THE UNITED REPUBLIC OF TANZANIA NATIONAL AUDIT OFFICE REPORT OF THE CONTROLLER AND AUDITOR GENERAL ON THE AUDIT OF FINANCIAL STATEMENTS OF THE CENTER FOR RESEARCH IN AGRICULTURE ADVANCEMENT TEACHING EXCELLENCE AND SUSTAINABILITY (CREATES-FNS) FOR THE FINANCIAL YEAR ENDED 3OTH JUNE, 2018 Controller and Auditor General, National Audit Office, 16 Samora Machel Avenue, P.O. Box 9080, 11101 Dar es Salaam, Tanzania. Tel: 255 (022) 2115157/8, Fax: 255 (022) 2117527 E-mail: ocagonao.go.tz Website: ww.nao.go.tz December, 2018 AR/CREATES/NM-AIST/2018 TABLE OF CONTENTS Abbreviations..................................................................................... iii 1.0 GENERAL INFORMATION.................................................................. 1 1.1. M andate ..................................................................................... 1 1.2. Vision, Mission and Core Values.......................................................... 1 1.3. Audit O bjectives ...........................................................................2 1.4. Audit Scope .................................................................................2 1.5. Audit Methodology ......................................................................... 2 2.0 INDEPENDENT REPORT OF THE CONTROLLER AND AUDITOR GENERAL.........3 ii Office of the Controller and Auditor General ARIAfDB/NM-AIST/2018 Abbreviations CAG Controller and Auditor General AfDB African Development Bank IPSAS International Public Sector Accounting Standards ISSAIs International Standard of Supreme Audit Institutions MDAs Ministries, Departments and Agencies PAA Public Audit Act No. 11 of 2008 PAC Public Accounts Committee PAR Public Audit Regulation, 2009 PFA Public Finance Regulations, 2009 PPA Public Procurement Act, 2011 PPR Public Procurement Regulations, 2013 WISE Water Infrastructure and Sustainable Energy Futures iii Office of the controLler and Auditor General ARIAfDB/NM-AISTI201 8 1.0 GENERALI4NFORMATION 1.1. Mandate The statutory duties and responsibilities of the Controller and Auditor General are given under Article 143 of the Constitution of the URT of 1977 (revised 2005) and in Sect. 10 (1) of the Public Audit Act No.11 of 2008. 1.2. Vision, Mission and Core Values Vision To be a highly regarded Institution that excels in Public Sector Auditing. Mission To provide high quality audit services that improves public sector performance, accountability and transparency in the management of public resources. Core Values In providing quality services, NAO is guided by the following Core Values: " Objectivity: We are an impartial public institution, offering audit services to our clients in unbiased manner. " Excellence: We are professionals providing high quality audit services based on standards and best practices. / Integrity: We observe and maintain high standards of ethical behavior, rule of law and a strong sense of purpose. / People focus: We value, respect and recognize interest of our stakeholders. V Innovation: We are a Learning and creative public institution that promotes value added ideas within and outside the institution. / Results Oriented: We are an organization that focuses on achievement based on performance targets. V Team work Spirit: We work together as a team, interact professionally, share knowLedge, ideas and experiences. We do this by: * Contributing to better stewardship of public funds by ensuring that our clients are accountable for the resources entrusted to them; * Helping to improve the quality of public services by supporting innovation on the use of public resources; * Providing technical advice to our clients on operational gaps in their operating systems; * Systematically involve our clients in the audit process and audit cycles; and * Providing audit staff with appropriate training, adequate working tools and facilities that promote their independence. © This audit report is intended to be used by Government Authorities. However, upon receipt of the report by the Speaker and once tabled in Parliament, it becomes a public record and its distribution may not be limited. Office of the Controller and Auditor General AR/AfDB/NM-AIST/2018 To obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error and are prepared in accordance with an applicable financial reporting framework; and whether Laws and regulations have been complied with. 1.4. Audit Scope The audit was carried out in accordance with, the International Standards of Supreme Audit Institutions (ISSA1s) and other audit procedures as were deemed appropriate under the circumstances. This covered the evaluation of the effectiveness of the financial accounting system and internal control over various activities. The audit was conducted on a sample basis; therefore, the findings are confined to the extent that records, documents and information requested for the purpose of the audit were made available to me. Audit findings and recommendations arising from the examination of the accounting records, appraisal of the activities as well as evaluation of the Internal Control System which requires mariagernet's attention and actions, are set out in the management Letter issued separately to the Nelson Mandela Institution of Science and Technology (NM-AIST) As an auditor, I am not required to specifically search for fraud and therefore, my audit cannot be relied upon to -disclose alt such matters. However, my audit was planned in such a way that I would have reasonable expectations of detecting material errors and misstatement in the financial statements resulting from irregularities including fraud. The responsibility for detection, prevention of irregularities and the maintenance of an effective and adequate system of internal control rests with the management of the Nelson Mandela Institution of Science and Technology (NM-AIST) 1.5. Audit Methodology My audit approach included tests of the accounting records and other procedures in order to satisfy the audit objectives. My audit procedures included the following: * Planning the audit to identify and assess risks of material misstatement, whether due to fraud or error, based on an understanding of the entity and its environment, including the entity's internal controls. * Obtain sufficient appropriate audit evidence about whether material misstatements exist, through designing and implementing appropriate responses to-the assessed. risks * Form an opinion on the financial statements based on conclusionis drawn from the audit evidence obtained. 2 Office of the Controller and Auditor General ARIAfDBNMAIST/2018 2.0 INDEPENDENT REPORT OF THE CONTROLLER AND AUDITOR GENERAL Vice Chancellor and Accounting Officer, Nelson Mandela African Institution of Science and Technology, P. O. Box 447, ARUSHA. Report on the audit of financial statements of the Center for Research in Agriculture Advancement, Teaching Excellence and Sustainability (CREATES-FNS) for the financial year ended 30th June, 2018 Unqualified Opinion I have audited the Financial Statements of the Center for Research in Agriculture Advancement, Teaching Excellence and Sustainability for the financial year ended 30th June, 2018 which comprise of the Statement of Financial Position as at 30th June, 2018, the Statement of Receipts and Payments for the year ended 30th June, 2018 and Notes to the Financial Statements, including a Summary of Significant Accounting Policies set out from page 23 to 25. In my opinion, the accompanying financial statements of the Centre for Water Infrastructure and Sustainable Energy Futures have been prepared in all material respects, in accordance with International Public Sector Accounting Standards (IPSAS) Cash basis of accounting and in the manner required by the Public Finance Act, 2001 revised 2004. Basis for Opinion I conducted my audit in accordance with International Standards of Supreme Audit Institutions (ISSAIs). My responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of my report. I am independent of the Center for Research in Agriculture Advancement, Teaching Excellence and Sustainability in accordance with the ethical requirements that are relevant to my audit and I have fulfilled my other ethical responsibilities in accordance with these requirements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. Responsibilities of Management and those charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with IPSASs, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 3 Office of the Controller and Auditor General AR/CREATES/NM-AIST/2018 In preparing the financial statements, management is. responsible for assessing the- entity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the entity or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the entity's financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs wilt always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. In addition, Sect. 10 (2) of the PAA No.11 of 2008 requires me to satisfy myself that, the accounts have been prepared in accordance with the appropriate accounting standards. Further, Sect. 48(3) of the Public Procurement Act No.7 of 2011 requires me to state in my annual audit report whether or not the audited entity has complied with the provisions of the Law and its Regulations. Report on Other Legal and Regulatory Requirements Compliance with the Public Procurement Act, 2011 In view of my responsibility on the procurement legislation and taking into consideration the procurement transactions and processes I have reviewed as part of this audit, I state that, procurement transactions and processes of the Center for Research in Agriculture Advancement Teaching Excellence and Sustainability have generally complied with the requirements of the Public Procurement Act No.7 of 2011 and its underlying Regulations of 2013. The engagement partner on the audit resulting in this independent auditor's report is the Controller and Auditor General. Jaspe N. . Mero Ag. CO ROLLER AD AUDITOR GENERAL December, 2018 4 Office of the Controller and Auditor General ARICREATES/NM-AiST/2018 National Audit Office of Tanzania, P.O. Box 9080, 11101 Dar es Salaam, Tanzania. Tel: 255 (022) 2115157/8 Fax: 255 (022) 2117527 Emait: ocag@nao.go.tz 5 Office of the Controller and Auditor General AR/AfDB/NM-AIST/2018 CREATES t TWF WflRI n' RANK EASTR & 5SOUTBE?JRN AI?R1ICA >5I1GHERI DUCATION5 CENER OF EXCELLENCE2(ACE I) Center for Research in Agriculture advancement Teaching Excellence and Sustainability (CREATES) at Nelson Mandela African Institution of Science and Technology-NM-AIST Tanzania Financial statements for the Year ended 30th June, 2018 TABLE OF CONTENTS List of abbreviations and definitions of terms IAS International Accounting Standard IFRS International Financial Reporting Standards TZS Tanzania Shillings URT United Republic of Tanzania NM-AIST Nelson Mandela African Institution of Science and Technology ANSTI African Network of Science and Technology Institution STEM Science, Technology, Engineering, and Mathematics CREATES-FNS Centre for Research in Agriculture advancement Teaching Excellence and Sustainability DLIs Disbursement Link Indicators DLR Disbursement Linked Result PfOR Program-for-Results Financing Information about the Institution Registered office place: The Nelson Mandela African Institution of Science and Technology, Plot No.138/1/E, Block No. Nduruma Village, Arumeru District, P.O. Box 447, ARUSHA -TANZANIA. Telephone: +255 027 2970001 Fax: +255 027 2970016 E-Mail: vc@nm-aist.ac.tz; Website: www.nm-aist.ac.tz SPECIAL ACCOUNT BANKER: CRDB Bank Plc, Usa River Branch, P.O. Box 355, ARUSHA - TANZAN[A. VICE CHANCELLOR- Prof, Emmanuel J. Luoga The Nelson Mandela African Institution of Science and Technology, P. O. Box 447, ARUSHA - TANZANIA. Secretary to Coucil: Advocate Francis W.Kayichile, The Nelson Mandela African Institution of Science and Technology, P-G. Box 447, ARUSHA -TANZANIA. AUDITORS: Principal Auditors: The Controller and Auditor General, The National Audit Office, P.O.Box 9080, Dar Es Salaam Tel: +255 (022) 2115157/8 Fax: +255 (022) 2117527 E-mail:ocag@nao.go.tz Website: www.nao.go.tz 1.0 COMMENTARY BY CENTRE LEADER The Africa Centers of Excetience (ACE) Projects are regional specialization programs that promote shared education and research resources, increase internationalization of higher education institutions and increase student mobility in the region. It employs a combination of elements including regionality, strong government ownership, competitive selection of centers, results-based financing, independent verification of results, intensive implementation support, partnerships, and a robust monitoring and evaluation system. There are two ACE in Tanzania at the Nelson Mandela African Institution of Science and Technology; the Centre of Water Infrastructure and Sustainable Energy Futures (WISE - Futures) and the Centre for Research, Agricultural Advancement, Teaching Excellence and Sustainability in Food and Nutritional Security (CREATES). The Centre of Excellence (CREATES) funded by the World Bank, is hosted at the Nelson Mandela African Institution of Science and Technology (NM-AIST) in Arusha, Tanzania. The newly formed "African Centre for Research, agricultural Advancement, Teaching Excellence and Sustainability" (CREATES) in Food and Nutritional Security is an African Center of Excellence (ACE), which was established at the NM-AIST on January, 2017 through the World Bank's African Centers of Excellence (ACE II) initiative. The ACE II initiative aims at building training and research capacity in the region by training and raising a critical mass of specialized and skilled human capital that can use a multidisciplinary approach to ensure a sustainable environment, food and nutritional security. The CREATES center which is under the school of Life Science and Biomedical Engineering (LiSBE) is a 5 years Programme worth US$ 6 Million. The CREATES provides a buzzing atmosphere of international and interdisciplinary research and education activities, novel technologies and private-public partnerships with the industry and the community at large as well as hands-on learning experience and evidence-based problem solving projects. CREATES encompasses novel curricula approaches, cutting-edge research facilities and highly skilled national, regional and international partners in various fields related to Life Sciences. I wish to extend my appreciation to World Bank for providing the financial resources that have enabled the Centre to implement its mission and objectives since its establishment. I also thank the NM-AIST Management for its tireless support to the Management of the Project in the course of implementing the project activities. CENTRE LEADERSHIP Centre Leader -Prof. Hulda Swai Deputy Centre Leader -Prof. Anna Treydte. 2.0 CREATES FNS -Objectives and Outcome Overall Objective- The overall objective of the proposed project is to strengthen the capacity of NM- AIST to serve as an African Centre of Excellence for provision of post graduate training (Master and PhD ), applied research and outreach programs for Food and Nutrition Security in the Eastern and Southern Africa region. Specific objectives Specifically the project seeks to strengthen NM-AIST to become a magnet environment that provides innovative opportunities and state-of the-art learning environments for graduate students (PhD and MSc ) as well as for faculty and other relevant stakeholders in the area of Food and Nutrition Security. This will enable NM-AIST produce high quality evidence-based research products, technologies and services with respect to agriculture, health and nutrition CREATES Pillars The CREATES aims to become a regional hub for innovative solution in Food and Nutritional Security through educating MSc and PhD graduates who are innovative and empowered enough to be job creators and not job seekers. The outcome of the initiative includes critical mass of high capacity education staff, new technologies, spin off products and patents, transparency and access to knowledge, Strong linkage with Industries, Regional excellence in academic programme and Bio repository and high-impact real life projects. Therefore, the outcome will be realised through partnerships with industry, international, regional, national, stakeholder-oriented, academic, communities, and private public partnership. CREATES aiming at contributing in addressing the following development challenges related to Food and Nutrition Security across the region; 1. Low plant, human and livestock production and productivity; 2. Increased post-harvest food losses and wastage; 3. Low food quality (less nutrients) and safety; 4. Poor resilience to climate change and variability. CREATES serve as a regional excellence hub through; 1 Research based training and support of excellent professionals and academia; 2. Serve as a state-of-art core laboratory to support Life Science and related research fields; 3. Promote technological research output in good agricultural practice (GAP), food safety, nutrition and health using bio-nanoscience and bio repositories for future research activities; 4. Establish data repository to build capacity on predicting risks generated through climate variability and to provide scenarios on climate mitigation and adaptation. The Centreis under the SchooloftLife Sscience and Bio Engineering (LiSBF) which is among the four Schools at NM-AIST others are; Computational & Communication Science & Engineering (CoCSE), Materials, Energy, Water & Environmental Sciences (MEWES) , Business Studies and Humanities (BuSH). CREATES interventions are centered into the following four pillars; I. Sustainable Agriculture II. Biodiversity & Ecosystem Management III. Global Heath & Biomedical Sciences IV. Food and Nutrition Sciences V. Clinical Human Nutrition and Dietetics STUDENTS' SCHOLARSHIPS AND RESEARCH SEED SUPPORT A total of 55MSc students 27PhD students were enrolled in programs that are supported by CREATES on January 2018. 3.6 % of enrolled Masters Students are regional and 36.36% female. For the PhD students 11.1% are regional and 40.74 % female. During the year under review 2017/18 CREATES sponsored 38enrolled students of which 25 are Master students and 13 PhD students. Cumulatively, a total of 146 students enrolled in programs supported by CREATES- FNS for academic year 2016/2017 and 2017/2018 and CREATES sponsored 76 Students among which 43 MSc and 33 PhD. ACCREDITATION OF THE MSC &PHD PROGRAMMES During the year under review the Centre facilitated Stakeholders Validation Workshop held to validate 10 curricula of the School of Life Science and Bio engineering (LiSBE) before being resubmitted to the National Accreditation Body which is Tanzania Commission of University (TCU). A total of 24 participants from different institutions participated in the workshop and the changes, comments and recommendations on curricula were captured and incorporated. The curricula submitted to TCU for Accreditation. The below is a list of programmes developed under National Accreditation:- * PhD in Food and Biotechnology * PhD in Clinical Nutrition and Dietetics a PhD in Health and Bio-medical Sciences * PhD in Sustainable Agriculture x PhD in Biodiversity and Ecosystem Management * MSc in Food and Biotechnology * MSc in Clinical Nutrition and Dietetics * MSc in Health and Bio-medical Sciences * MSc in Sustainable Agriculture MSc in BTodiveisity and Ecosystem Management - SUSTAINABLE FINANCING/EXTERNAL EXTERNAL REVENUE GENERATION Prior experience has highlighted the necessity for the ACEs themselves to develop fLndraising capacity and learn innovative ways to generate revenues to finance their development needs after the project closing. The ACE also requires Centres to develop action plans for additional funds generation at the midterm review. The ACE has taken this into consideration by designing a DLI that will match revenue generated externally by the ACEs, thus providing the ACEs with incentives to generate additional funds. The project will match US$1 for every US$1 raised from national sources, and US$2 for every US$1 raised from regional and international sources. The project also includes an indicator in the Results Framework, externally generated revenue, to monitor progress of fundraising made by the ACEs under the project During the year under review the Centre Developed grants proposals and submitted to different sources of funds as shown in the table 1 below. Also CREATES in collaboration with LITENGA Holding Ltd and SAGCOT Catalytic Fund are implementing a Pilot Project Farming As A Business (FAAB), in which SAGCOT has committed to fund the project during the fully/actual implementation. In this project LITENGA Holding Ltd has commissioned to develop the prototype and testing it. Table 1: Title of the proposal Amount Name of the Donor Status How to kfiae the best of it? Novel 750 000 Bio-Innovate Africa Rejected technologies for mitigation and USD management of invasive Prosopis Juliflora in eastern Africa Establishing a Botanical Garden to 172,000 Tanzania Commission In safeguard plant species and their USD for Science and review medicinal properties in a biodiversity technology hotspot, Tanzania (COSTECH) Rangeland management systems for 699,800 IDRC Canada In climate change mitigation and CAD review adaptation in marginalized pastoral communities in Eastern Africa Harnessing Stingless Bees Diversity 3.OM IDRC Canada In for Improved Agriculture, CAD CuItiAF -PHASE II review Nutrition and Human Health STUDENTS AND FACULTY EXCHANGE PROGRAMMES STUDENTS EXCHANGE: During the year under review seven students enrolled in CREATES programmes are participating exchange in other institutions .The students are working on their researches and basically the laboratory works. Other Five students are expected to travel to Hunan University of Technology (HUT)-China on August, 2018 also for the laboratory work which is part of their research study. FACULTY MEMBERS: During the year under review five faculty staff from the School of Life Science and Bio-Engineering visited other Institutions for teaching and Research. Also, the School hosted two lectures from partner institutions who came for teaching programmes under CREATES PARTNERSHIPS FOR COLLABORATION IN APPLIED RESEARCH AND TRAINING During the year under review the Centre has managed to inter into 14 Partnerships for collaboration with both public and private sector institutions as shown in table 2 below: No. Partners organization Area of partnership Category 01 Litenga holding company Research, Internship and Private outreach partner 02 Southern Agriculture Growth Research and Outreach Private Corridor of Tanzania activities partner (SAGCOT)-Catalytic Fund 03 Zhejiang Normal University Pedagogical training Public _ partner 04 Hunan University of Research, teaching, co- Public technology supervision and exchange partner 05 Mwalimu Julius K. Research, teaching, co- Public Nyerere University of supervision and exchange partner Agriculture and Technology(MJNUAT) 06 Kenyatta University(KU) Research, teaching, co- Public I supervision and exchange partner 07 University of the Western Cape Research, teaching, co- Public (UWC) supervision and exchange partner 08 Purdue university Research, teaching, co- Public supervision and exchange partner 09 Hamburg University of Research, teaching, co- Public Applied Science supervision and exchange partner 10 The higher Polytechnic Institute Research, teaching, co- Public of Gaza j supervision and exchange partner 11 Egerton University Research, teaching, co- Public supervision and exchange partner 12 Kenya Medical Research Research& Internship Public Institute partner 13 The Hive Limited Research, Internship and Private outreach partner 14 Tanzania Wildlife Research Research, Internship and Public Institute outreach partner PEER REVIEWED PUBLICATIONS During the year under review a total of8 journal papers.related to Centre Qbjective and programs were prepared collaboratively with national, regional or international co- authors. S/N TITLE NAME OF NAME OF JOURNAL AUTHORs 1 Antimicrobial packaging based on Trends in Food Nichrous G MIalila, starch, poly(3-hydroxybutyrate) Science & Hulda Shaidi Swai, and poly(lactic-co-glycolide) Technology Askwar materials and application Hilonga,Frank challenges Devlieghere & Peter Ragaert 2 Polyamidoamine Dendrimers for Molecules 2018 Daniel M. Enhanced Solubility of Small Shadrack,Hulda S. Molecules and Other Desirable Swai, Joan J. E. Properties for Site Specific Munissi, Egid B. Delivery: Insights from Mubofu & Stephen Experimental and Computational S. Nyandoro Studies 3 Selected Chemical Properties of International Daniel Nyoki & Soybean Rhizosphere Soil as Journal of Patrick Alois Influenced by Cropping Systems, Agronomy Volume Ndakidemi Rhizobium Inoculation, and the 2018, Article ID Supply of Phosphorus and 3426571, 8 pages Potassium after Two Consecutive Cropping Seasons 4 Root length, Nodulation and Advances in Daniel Nyoki & Biological Nitrogen fixation of Bioresearch Patrick Alois Rhizobium inoculated soybean Ndakidemi (Glycine max [L.] Merr.) grown under maize (Zea mays L.) intercropping systems and P and K fertilization 5 Yield Response of Intercropped Communications in Daniel Nyoki & Soybean and Maize Under Soil Science and Patrick Alois Rhizobia (Bradyrhizobium Plant Analysis Ndakidemi japonicum) Inoculation and P and K Fertilization _ 6 Rhizobium inoculation reduces P Rhizosphere Daniel Nyoki & and K fertilization requirement in Patrick Alois corn-soybean intercropping ____ Ndakidemi 7 Re-purposing of FDA approved Biomedical and Shadrack, D.S, drugs from Drug Bank for the Pharmacotherapy Swai H., hayeshi identify- action of novel paralog R., Gobbler A., and Hsp90 inhibitors: A structure Ali A. Hassanali based drug design 8 In silico Repurposing of FDA- Journal Medicinal ShadrackD, Swai Approved Drugs Identifies Hsp90 Chemistry H., Hayeshi Paralog Selective Inhibitor: A Research R.,Gobbler A. and Relaxed Complex Scheme Study. Ali A. Hassanali EVENTS/SEMINAR/WORKSHOPS S/ Title of the Venue: Date Objective N events/seminar/worksho P 1 Forging Partnership and The Word Bank Country 11h Building Sensitization of the Office - Dar es salaam Januar industrial newly formed Africa y, 2017 Partnership Centre of Excellence for between the Research, Agricultural newly formed advancement, Teaching Africa Centre of Excellence and Excellence for Sustainability Research, (CREATES)" Agricultural advancement, Teaching Excellence and Sustainability (CREATES), Industry, Society and the Private sector 2 Partnership visit to University of 11t - To forge Germany Hohenheim,Instit 20t partnership and ute for Tropical June,2 collaboration in Agricultural 018 exchange, Sciences opening the lab * Rhein - Waal for Tanzanian University of students and Applied Sciences, colleagues, Faculty of Life students Sciences scholarships * Hamburg and Joint University of projects Applied Sciences,Faculty of Computer Science 3 CESAAM (EGERTON) - Egerton University- 25th - Development of CREATES (NELSON Kenya 27th modules for MANDELA - AIST, TZ) 4/2018 short course in Short courses Agricultural development program Value Chain Development CONFERENCES/MEETINGS ATTENDED BY FACULTY MEMBERS Name of the participant Name of the Dates and Conference Location 01 Dr. Michael Haule -Staff Potential May 2018 Kenya Collaboration Between NM-AIST and JKUAT 02 Dr. Neema Mosha -Staff 4th International 30 May - 1 June Association of 2018, Pretoria, Agricultural South Africa Information Specialists (IAALD) Africa Conference 03 Dr. Michael Haule-Staff Management of 19fi-22nd March Internationalization 2018 Nairobi Kenya REPORTING AND COMPLIANCES During.the yearunder review CREATES-FNS comply with donor requirements as follows: * Annual Work Plan: for 2018 prepared and submitted to World Bank * Interim Financial Report: Prepared from January-June 2018 * Annual audit report To be prepared by end of Dec.2018 " Procurement plan, procurement progress, procurement audit for 2018 prepared and shared CRETAES-FNS SUCCESS AND CHALLENGES: The key drivers for centre have been the strong faculty teams, government and university ownership and visionary centre leaders that have attracted international partners as well as additional donor funding. Successes usually are accompanied by challenges. CREATES-FNS is facing the following challenges: * Delays in accreditation of submitted curriculum by the TCU, * Delay in DLI verification process by the World Bank, * Delay second disbursement by the WB, * Limited access to research funds for CREATES MSc and PhD students Prof. Hulda Swai Date Centre Leader 3.0 CENTRE FINANCING The mode of financing of the Centre and its disbursement is based on the achievement of the agreed DLIs. The results-based financing approach is employed to incentivize the ACE institutions to focus on delivering results. The application of results-based financing in the form of DLIs is agreed based on (a) prudence when estimating implementation capacity and adequate time for delivering results; (b) focus on results that are within the control of the implementing agencies; and (c) specification of detailed monitoring and reporting requirements. 4.0 PERFORMANCE MONITORING- Program-for-results financing There are four DLIs defined, each DLI as well as each of associated Disbursement Linked Result (DLR) has an agreed unit price. The use of DLIs ensures that each Centre receives funding based on its fulfillment of the agreed conditions/requirements. The reporting and verification of the achievement of the DLIs are carried out twice a year through an agreed process (as indicated in the Project Operational Manual (POM)). Once the results are verified by an independent verifier, disbursement follows. During the appraisal, the DLIs and their unit price were carefully examined to ensure that the indicators were ambitious but achievable. Direct Link Indicators are as follows: DLI #1: Institutional readiness DLI #2: Excellence in education and research capacity and development impact DLI#3: Timely, transparent and institutionally reviewed Financial Management DLI#4: Timely and audited Procurement 5.0 FINANCIAL MANAGEMENT AND DISBURSEMENT Each ACE will received a jump-start funding once the Centre becomes effective to avoid implementation delays due to low liquidity. During the year under review WISE FUTURES receives a total of U$D 1,096,278.00 for the implementation of various activities outlined in the Implementation Plan. 6.0 DISBURSEMENT ARRANGEMENTS-ADVANCES The Bank may make an advance payment of up to 25 percent of the financing for one or more DLIs, which have not yet been achieved. To request an advance, the borrower attaches a "request for advance" letter (annex Band also available in Client Connection) to the withdrawal application. When DLIs are achieved, the amount of the advance is recovered from the amount due to be disbursed under such DLIs. The advanced amount recovered by the Bank is then available for additional advances ("revolving advance"). When an advance has been provided and the DLIs are achieved and verified, the advance is always recovered first. If the amount allocated to a DLI that has been achieved and verified is larger than the advance, then the Bank will disburse the amount in excess of the advance. The Bank requires that the recipient refund any advances (or portion of advances) if the DLIs have not been achieved (or have been partially achieved) by the program closing date 7.0 DISBURSEMENT ARRANGEMENTS-DLIs The financing proceeds are disbursed upon the achievement of verified disbursement -linked results specified as DLIs. Such disbursements are not dependent on or attributable to individual transactions or expenditures of the program 8.0 DISBURSEMENT ARRANGEMENTS-DLIS ACHIEVEMENT PROCESS PforR Funds are normally disbursed to the borrower's central treasury account that is normally held at the central bank The Bank disburses upon achievement of results once these have been verified and confirmed by the Bank. Although the programs financed by PforR financing are underpinned by expenditures, individual disbursements are not attributed to specific transactions. The following is the procedure for documenting and confirming the achievement of results Borrower notifies the Bank. When a DLI has been achieved (or partially achieved in the case of scalable DLIs), the borrower informs the Bank through a PforR results achievement notification letter and provides evidence in accordance with the verification protocol as justification that the DLI has been achieved. * Bank's acceptance of DLI achievement. The Bank reviews the documentation submitted by the borrower and decides if the DLI has been achieved, partially achieved, or not achieved. The country director sends an official communication to the borrower informing the borrower of the Bank's decision as to the achievement of the DLI and the level of PforR financing proceeds available for disbursement. The letter must be attached to the withdrawal application for the corresponding achieved result(s) Duringthe_year under review Bank .rissionto WISEFUTURE-has been-conduted to establish the magnitude of achievements of DLIs . 9.0 DISBURSEMENT ARRANGEMENTS-WITHDRAWING FINANCING PROCEEDS The process of withdrawal from the financing account, applies to PforR financing. Withdrawal applications are submitted after loan effectiveness, based on provisions of the financing agreement and disbursement letter. Centre shall attach a copy of the official communication to the withdrawal application that confirms that the Bank has accepted the achievement of the results. Centre will require to submit all withdrawal applications electronically using the e- disbursement function in Client Connection. It is recommended that results achieved be grouped and withdrawal requests be submitted every 6 to 12 months. During the year under review the centre is yet to submit the withdrawal applications as necessary checklist for disbursement is still verified. 10.0 EXTERNAL AUDIT The National Audit Office (NAO) has been appointed to undertake audit exercise on Financial Statements of the Project and thereafter, to express its opinion as whether they fairly present a true and fair view. NAO has been established under article 143 of the United Republic of Tanzania (URT) and Section 30 (1) (ii) of the Public Finance Act No. 6 of 2001. 11.0 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30m JUNE, 2018 The financial statements for the year ended 30t June, 2018 comprises of the following: (i) Statement of Financial Position for the year ended 2018 (ii) Statement of Cash receipts and payments for the year ended 2018 (iii) Statement of Cash flows for the year ended 2018 (iv) Statement of Comparison of Budget versus Actual Amount for year 2018 (v) Notes to the financial statements 12.0 STATEMENT OF FINANCIAL POSITION FOR THE YEAR ENDED 2018 Amount in USD ASSET EMPLOYDT Note", - --3ao6.20S- TOTAL NON-CURRENT ASSETS Current Assets Inventories Revenue Grant Income Account Receivable and other prepayments Cash and Cash equivalents 2 10,547.16 TOTAL CURRENT ASSETS 10,547.16 TOTAL ASSETS 10,547.16 FINANCED BY: Deferred grant Income 10,547.16 TOTAL FINANCE 10,547.16 LIABILITIES TOTAL GRANT FINANCE: 10,547.16 Prof. Emmanuel J. Luoga Prof. Hulda Swai Vice Chancellor-NM-AIST Centre leader NOTE 2 FORM PART OF ACCOUNTS DISCLOSURE 13.0 STATEMENT OF CASH RECEIPTS AND PAYMENTS FOR THE YEAR 2018 Note Amount in USD CASH RECEIPTS 30.06.2018 Grants Amortization 3 1,051,554.75 Grants applications and interest 4 8,036.90 Grant sustainable Finance 5 Other Income (grant recovery) 6 34,176.09 Total amortized Grants 1,093,767.74 PAYMENTS To achieve learning Excellence 7 671,664-54 Quality assurance framework 8 755 Equity Dimensions 9 - Attracting Regional Academic Staff and Students 10 44,071.25 Engaging National and Regional Academic Partners 11 5,440.00 Attracting National and Regional Sector Partners 12 3,560.00 International academic collaboration 13 20,906.00 Centre Management and Governance 14 328,298.95 Sustainable Financing 15 19,072.00 Monitoring and Evaluation 16 Total Payments 17 1,093,767.74 Net unspent amount Prof Emmanuel J. Luoga Prof. Hulda Swai Vice Chancellor-NM-AIST Centre leader NOTE 3 TO 17 FORM PART OF ACCOUNTS DISCLOSURE 14. CASHFLOW STATEMENT FOR THE YEAR ENDED 30t JUNE, 2018 CASHFLOW FROM OPERATING ACTIVITIES Amount in USD 30.06.2018 Cash Receipts Grants disbursement 18 1,096,278.00 Grants applications and interest 8,036.90 Other Income (recovery and advances) - Other Income (grant recovery) Total Grants Receipts 1,104,314.90 PAYMENTS TotalPayments 1,093,767.74 Cash generated from operations 10,547.16 Net Cash flow from operating activities 10,547.16 CASHFLOW FROM INVESTING ACTIVITIES Purchase of Software CASHFLOW FROM FINANCING ACTIVITIES Capital Grant Net Increase / (Decrease) in cash and cash Equivalent 10,547.16 Cash and Cash Equivalents at beginning of the year NET INCREASFJDECREASE IN CASH ANDCASH EQUIVALENTS 10,547.16 Prof. Emmanuel J. Luoga Prof. Hulda Swai Vice Chancellor-NM-AIST Centre leader NOTE18 FORM PART OF ACCOUNTS DISCLOSURE 15.0 STATEMENT OF COMPARISON OF BUDGET VERSUS ACTUAL AMOUNTFOR YEAR 2017-NO COST EXTENSION BUDGET JANUARY 2016-OCTOBER 2017 Objective Period code Expenditure ending Actual Planned Variance Establish Life Sciences / CREATES-FNS 5,1.1 experiential based curricula Affirm 1 validate the curricula review gaps (for 5.1 and 5.2 simultaneously) Inaugurate the Centre and validate the society and industry needs to inform the curricular review and development Conduct working sessions to review the current curriculum and draft four main streams each for I: PhD and MSc curricula based on the specializations on: TCU curriculum approval charges International acereditation of curricula Sub-Total 120,0_00.00 120,000.00 lImprove the CREATES-FNS teaching and 5.1.2 learning approach Develop and deliver a T&L module Support short course and exchange programs on T&L for faculty and CREATES-FNS team Embed the T&L in the PhD and next generation faculty Sub-Total 46,000.00 46 000.00 Co-create CREATES-FNS teaching and 5.1 3 learmng environmen Recruit, retain and engage a hybrid and dynanic human resource Facilitate experimental / applied opportunities and short internship programmes and exchange for students and faculty in the appropriate industry Open opportunities for key partner to create their own set of environments for T&L Improve software for modeling simulations and laptops/computers to facilitate e-learning and virtual access to international resources (SOFTWARE) Upgrade/ procure extra accessories and equipment including Bio repository for runing the laboratory and other teaching activities (working benches, inverters/generators etc) incubation? ---- - - - ----- - - - -- - - - - - - - - - - - - - - Total - 159,000.00 i 159,000.00 Enroll and support Masters and PhD 5.1.4 candidates Support a reeruitment process for excellence of MSc and PhD students under CREATES-FNS Offset Tuition fees plus stipend for PiD students under CREATES-FNS Offset Tuition fees plus stipend for MSc students under CREATES-FNS i T Sub-Total 148,250.00 148,250.00 Total i 671,664.54 473,250.00 198,414.54 5 2 1 Research Excellence Strengtheni the résearch framework int CREA TES-FNS ~ Affirm / validate the research gaps (for 5.1 and 5.2 simultaneously) Validate the society and industry needs to inform the research agenda in alignment with the curriculum Support researches by PhD students in FNS Support researches by Msc students in FNS Sub-Total - 70,000.00 70,000.00 Improve the CREATES-FNS research 5.22 approach Develop and deliver a R4D module program for faculty Support Mandela week, exhibitions and innovation sessions Upgrade/ procure extra accessories and equipment including Biorepository for running the laboratory and other research activities (working benches, inverters/generators etc) incubation? Support publication of research findings Facilitate knowledge exchange activities (attendance and participation in international conferences and competitions) Establish knowledge exchange formats (own Journal, communication, brochures..) Identify and support research mentorship courses/workshops for supervisory excellence Procure and maintain one vehicle for students and faculty Sub-Total 200,000.00 200,000.00 5 3.0 Quahty assurance framework Develop quality assurance Policy (including manual and standard operating procedures (SOPs) as well as audit and measuring tools) Training all CREATES-FNS faculty on Quality Assurance (short-course) in combination with Monitoring and Evaluations (relevant for 5. 1. and 5.2.) Participate in the Partnership of Applied Sciences, Engineering and Technology (PASET) benchmarking exercise. Support acquisition and retaintion of ISO 9000 and ISO 17025 certificates Sub-Total 755.00 52,000.00 51,245.00 5.4.0 Fquity I-iinesions Reflect equity within CREATES-FNS faculty, students and management Develop an Equity Strategy to guide CREATES-FNS Participate in ongoing AWARD activities (mentorship courses, best performance recruitment...) Sensitize and engage the public and partners on equity issues Support SIDO and TIRDO in mobilisation of women and other small scale processors to be involved researches and innovation platforms of NM-AIST - not budgeted Sub-Total - 17,000.00 17000.00 Attracting Regioial Academic Staff and 5.5.0 Students - Motivate local and regional faculty as well as students to work at CREATES-FNS Organize familiarization events for new staff and students (orientation through novel technologies such as c-readers etc.) Showcase the capacity of CREATES-FNS to faculty, research scientists and students from the region Sensitize targeted audiences in the region to showcase the programs offered by CREATES- ENS Support c-recruitment and e-admission portal and update it regularly (Budget under ICT) Support international staff and student information office - together with WISE Sub-Total S 44,071.25 17,000.00 27,071.25 Engaging National and Regional Academic 5.6.0 iPatners Becoming a knowledge translation and I exchange hub Build capacity for e-communication / knowledge exchange at each key partner site Populate the knowledge registry (list of all experts) Sensitize targeted audiences in the region to showcase the knowledge products of CREATES-ENS Sub-Total 5,440.00 24,000.00 18,560.00 Attracidg National and Regional Sector 5.7.0 Partners Extending CREATES-FNS' reach multi- level and inter-sectorial Develop and implement an inclusiveness strategy for multi-level and inter-sectorial partners (including a listserv, consistent ways of prioritizing who can participate, transparent) Create evidence-based opportunities to exchange with food, nutrition, health, biodiversity and agriculture sector partners Promote technological transfer, products and spin-offs across levels and sectors Strategies to parallel labor market requirements (gap analysis, ongoing monitoring of labor changes and shifts, new working area, alumni- tracking etc) Quarterly community extension events (work directly with independent farmers, small businesses) yh s Sub-Total 3,560.00 i 5,000.00 1,440.00 5.8.0 International academic colaboration Sustain bi-lateral presence and involvement of international collaborators Acknowledge international successes through multiple strategies sub-total- 20,906.00 10,000.00 j 10,906.00 5.9.0 Center Management and Governance VStaff and stabilize key leadership positions in each of the core units Hire staff and incentivize leaders and other staff (to build the CREATES-FNS admin team - incentives will be through conference attendance, short course and seminar participation etc. and not in monetary terms) Provide training on management and leadership for Centre leaders - training will be in joint collaboration with WISE - FUTURES and the other two ACEs at SUA Procurement of equipment, furnishing and office supplies and vehicle and repair and maintenance Prepare annual budget and action plan and i support the National ACE Steering Committee Support training for finance and other supporting staff Support for conducting sub working group, management and governing board meetings I Support training for Internal Auditor - covered by WISE - Prepare annual procurement plan Support training for Procurement officer - covered by WISE Advertise products and services to be procured Facilitate meetings of tender Board and tender evaluation committee Facilitate travels to two regional ACE meetings each year Prepare audit report and table it in the Council Audit Committee sub-total 328,298.95 202,100.00 126,198.95 5.1.0 Sustaaible Finning Facilitate development of winning proposal grants (grants writing support, seed money, identifying calls) including research chairs Conduct demand-/ industry-driven short courses and international conferences on a cost- plus basis Prepare an ethical framework for provision of consultancy services to the industry and society Sensitize and conduct annual campaigns for philanthropic contributions sub-total 19,072.00 23 00.00 5.1.1 Monitoing. and Evaluation Develop a Monitoring and Evaluation Framework (shared across all key partners, including equity indicators) Conduct Independent Monitoring and Evaluation i -- - -- ----------- 1TOTAL J5 N,0 0-(kOAY....O.... Grand Total 1093,767.74 1,423,350.00 325,654.26 16.0 NOTES TO THE ACCOUNTS FOR THE FINANCIAL AS AT 30th JUNE 2018 1.0 Principal accounting policy Appropriate accounting policies have been used and applied consistently, and reasonable and prudent judgment and estimates have been made in the preparation of the Project financial statements for the year ended 31st OCTOBER, 2017 Reporting Period Financial statements was prepared to cover for the period of fourteen months from May 2017 to June 2018.The Centre funds was received in May 2017 records and financials was not fairly enough to warrant closing accounts as at 30t June,2017. These prompted Management to request waiver for the preparations of the financial statements for the period ended 30th June, 2017 and present review for the 14 month period financial statements ended 30th June 2018.The reporting period has no comparable figures and thus the presented figures may not be comparable Compliance with Donor Policy During the year under review the CREATES complied with donor disbursement guidelines Procurement guidelines and grant agreement specific and general terms. The Centre received NO objections to pursue its various missions as stipulated in the annual work plan and budget for the year 2018. 1.1 Basis of Preparation of the financial statements The Financial Statements have been prepared in accordance and in compliance with International Public Sector Accounting Standards (IPSASs) Cash Basis of accounting. Foreign currency transactions The project functional currency is the USD and the administrative expenses and capital expenditures are primarily denominated and settled in this currency. Day to day foreign currency transactions are translated into Tanzanian shillings at the rates of exchange prevailing at the dates of the respective transactions whereas assets and liabilities designated in foreign currency as at the statement date are translated using the exchange rates ruling as at year end. Gains or losses arising there from are dealt with in the statement of cash receipts and payments Income recognition Grants are recognized as Income when they are received rather than when they are earned (Cash basis) .Income comprises the fair value for operational income. Operational income is recognized in the accounting financial year in which the services are rendered. Income is recognized to the extent it is probable that the economic benefits accruing will flow to the Project and it can be measured reliably. Transactions and balances Transactions in currencies other than the Tanzania Shilling (TZS) are recorded at the rates of exchange prevailing on the dates of the transactions. At each balance sheet date, monetary assets and liabilities that are denominated in foreign currencies are translated at the rates prevailing on the balance sheet date. All exchange gains or losses are dealt with through the cash receipt and payments. Pre-finance and retroactive finance expenditure Retroactive financing is the financing of the eligible Centre expenditures incurred and paid by the NM-AIST before the grant agreement is signed. World Bank approved retroactive financing, as the project request, to finance eligible expenditures incurred and paid after the project was approved by the World Bank. During the year under review there was no retroactive finance cost. 2.0 Cash and Cash Equivalents The Centre operates one special accounts in Foreign (U$D) account, the Cash and cash balances as at 30Lh June 2018 represents deposits of U$D 10,547.16 in Forex account respectively. Type of Unpresented A/C No. Account Currency Amount cheque USD Value 0250047604209 Account USD $44,723.25 34,176.09 10,547.16 TOTAL 3.0 Grants amortization Grants Amortization involves recognition of the part of grant necessary to match them with related costs for which they are intended to compensate as included in the annual procurement plan. During the year under review Centre amortize fund amounted to U$ 1,051,554-75 (please see Annex 1) 4.0 Grant Applications and Interest During the year under review CREATES-FNSreceivednegotiated interest from CRDB amounted to U$D 8,036.90 .The latter was used in line with the requirements and guidelines of project funds. 5.0 Grant sustainable Finance-External Funding During the year under review CREATES-FNS has not been able to generate external funding. Among proposals submitted for funding by various funders, all of them are still under review. 6.0 Other Income (grant recovery) During the year under review US 34,176.09 was recognised as grant recover from various activities. 7.0 To achieve learning Excellence USD 671,664.54 Learning excellence falls under objective 1 of the Centre key activity, Key tasks that falls under this category includes,Enrol and support Masters and PhD candidates,Co-create CREATES-FNS teaching and learning environment, Improve the CREATES-FNS teaching and learning approach, Establish Life Sciences / CREATES-FNS experiential based curricula, Strengthen the research framework in CREATES-FNS, Improve the CREATES-FNS research approach, Development of Proposals for Grants,andDevelop Centre Strategic Plan,.During the year under review USD 671,664.54was used in relation to objective I of the Centre Action Plan 2017/2018. 8.0 Quality Assurance U$D 755 Quality Assurance falls under objective 3 of the Centre key activity, Key tasks that falls under this category includes,Participate in the Partnership of Applied Sciences, Engineering and Technology (PASET) benchmarking exercise, Support acquisition and retention of ISO 9000 and ISO 17025 certificates.During the year under review USD55 was used -to acheveq objecives related to objective 3 ofL the Centre Action Plan 2017/2018. 9.0 Equity Dimension Equity Dimension falls under objective 4 of the Centre key activity, Key tasks that falls under this category includes, Special Needs Programme development costs,Final programme Documents preparation,Sensitize and engage the public and partners on equity issues. During the year under review there was no costs related to research excellence in relation to objective 4 of the Centre Action Plan 2017/2018. 10.0 Attracting Regional Academic Staff and Students USD 44,071.25 Attracting Regional Academic Staff and Students falls under objective 5 of the Centre key activity, Key tasks that falls Motivate local and regional faculty as well as students to work at CREATES-FNS, Showcase the capacity of CREATES-FNS to faculty, research scientists and students from the region. During the year under review USD 44,071.25 was used to achieve learning Excellence related to objective 5 of the Centre Action Plan 2017/2018. 11.0 Engaging National and Regional Academic Partners USD 5,440.00 Engaging National and Regional Academic Partners falls under objective 6 of the Centre key activity, Key tasks that falls under this category includes, Establish a knowledge translation and exchange hub, Sensitize targeted audiences in the region to showcase the knowledge products of CREATES-FNS. During the year under review USD. 5,440.00 was used to achieve learning Excellence related to objective 6 of the Centre Action Plan 2017/2018 12.0 Attracting National and Regional Sector Partners USD 3,560.00 Attracting National and Regional Sector Partners falls under objective 7 of the Centre key activity, Key tasks that falls under this category includes, Create environment to attract multi-level and inter-sectorial, Promote technological transfer, products and spin-offs across levels and sectors. During the year under review USD 3,560.0 was used to achieve learning Excellence related to objective 7 of the Centre Action Plan 2017/2018 13.0 International academic collaboration USD 20,906.00 International academic collaboration falls under objective 8 of the Centre key activity, Key tasks that falls under this category includes, Sustain bi-lateral presence and involvement of international collaborators, Acknowledge international successes through multiple strategies. During the year under review USD 20,906.00was used to achieve learning Excellence related to objective 8 of the Centre Action Plan 2017/ 2018 14.0 Centre Management and Governance USD 328,298.95 Centre Management and Governance falls under objective 9 of the Centre key activity, Key tasks that falls- under this categoryincludes,_Hire staff and incentivize leaders and other staff (to build the CREATES-FNS admin team, Provide training on management and leadership for Centre leaders, Procurement of equipment, furnishing and office supplies and vehicle and repair and maintenance, Prepare annual budget and action plan and support the National ACE Steering Committee, Support training for finance and other supporting staff, Support for conducting sub working group, management and governing board meetings, Support training for Internal Auditor, Prepare annual procurement plan, Support training for procurement officer, Advertise products and services to be procured, Facilitate meetings of tender Board and tender evaluation committee, Audit procurement process and products/services, Prepare audit report and table it in the Council Audit Committee. During the year under review USD 328,298.95 was used to achieve learning Excellence related to objective 9 of the Centre Action Plan 2017/2018 15.0 Sustainable Financing USD 19,072.00 Sustainable Financing falls under objective 10 of the Centre key activity, Key tasks that falls under this category includes, Facilitate development of winning proposal grants (grants writing support, seed money, identifying calls) including research chairs, Conduct demand-/ industry-driven short courses and international conferences on a cost-plus basis, Prepare an ethical framework for provision of consultancy services to the industry and society, Sensitize and conduct annual campaigns for philanthropic contributions. During . the year under review USD19,072.00was used to achieve learning Excellence related to objective 10 of the Centre Action Plan 2017/2018. 16.0 Monitoring and Evaluation Monitoring and Evaluation falls under objective 11 of the Centre key activity, Key tasks that falls under this category includes, Develop a Monitoring and Evaluation Framework (shared across all key partners, including equity indicators), Conduct Independent Monitoring and Evaluation. During the year under review there was no costs related to research excellence in relation to objective 11 of the Centre Action Plan 2017/ 2018. 17.0 Unspent amount USD 0 Surpluses during the year represent the excess of Cash receipt (received grants and allocations) over actual amount spent under eligible payments .During the year under review there was no actual unspent amount,the nil balance reflect the closure of the project. 18.0 Grants disbursement USD 1,096,278.00 Each ACE received a jump-start funding once the Centre becomes effective to avoid implementation delays due to low liquidity. During the year under review WISE FUTURES receives a total of U$D 1,096,278.00for the implementation of various activities outlined in the Implementation Plan. 19.0 SCHEDULES During the year under review the following schedules has been disclosed as part of Project accounts disclosure requirements: (i) Schedule of Fixed Asset as at 30th June,2018 i. FIXED ASSET POSITION AS AT 30th JUNE, 2018 Date Description Date Value in USD Land Cruiser Hard top Motor vehicle V8 25/1/2018 68,786.00 Equipment and Computers Acess Control 27/3/2018 2,973 Paper Shredder 3-Feb-18 Microsoft Surface Pro4 23/1/2018 1766.61 GanteE{upets- 23-jan-18 4,784.-69-- Laptop Del (5) Pcs 21-Jul 6,231.33 Air conditioner (5) 14-Nov 8,295.86 Furniture Furniture 15-Nov-17 10,825.33 r- - - - - --- ~ - - - - - - - - ---- - " - - - - - - - - - - ---- --- - - - - - - ---- - -·-" ""-- - --'--"-- --T- --- - Generator Generator 27/0/2017 17,054 TOTAL 120,716.82 Prof. Emnanuel J. Luoga Prof. Hulda Swai Vice Chancellor-NM-AIST Centre leader List of Annexes * Attached Approved Budget for the year 2017 * Bank Statements * Statement of Approved and Allocated Budget for year 2017 * Budget Re-location from June 2016-July 2017 * Annual Work Plan 2017 * Grant expenditures and advances balances. * Descriptions of procured assets. a Revised Project Annual Procurement Plan * Revised Implementation Plan * Revised Budget re-allocation to 30t1 October, 2017. TRIAL BALANCE FOR THE YEAR ENDED 30JUNE 2018 -- 2018 Activity Debit Credit Balance transfer 2018 Grants Disbursement 1,096,278.00 2018 Grant sustainable finance - 2018 Grant Application and Interest 8,036.90 2018 Other Income (Grant Recovery) - 2018 To achieve learning Excellence 671,664.54 - 2018 Research Excellence 2018 Quality Assurance 755.00 2018 Equity Dimension 2018 Attracting Regional Academic Staff and Students 44,071.25 Engaging National and Regional Academic 2018 Partners - 5,440.00 2018 Attracting National and Regional Sector Partners 3,560.00 2018 International academic collaboration 20,906.00 2018 Centre Management and Governance 328,298.95 2018 Sustainable Financing 19,072.00 2018 Monitoring and Evaluation 2018 Balance to Account as at 30.06.2018 10,547.16 2018 Balance to Account 30.06.2018 _ Total 1,104,314.90 1,104,314.90 Prof. Emmanuel J. Luoga Prof. Hulda Swai Vice Chancellor-NM-AIST Centre leader CREDITORS AGE ANALYSIS-CREATES-FNS ACCOUNTS PAYABLE AS AT 30.06.2018 Invoice Invoice Invoice amount in amount Past i iII Supplier date - Tshs in Usd Due Current Due S-------------------- I ----i Days Days 0-60 61-180 Shades of Green 1 SafarisLtd 14/5/2018 1,240,000.00 - 47 Shades of Green 2 SafarisLtd 14/5/2018 390,000.00 7 - 4 Shades of Green 3 SafarisLtd 5/3/2018 2,913.00 58 Shades ofi Green 4 SafarisLtd 14/5/2018 1,104.00 47 Shades of Green 5 SafarisLtd 15/5/2018 520,000.00 46 Shades of Green 6| SafarisLtd 14/5/2018 550,000.00 -47 Lavicato 7:Catering i 28/5/208 5,520,000.00 - 33 Gold Crest 8 Hotel 14/5/2018 - 640 47 - - - - -- - - --- ----- -- - - - - - - - - - - - -- - - - - ---- - - - - -- - - - - - - - - - - - - - Matti 9 Supplies 24/4/208 2,208,150.00 67 Matti 10 Supplies 30/4/2018 700,000.00 61 Matti II Supplies 24/4/2018 2,243,150.00 67 Quicken General 12 Supplie 5/4/2018 100,000.00 59 13 AICC 28/2/2018 8,060,580.00 - 122 Serena Car 14 Hire 14/4/2018 507,400.00 77 Serena Car 15 Hire 14/4/2018 1,046,976.00 - 77 JMD Travel 16 Services 6/9/2018 - 593 21 Charleston 17 Travel Ltd 24/5/2018 444,400.00 - 37 Charleston 18 Travel Ltd 24/5/2018 120,000.00 37 Charleston 19 Travel Ltd 17/5/2018 632,200.00 - 47 Shadesof Green 20 SafarisLtd 14/5/2018 - 2,350.00 44 - - - - - - - - - - - - - - - - - - - - - - - - --- - - - - - - - - - - - - - - --L- - - - - - - - - - - - - - Shadesof Green 21 SafarisLtd 5/3/2018 - F 971 58 F Shades of Gren 22 SafarisLtd 5/3/2018 971 58 Shades of Green 24 SafarisLtd 6/5/2018 1200710 -2 Shades of Green 25 SafarisLtd 6/1/2018 127,000.00 29 Shades of Green 26 SafarisLtd 6/7/2018 587,7000 23 Shades of Green- 22 SafariLtd 5/3/2018 71 58 27: Gootp 6/11/2018 1,790,650.00 28_ Gojo tech 6/11/2018 3,292,200.00 Delta Industrial Equipment 29Ltd 27/10/2017 17,054.00 TOTAL 6 30,072,706.00 28,267.00 - ---------- -- -- ------------ - - i - - - - - ------ - - ------- "--- --i -----~ -i- -- - - -- - - --T- - - DECLARATION OF THE HEAD OF FINANCE/ACCOUNTING OF 4.Mt.i(NAME OF REPORTING ENIVIY- The National Board of Accountants and Auditors (NBAA) according to the power confered under the Auditors and Accountants (Registration) Act. No. 33 of 1972, as amended by Act No 2 of j 995, requires financial statements to be accompanied with a declaration issued by the Head of Finance/Accounting responsible for the preparation of financial statements of the entity concerned. It is the duty of a Professional Accountant to assist the Board of Directors/Governing Body/Management to discharge the responsibility of preparing financial statements of an entity showing true and fair view of the entity position and performance in accordance with applicable International Accounting Standards and statutory financial reporting requirements. Pull legal responsibility for the preparation of financial statements rests with the Board of Directors/Governing Body as under Directors Responsibility statement on an earlier page. I(Name) .htI./ ..A.... 4- : f. being the Head of Finance/Accounting of ................ (Name of reporting entity) hereby acknowledge my responsibility of ensuring that financial statements for the year ended ............... have been prepared in compliance with applicable accounting standards and statutory requirements. thus confirm Chat the financial statements give a true and fair view position. of .e : :( Name of reporting entity)) as on that date and that they have been prepared based on properly maintained financial records. Signed by: ......... ...-... -. . NAsiMon.mbershp.No. ..... NB3AA Member,ship No.: ...bf.(PA .. a ) 5- D ate: ..... ~ ...........