The World Bank Report No: ISR10725 Implementation Status & Results Sierra Leone SL Public Sector Pay & Performance (P128208) Public Disclosure Copy Operation Name: SL Public Sector Pay & Performance (P128208) Project Stage: Implementation Seq.No: 2 Status: ARCHIVED Archive Date: 18-Jun-2013 Country: Sierra Leone Approval FY: 2012 Product Line: IBRD/IDA Region: AFRICA Lending Instrument: Specific Investment Loan Implementing Agency(ies): Key Dates Board Approval Date 31-May-2012 Original Closing Date 31-Oct-2015 Planned Mid Term Review Date 13-Jan-2014 Last Archived ISR Date 13-Nov-2012 Effectiveness Date 23-Oct-2012 Revised Closing Date 31-Oct-2015 Actual Mid Term Review Date Project Development Objectives Project Development Objective (from Project Appraisal Document) Improve competitiveness in pay, performance management and accountability of, and increase staffing of middle and senior staff in, the civil service in Sierra Leone. Has the Project Development Objective been changed since Board Approval of the Project? Yes No Component(s) Component Name Component Cost Support to the GoSL’s Reform Program 15.00 Technical Assistance 2.00 Overall Ratings Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Satisfactory Satisfactory Satisfactory Public Disclosure Copy Overall Implementation Progress (IP) Overall Risk Rating High High Implementation Status Overview The project was declared effective on October 23, 2012 . Overall, progress is satisfactory. The Government has presented three Withdrawal Applications for a total of $ 4.413 million ($ 3.0 million for EEPs/DLIs achieved, $ 1.0 million for EEP advance - both under Component 1 - and $ 0.413 million under component 2). On March, 2013 the Bank disbursed the total amount requested. Locations Page 1 of 7 The World Bank Report No: ISR10725 Country First Administrative Division Location Planned Actual Sierra Leone Western Area Freetown ✔ Public Disclosure Copy Results Project Development Objective Indicators Indicator Name Core Unit of Measure Baseline Current End Target Direct project beneficiaries Number Value 0.00 1800.00 Date 12-Mar-2012 23-Oct-2012 31-May-2015 Comments No data yet - PSRU M&E officer to provide when available. Female beneficiaries Percentage Value 30.00 30.00 Sub Type Supplemental Civil Servants in Grade 6 and above are paid in Percentage Value 0.00 0.00 100.00 accordance with the approved Pay Structure. Date 12-Mar-2012 24-Oct-2012 31-Dec-2013 Comments DLI for year 2. Priority Vacancies filled in accordance with the Percentage Value 0.00 12.00 90.00 Annual Recruitment Plans and the Recruitment Date 12-Mar-2012 24-Oct-2012 31-Dec-2014 Procedures Comments 24 of 210 vacancies targeted for Year 1 have been filled. (DLI for years 1, 2 and 4) Annual Performance Appraisal Reports of Civil Percentage Value 0.00 0.00 80.00 Servants in Grade 7 to 10 in Pilot Ministries are Date 12-Mar-2012 24-Oct-2012 31-Dec-2014 of appropriate quality. Comments DLI for years 2 and 3 Annual Performance Reports for Civil Servants Percentage Value 0.00 0.00 80.00 Public Disclosure Copy in Grade 11 and above on Performance Date 20-Apr-2012 24-Oct-2012 31-Dec-2014 Contracts in Pilot Ministries are of an Comments DLI for years 2 and 3 appropriate quality. All Ministries’ performances against Yes/No Value No No Yes Performance Targets have been evaluated Date 20-Apr-2012 23-Oct-2012 31-Dec-2014 jointly by the Recipient and relevant non-state Comments DLI for year 3 actors. Intermediate Results Indicators Page 2 of 7 The World Bank Report No: ISR10725 Indicator Name Core Unit of Measure Baseline Current End Target HRMO has conducted and completed a Yes/No Value No No Yes remuneration survey Date 12-Mar-2012 23-Oct-2012 30-Jun-2012 Public Disclosure Copy Comments The Mission was informed that the remuneration survey had been completed and that the report was being finalized. Raw data from theremuneration survey was shared with the Mission. Following internal discussions in government, the PSRU will submit a draft. (DLI for year 0). Job evaluation set-up completed Yes/No Value No No Yes Date 12-Mar-2012 23-Oct-2012 31-Dec-2012 Comments Not DLI All Civil Service jobs have been evaluated in Yes/No Value No No Yes accordance with a Job Evaluation Scheme and Date 12-Mar-2012 23-Oct-2012 31-Dec-2013 assigned to a Grading Structure approvedby Comments DLI for year 2 the CSSC. New civil service pay structure and phased Yes/No Value No No Yes plan for implementation approved by Civil Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Service Steering Committee and Ministry of Comments Not DLI Finance & Economic Development The appropriate open, competitive and merit- Yes/No Value No Yes Yes based Recruitment Procedures have been Date 12-Mar-2012 23-Oct-2012 30-Jun-2012 designed by PSC in collaboration with HRMO Comments The Mission was informed and approved by CSSC. that appropriate open, competitive and merit-based Public Disclosure Copy Recruitment Procedures have been designed by PSC in collaboration with HRMO and approved by CSSC. The document has been finalized and submitted to IDA. DLI for year 0. Recruitment strategy approved by Civil Service Yes/No Value No No Yes Steering Committee Date 12-Mar-2012 23-Oct-2012 31-Dec-2012 Comments Not DLI Page 3 of 7 The World Bank Report No: ISR10725 Seven staff recruited to PSC and trained to Number Value 0.00 7.00 7.00 manage recruitment and selection Date 13-Mar-2012 23-Oct-2012 31-Dec-2012 Comments The Mission was informed Public Disclosure Copy that that the seven (7) staff had been recruited to PSC and trained to manage recruitment and selection. The Verification Protocol has been suitably modified to reflect the fact that the PSC is a subvented agency and receives monthly lumpsum payments towards its operating costs and wage bill. In view of this, the Mission agreed that in lieu of verification of paymentsby the Accountant General, the “verification� in this case would be based on the following documentation: (i) Instruction letter from the PSC to its (commercial) banker for payment of the monthly salary against names specified; and (ii) confirmation letter from the commercial bank that the payment has been effectuated. The documentation providing details of the training provided of the seven staff has been submitted to IDA. (DLI for year 0). Public Disclosure Copy Annual recruitment plan developed by HRMO Yes/No Value No No Yes Date 13-Mar-2012 23-Oct-2012 31-Dec-2012 Comments Manpower plan is completed, recruitment plan under development. Not DLI. LTAs have been integrated in accordance with Number Value 0.00 0.00 an approved Mainstreaming Policy and Action Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Plan. Comments A draft policy and End Target TBD implementation plan have Page 4 of 7 The World Bank Report No: ISR10725 been submitted to IDA. DLI for year 2. Appropriate guidelines for staff performance Yes/No Value No Yes Yes appraisal for civil servants in grade seven to 10 Public Disclosure Copy Date 13-Mar-2012 23-Oct-2012 30-Jun-2012 jobs in all ministries prepared by HRMO and Comments Completed and approved. approved by Civil Service Steering Committee HRMO report given to PSRU. Not DLI. Staff in MDAs HR PM units recruited and Number Value 0.00 22.00 22.00 trained for performance management Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 (disaggregate by recruitment and training) Comments Eight growth ministries: units set up, recruited and under training for all of the eight. Not DLI. Staff in MDAs HR PM units recruited Number Value 0.00 22.00 22.00 Sub Type Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Breakdown Comments Set up, staff recruited and under training. Not DLI. Staff in MDAs HR PM units trained for Number Value 0.00 22.00 22.00 performance management Sub Type Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Breakdown Comments Set up, staff recruited and under training. Not DLI. Staff in HRMO PM unit recruited and trained for Number Value 0.00 12.00 12.00 performance management (disaggregated by Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 recruitment and training) Comments Set up, staff recruited and under training. Not DLI. Staff in HRMO PM unit recruited Number Value 0.00 12.00 12.00 Sub Type Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Breakdown Comments Set up, staff recruited and under training. Not DLI. Public Disclosure Copy Staff in HRMO PM trained for performance Number Value 0.00 12.00 12.00 management Sub Type Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Breakdown Comments Set up, staff recruited and under training. Not DLI. Appropriate guidelines for Performance Yes/No Value No No Yes Contract management for Civil Servants in Date 13-Mar-2012 23-Oct-2012 31-Dec-2012 Grade 11 and above in all Ministries have been Comments Draft has been shared with prepared by HRMO and approved by CSSC. IDA. DLI for year 1. Page 5 of 7 The World Bank Report No: ISR10725 Publication of (i) all Ministries’ Performance Yes/No Value No No Yes Targets; and (ii) achievement against Date 13-Mar-2012 23-Oct-2012 31-Dec-2014 Performance Targets Comments DLI for year 3. Public Disclosure Copy All Pilot Ministries have completed one annual Yes/No Value No No Yes cycle of the Performance Appraisal Process for Date 13-Mar-2012 23-Oct-2012 31-Dec-2013 Civil Servants in Grades 7 to 10 Comments DLI for year 2. Data on Financial Performance (as of 22-Mar-2013) Financial Agreement(s) Key Dates Project Ln/Cr/Tf Status Approval Date Signing Date Effectiveness Date Original Closing Date Revised Closing Date P128208 IDA-51220 Effective 31-May-2012 26-Jun-2012 23-Oct-2012 31-Oct-2015 31-Oct-2015 Disbursements (in Millions) Project Ln/Cr/Tf Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P128208 IDA-51220 Effective XDR 11.00 11.00 0.00 2.92 8.08 27.00 Disbursement Graph Public Disclosure Copy Key Decisions Regarding Implementation No issues at this time. Page 6 of 7 The World Bank Report No: ISR10725 Restructuring History There has been no restructuring to date. Public Disclosure Copy Related Projects There are no related projects. Public Disclosure Copy Page 7 of 7