Environmental and Social Management Plan (ESMP) Checklist for the following infrastructure investment project: Energy efficiency improvement and renovation of the Municipal Court in Kutina October 2019 TABLE OF CONTENT INTRODUCTION 1 ENVIRONMENTAL AND SOCIAL CATEGORY 3 Potential environmental and social impacts 3 ESMP CHECKLIST 4 Application of the ESMP checklist 4 MONITORING AND REPORTING 5 - Part 1: Institutional/administrative 5 - Part 2: Environmental and social screening 7 - Part 3: Monitoring plan 10 Reporting 12 Annex 1: Energy efficiency improvement and renovation of the Municipal Court in Kutina 14 Annex 2: Land register entries - Kutina 15 Annex 3: Capacity for maintenance and monitoring the compliance with the environmental policies 16 INTRODUCTION The Justice for Business Project (Just-B) main objective is to increase overall quality of regulatory procedures as well as efficiency of the judiciary services in Croatia. The project has two components. Component 1. is related to improving the business environment and the quality and efficiency of judicial services, which are expected to reduce the administrative burden for businesses to interact with government. Component 2. is an investment component that will finance improvements in the justice sector infrastructure management, including the rehabilitation and renovation of selected court facilities. This is expected to contribute to improved quality of judicial services to businesses and other users. Initiatives to be supported under the two components are aligned with, and complement, the Government’s 2019 NPR priorities and other ongoing activities. Amongst other things, JUST-B Project supports physical rehabilitation of up to four courts in Croatia, selected based on the following criteria: i) level of caseload, ii) level of business activity, and iii) focus on the lagging regions. Amongst other locations, the selected locations include judicial facility in Kutina. The upgrade of selected court facilities will focus on improving the internal workflow in court registries and archives, enhancing the user interface and accessibility (including for disabled persons); the refurbishing of judge’s chambers, and courtrooms; and the upgrading of energy efficiency standards (building envelope, heating and cooling system). Energy efficiency is an indicator of technological development and energy awareness, influencing economic, environmental and social development of the entire society. The Ministry of Justice (MoJ) of the Republic of Croatia aims to reduce energy intensity, which indirectly affects competitiveness and sustainable development. At the project concept stage, environmental and social risk is assessed as moderate as the planned civil works are predominately linked to rehabilitation of four existing court buildings. Given that these are general and small-scale construction activities, the potential adverse risks and impacts on human population and/or the environment are not likely to be significant. This is because the project activities are neither complex nor large, do not involve activities that have a high potential for harming people or the environment, and all of the project sites are located away from environmentally or socially sensitive areas. As such, the potential risks and impacts are (i) predictable and expected to be temporary and/or reversible; (ii) low in magnitude; (iii) site-specific, without likelihood of impacts beyond the actual footprint of the project; and have (iv) low probability of serious adverse effects to human health and/or the environment. These impacts most commonly include: a) dust and noise due to excavation, demolition and construction; b) management of demolition / construction wastes and accidental spillage of machine oil, lubricants, etc.; c) possible management of small amount of hazardous materials like asbestos or paints and varnishes; d) traffic disturbance; e) small scale surface or ground water pollution; f) soil pollution or erosion; g) workers, vendors and employers safety; and h) impacts on cultural heritage sites and in some cases, although quite unlikely, cultural heritage chance finds. In addition, special attention to safety of employees, other users of the building and visitors will be put through mitigation measures as some of the works might go in parallel with the court operation. The project’s risks and impacts can be easily mitigated in a predictable manner through good construction practice, environmental permitting process and through implementation of ESMP Checklist. The planned rehabilitation works will foster a work-friendly environment for judicial staff and support improvements of judicial services for business; improve the performance of 1 the court and create better working environment for judicial personnel and enhance service delivery to Croatian citizens. The planned rehabilitation and renovation works will foster a more user-friendly environment for residents of Kutina and the provision of judicial infrastructure upgrades and improved access to judicial services and quality infrastructure would be of great benefit to the residents. 2 ENVIRONMENTAL AND SOCIAL CATEGORY The project aims for energy efficiency improvement and renovation of the non- residential building of the Municipal Court in Kutina at the address: Hrvatskih branitelja 1; built on cadastral particle 3685/2 cadastral municipality Kutina. The tender procedure for preparing a design for an energy efficiency project is completed, envisaging a preliminary design to be developed within a year. The refurbishment of the attic into offices and the instalment of a new elevator in the back yard, both to be financed by the World Bank (WB) loan will require a construction permit. No interventions to the heating system are planned. No asbestos material is present in the building or used at the time building was built. Given the level of preparation, extensive legislative framework, our technical knowledge, experience and because of construction related activities which are in general of limited impact, the environmental and social risk is assessed as moderate. Table 1 Sub project environmental and social screening table Types of moderate Environmental Assessment documentation Applicable to: risk activities required Environmental and Social Management Plan Checklist (ESMP Checklist) intended for typical Vinkovci, Varaždin, Kutina and 1 works in predictable environment for each Zagreb sub-projects individual construction (sub-project) 2 Cultural Heritage Management Plan (CHMP) Vinkovci and Zagreb sub-projects Potential environmental and social impacts The environmental impacts of the above described infrastructure investment project are expected to be of manageable, temporary and of local impact typical for civil works as they are related to the general construction activities on already known and urbanized locations. These impacts include dust and noise due to excavation, demolition and construction; management of demolition construction wastes and accidental spillage of machine oil, lubricants, etc., encroachment to a private property; occupational health and safety risks (OHS), and traffic disturbance. Social risk is assessed as moderate as the planned civil works will be site-specific with no impacts beyond the footprint of the existing court building. No land acquisition will be required, and the works to be performed are small in magnitude and as such the impacts can be easily and predictably mitigated. Risk related to labor influx is minimal as rehabilitation works are of small-scale nature. Regular operation and functioning of the court will remain during the planned works so the users/ beneficiaries will have a continuous and uninterrupted access to judicial services. 3 ESMP CHECKLIST The ESMP Checklist is applied for minor rehabilitation or small-scale building construction, especially in education, health and public service reconstruction sector. It provides “pragmatic good practice� and it is designed to be user friendly and compatible with WB safeguard requirements. The checklist-type format attempts to cover typical mitigation approaches to common civil works contracts with localized impacts. The checklist has one introduction section and three main parts: • Introduction or foreword part in which the project is introduced, environmental category defined, and ESMP Checklist concept explained. • Part 1 constitutes a descriptive part (“site-passport�) that describes the project specifics in terms of physical location, the institutional and legislative aspects, the project description, inclusive of the need for a capacity building program and description of the public consultation process. • Part 2 includes the environmental and social screening in a simple Yes/No format followed by mitigation measures for any given activity. • Part 3 is a monitoring plan for activities during project construction and implementation. It retains the same format required for standard World Bank ESMPs. It is the intention of this checklist that Part 2 and Part 3 be included as bidding documents for contractors. Application of the ESMP Checklist The design process for the envisaged infrastructure investment projects in judiciary will be conducted in three phases: 1) General identification phase, in which the object (court) for renovation and adaptation is described. At this stage, Part 1, 2 and 3 of the ESMP Checklist are filled. Part 2 of the ESMP Checklist can be used to select typical activities from a “menu� and relate them to the typical environmental issues and mitigation measures. 2) Detailed design and tendering phase, including specifications and bills of quantities for individual objects. The ESMP Checklist is revised according to the detailed design at this stage. As such, the Checklist is presented to the public, prior to the tendering procedure. This phase also includes the tender and award of the works contracts. The whole filled in tabular ESMP Checklist (Parts 1, 2 and 3) should be additionally attached as integral part to the works contract as well as supervision contract, analogous to all technical and commercial terms, has to be signed by the contract parties. During the works implementation phase environmental and social safeguard compliance is checked on the respective site by the site certified inspector(s) / authorized works supervisor(s), which include the site supervisory engineer and architect surveillance hired by the MoJ of the Republic of Croatia and other relevant inspection services. The mitigation measures in Part 2 and monitoring plan in Part 3 are the basis to verify the Contractor’s compliance with the required environmental provisions. 4 MONITORING AND REPORTING PART 1: INSTITUTIONAL/ADMINISTRATIVE Country Republic of Croatia Project title Energy efficiency improvement and renovation of the Municipal Court in Kutina The objective of the project is to improve the working conditions of selected judicial bodies, Scope of project make them more energy efficient, functional and in line with the MoJ’s vision of the and activity modern judiciary. The project will support energy efficiency improvement and renovation of the Municipal Court in Kutina Project management Ministry of Justice of the RoC General Secretary (Sector for finance and public procurement) Directorate for Strategic Development, Informatization and Capital Investments in Judiciary Institutional Responsible for the preparation arrangements of the ESMP, public consultation Contractor (Name and of the ESMP and procurement of (name needs to be updated after contracting) contacts) works and site supervising Responsible for the implementation of mitigation engineer measures and monitoring according to Parts 2 and 3 of Checklist ESMP Team designated for procurement of designs, coordination of implementation of POM environmental and social related issues which among others include Checklist ESMP supervision Responsible for supervision of Checklist ESMP implementation Supervision Ministry of Justice of the RoC Responsible for contracting site Local Inspectorate from various public administrative supervising engineer and bodies Implementation occasional site supervision arrangements Responsible for occasional visits to the site or upon (Name and Supervising site engineer public complaint contacts) (name needed to be updated after contracting) Responsible for monitoring of implementation of the ESMP Checklist from constructor side. SITE DESCRIPTION Name of site Municipal Court in Kutina 5 Describe site Municipal Court in Kutina Annex 1: Site information (figures from the site) location [X]Y [] N According to the existing Law on Areas and Seats of the Courts (OG 67/2018) and available data on the population of the Central Bureau of Statistics (Census 2011), the Municipal Court in Kutina covers 52,260 inhabitants. Until the end of June 2019, the Municipal Court received 6,053 cases. Who owns the Land and buildings are owned by the Republic of Croatia land? (see Annex 2) Geographic Kutina: The city of Kutina is located in the central part of Croatia, 70 km from Zagreb description and it is part of the Sisak-Moslavina County. There are 23 settlements in an area of 294, 34 square kilometres. 22,816 residents inhabit the area of the city of Kutina. LEGISLATION Identify Physical Planning Act (OG 153/13, 65/17, 114/18, 39/19), Building Act (OG 153/13, 20/17, national & local39/19), Building Inspection Act (OG 153/13), Act on Physical Planning and Building Tasks legislation & and Activities (OG 78/15, 118/18), Energy Efficiency Act (OG 127/14, 116/18), Technical permits that regulation on energy economy and heat retention in buildings (OG 128/15, 70/18, 73/18 apply to projectCorrection, 86/18 Correction), Ordinance on energy audits and energy certification of activity buildings (OG 88/17), Law on the Protection and Preservation of Cultural Property (OG 69/99, 151/03, 157/03 Correction, 87/09, 88/10, 61/11, 25/12, 136/12, 157/13, 152/14, 98/15, 44/17, 90/18) PUBLIC CONSULTATION Identify when / The ESMP Checklist will be disclosed in English and Croatian for 14 days on the Project’s where the and Court’s site accompanied by an informative call for comments to public containing fax public number, email and postal address to which comments and questions can be sent. A hard consultation copy will be made available to the interested public at the Court’s reception and the notice process took board in the same period. The final version of the ESMP Checklist will include relevant place stakeholder comments. All questions must be adequately addressed, and feedback provided. INSTITUTIONAL CAPACITY BUILDING Will there be [ ] N or [ X ]Y if Yes, Annex 3 includes the capacity building information any capacity building? 6 PART 2: ENVIRONMENTAL AND SOCIAL SCREENING Will the site activity Activity Status Additional references include/involve any of the A. Building rehabilitation [X] Yes [] No See Section B below following: B. New construction [] Yes [X] No See Section B below C. Individual wastewater treatment system [] Yes [X] No See Section C below D. Historic building(s) and districts [X] Yes [] No See Section D below E. Acquisition of land1 [] Yes [X] No See Section E below F. Hazardous or toxic materials2 [] Yes [X] No See Section F below G. Impacts on forests and/or protected areas [] Yes [X] No See Section G below H. Handling/management of medical waste [] Yes [X] No See Section H below I. Traffic and Pedestrian Safety [X] Yes [] No See Section I below ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST A. General Notification and (a) All required permits have been obtained Conditions Worker Safety (b) The local construction and environment inspectorates and communities have been notified of upcoming activities (c) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works) (d) All legally required permits have been acquired for construction and/or rehabilitation All work will be carried out in a safe and disciplined manner designed to minimize impacts on neighboring residents and environment (e) Working temporary infrastructure (e.g. scaffolds) and Workers Personal Protective Equipment (PPE) will comply with international good practice (always hardhats, as needed masks and safety glasses, harnesses and safety boots). (f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow (g) The workers are adequately trained, certified (e.g. for working at heights) and experienced for the work performed. 1 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 2 Toxic/hazardous material includes any substance or chemical which is a "health hazard" or "physical hazard", including: chemicals which are carcinogens, toxic agents, irritants, corrosives, sensitizers; agents which act on the hematopoietic system; agents which damage the lungs, skin, eyes, or mucous membranes; chemicals which are combustible, explosive, flammable, oxidizers, pyrophoric, unstable-reactive or water-reactive; and chemicals which in the course of normal handling, use, or storage may produce or release dusts, gases, fumes, vapours, mists or smoke which may have any of the previously mentioned characteristics. 7 ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST (h) Fire prevention and fire protection measures are in place. Workers are well informed and trained to use the available equipment. (i) Emergency procedures are in place and known to workers. (j) Rehabilitation of Archives is designed to meet requirements of the national OHS legislation, Law on Fire Protection, Law on Archives and Archived Materials and other applicable legislation. (k) Design of archives will ensure sufficient light for employees working in the archives, prevention of flooding (from the outer gutters), strive to minimize dust and provide adequate ventilation. B. General Air Quality (a) During interior demolition use debris-chutes above the first floor Rehabilitation and (b) Keep demolition debris in controlled area and spray with water mist to reduce debris dust /or Construction (c) Suppress dust during pneumatic drilling/wall destruction by ongoing water spraying and/or installing dust screen Activities enclosures at site (d) Keep surrounding environment (sidewalks, roads) free of debris to minimize dust (e) There will be no open burning of construction /waste material at the site (f) There will be no excessive idling of construction vehicles at sites (g) Measures (e.g. screens) will be taken to prevent spreading dust in operating parts of the Court as well as prevent dusting and damage to archives. Noise (a) Construction noise will be limited to restricted times agreed to in the permit and the Regulation on the Maximum Permissible Noise Levels in the Environment in which People Work and Live (b) During operations the engine covers of generators, air compressors and other powered mechanical equipment should be closed, and equipment placed as far away from residential areas as possible Water Quality (a) The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and /or silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby streams and rivers Waste management (a) Waste collection and disposal pathways and sites will be identified for all waste types expected from demolition and construction activities. Main waste fractions will be separately collected. Sufficient number of disposal containers will be available at site. (b) Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on-site sorting and stored in appropriate containers (c) Construction waste will be collected and disposed/reused in accordance with the national legislation by licensed collectors only to the licensed facilities/landfills or to the licensed processing installations. (d) The records of waste disposal/processing will be maintained as proof for proper management as designed (e) Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except asbestos and other hazardous materials) 8 ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST C. Individual Water Quality (a) The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) must be wastewater approved by the competent authorities treatment system (b) Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the quality criteria set out by national guidelines on effluent quality and wastewater treatment (c) Monitoring of new wastewater systems (before/after) will be carried out in line with the legislation and water management conditions issued by the competent authority. D. Historic Cultural Heritage (a) If the building is a designated historic structure, very close to such a structure, or located in a designated historic building(s) district, notify and obtain approval/permits from competent authorities and address all construction activities in line with local and national legislation. The works must comply with the obtained conditions. Any changes in the design will trigger updating of the obtained conditions. (b) The contractor must be licensed and experienced in the works on historical buildings (c) The works will be supervised daily by a competent person (d) Artifacts or other possible “chance finds� encountered in excavation or construction are noted, officials contacted, and works activities ceased or modified to account for such finds. The works may recommence only with the approval of the competent cultural/historical heritage authorities E. Acquisition of Land Acquisition (a) If expropriation of land was not expected and is required, or if loss of access to income of legal or illegal users of land land Plan/Framework was not expected but may occur, than the Bank Task Team Leader is consulted (b) The approved Land Acquisition Plan/Framework (if required by the Project) will be implemented F. Toxic Materials Asbestos (a) If asbestos is located on the Project site, mark clearly as hazardous material management (b) The asbestos will be appropriately contained and sealed to minimize exposure (c) The strong-bound asbestos prior to removal will be treated with a wetting agent to minimize asbestos dust. In the case of soft-bound asbestos is found, Wb will be informed immediately and the area will be sealed off. Works will re- commence after ESMP Checklist is updated for specific measures for asbestos removal in line with the national legislation and best practices (e.g. three chamber decontamination entrance). (d) Appropriate PPE must be worn, including impermeable protective overalls, at least P2 respiratory masks (for strong- bound). (e) Asbestos will be handled and disposed by licensed, skilled and experienced professionals (f) If asbestos material is be stored temporarily, the wastes must be securely enclosed inside closed containments and marked appropriately (g) The removed asbestos will not be reused Toxic / hazardous (a) Temporarily storage on site of all hazardous or toxic substances will be in safe containers labeled with details of waste management composition, properties and handling information (b) The containers of hazardous substances should be placed in a leak-proof container to prevent spillage and leaking (c) The wastes are transported by specially licensed carriers and disposed in a licensed facility. Hazardous liquids will not be mixed. (d) Paints with toxic ingredients or solvents or lead-based paints will not be used 9 ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST G. Affects forests Protection (a) All recognized natural habitats and protected areas in the immediate vicinity of the activity will not be damaged or and/or protected exploited, all staff will be strictly prohibited from hunting, foraging, logging or other damaging activities areas (b) For large trees in the vicinity of the activity, mark and cordon off with a fence large tress and protect root system and avoid any damage to the trees (c) Adjacent wetlands and streams will be protected, from construction site run-off, with appropriate erosion and sediment control feature to include by not limited to hay bales, silt fences (d) There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected areas H. Disposal of Infrastructure for (a) In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated health medical waste (not medical waste care facilities include sufficient infrastructure for medical waste handling and disposal. This includes and not limited applicable) management to: ▪ Special facilities for segregated healthcare waste (including soiled instruments “sharps�, and human tissue or fluids) from other waste disposal; ▪ Appropriate storage facilities for medical waste are in place; and ▪ If the activity includes facility-based treatment, appropriate disposal options are in place and operational I. Traffic and Direct or indirect (a) In compliance with national regulations the contractor will insure that the construction site is properly secured, and Pedestrian Safety hazards to public construction related traffic regulated. This includes but is not limited to: traffic and ▪ Signposting, warning signs, barriers and traffic diversions: site will be clearly visible, and the public warned of all pedestrians by potential hazards construction activities ▪ Traffic management system and staff training, especially for site access and near-site heavy traffic. Provision of safe passages and crossings for pedestrians where construction traffic interferes. No parking will be allowed near scaffolds and works. ▪ Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during rush hours or times of livestock movement. Works will also be adjusted to workign hours of the court to minimize disturbance of employees. ▪ Active traffic management by trained and visible staff at the site, if required for safe and convenient passage for the public ▪ Ensuring safe and continuous access to office facilities, shops and residences during renovation activities, if the buildings stay open for the public PART 3 : MONITORING PLAN 10 Where and What what How When Why Cost Who (Is the parameter if (Define the (If not included (Is responsible (Is the impact or related action to applicable to be (Is the parameter to frequency / or (Is the parameter in project for Phase be monitored?) monitored?) be monitored?) continuous?) being monitored?) budget) monitoring?) By checking weather During activity preparation all permits according It is recommended Should be part Site Current valid Permits for the On site to the law are Prior construction to make sure that of the project supervising duration of works assessment available on site works commence all good practices budget engineer (e.g. location permit, apply construction permit) Contractor bears By checking proper To make sure that full cost, usually Site On site visual fencing, installation Prior construction the site is safe for Site organization is not identified supervising checks of temporary works commence workers and as separate engineer sanitary facilities inhabitants category Visual observation¸ Continuous on a To keep the dust Contractor bears measuring air daily basis, level at minimum to full cost, usually Site Particulate quality (PM10) in however special protect health and is not identified supervising Air quality matters, dust at the case of attention should be prevent irritations as separate engineer, the site complaints of Court put during transport and to keep category in bill Municipality employees and local of material and visibility for safety of costs population. excavation works purposes activity implementation In the first week of the construction Noise Sound level meters, and at the end of concentration noise meters or works; also, To ensure noise Part of the Contractor, site Noise (db) at the site equivalent anytime when the levels are at legally regular supervising and instruments for site supervising acceptable level contractor cost engineer During neighborhood measuring noise engineer receives, or contractor receives a 11 complaint from local population To prevent Full supervision by Part of the Supervising During excavation degradation of On site visual site supervising supervising site engineer. Architectural artifacts works for potential assessment engineer during engineer and Municipality, foundations archeologically excavation works contractor cost Inspection important artifacts Proper handling and storage is checked To prevent Part of the Supervising On site visual Toxic / Hazardous material according to Continuously accidental spilling regular engineer costs, assessment Material Safety Data or injuries contractor cost Inspection Sheets (MSDS) Visual observation; Based on which On site; use of kit tests; Part of the Supervising authorized To prevent Sanitary water collection standard samples when regular engineer costs, company is called accidents parameters applicable contractor cost Inspection for cleaning Continuously checking that Part of the Supervising Random safety To prevent Workers safety On site appropriate regular engineer costs, inspection accidents protective contractor costs Inspection equipment is used On site and on Daily checking the Visual observation Supervising roads permitted signs, fences, To prevent traffic Part of the Hazard to public traffic and and potential engineer costs, to use for accesses and traffic disruption and regular pedestrian safety complains from the Inspection, accessing site, signalization and accidents contractor costs public Consultants traffic plans patterns 12 Continuously, i.e. Proper handling and on a weekly basis To prevent Toxic / Hazardous material On construction storage is checked Part of the Work safety and especially accidental spilling management sites according to MSDS operating costs Inspection when new material and injuries material sheets is received Waste is separately collected and disposed in line with the national regulation; Waste accompanying Required by series Part of the Ministry of Continuously, i.e. Waste management Premises documentation that of regulation on regular Environment during operation is submitted to waste operation costs (inspection) Ministry of Environment in which type and quantities of the waste are identified Archives operate in line with the national Work safety Parameters defined Part of the OHS legislation Continuously, i.e. Required by series Inspection; Air quality in the national regular and Law on during operation of regulation Ministry of legislation operation costs Archives and Culture During activity supervision Archived Materials Fire-prevention and Fire-prevention protection is in place Work safety and protection is Regularly, in line Part of the and easily Required by series Inspection; Fire-protection in place; with the national regular accessible; alarming of regulation Ministry of Archives and legislation operation costs system is tested and Culture rest of premises operational 13 Reporting Reporting is an integral part of the monitoring process as it provides valuable insight into project processes as well as decision-making information to the Project Implementation Unit (PIU) and WB teams. Consequently, it enables timely interventions and adjustment of corrective measures. The supervising engineer or the designated responsible person will report on ESMP Checklist implementation to the PIU, quarterly. In the case of significant non-compliance, the PIU will, without delay, inform the WB Environmental Specialist of the nature, size, and scope of the impact. Unless differently agreed with the WB Environmental Specialist, the PIU will report ESMP Checklist implementation compliance in regular progress reports and upon request of WB Environmental Specialist. In the case the Contractor breached the measures defined ESMP Checklist and/or applicable national regulation, and incompliance is confirmed, the PIU must propose corrective measures as well as the timeframe (deadline) for the implementation. If the corrective measures are not implemented and compliance criteria does not met within the defined timeframe, the PIU can consider withholding the payment until the Contractor responses to these requirements and requests and compliance is accomplished and re-confirmed (either through a location inspection or desk review). 14 Annex 1: Energy efficiency improvement and renovation of the Municipal Court in Kutina At present, most of the buildings within the judicial network don't meet the requirements defined and set by the Technical Regulation on Rational Use of Energy and Thermal Protection in Buildings (OG 128/15, 70/18, 73/18). The Kutina Municipal Court building is one of the facilities in the judiciary that is characterized by unreasonable and high energy consumption. The goal of implementing measures and conducting works defined by the energy renovation project (ZOP eNu_2018-006) is to influence the energy efficiency gains of the court building by improving their working conditions. At the moment, construction works on the Municipal Court in Kutina are underway and complete interior furnishing of the building is planned. There is also existing lifting platform and toilet for people with physical disabilities. The target group of the planned energy efficiency improvement and renovation works are 48 judicial officials and civil servants of the Municipal Court in Kutina – judges, state attorneys and deputies of state attorneys, civil servants and other employees in judicial bodies of the MoJ and residents of Kutina town regardless of their age, gender, nationality, religion, physical disabilities, sexual orientation, race or ethnicity. 15 Annex 2: Land register entries - Kutina 16 Annex 3: Capacity for maintenance and monitoring the compliance with the environmental policies Ministry of Justice of the Republic of Croatia will establish a protocol defining all obligations of the final beneficiaries of judicial and criminal bodies related to the conditions of maintaining the building and consequently affecting the lifetime of building use and the viability of output components. The draft protocol foresees that End Users follow the state of the building, carry out periodic inspections of the building, plan the tasks related to the maintenance and improvement of the essential requirements of the building, and are obliged to entrust these tasks to persons who fulfil the conditions for carrying out the activities prescribed by the Building Act (OG 153/13, 20/17, 39/19). Maintenance in terms of planned operations is divided into: • regular maintenance and improvement; • emergency repairs; • necessary repairs and • other (issues of building security and replacement and installation of new parts and appliances). For more effective management of human, material and financial resources, a unique IT Solution (ERP - Enterprise Resource Planning) for human resources management, property management and financial-material business for the entire judicial system will be introduced (within the project “Improvement and Modernization of the Judicial System in the Republic of Croatia - PROJECT ONE", as part of the OP Effective Human Resources). Planned IT solution also connects to asset review (white paper), property management system analysis and data entry for the judicial administration. In accordance with the Regulation on the Internal Organization of the MoJ, the Department for Strategic Development and Projects within the Directorate for Strategic Development, Informatization and Capital Investments in the Judiciary performs, inter alia, professional tasks related to the preparation, elaboration, implementation, supervision and coordination of projects financed by programs of the European Union, bilateral projects and projects funded by the funds of international organizations, international financial institutions and the budget of the Republic of Croatia. The Project Preparation Service performs many expert and complex activities related to the use of funds and the preparation of projects funded by the European Union, international financial institutions and bilateral sources. Project Preparation Service of MoJ (among other things): - coordinates the preparation, proposal and drafting of project summaries; - participates in the development of tender documents, announcements and tenders for the procurement of works, goods and services; - coordinates the work of the units of the MoJ and other judicial bodies involved in the preparation of projects; - etc. The Project Implementation Service carries out activities related to the implementation and monitoring of project activities funded by the European Union, international financial institutions and bilateral sources (including the World Bank loan). 17 MoJ has experience in managing, coordinating and planning project activities, solving problems, making decisions, managing risks and human resources and reporting on the project. In addition to the project leader, a project administrator, accounting and finance officer and a public procurement expert will be appointed. In conclusion, according to the mentioned Building Act (OG 153/13, 20/17, 39/19), the MoJ is obliged to contract supervision of works to ensure technical and professional control of the project for the whole time of the execution of all planned infrastructure works of the court in Kutina. Given the context above and requirements of the ESMF, the MoJ responsibility within Component I will include the following activities: • supervise the implementation of the Checklist ESMP and report on the same. • supervise the work performed by engineering/design companies, supervisors and contractors to ensure that they are applying adequate standards and are following agreed procedures, as well as the agreed environmental plan. • include ESMP Checklist (with Cultural Heritage Management Plan - CHMP) in the bidding and contracting documentation. • organize tendering procedures, review tender evaluation performed by the architectural/engineering firms and arrange for the contracts to be signed in accordance with agreed procedures. • designate a team for the construction and environmental issues in the Directorate for Strategic Planning, Informatization and Capital Investments within the MoJ. • Organize reporting as defined in the ESMP Checklist (including CHMP). After finalizing the construction, the main responsibility of monitoring will fall under the MoJ and selected judicial bodies. 18