PROCUREMENT PLAN (Textual Part) Project information: Democratic Republic Democratic of Congo - Strengthening Hydro- Meteorological and Climate Services(P159217) Project Implementation agency: METTELSAT Date of the Procurement Plan: June 11, 2018 Period covered by this Procurement Plan: June 2018 – May 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 and revised November 2017) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Borrower’s Public Procurement Law No 10/010 of April 27, 2010 (PPL) and the Manual of Procedures of the PPL as per Borrower’s Decree No 10/22 of June 2, 2010, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (a) Standard Bidding Documents: All standard bidding documents to be used for the Project under NCB shall be found acceptable to the World Bank before their use during the implementation of Project; (b) Eligibility: Eligibility of bidders and acceptability of their goods and services shall not be based on their nationality and/or their origin; and association with a national firm shall not be a condition for participation in a bidding process. Therefore, except for the ineligibility situations referred to in paragraphs 1.10(a) (i) and 1.10(a) (ii) of the Procurement Guidelines, the eligibility of bidders must be based solely on their qualification, experience and capacity to carry out the contract related to the specific bidding process; (c) Advertising and Bid Preparation Time: Bidding opportunities shall be advertised at least in a national newspaper of wide circulation and on the website of the Recipient’s Procurement Regulator (Autorité de Régulation des Marchés Publics) and bidders should be given at least 30 days from the date of invitation to bid or the date of availability of the bidding documents, whichever is later; (d) Criteria for Qualification of Bidders: Qualification criteria shall only concern the bidder’s capability and resources to perform the contract taking into account objective and measurable factors. Such criteria for qualification of bidders shall be clearly specified in the bidding documents; (e) Bid Evaluation and Contract Award: A contract shall be awarded to the substantially responsive and lowest evaluated bidder provided that such bidder meets the qualification criteria specified in the bidding documents. No scoring system shall be allowed for the evaluation of bids, and no “blanket” limitation to the number of lots which can be awarded to a bidder shall apply. The criteria for bid evaluation and the contract award conditions shall be clearly specified in the bidding documents; (f) Preferences: No preference shall be given to domestic/regional bidders; to domestically/regionally manufactured goods; and to bidders forming a joint venture with a national firm or proposing national sub-contractors or carrying out economic activities in the territory of the Recipient; (g) Publication of Contract Award: Information on all contract awards shall be published in at least a national newspaper of wide circulation or in the Recipient’s Procurement Regulator (Autorité de Régulation des Marchés Publics) web-site; (h) Fraud and Corruption: In accordance with the Procurement Guidelines, each bidding document and contract shall include provisions stating the World Bank’s policy to sanction firms or individuals found to have engaged in fraud and corruption as set forth in the Procurement Guidelines; (i) Inspection and Audit Rights: In accordance with the Procurement Guidelines, each bidding document and contract shall include provisions stating the World Bank’s policy with respect to inspection and audit of accounts, records and other documents relating to the bid submission and contract performance; (j) Requirement for administrative documents and/or tax clearance certificate: The bidding documents shall not require foreign bidders to produce any administrative or tax related certificates prior to confirmation of awarding a contract; and (k) Modifications of a Signed Contract: Any change in the contract amount which, singly or combined with all previous changes, increases the original contract amount by fifteen (15) percent or more must be done through an amendment to the signed contract instead of signing a new contract. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Other Relevant Procurement Information. “Not Applicable” PROCUREMENT Congo, Democratic Republic of : Strengthening Hydro-Meteorological and Climate Services PLAN General Information Country: Congo, Democratic Republic of Bank’s Approval Date of the Original Procurement Plan: 2018-06-20 2019-04-11 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P159217 GPN Date: Project Name: Strengthening Hydro-Meteorological and Climate Services Loan / Credit No: TF / A4389, TF / A4390 Executing Agency(ies): Projet de Renforcement des Services Hydrométéorologiques en RDC WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-HYDROMET-65622-CW- RFQ / Travaux de Single Stage - One renovation et de sécurisation TF / A4389 A posteriori Demande de prix Limited 6,965.00 Signé 2018-07-17 2018-09-11 2018-11-10 Envelope des bureaux de la cellule d'exécution ZR-HYDROMET-65600-CW- RFB / Travaux de Single Stage - One En cours TF / A4389 A posteriori Appel d'offres Open - National 0.00 2018-08-27 2018-09-01 2018-10-01 2018-10-31 2018-12-05 2019-06-03 réhabilitation des bâtiments Envelope d'exécution centraux de la METTELSAT ZR-HYDROMET-82172-CW- DIR / Travaux d'aménagement des sites , d' installation des équipements chinois et des Passation de stations d'observation TF / A4389 A posteriori marché de gré à Direct 158,235.50 Signé 2018-11-22 2018-11-27 2019-01-01 2019-06-30 météorologique dans le cadre gré de la mise en place de système d'alerte précoce (SAP) avec la firme LOGICOM Congo ZR-HYDROMET-101985-CW- RFQ / Travaux de Single Stage - One En attente réhabilitation des bâtiments TF / A4389 A posteriori Demande de prix Limited 0.00 2019-07-29 2019-09-23 2019-12-22 Envelope d'exécution provinciaux ( Kisangani) de la MettelSat GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZR-HYDROMET-65627-GO- Single Stage - One RFQ / Acquisition et TF / A4389 A posteriori Demande de prix Limited 0.00 Annulé 2018-07-21 2018-09-15 2018-10-15 Envelope installation du site internet ZR-HYDROMET-65626-GO- RFQ / Acquisition des Single Stage - One TF / A4389 A posteriori Demande de prix Limited 0.00 Annulé 2018-07-16 2018-09-10 2018-10-10 matériels informatiques et Envelope bureautiques ZR-HYDROMET-65634-GO- RFQ / Acquisition des Single Stage - One TF / A4389 A posteriori Demande de prix Limited 0.00 Annulé 2018-08-02 2018-09-27 2018-10-15 mobiliers pour la Cellule Envelope d'Exécution Page 1 ZR-HYDROMET-65625-GO- RFQ / Acquisition des Single Stage - One TF / A4389 A posteriori Demande de prix Limited 190,631.00 Achevé 2018-08-07 2018-10-02 2018-11-01 matériels roulants (pick up Envelope et motos ZR-HYDROMET-65644-GO- Passation de DIR / Acquisition du logiciel TF / A4389 A posteriori marché de gré à Direct 29,796.59 Signé 2018-08-06 2018-08-11 2018-09-15 2018-10-15 comptable+ formation avec gré la firme TOMATE ZR-HYDROMET-81568-GO- DIR / Acquisition du Logiciel Passation de de suivi et évaluation Tom2 TF / A4389 A posteriori marché de gré à Direct 20,335.61 Signé 2018-11-29 2018-12-04 2019-01-08 2019-03-09 monitoring avec la Firme gré Tomate ZR-HYDROMET-81577-GO- RFQ / Acquisition des Single Stage - One matériels Informatiques et TF / A4389 A posteriori Demande de prix Limited 23,855.00 Signé 2018-11-25 2019-01-20 2019-02-19 Envelope bureautiques pour la cellule d'exécution ZR-HYDROMET-99533-GO- RFQ / Acquisition des Single Stage - One En attente TF / A4389 A posteriori Demande de prix Limited 0.00 2019-06-22 2019-08-17 2019-10-16 mobiliers et matériels pour Envelope d'exécution la salle de formation ZR-HYDROMET-99734-GO- RFQ / Acquisition des équipements informatiques Single Stage - One En attente TF / A4389 A posteriori Demande de prix Limited 0.00 2019-07-01 2019-08-26 2019-09-25 et bureautiques Mettelsat Envelope d'exécution (ordinateurs, imprimantes, copieurs) ZR-HYDROMET-99752-GO- RFQ / Acquisition des Single Stage - One En attente Mobiliers de bureau pour TF / A4390 A posteriori Demande de prix Limited 0.00 2019-05-29 2019-07-24 2020-01-20 Envelope d'exécution la cellule d'exécution du projet ZR-HYDROMET-99754-GO- RFQ / Acquisition de la Single Stage - One En attente connexion internet haut TF / A4390 A posteriori Demande de prix Limited 0.00 2019-06-25 2019-08-20 2020-02-16 Envelope d'exécution débit et serveur d'hébergement site web ZR-HYDROMET-99771-GO- RFQ / Acquisition d'une Single Stage - One En attente source d'énergie électrique de TF / A4390 A posteriori Demande de prix Limited 0.00 2019-05-13 2019-07-08 2019-08-07 Envelope d'exécution secours pour la CEP/HYDROMET NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 ZR-HYDROMET-67728-CS- Sélection fondée Open - En cours QCBS / Recrutement d'une TF / A4390 A posteriori sur la qualité et 0.00 2018-11-23 2018-12-14 2019-01-27 2019-02-24 2019-03-26 2019-04-30 2019-06-04 2021-05-24 International d'exécution firme d'audit externe le coût INDIVIDUAL CONSULTANTS Page 3