TvAIP Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: 11 August 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information US$500,000 Contracts at or above the technology and non- thresholds are subject to the consulting services Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016 4. Any Other Special Procurement Arrangements: Not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preferenc by US$ e Bank (yes/no) (Prior / Post) MCT/G/T Supply and 300,000 Nil No Post Activity under -A29 Installation Solar evaluation Street Lighting March 28, 2017 MCT/SH Flight Service 800,000 Nil No Post Only one P/T-A26 Tower and Fire quote is Tender Shelter received; NOL to proceed with one quote is obtained; Protracted contract negotiation due to the delay in the Client’s decision making on reduced scope of works MCT/SH GeoCell – New 500,000 Nil No Post Not on STEP P/T-A43 Roads III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preferenc by US$ e Bank (yes/no) (Prior / Post) MCT/IC/ Construction 272,800 Nil No Post To be T-A14.1 Supervisor – procured March 28, 2017 Tuvalu using ICS method MCT/SS PST Project 66,410 Nil No Post Renewal of S/T-D15 Manager current contract MCT/IC/ TvAIP Admin 22,150 Nil No Post T-D13 Assistant MCT/SS PST Contracts and 44,900 Nil No Post Renewal of S/T-D14 Finance Managers current contract March 28, 2017 PROCUREMENT Tuvalu : Pacific Aviation Investment - Tuvalu PLAN General Information Country: Tuvalu Bank’s Approval Date of the Original Procurement Plan: 2016-08-11 2019-12-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P128940 GPN Date: Project Name: Pacific Aviation Investment - Tuvalu Loan / Credit No: IDA / H7490, IDA / H8960, IDA / D2410 Executing Agency(ies): Technical and Fiduciary Services Unit WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/W/T-A17.1 / New Aviation Infrastructure Open - Single Stage - One Building Terminal, Funafuti IDA / H7490 Prior Request for Bids 3,000,000.00 3,681,677.49 Canceled Investments International Envelope Airport Tuvalu MCT/SHP/T-A26 / Flight Aviation Infrastructure Request for Open - Single Stage - One Service Tower and Fire IDA / H8960 Post 800,000.00 827,414.95 Signed 2016-09-14 2016-12-04 2017-12-04 Investments Quotations International Envelope Tender Shelter MCT/W/T A 17 1 / New Under Aviation Infrastructure Open - Single Stage - One Terminal Building, Funafuti IDA / H8960 Prior Request for Bids 3,000,000.00 0.00 Implementati 2017-04-10 2017-04-10 2017-04-10 2017-04-10 2017-04-10 2017-04-10 Investments International Envelope Airport Tuvalu on MCT/FAW/T A29 1 / Aviation Infrastructure Installation of Street IDA / H7490 Post Force Account Direct 70,500.00 74,043.68 Signed 2017-09-15 2017-09-15 2017-09-25 2018-01-29 Investments Lighting MCT/FAW/A 43 1 / GeoCell Aviation Infrastructure IDA / H7490 Post Force Account Direct 62,000.00 65,195.40 Signed 2017-09-15 2017-09-15 2017-09-29 2018-01-29 - New Road Construction Investments MCT/SSS/T/A/15/2/A / Aviation Infrastructure Runway Repairs (Trial IDA / H8960 Post Direct Selection Direct 240,000.00 210,242.99 Signed 2018-05-01 2018-05-03 2018-05-30 2018-09-05 Investments Patching) MCT/ICBW/T A15 2 A / Aviation Infrastructure Open - Single Stage - One Under Runway Repair and IDA / H7490 Prior Request for Bids 7,800,000.00 0.00 2019-05-31 2019-06-14 2019-08-08 2019-09-02 2019-10-14 2020-04-11 Investments International Envelope Review Resilience Work (AF 3) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/G/T-A29 / Supply and Aviation Infrastructure Request for Open - Single Stage - One Installation Solar Street IDA / H8960 Post 300,000.00 66,516.72 Signed 2016-11-16 2017-02-07 2017-08-06 Investments Quotations International Envelope Lighting MCT/SHPG/T-A31 / Water Aviation Infrastructure Request for Open - Single Stage - One IDA / H8960 Post 50,000.00 0.00 Canceled 2017-03-13 2017-06-05 2017-12-02 Tanks (RFS refuelling) Investments Quotations International Envelope MCT/ICBG/T/A/44/1 / Supply and Delivery of Aviation Infrastructure Open - Single Stage - One IDA / H8960 Post Request for Bids 75,000.00 69,291.00 Canceled 2017-04-13 2017-04-26 2017-06-20 2017-07-10 2017-09-20 2018-03-19 Aircraft Passenger Boarding Investments International Envelope /Disembarking Gangways Page 1 MCT/SHPG/A 44 2 / Passenger Facilitation Aviation Infrastructure Request for Open - Single Stage - One IDA / H7490 Post 30,000.00 3,501.92 Signed 2017-09-05 2018-03-15 2018-09-11 Equipment (Wheelchairs, Investments Quotations International Envelope stretchers, golf carts) MCT/SHPG/T/A/44/2/A / Aviation Infrastructure Request for Open - Single Stage - One IDA / H8960 Post 3,850.00 4,904.25 Signed 2018-09-06 2018-11-01 2019-04-30 Supply of Wheelchairs Investments Quotations International Envelope NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/CQS/T A14 1C / Supervision Services: Tuvalu Consultant Aviation Infrastructure Open - Infrastructure Improvements, IDA / H8960 Post Qualification 275,000.00 279,070.09 Signed 2017-06-29 2017-06-29 2017-06-29 2017-08-08 2017-09-29 2018-03-28 Investments International Funafuti International Selection Airport, Tuvalu MCT/CQS/T A46 / Asset Management Monitoring Consultant Aviation Infrastructure Open - Pending Study (Post-Construction IDA / H7490 Post Qualification 50,000.00 0.00 2019-06-10 2019-06-27 2019-09-24 2019-10-29 2019-11-12 2020-08-07 Investments International Implementation Monitoring of Runway and Selection Repairs) (AF 3) MCT/CQS/T-B06/20/A / Consultant Wildlife Management Open - IDA / H8960 Aviation Sector Reform Post Qualification 47,844.00 58,717.84 Signed 2018-04-03 2018-04-16 2018-05-07 2018-06-25 2018-07-25 2019-04-21 Veterinary / Animal Control International Selection Services - Tuvalu INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/ICS/T-A21-2 / GNSS Individual Approaches and Publication IDA / H8960 Aviation Sector Reform Post Consultant Open 40,000.00 7,689.68 Signed 2016-10-10 2016-12-07 2016-12-28 2017-01-23 2017-07-22 (formerly OLS Analysis) Selection FUN Individual T-D13 / TvAIP Admin Project Support and IDA / H7490 Post Consultant Direct 22,150.00 51,963.80 Signed 2017-01-18 2017-01-28 2017-02-18 2017-03-25 2017-09-21 Assistant Training Selection T-D14 / PST Contracts and Project Support and IDA / H7490 Post Direct Selection Direct 44,900.00 44,753.12 Signed 2017-01-18 2017-01-28 2017-04-03 2017-09-30 Finance Manager Training T-D15 / PST Project Project Support and IDA / H7490 Post Direct Selection Direct 66,410.00 66,240.84 Signed 2017-01-18 2017-01-28 2017-04-03 2017-09-30 Manager Training T A14 1A / Interim Aviation Infrastructure Construction Supervisor - IDA / H7490 Post Direct Selection Direct 21,764.00 16,377.41 Signed 2017-04-07 2017-04-07 2017-04-07 2017-10-04 Investments Tuvalu Page 2 MCT/ICS/T A14 1B / Individual Aviation Infrastructure Interim Construction IDA / H7490 Post Consultant Limited 87,090.00 54,605.66 Signed 2017-05-26 2017-05-31 2017-06-21 2017-07-26 2018-01-22 Investments Supervisor - Tuvalu Selection MCT/SSS/T-A14 2 / Design Aviation Infrastructure IDA / H7490 Post Direct Selection Direct 200,000.00 185,965.23 Signed 2017-05-31 2017-06-10 2017-08-14 2018-02-10 for Runway Repairs Work Investments Individual MCT/ICS/T/B06/20 / Wildlife IDA / D2410 Aviation Sector Reform Post Consultant Open 60,000.00 0.00 Canceled 2018-03-29 2018-05-07 2018-05-25 2018-06-14 2019-03-11 Management Program Selection Individual MCT/SSS/T/D50/2 / Psycho- Project Support and IDA / D2410 Post Consultant Direct 50,000.00 50,175.03 Signed 2018-03-16 2018-03-23 2018-04-16 2018-05-04 2019-01-30 social counselling with APTC Training Selection Individual MCT/ICS/T/D54 / TvAIP Project Support and IDA / D2410 Post Consultant Open 200,000.00 0.00 Canceled 2018-03-05 2018-04-26 2018-05-16 2018-06-04 2019-06-04 Project Management Advisor Training Selection Individual MCT/IC/T/D26 / Safeguard Project Support and IDA / D2410 Post Consultant Open 8,730.00 6,588.09 Signed 2018-05-21 2018-07-09 2018-07-30 2018-09-03 2019-03-02 Administrative Officer Training Selection Individual MCT/ICS/T/D54-2 / TvAIP Project Support and IDA / D2410 Post Consultant Open 200,000.00 0.00 Canceled 2018-07-12 2018-09-02 2018-09-17 2018-09-26 2019-06-26 Project Management Advisor Training Selection Individual MCT/ICS/T/D14/1 / TvAIP Project Support and IDA / D2410 Post Consultant Open 30,000.00 22,124.67 Signed 2019-03-11 2019-04-29 2019-05-20 2019-06-24 2019-12-21 Project Accountant Training Selection Individual MTET/INDV/T-D45 / PAIP Project Support and Pending IDA / D2410 Post Consultant Direct 24,892.00 0.00 2019-12-20 2019-12-23 2019-12-29 2019-12-31 2020-12-31 Finance Manager Training Implementation Selection Individual MTET/INDV/T-D44 / PAIP Project Support and Pending IDA / D2410 Post Consultant Direct 59,780.00 0.00 2019-12-20 2019-12-23 2019-12-31 2019-12-31 2020-12-31 Program Manager Training Implementation Selection Individual MTET/INDV/T-D46 / Project Support and Pending IDA / D2410 Post Consultant Direct 17,900.00 0.00 2019-12-20 2019-12-27 2019-12-29 2019-12-31 2020-12-31 Procurement Specialist Training Implementation Selection Individual MTET/INDV/T-D47 / Project Support and Pending IDA / D2410 Post Consultant Limited 36,000.00 0.00 2020-01-10 2020-01-15 2020-01-31 2020-02-15 2020-12-31 Pavement Specialist Training Implementation Selection Individual MTET/INDV/T-D49 / Project Support and Pending IDA / D2410 Post Consultant Limited 10,000.00 0.00 2020-01-10 2020-01-15 2020-01-31 2020-02-15 2020-12-31 Safeguards Specialist Training Implementation Selection Page 3