PROCUREMENT PLAN (Textual Part) Project information: Rwanda Renewable Energy Fund (REF) Project (P160699) Project Implementation agency: Development Bank of Rwanda (BRD) Date of the Procurement Plan: January 22, 2018 Period covered by this Procurement Plan: January 2018 – December 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. All Consultancy Services shall be procured following Procurement Regulations and Bank’s SPDs. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law of Rwanda, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Thresholds*, Procurement Methods, and Prior Review Goods, Works, and Non-Consulting Services Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than US$ 2 million Open National (Goods) – Open Tender as < US$2 million and > US$ 2,500 per Ministerial Order 2014 RFQ (Goods) Less than US$ 2,500 or as stipulated in Rwanda Procurement Regulations Open International (Works) Equal to or more than US$ 10 million Open National (Works) - Open Tender as per Less than US$ 10 million Ministerial Order 2014 RFQ (works) Less than US$ 2,500 or as stipulated in Rwanda Procurement Regulations Open International (Non-consulting Equal to or More than US$ 2 million Services) Open National (Non-consulting Services) - Less than US$ 2 million Open Tender as per Ministerial Order 2014 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations (Special procurement arrangements like direct contracting, use of SOEs, UN Agencies, third party monitors, local NGOs, Force Account, servants need, results based arrangements. It is not expected that there will need for prequalification in the procurement arrangements under Rwanda Pilot Program for Climate Resilience project) Thresholds for selection of consultant Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than US$ 1 million. (b). Individual Consultant: all procurements estimated to cost more than US$ 0.3 million The short list may consist of all National consultants in case the estimated cost is less than US$ 200,000 per contract. PROCUREMENT Rwanda : Renewable Energy Fund PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2018-01-23 2019-10-03 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160699 GPN Date: Project Name: Renewable Energy Fund Loan / Credit No: TF / A4990 Executing Agency(ies): Development Bank of Rwanda Ltd WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Technical Assistance, RW-BRD-44062-CS-QCBS / Capacity Building, and Quality And Cost- Open - TF / A4990 Prior 330,000.00 277,750.00 Signed 2018-01-29 2018-02-19 2018-04-04 2018-05-02 2018-06-01 2018-07-06 2018-08-10 2019-08-10 Capacity building of SACCOs Project Implementation Based Selection International Support Technical Assistance, RW-BRD-47798-CS-CQS / Capacity Building, and Quality And Cost- Open - TF / A4990 Prior 300,000.00 252,947.49 Signed 2018-03-22 2018-04-12 2018-05-26 2018-06-23 2018-07-23 2018-08-27 2018-10-01 2019-10-01 Public awareness campain Project Implementation Based Selection International Support RW-BRD-80709-CS-QCBS / Technical Assistance, Developping a Monitoring, Capacity Building, and Quality And Cost- Evaluation and Learning TF / A4990 Post Open - National 55,000.00 44,190.00 Signed 2018-10-31 2018-11-21 2019-01-04 2019-02-01 2019-03-03 2019-04-07 2019-05-12 2019-08-10 Project Implementation Based Selection plan and capacity building Support for the REF INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Technical Assistance, Individual RW-BRD-44081-CS-INDV / Capacity Building, and TF / A4990 Prior Consultant Open 120,000.00 189,240.00 Signed 2018-01-29 2018-03-19 2018-04-09 2018-05-14 2019-05-09 Senior Financial Advisor Project Implementation Selection Support Technical Assistance, RW-BRD-44085-CS-INDV / Individual Capacity Building, and Social and Environmental TF / A4990 Post Consultant Open 5,000.00 0.00 Canceled 2018-01-29 2018-03-19 2018-04-09 2018-05-14 2018-11-10 Project Implementation Specialist Selection Support Technical Assistance, RW-BRD-52554-CS-INDV / Individual Capacity Building, and Recruitment of Investment TF / A4990 Post Consultant Open 27,000.00 2,504.08 Signed 2018-03-07 2018-04-25 2018-05-16 2018-06-20 2019-06-20 Project Implementation Officer Selection Support Technical Assistance, Individual RW-BRD-52607-CS-INDV / Capacity Building, and TF / A4990 Post Consultant Open 27,000.00 29,946.99 Signed 2018-03-07 2018-04-25 2018-05-16 2018-06-20 2019-06-20 Contract Drafting Officer Project Implementation Selection Support Technical Assistance, Individual RW-BRD-52610-CS-INDV / Capacity Building, and TF / A4990 Post Consultant Open 27,000.00 25,992.97 Signed 2018-03-07 2018-04-25 2018-05-16 2018-06-20 2019-06-20 Accountant Project Implementation Selection Support Technical Assistance, Individual RW-BRD-52616-CS-INDV / Capacity Building, and TF / A4990 Post Consultant Open 27,000.00 26,659.14 Signed 2018-03-07 2018-04-25 2018-05-16 2018-06-20 2019-06-20 Financial Reporting Officer Project Implementation Selection Support Technical Assistance, Individual RW-BRD-52618-CS-INDV / Capacity Building, and Under TF / A4990 Post Consultant Open 27,000.00 0.00 2018-03-07 2018-04-25 2018-05-16 2018-06-20 2019-06-20 Credit Risk Officer Project Implementation Implementation Selection Support Technical Assistance, Individual RW-BRD-52650-CS-INDV / Capacity Building, and TF / A4990 Post Consultant Limited 1,666.00 1.81 Signed 2018-06-28 2018-07-03 2018-07-24 2018-08-28 2019-08-28 Mini-Technical Specialist 1 Project Implementation Selection Support Technical Assistance, Individual RW-BRD-54310-CS-INDV / Capacity Building, and TF / A4990 Post Consultant Open 1,666.00 1,813.27 Signed 2018-03-15 2018-05-03 2018-05-24 2018-06-28 2019-06-28 Mini grid technical Expert 2 Project Implementation Selection Support Technical Assistance, Individual RW-BRD-54319-CS-INDV / Capacity Building, and Under TF / A4990 Post Consultant Open 1,668.00 0.00 2018-03-15 2018-05-03 2018-05-24 2018-06-28 2019-06-28 Mini grid technical expert 3 Project Implementation Implementation Selection Support Technical Assistance, RW-BRD-52602-CS-INDV / Individual Capacity Building, and Recrutment of Technology TF / A4990 Prior Consultant Open 60,000.00 2,485.55 Signed 2018-03-27 2018-05-15 2018-06-05 2018-07-10 2019-07-10 Project Implementation Officer Selection Support RW-BRD-72105-CS-INDV / Technical Assistance, Individual Hiring an Environmental Capacity Building, and TF / A4990 Post Consultant Limited 2,500.00 2,756.20 Signed 2018-08-13 2018-08-18 2018-09-08 2018-10-13 2019-10-13 and Social Safeguards Project Implementation Selection Specialist 2 Support Technical Assistance, RW-BRD-72106-CS-INDV / Individual Capacity Building, and Hiring an Environmental TF / A4990 Post Consultant Limited 2,500.00 2,756.20 Signed 2018-08-13 2018-08-18 2018-09-08 2018-10-13 2019-10-13 Project Implementation and Social Safeguards Selection Support Technical Assistance, RW-BRD-72235-CS-CDS / Capacity Building, and Hiring a consultant to TF / A4990 Post Direct Selection Direct 40,000.00 0.00 Canceled 2018-08-13 2018-08-23 2018-10-27 2018-12-11 Project Implementation appraise banks Support Page 2 Technical Assistance, RW-BRD-72235-CS-CDS-2 / Capacity Building, and Hiring a consultant to TF / A4990 Post Direct Selection Direct 40,000.00 28,588.00 Signed 2019-01-31 2019-01-31 2019-02-05 2019-03-07 Project Implementation appraise banks Support RW-BRD-136112-CS-CDS / Technical Assistance, CREATION OF ORACLE Capacity Building, and Pending TF / A4990 Post Direct Selection Direct 28,000.00 0.00 2019-10-09 2019-10-19 2019-11-18 2020-02-16 ERP – FINANCE FOR REF Project Implementation Implementation PROJECT Support Page 3