0 50 100 100 100 Merged Targets PCMU Percentage Identification of with the RAJUK/ and Annual Existing critical and essential next Monitoring M&E facilities and lifelines indicator Reports Consult for Dhaka Actual and revised 0 0 0 0 0 100 ants Achieved as follows 22 6 ECT suites and 51 “flyaway” communications kits - 35 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 PAD Vulnerability of 0 0 0 25 75 100 PCMU Percentage Targets prioritized critical and RAJUK/ and Annual Existing Revised as essential facilities and Monitoring M&E follows lifelines assessed for Actual Reports Consult Achieved 0 0 0 0 25 Dhaka ants 100% 60% 80% 1. Detailed design and 1. Survey and Rapid Detailed cost estimation for 20% Vulnerability Visual Assessment Engineering retrofitting of all the PCMU Percentage assessment of critical Revised (RVA) completed Analysis and selected structures Revised Annual Targets 0 0 0 0 Database of critical RAJUK/ and and essential facilities defining the completed and essential Monitoring M&E In progress and development of 2. Preliminary structural facilities developed Reports Consult vulnerability reduction Engineering Analysis performance 2. Design of long-term ants strategy and program and Vulnerability standards are vulnerability reduction assessment conducted completed investment plan and Dhaka Urban Resilience Strategy completed Actual Achieved 0 0 0 0 20 70% 90% 40% 1. Strategic 100% Environment 1. Framework for 1. Assessment of Assessment (SEA) mainstreaming 1. Risk Sensitive Land plans and planning Report for Greater Disaster Risk Use Planning practice systems of RAJUK Dhaka area developed Reduction developed for the and stakeholders (DRR) into the greater Dhaka planning conducted 2. Develop Revised greater Dhaka system PCMU Percentage Development of a risk- Targets 0 0 0 0 methodology and RAJUK/ and Annual planning system New sensitive land use 2. Strategic framework for Risk- developed 2. Integrating and Monitoring M&E In progress planning practice in framework and Sensitive Land Use mainstreaming Hazard Reports Consult Dhaka implementation plan Planning Practice 2. Greater Dhaka and Vulnerable Risk ants for geotechnical and (RSLUP) particularly Risk Sensitive Assessment (HVRA) geological suited for Dhaka Land Use into the current planning investigation Strategy practice prepared 3. Seismic developed. Microzonation studies conducted Actual Achieved 0 0 0 0 40 - 36 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 Component C PAD PCMU N/A 0 0 0 Baseline set Baseline +30% Existing Number Annual E-Permits for Targets RAJUK/ and Revised as construction issued by Monitoring M&E follows RAJUK Actual Reports Consult Achieved N/A 0 0 0 0 ants 90% 70% 1. ECP system 1. System design implemented 30% completed 100% Electronic Revised 2. Trainings PCMU Percentage N/A 0 0 0 Assessment of Revised Construction RAJUK/ and Annual Targets 2. Prototype/s of ECP provided and ECP integrated into Permitting (ECP) current construction Monitoring M&E In progress System developed Operational RAJUK permitting practice System developed by followed by end-user’s Acceptance Test Reports Consult RAJUK feedback, testing and (OAT) ants bug-fixing completed performed Actual Achieved N/A 0 0 0 30 PAD PCMU Percentage 0 0 20 80 100 100 Existing Annual RAJUK Urban Targets RAJUK/ and Revised as Resilience Unit facility Monitoring M&E follows constructed Actual Reports Consult Achieved 0 0 0 0 5 ants 60% 100% 20% 1. Institutional design 80% and Organizational 1. URU building RAJUK Urban All design and PCMU Revised Study is conducted Capacity construction completed Percentage 0 0 0 0 specifications for the Revised Resilience Unit RAJUK/ and Annual Targets building and Constructed, URU construction is Monitoring M&E In progress 2. A comprehensive training for URU 2. URU set-up Established and completed Reports Consult out-reach campaign is staffs conducted completed and Functional designed and functional ants implemented Actual Achieved 0 0 0 0 20 - 37 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 PAD 0 0 0 50 75 `100 RAJUK Urban Percentage Targets PCMU Existing Resilience Unit facility RAJUK/ and Annual Revised as equipped with Monitoring M&E follows laboratory and field- Reports Consult testing equipment Actual ants Achieved 0 0 0 0 0 100% 70% 80% Revised 1. Test equipment Targets 0 0 0 0 0 Test equipment Test equipment installed RAJUK Urban procurement process PCMU Percentage delivered Revised Resilience Unit facility completed RAJUK/ and Annual 2. Training provided equipped with Monitoring M&E In progress laboratory and field- Reports Consult testing equipment ants Actual Achieved 0 0 0 0 0 Consultation process with stakeholders Platform for continued education and Outreach and Educational Campaign N/A Research and analytical formulation N/A Accreditation board established N/A training to support certification Professional PAD PCMU N/A Existing Annual Accreditation Program Targets RAJUK/ and Revised as N/A for Engineers, Monitoring M&E follows Architects and Reports Consult Planners established ants established completed completed completed N/A Actual Achieved N/A - 38 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 100% 1. Professional 70% Accreditation Program developed 50% Research and analytical Professional Revised 2. Legal and PCMU Percentage N/A 0 0 0 0 Consultation process formulation Revised Targets Annual Accreditation Program administrative RAJUK/ and with stakeholders completed for Engineers, framework developed Monitoring M&E In Progress completed Architects and Reports Consult Planners developed 3. Outreach and ants educational campaign conducted Actual Achieved N/A 0 0 0 0 90% 1. Validation of the proposed strategic 60% 25% interventions with the relevant 100% Developing the Assessments and stakeholders Revised process, reporting and Targets N/A 0 0 0 stakeholder including Monitoring and recourse mechanism consultation on RAJUK evaluation tools PCMU Percentage Building Code for improved code BNBC23 conducted developed RAJUK/ and Annual enforcement New Implementation and 2. Education and Monitoring M&E In Progress Enforcement Strategy outreach Reports Consult developed campaign ants conducted and collaborated with relevant units Actual Achieved N/A 0 0 0 25 23 Bangladesh National Building Code - 39 - Methodology Data Source/ Responsible Frequency Cumulative Target Values collection Baseline for data Unit Indicator Name Comments YR1 YR2 YR3 YR4 YR5 YR6 YR7 Component D PAD Targets 0 4 8 12 16 20 PCMU Quarterly Existing Number and Monitoring Reports Revised as PCMU M&E produced follows Consult Actual Achieved 0 0 0 1 4 ants Revised Targets 0 0 0 0 4 8 12 16 PCMU Quarterly Number Revised and Monitoring Reports PCMU M&E In Progress produced Consult Actual 0 0 0 0 4 ants Achieved - 40 - Annex V: List of Equipment for FSCD from DNCC-URP Part Sl. List of Items Unit Number No. 1 Emergency Tender Nos. 22 2 Water Rescue Nos. 6 3 Personal Protective Equipment Fire Rescue Helmet Nos. 950 Flash Hood Nos. 982 Fire Rescue Suit Nos. 950 Fire Fighters Boots Nos. 950 Fire Fighters Gloves Nos. 950 Protective Suit Level A Set 30 HAZMAT Training Suit Set 10 Chemical Boots Pair 30 Encapsulated Protective Suit Pressure Test Kit Nos. 2 Fire Fighters Flashlight Nos. 900 4 Rescuer Tool-DRONE Nos. 3 5 Rescuer Carrying Vehicle (7.5 Ton Truck) Nos. 6 6 Specialized ICT Equipment (VHF) VHF DMR Digital Portable Radio with GPS Pcs 550 VHF DMR Digital Portable Radio Remote Speaker Microphone Pcs 550 VHF DMR Digital Portable Radio Vehicle Travel Charging Kit Pcs 100 VHF DMR Digital Portable Radio Multiple Battery Charge and Pcs 40 Maintenance Station VHF DMR Digital ATEX Portable Radio Pcs 50 VHF DMR Digital Fixed Desktop Radio Devices Pcs 70 - 41 - Sl. List of Items Unit Number No. VHF DMR Digital Fixed Desktop Radio Antenna Pcs 80 VHF DMR Digital Mobile (Vehicle) Radio Devices Pcs 255 VHF DMR Digital Mobile (Vehicle) Radio Antenna Pcs 275 Installation of VHF DMR Digital Fixed Desktop Radios Pcs 70 Installation of VHF DMR Digital Mobile (Vehicle) RADIOS Pcs 255 Battery for VHF DMR Digital Portable Radio with GPS Pcs 550 Battery for VHF DMR Digital ATEX Portable Radio with GPS Pcs 50 Charging Device for VHF DMR Digital Portable Radio with GPS Pcs 40 Charging Device for VHF DMR DIGITAL ATEX PORTABLE RADIO Pcs 5 with GPS VHF Antennas for VHF DMR Digital Portable Radio with GPS Pcs 40 VHF Antennas for VHF DMR Digital ATEX Portable Radio with GPS Pcs 5 Specialized ICT Equipment (HF) HF Fixed Radio Pcs 150 HF Fixed Radio Antenna Pcs 150 HF Mobile (Vehicle) Radio Pcs 65 HF Mobile Radio Antenna Pcs 65 HF Manpack Radio Pcs 65 Installation of Fixed HF Radios Pcs 150 Installation of HF Mobile (Vehicle) Radios Pcs 65 7 Breathing Apparatus Tenders Nos. 6 8 Turn Table Ladder Nos. 3 9 Rescue Boat Nos. 3 10 HazMat Tender Nos. 4 - 42 - Annex VI: Proposed Institutional Design of Urban Resilience Unit - 43 - Annex VII: Number of Staffs Engaged with URU and URU Technical Staffs Number of Staffs Package Package Name Engaged with URU No. (RAJUK packages) Consultancy Services for Vulnerability Assessment and Prioritized S-4 4 Investment Plan for Critical Assets in Dhaka for URU Consultancy Services for Development of Risk-sensitive Land Use S-5 5 Planning Practice for URU Consultancy Services consultancy Services for Operationalizing S-6 4 the URU, Consultancy Services for Electronic Construction Permitting S-7 4 (ECP) System Consultancy Services for Building Code Implementation and S-9 3 Enforcement Strategy Consultancy Services regarding the design and supervision of S-11 3 URU construction Designation URU Technical Staff Civil & Structural Engineer 6 Civil & Geotechnical Engineer 9 Instrumentation Engineer 1 Sub-assistant Engineer 6 Architects 1 GIS Specialist 1 - 44 - Annex VIII: Training Provided to URU Staffs under URP-RAJUK part No of URU staff Training Topics Training Timeline participation Introduction to Remote Sensing and its December 2017 6 Application to Natural Hazard Introduction to GIS Programming and December 2017 4 Algorithm Fundamental of Earthquake Resistant Design and Retrofitting of Reinforced Concrete February to March 2018 21 Building Geotechnical and Earthquake Engineering Field Investigation Technologies and July 2018 15 Laboratory Tests Geotechnical and Earthquake Engineering Field Investigation Technologies and August 2018 to September 2018 15 Laboratory Tests - 45 - Annex IX: Illustration Consultation with Honorable Mayor, SCC in his office on Inception Report Validation Workshop by RAJUK project status and updates Hands on training on first aid techniques by FSCD 9th PSC Meeting of URP dated June 13, 2019 Meeting of Mission team with RAJUK Chairman on June 16, Mission team meeting with Honorable Mayor, DSCC in his 2019 in presence of all consultancy representatives office on June 17, 2019 - 46 -