1 25093 May 2002 Water and Sanitation Vietnam Program An International Evolving Management Models partnership to help the poor gain sustained for Sma Towns Water Supply access to improved water supply and satnitationservices in a Transitional Economy Water and Sanitation Program J for East Asia and the Pacific J.~~~~~~~~~~~~~~~~~I Prepared by: ................. Caroline van den Berg ADCOM pF --~~~~~~~~~~~~~~J May 2002 - ACKNOWLEDGMENTS This report is based on site reports and community data records prepared by researchers from ADCOM. Field team in Vietnam: Hoa Thi Hoang, Phung Xuan Bihn, Le Thi Thia, Bui Van Kiem, Nguyen Chau Loan, Le Xuan Thuy, Nguyen Tranh Phuc. Hoa Thi Hoang, Nguyen Cong Thanh, and Richard Pollard supervised the work in Vietnam. Technical assistance for the mnethodology, training and documentation was provided from WSP-EAP's regional office, and by Hydroconseil, the consulting group that is managing the global initiative for Small Town Water Supply and Sanitation that was launched by the World Bank Thematic Group on Rural Water Supply and Sanitation and the Water and Sanitation Program in 1 999. Ms. Ann Thomas was instrumental in the drafting of this publication. Peer reviewers: Nicholas Pilgrim and Richard Pollard provided valuable comments and questions for further consideration. Vietnam: Evolving Management Models for Small Towns Water Supply in a Transitional Economy . Contents Executive Summary .....................2 I Introduction ............4.........4 11 Methodology ..............6.......6 III Performance of Management Models ......................9 IV Operational Performance ............. 1 1 V Financial Performance .................. 15 VI Social Performance ..................... 19 I Vil Institutional Performance ............... 21 VIII Conclusions and Recommendations ................ 24 l ~~~~~~~~~~~~~~~~~~A nnex 1 .............................. .. 28 t i ' * ' §\ S*=SU____ Executive Summary Access to water supply services in Vietnam, not to mention sanitation services, is still rudimentary in small towns and even more so in townlets and communes. According tow the Ministry of Construction only 30 percent of small towns have piped water systems. It is estimated that a mere 15 percent of the townlets have piped water systems. Most piped water systems cover only a fraction of the III" populations in small towns and townlets; it is estimated e77 that the connection rate ranges from 20 to 80 percent, suggesting that only a very small part of the total ' population in small towns and townlets is covered by piped water systems. It is not obvious from the research undertaken that any one of the small towns water supply management models is outperforming any of the others. Some management models do better in some aspects than others, but this is against the background of a sample that has flaws and with a dataset that suffers from inconsistencies, especially with regard to the financial data collected. What emerges from the data - with all these caveats - is a _ i 2 multidimensional picture - looking into different aspects business and proper tariff levels are better indicators of sustainability results in different conclusions. for success than are the management models per se. Delivery of water supply services by companies that The key discussion points are: are not exclusively concerned with water supply may be less effective than those that are. In this review, e Is there a 'best practice management model'? For systems managed by communities, cooperatives and Vietnam, due to varying geography and private operators have much higher scores than demographics, and a rapidly evolving economic policy systems managed under other models. and regulatory environment, the use of a variety of management models is optimal. The use of more e Economies of scale. Water supply systems in small customer-oriented approaches results in better overall towns are not necessarily performing better than performance, which supports evidence elsewhere in townlets. Level of demand measured in terms of water the world that demand-responsive approaches have sold is consistently a better indicator and guideline a positive impact on systems' sustainability. Exclusive than population size for determining success of a focus on technical and financial efficiency does not sustainable water supply system. necessarily result in better service delivery. The performancewithin categories of management models e Serving the poor. Connection costs are a major varies widely. The conclusion thus seems justified that obstacle to achieving greater coverage of water supply the more important aspect of management is not so services. Cross subsidies may be useful in some cases much the organizational model, but what "rules of but more research is needed to understand how the the game" are being applied. Some "rules of the poor can benefit from the different types of cross games" like autonomy in managing the water supply subsidies currently in place. 3 1. Introduction In recent years, developing countries have focused most "f of their new water supply and sanitation investments on L either urban or rural areas. Small towns often fall between M| these two settlement types in many ways - institutionally, - financially, and legally. According to estimates from the ,o Ministry of Construction 30 percent of small towns have piped water, and only 15 percent of townlets have access to that service. In most areas, the piped water service extends onlyto a fraction ofthe population living in small | towns and townlets, making the actual access to services significantly lower than these data reflect. In contrast, .5 access to safe water in urban areas is 61 percent. In rural communities an estimated 30 percent of residents have access to water that meets basic domestic requirements but only about 10 percent have access to community management. TheVietnam Small Towns case water that meets national quality standards for drinking study identified, analyzed and highlighted problems, water. This tendency to orient investment toward large trends and opportunities in evaluating the performance cities obviously has left the segment of small towns of different small towns water supply management seriously neglected in terms of access to water supply models by looking into the institutional, financial, social, services. and technical performance of these systems. Small towns do not completely fit within either the urban In Vietnam, small towns are known as either small towns or rural context. They are often considered too small to (thi tran) or townlets (thi tu). Urban areas are classified be managed institutionally, and too big for effective according to 5 categories' . The total urban population I For more detailed description, see Annex 7 4 is estimated at about 19 million people (24 percent of Vietnamese administrative levels thetotal population). Small towns are classified as "class 5 urban areas". They comprise more than 5 million inhabitants (or about 7 percent of the total population). These "class 5 urban areas" are defined as settlements with: National e Population size ranges from 4,000 to 30,000 i inhabitants (2,000 inhabitants in mountainous areas); 61 provinces (includes 4 cities) e Sixty percent of the labor force is not engaged in i agricultural activities; i e Construction of public facilities and technical infrastructure in early stages; 490 district towns 40 small towns, e Average population density of 6,000 inhabitants/km2 and 8,850 Communes (3,000 inhabitants/km2 in mountainous areas). (3000 Townlets) A small town is an administrative unit that is equal to the commune level of administration and authority, the lowest level in the Vietnam administrative system. Small Towns Source: Statistical Pub House Socia-Economic Stalistical are under the jurisdiction of the District People's Data of 61 Provinces and Cities in Vietnam (1999) Committee (DPC). Most of them are district administrative centers and have very limited autonomy for investment management2. The Small Town People's Committee (STPC) submits project proposals to the Provincial People's e Minimum population size of 2,000 inhabitants (1,000 Committee (PPC) for approval and financial support. The inhabitants in mountainous areas); STPC can be the water supply project owner and * At least forty percent of the labor force is engaged in supervisor for the construction, operation, and non-agricultural activities; maintenance of water systems in their town. a Initial construction of main public services and technical infrastructure3; The Government does not classify townlets as a Average population density of 3,000 inhabitants/km2 administrative units, but considers them as residential (1,000 inhabitants/km2 in mountainous areas). areas under the management of the Commune People's Committees (CPC). The townlets are typically "commune No single organization is responsible for managing the centers", the largest settlement within a commune. There implementation and coordination of water supply services are an estimated 3,000 townlets nationwide. The total in small towns and townlets. Small towns fall under the population residing in townlets is estimated at about 10 mandate or jurisdiction of the Ministry of Construction, million (or 15 percent ofthetotal population). Temporary as do water suplly services in all larger urban areas. standards for planning and approving construction in Townlets fall under the Ministry of Agriculture and Rural townlets are: Development, in which CERWASS is the lead agency. 2 Investment management depends on each province's decentralization policy 3 Examples of public services and technical infrastructure are transport, post office, water supply, sewerage and drainage, power supply and facilities for daily services such as markets, shops, health care centers, schools, small industrial production units, sports and entertainment services, and cultural and information facilities 5 II. Methodology Vietnam is in a dynamic period of economic growth and liberalization. Regulations are changing, and new opportunities are opening (and others closing). That is one reason why there is what on the surface appears to be an odd mix of old and new management models. Most of the new water supply systems are in management arrangements that have only recently become possible with changes in regulations and decentralization. For example, the Enterprise Law made it possible for the private sector to enter the market and compete against state-owned enterprises (SOEs). That is one reason for the experimentation bythe private sector in water supply, i and SOEs attempting to become more competitive. The research team investigated the water supply and sanitation situation in 22 small towns and townlets. A variety of management models was looked into: (i) direct management by Small Town People's '1 Committee (STPC) in small towns and Commune 4 People's Committee (CPC) in townlets; .x (6i) community management; (iii ) cooperatives; (iv) provincial water supply companies (PWSCs). This is 6 a special form of state-owned enterprises. They are 1. Variation in models between smoll towns and towniets: responsible for providing water supply services to In the sample, small towns mostly resorted to PWSCs, provincial capitals (Class IV towns), but recently have other SOEs or private water companies, while in the seen their mandate extended to also provide their 7 townlets (one of which is served by 3 water supply services to small towns (Class V towns); systems4), the variation in management models is (v) other state-owned enterprises. In the sample, they substantially larger -with cooperatives, communities, mainly consist of district water supply companies and/ private operators and STPC/CPC managing water or environmental service companies; and supply systems. (vi) private water companies. Figure 1 Selected provinces for Small Towns Study In addition to these models, the research team identified and their location within Vietnam two other management models, which are much less common. The first is management by the Provincial Center for Rural Water Supply and Environment Sanitation (PCERWASS). PCERWASS coordinates the management Northern Uplands of water supply systems in townlets and in all rural communes. Another model refers to the District People's - Red Rver Delta Committee (DPC) coordinating water supply through district administrative units such as the District Economic Office, the Division of Public Works and Transport, or directly managing water management boards in the district. North Centrol district. \ Initially five provinces were selected for the study: three provinces in the Red River Delta (Nam Dinh, Thai Binh and Ha Nam) and two provinces in the Mekong River Central Delta (Long An and Tien Giang). The study was then Central Highlands Coast extended to two more provinces to improve the regional representation of the sample of case studies: Thua Thien Soutk East Hue in the North-Central region and Quang Ninh in the North-East. The selected small towns and townlets are / w j ~~~Ho Chi Minh City described in Annex 1. Mo a (? * r' ~Mekong River Delia The following criteria were taken into account when evaluating the performance of the different management models: 4 In the Mekong River Delta, it is very common that more than one water supply systems exist in one small town or one commune, the district town Beni Luc In Tien Giang Province has 9 systems Usually, a maoor public system was built in a populated center area and some small systems owned by individuals or communities were built in surrounding villages. In Le Loi, one of the townlets in the sample, the research team looked into three existing systems, two monaged by communities and the third by a private operator 7 2. Years of operation: Different systems have been in common in the Mekong Delta but almost absent existence for different time periods. The more in the North East region. "traditional" management models have been in operation much longer than the recently approved 4. Exclusion of two small towns. Data analysis excluded management models (such as cooperatives, private two small towns, Sia and Mao Khe due to their water operators and community managed systems). particular setups. Sia's water supply system is an Age of the water supply system is likely to have an extension of two other water supply systems. As it is impact on performance indicators such as coverage not an independent water supply system, it provided and per capita consumption, and subsequently affect insufficient information on how the system actually financial and technical performance. works, and as a result it gave few clues about its sustainability. The water supply system for Mao Khe 3. Geography. The study was conducted in four was originally designed to supply a cement factory. regions which are economically and hydrologically Because of the importance of non-residential water diverse. Per capita income and access to use in overall water use, and the lack of information alternative water supply sources (rain water, well on actual non-residential consumption, it is difficult water, etc.) vary widely among the towns to judge the performance of this system in anyway examined. Moreover, cultural differences may be comparable to that of the other small towns and reflected in patterns of sharing water, which is quite townlets studied. 8 Ill. Performance of Management Models The objective of the study was to determine how the It is obvious that many of the indicators are interrelated. different management models affected the For example, per capita investments affect tariff levels, performance of water supply systems. In this respect, and hence profit margins, and hence the operations of performance is measured in terms of sustainability. the system, while they also affect the affordability of the services, especially to poor consumers. Design standards Sustainability has a number of different key aspects: affect technical performance, and also environmental and social, financial, institutional, technical and financial performance. Influences to one aspect of environmental. Environmental aspects of sustainability performance may impact overall performance and were also studied but as these data were more therefore this indicator is not only a sum of individual qualitative than quantitative, they were not included features but provides an overall image of the system's in the final performance analysis. The research team compiled a set of ten indicators grouped under the performance. categories of institutional, financial, operational and For each indicator, the models were ranked relative to social sustainability. The ten variables were selected to, as a whole, represent a comprehensive picture of each other and scored based on this ranking. The the sustainable performance of the water supply rankings in each categorywere converted to a maximum systems, taking into account the multi-faceted character score for each indicator. If the data were continuous, a of sustainability. Six of the indicators refer to on-going maximum score of 22 could be achieved. In case of non- performance, the other four relate to the design of the continuous data, the actual score was lower as several system and financing rules (government subsidies, observations would share the same ranking. The community contributions, investment per capita and maximum achievable score - in relation to the sample - design standards). was 202. 9 Table I Performance Indicators 1. Operational Per capita investment cost 10 The lower per capita investment costs, (66) the higher the ranking Access rate: A measure of the number of households that 10 The higher the access rate, have access to piped water (without necessarily owning the higher the ranking the connection) as percentage of the total number of households in the settlement. Per capita billed consumption 10 The higher the per capita consumption, the higher the ranking 11. Financials Profit margin:The difference between revenues and 10 The higher the profit margin, (59) operating expenses plus depreciation per cubic meter of the higher the ranking water distributed. The indicator is not adjusted for the payment of interest and capital repayments. As such, it may overestimate the actual profit margin. Government contribution in investment funding 10 The lower the government subsidies, the higher the ranking Community/customer contributions in investment funding 10 The higher the contribution of customers and/or communities, the higher the ranking 111. Social - Ability to Pay (i.e., water bill divided by household income) 10 The lower the ability to pay, the higher proxy for the ranking customer Maximum Connection Charges 10 The higher the connection charges, satisfaction the lower the ranking (55) Satisfaction with pressure as indicator for quality of services 10 The higher the satisfaction, the higher the ranking IV. Institutional Adherence to technical standards set by Government: 10 The wider the divergence between (22) The maximum standard for supply is 50 lcd for townlets standards and actual design capacity, and 120 lcd for small towns. Hence, the difference is the higher the ranking if the calculated as actual design capacity minus standard divergence was negative (i.e. design dependents on the type of settlement. was below government technical design standards), the ranking was lower than if the divergence was positive. 5 In the case of community contributions, for example, there were a number of systems that registered a zero contribution All these observations were given a similor rank, and hence instead of 22 being the highest ranking, the highest ranking would be lower, because of the shared ranking of a number of observations 10 IV. Operational Performance Operational performance was measured using three proxies. Figure 2 Investment per copita (US$) (i) per capita investment costs, (ii) coverage, and (iii) consumption rates. 40 Per Capita Investment Costs. Per capita investment cost varies widely over the different small towns and townlets, 35 and between manogement models. The most obvious outlier in terms of per capita investment costs is Tu Ha, where they 30 reached more than $1,000 per capita. The average per capita investment costs are substantially lower, and if 25 U corrections are made for the most obvious outliers, the average per capita investment cost is lower than $40. Figure 20 I 1 shows that cooperatives and community-managed systems show the lowest per capita investment costs, and SOEs the 15 highest. 1 0 More interesting is the relationship between the investment cost per capita and the different regions - when major 5 - outliers are excluded. It is interesting to note that the outliers X .i. are concentrated in the North Central Region and to a lesser 0 , 'h extent in the North East Region. Per capita investment costs are low in the Mekong Delta, slightly higher in the Red River 9C Delta and, depending on the inclusion of outliers, substantially higher in the North East and North Central regions. There are many explanations forthese higher costs. The The tendency to share piped water connections is North Central and Northeast regions are characterized regionally very different. In the Mekong Delta and North by (i) scarcity of water and hence no or few alternative Central Region, no less than 25 percent of the population sources of water supply; (ii) low per capita income; (iii) shares connections, while the number is substantially price of supplies may be higher due to the high less in the other regions. As a result in the Mekong Delta, transportation6 cost as they are located less favorably access is set at 67 percent, which is much higher than than the provinces in the Red River and Mekong Deltas; that in the other regions (with the exception of the North and (iv) the source of water being used (In the Mekong East Region)7 where access does not exceed 40 percent. Delta, almost all systems investigated used ground water, while the systems in the North almost all relied exclusively Figure 3 Coverage and Access by Management Model on surface water. In general, water supply systems using surface water tend to be more expensive due to the higher water treatment cost involved). Coverage and Access to Water Supply Connections. 60% Coverage and access have distinct meanings. Coverage refers to those households that are connected to a piped network, while access includes those households that not necessarily are connected, but nevertheless use piped water connections. In general, access exceeds coverage 40% significantly in Vietnam due to the practice of sharing connections. I Coverage is relatively low in Vietnam. Only 38 percent 30% of the population in the 22 small towns under review 20% owns a piped water connection. Even in systems that have been in existence for many years, coverage is far from universal. Coverage differs substantially among the l0% different management models - with SOEs having the highest coverage rates and community-managed systems 0% showing the lowest coverage. However, access to piped G 0 ' \ water is significantly higher; on average 51 percent of 1o C°° C0 the population has access to services. For PWSCs, for instance, sharing is very significant, with average coverage being 37 percent, while access is no less than 60 percent. 6 The latter could not be verified due to lack of data on the inputs and cost of the maor cost items 7 In the North East Region, coverage is high at 67 percent, which is not the result of sharing that is not a common practice here However, this region is characterized by a relative lack of alternative water sources. 12 Figure 4 Coverage Rate by Income/Wealth Category 100% 90% 80% 70% _____ 60% 50% - 40% _- i 30% _____-____ 20% - t- 10%- P __ Trung Lao Que Nhi Quy Cai Be Quang Yen Khe Tie Rich U Middle-income * Poor | This phenomenon of sharing may be linked to the lack tradition of sharing connections (sharing connections is of alternative water supply sources, but it is not likely to rather atypical in the small towns and townlets in the Red be the only reason. Even though the North East region River Delta). It may also be due to a specific pro-poor pricing has less alternative sources, sharing seems to be a non- policy in place in this town, which exempts the very poor existent practice. from paying connections fees thereby facilitating access to services. Most households that own a piped water connection are not poor. The households that are not connected are often In general, coverage is low but access is significantly higher poor, with no resources to pay for the connection cost. In - attributed largely to "sharing". The incidence of sharing addition, they may live far from the main trunk line, making connections varies regionally. High access rates are also the connection cost 2 to 3 times higher than for households related to wealth distribution and pricing policies favoring that live near the trunk line. the poor. With the exception of Que, poor households do not own Billed Water Consumption Water consumption in the piped water connections. The higher proportion of poor in PWSCs is much higher than for any other types of Que owning water connections may be due to the lack of management model The higher consumption is mainly 13 Figure 5 Consumption Patterns by Management Model level of consumption of the privately operated systems, which is mainly due to the very young age of these systems. Two of 140% the three systems are less than 18 months in operation, while all private operators in the study work in townlets 120% (instead of small towns) 100% Water consumption can be measured in different ways. Using the number of actual users of the connection, the 80% figure is likely to be different than the figure that is related to the consumption of the households that are connected. In general, the numbers are affected by (i) the years a 60% system has been operating - older systems have higher consumption mainly due to the maturation of the system, 40% - : as people's water behavior changes only slowly even if more water is available; (ii) coverage - per capita 20% [1 consumption decreases as more households connect to jf 1 11 | 11 11 the system. This confirms the usual pattern of connection, 0%/ !|11 _111 I-1!I. _|1, _q -1in which first rich, and then middle-income and only then 0% 40S \ess 4Ox0 A9,S C poor households connect; (iii) tarff structure - block rates c\ e09° '/ ,re (,v 3 G328QS3 IQ°Q O4Q~~~~~~~~~~~~~ D - \ - v / 9' - _; - - '~~~~- ,/) lN _N . _ _ _ - - CX > J ' ~~~~ / y