Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank’s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank’s approval Date of the procurement Plan 2. Date of General Procurement Notice: 3. Period covered by this procurement plan: II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) 2. NCB (Goods) 3. ICB (Works) 4. NCB (Works) 5. (Non-Consultant Services) [Add other methods if necessary] 2. Prequalification. Bidders for shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 6. Summary of the Procurement Packages planned during the first 18 months after project July 9, 2010 effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of the ICB (Works) Summary of the ICB (Goods) Summary of the NCB (Works) Summary of the NCB (Goods) Summary of the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) 2. Single Source (Firms) 3. Individual 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $__equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Estimated Packages Review Comments July 9, 2010 Description of Cost by Bank Assignment US$ (Prior / million Post) Summary of number of contracts that will be let under QCBS Summary of CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Belarus : BELARUS PUBLIC FINANCIAL MANAGEMENT MODERNIZATION PROJECT PLAN General Information Country: Belarus Banks Approval Date of the Original Procurement Plan: 2017-03-01 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-05-12 Project ID: P146997 GPN Date: 2017-02-25 Project Name: BELARUS PUBLIC FINANCIAL MANAGEMENT MODERNIZATION PROJECT Loan / Credit No: IBRD / 86060 Executing Agency(ies): Ministry of Finance of the Republic of Belarus WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-8691-GO-RFQ / Request for Single Stage - One IBRD / 86060 PFM IT solutions Post Limited 100,000.00 97,000.00 Signed 2017-02-28 2017-04-25 2017-05-24 2018-05-24 User support software Quotations Envelope BY-MOF RB-8574-GO-RFB / Budget transparency data Budget management regulations Single Stage - One IBRD / 86060 Prior Request for Bids Open - International 350,000.00 19.92 Signed 2017-02-27 2017-02-27 2017-03-14 2017-03-14 2017-04-20 2017-04-05 2017-07-01 2017-05-31 2018-07-30 analysis software. BI- tools and procedures Envelope (acquisition of licenses) BY-MOF RB-8655-GO-RFQ / Procurement and installation of Budget management regulations Request for Single Stage - One software for retrieving the IBRD / 86060 Post Limited 100,000.00 99,998.00 Signed 2017-02-27 2017-04-03 2017-05-30 2018-05-02 and procedures Quotations Envelope required data from the database (ETL) BY-MOF RB-8473-GO-RFB / Single Stage - One Procurement of Software for IBRD / 86060 PFM IT solutions Post Request for Bids Open - International 300,000.00 300,000.00 Signed 2017-03-10 2017-03-09 2017-04-20 2017-04-23 2017-04-20 2017-05-23 2017-06-27 2017-07-10 2017-07-31 2018-08-09 Envelope Business Process Management BY-MOF RB-8694-GO-RFB / Upgrading of IT solution for Single Stage - One Pending IBRD / 86060 PFM IT solutions Post Request for Bids Open - International 500,000.00 0.00 2018-06-01 2018-06-06 2018-07-18 2018-08-17 2019-01-01 2019-08-30 automation of debt management Envelope Implementation processes BY-MOF RB-8688-GO-RFB / ASFS IT Infrastructure Upgrade. Procurement of hardware- Single Stage - One IBRD / 86060 PFM IT solutions Prior Request for Bids Open - International 350,000.00 318,450.00 Signed 2017-07-21 2017-09-07 2017-07-28 2017-09-11 2017-09-08 2017-10-24 2017-10-08 2017-12-19 2018-01-23 2018-02-05 2019-02-24 software complex in order to Envelope establish a backup data warehouse BY-MOF RB-8748-GO-RFB / Equipment for MoF Training Center - videoconferencing Single Stage - One IBRD / 86060 Change management Post Request for Bids Open - International 290,000.00 209,532.24 Signed 2017-09-15 2017-11-10 2017-09-20 2017-11-10 2017-11-01 2017-12-28 2017-12-01 2018-01-19 2018-04-17 2018-02-26 2019-02-13 systems, equipment for Envelope simultaneous translation and multiboards BY-MOF RB-26236-GO-RFQ / Equipment for MoF Training Request for Single Stage - One IBRD / 86060 Change management Post Open - National 100,000.00 99,870.30 Signed 2017-09-06 2017-11-01 2017-10-24 2018-04-30 Centre - personal computers, Quotations Envelope notebooks, desktop computers. BY-MOF RB-26242-GO-RFQ / Request for Single Stage - One Equipment for MoF Training IBRD / 86060 Change management Post Open - National 10,000.00 1.31 Signed 2017-09-01 2017-10-27 2017-09-13 2018-04-25 Quotations Envelope Centre - furniture for classrooms BY-MOF RB-58702-GO-RFB / Software for budget transparency Budget management regulations Single Stage - One Pending IBRD / 86060 Post Request for Bids Open - International 110,000.00 0.00 2018-07-01 2018-07-01 2018-08-12 2018-09-11 2019-01-02 2019-04-01 improvement and analytical work. and procedures Envelope Implementation BI-tools (acquisition of licenses). NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-58724-NC-DIR / Pending Technical support to user support IBRD / 86060 PFM IT solutions Post Direct Selection Direct 50,000.00 0.00 2018-09-03 2018-09-08 2018-10-15 2020-09-30 Implementation software CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-8647-CS-QCBS / Budget management regulations Quality And Cost- Pending Macroeconomic and macro fiscal IBRD / 86060 Post Open - International 625,000.00 0.00 2017-05-01 2017-05-22 2017-07-05 2017-08-02 2017-09-01 2017-10-06 2017-11-01 2018-11-30 and procedures Based Selection Implementation forecasting BY-MOF RB-8648-CS-QCBS / Budget management regulations Quality And Cost- IBRD / 86060 Post Open - International 400,000.00 221,810.00 Signed 2017-04-02 2017-04-18 2017-04-23 2017-05-19 2017-06-06 2017-09-08 2017-07-04 2017-09-28 2017-08-03 2017-10-27 2017-09-07 2017-11-16 2017-10-12 2017-12-27 2018-11-09 Revenue forecasting and procedures Based Selection BY-MOF RB-8650-CS-QCBS / Budget management regulations Quality And Cost- Medium term and program IBRD / 86060 Prior Open - International 900,000.00 580,815.50 Signed 2017-03-15 2017-04-05 2017-04-03 2017-05-19 2017-08-09 2017-06-16 2017-09-07 2017-07-16 2017-12-20 2017-08-06 2018-03-14 2017-09-01 2018-03-28 2018-11-30 and procedures Based Selection budgeting Page 1 BY-MOF RB-8652-CS-QCBS / Budget management regulations Quality And Cost- Pending IBRD / 86060 Post Open - International 350,000.00 0.00 2017-07-01 2017-07-22 2017-09-04 2017-10-02 2017-11-01 2017-12-06 2018-01-10 2019-10-01 Improvement of budget execution and procedures Based Selection Implementation BY-MOF RB-8687-CS-QCBS / Design of IFMIS, including description of business Quality And Cost- Under processes, analysis of existing IBRD / 86060 PFM IT solutions Prior Open - International 1,100,000.00 0.00 2017-09-01 2017-09-22 2017-11-05 2017-12-03 2018-01-02 2018-02-06 2018-04-01 2019-09-30 Based Selection Implementation solutions, IFMIS Specifications and Bidding Documents Development BY-MOF RB-8692-CS-CQS / Consultant Design of IT solution for Pending IBRD / 86060 PFM IT solutions Post Qualification Open - International 200,000.00 0.00 2017-07-01 2017-07-22 2017-09-04 2017-10-04 2017-12-01 2018-06-30 automation of debt management Implementation Selection processes Consultant BY-MOF RB-8750-CS-CQS / Budget management regulations Pending IBRD / 86060 Post Qualification Open - International 300,000.00 0.00 2017-06-01 2017-06-22 2017-08-05 2017-09-04 2018-01-01 2018-10-30 Budget transparency and procedures Implementation Selection BY-MOF RB-8651-CS-QCBS / Budget management regulations Quality And Cost- Under Improvement of the debt IBRD / 86060 Post Open - International 400,000.00 0.00 2017-04-01 2017-03-17 2017-04-22 2017-06-19 2017-06-05 2017-07-03 2017-08-02 2017-09-06 2017-10-11 2018-10-09 and procedures Based Selection Implementation management system BY-MOF RB-8653-CS-QCBS / Budget management regulations Quality And Cost- Accounting and financial IBRD / 86060 Post Open - International 1,000,000.00 987,190.00 Signed 2017-03-15 2017-02-20 2017-04-05 2017-04-12 2017-05-19 2017-06-28 2017-06-16 2017-08-08 2017-07-16 2017-09-21 2017-08-20 2017-10-05 2017-09-24 2017-11-29 2019-10-30 and procedures Based Selection reporting Consultant BY-MOF RB-8699-CS-CQS / IBRD / 86060 Change management Prior Qualification Open - National 50,000.00 5,000.00 Signed 2017-08-27 2017-08-22 2017-09-17 2017-10-22 2017-12-24 2017-11-05 2018-01-09 2017-12-31 2018-01-18 2019-10-29 Audit Selection Consultant BY-MOF RB-8654-CS-CQS / Budget management regulations IBRD / 86060 Post Qualification Open - International 350,000.00 0.00 Canceled 2017-04-01 2017-03-20 2017-04-22 2017-05-12 2017-06-05 2017-07-05 2017-10-01 2019-03-31 Internal control and audit and procedures Selection BY-MOF RB-26220-CS-QCBS / Budget management regulations Quality And Cost- IBRD / 86060 Post Open - International 350,000.00 323,385.00 Signed 2017-08-25 2017-03-20 2017-08-26 2017-09-28 2017-09-28 2017-10-26 2017-10-27 2017-11-25 2018-01-08 2017-12-30 2018-01-19 2018-02-03 2018-03-12 2019-09-30 Internal control and audit and procedures Based Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BY-MOF RB-8649-CS-INDV / Budget management regulations Individual Consultant Under IBRD / 86060 Post Open 150,000.00 0.00 2017-07-01 2017-05-28 2017-08-19 2017-09-09 2017-10-01 2018-12-31 Tax expenditures and procedures Selection Implementation BY-MOF RB-8696-CS-CDS / Procurement consultant services IBRD / 86060 Change management Prior Direct Selection Direct 50,000.00 49,998.00 Signed 2017-05-01 2017-05-18 2017-05-04 2017-05-31 2017-05-17 2017-06-07 2019-08-30 under the project BY-MOF RB-8697-CS-CDS / Financial management IBRD / 86060 Change management Prior Direct Selection Direct 50,000.00 49,998.00 Signed 2017-05-01 2017-05-19 2017-05-04 2017-05-30 2017-05-17 2017-06-07 2019-08-30 consultant services under the project BY-MOF RB-8698-CS-CDS / IBRD / 86060 Change management Prior Direct Selection Direct 50,000.00 0.00 Canceled 2017-05-01 2017-03-31 2017-05-04 2017-05-17 2019-08-30 PIU assistant (translator) BY-MOF RB-15220-CS-INDV / Individual Consultant IBRD / 86060 Change management Prior Open 50,000.00 32,312.00 Signed 2017-05-15 2017-05-19 2017-05-25 2017-05-31 2017-06-01 2017-06-13 2017-06-27 2017-06-19 2019-09-30 PIU assistant (translator) Selection Page 2