PROCUREMENT PLAN – PROJECT PREPARATION FACILITY Project information: Lao PDR Civil Registration and Vital Statistics Project (P167601) Project Implementation agency: Ministry of Home Affairs (MOHA) Date of the Procurement Plan: January 14, 2019 Period covered by this Procurement Plan: January 2019 – December 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the national regulations including the Procurement Decree #03, dated January 9, 2004 and Implementation Rule and Regulations (IRR) #0063 issued by the Ministry of Finance (MOF) on March 12, 2004 and #0861/MOF, dated May 5, 2009 (amended version), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. 1 Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior International National RFQ Comments Review (Shopping) Threshold (USD mil) Goods, IT and 600,000 & Below Below Recommended to 1.0 non- above 600,000 100,000 advertise for consulting >USD 50,000 services Consulting 200,000 & Below N/A 0.3 Firm above 200,000 Individual 0.2 consultant 2 PROCUREMENT Lao People's Democratic Republic : Lao People’s Democratic Republic Civil Registration and Vital Statistics Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-01-14 2019-04-11 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167601 GPN Date: Project Name: Lao People’s Democratic Republic Civil Registration and Vital Statistics Project Loan / Credit No: / Executing Agency(ies): Ministry of Home Affairs, Department of Citizen Management WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending C3/G01 / Partitioning and Request for Single Stage - One / Post Limited 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 painting of office Quotations Envelope on C3/G044 / 2 vehicles one Pending Request for Single Stage - One SUV and one double cap / Post Open - National 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 Quotations Envelope pick-up on C3/G03 / Office Equipment (4 desktop, 17 laptop Pending computers, one multi-function Request for Single Stage - One / Post Limited 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 laser printers (scan, print, Quotations Envelope on and copy)), 4 printers and 2 scanners Pending C3/G013 / Accounting Request for Single Stage - One / Post Limited 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 Software Quotations Envelope on Request for Single Stage - One C3/G09 / Refrigerator / Post Limited 0.00 Canceled 2019-01-26 2019-03-23 2019-09-19 Quotations Envelope Pending C3/G04 / Office Furniture Request for Single Stage - One / Post Limited 0.00 Implementati 2019-05-22 2019-07-17 2020-01-13 (for office and training room) Quotations Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Page 2