PROCUREMENT ARRANGEMENT General For this project, procurement of goods, works and non-consulting services, and selection of consulting services will be carried out in accordance with the World Bank Procurement Regulations for IPF Borrowers, dated July 1, 2016. As required under the Procurement Regulations, the Trust Fund recipient will prepare a project procurement strategy for development (PPSD) to inform fit for purpose procurement arrangements in the procurement plan that will cover the 12 months’ duration of project implementation. The PPSD is under preparation and will be submitted and agreed with the Bank alongside the Procurement Plan prior to signing of the Trust Fund Agreement. The procurement section of the existing Operations Manual will be updated based on the new implementation arrangement, and to ensure compliance with the requirements of the Procurement Regulations. Capacity of the Trust Fund Recipient to do Procurement. CFSI will continue to act as the Trust Fund Recipient (TFR), which they have done for a series of TFs now under the Multi- Donor Trust Fund (MTF) Facility. They are familiar with the Bank’s Procurement policies and procedures, and have been implementing the project well. CFSI will receive training on the Procurement Regulations and on the application of STEP (Systematic Tracking of Exchanges in Procurement) on the project. In addition, CFSI need to ensure they maintain a Procurement Officer, who will act as the main person in-charge of procurement. Considering that the communities who will be implementing the sub-projects are not familiar with using structured procurement, and suppliers in the project areas are limited and may not agree to non-cash on delivery payments, all procurement activities will be centralized at the TFR level instead of each sub-project proponent doing their procurement, and suppliers will mainly deal with one entity and payment modalities can easily be agreed. This will simplify the procurement, and fast track delivery as well to the various sub-project sites. Procurement risk for the Project is “moderate”. Procurement Organization Responsibility and Organization. CFSI, as the TFR, will be responsible for all procurement activities under the project, both for the PMU needs and those under the community block grants. To handle the procurement process, CFSI will need to maintain a Procurement Officer and a Procurement Evaluation Committee (PEC) comprising of at least three (3) staff from the PMU and include representative from the BDA (Bangsamoro Development Agency) as voting member, and representatives from the beneficiary Camps as observers. Procurement Methods Procurement for the Project Management Office Procurement of Consulting Services: Implementation of the Program will require contracting by the PMU of a few specialized consulting firms and individuals to assist in project implementation. Procurement methods to be used will be in accordance with the methods allowed for in the Procurement Regulations. Procurement of Goods. Goods to be procured for use by the PMU involves primarily office and communication equipment, and these can be done either through Request for Bids or Request for Quotations, as may be appropriate. Detailed procedures will be in accordance with the Procurement Regulations. Procurement for the Community Block Grants The term “community” is used here for the barangays, community groups and Municipalities that are potential recipients of block grant funding for approved sub-projects. The preparation of the sub-projects to be funded through the block grants will be the responsibility of the community organizations, and implementation of the sub-projects could either be through Force Account (wherein the community does the construction themselves) or through hiring of a contractor (wherein they do the construction for the community). These two modalities will be discussed in detail in the Operations Manual. Procurement will be for the ffg: • Goods refer to construction materials delivered, tools and equipment, office supplies, etc.; • Services refer to technical assistance, training, or trucking and hauling; and • Works refers to the construction of an entire facility under a single contract or portions of the facility under several contracts. As project implementation is only for one (1) year, it is critical that procurement at the Community level be successful at all times, and started immediately after sub-projects are approved. Each of the beneficiary sites or Camps may have several sub-projects which they themselves would implement, and it could be that CFSI, since they will be responsible for procurement, could group requirements from several sub-projects within a Camp, procure them, then distribute amongst the sub-projects. This will facilitate the procurement process and contract cost may turn out to be lower as procurement is done through bulk. On the other hand, for sub-projects that are complex in nature and may require technical expertise during construction, CFSI would hire local contractors to do the works for the community. Procurement methods in both cases could be: request for bids, request for quotations and direct selection. Frequency of Procurement Supervision, and Review Requirements Prior review supervision will be carried out from Bank office, and two per year supervision missions to visit the field to carry out post review of procurement actions will be undertaken. The Bank will carry out prior reviews of procurement activities that are of high value and/or high risk to determine whether the procurement is carried out in accordance with the requirements of the Legal Agreement. Other contracts not specified for prior review, will be post reviewed by the Bank to determine whether they comply with the requirements of the Legal Agreement. The Bank may use a third party to carry out post reviews; and any such third party shall carry out the reviews in accordance with the terms of reference provided to it by the Bank. The Procurement Plan will indicate which contracts will go through either prior or post review process. As the PPSD is still under preparation, the proposed procurement arrangements may require an update once the final PPSD has been agreed between the TFR and the Bank. PROCUREMENT Philippines : Mindanao Trust Fund-Reconstruction and Development Project Phase II PLAN General Information Country: Philippines Bank’s Approval Date of the Original Procurement Plan: 2019-02-01 2019-04-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164019 GPN Date: Project Name: Mindanao Trust Fund-Reconstruction and Development Project Phase II Loan / Credit No: TF / A7280 Executing Agency(ies): Community and Family Services International WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CBA-SEI-01 / Construction Pending Single Stage - One of 1.45KM One Lane TF / A7280 Post Request for Bids Open - National 0.00 Implementati 2018-08-18 2018-08-22 2018-09-11 2018-10-10 2018-10-24 2019-01-20 Envelope Concrete Road on COM-SEI-01 / Construction Single Stage - One of 1.13KM One Lane TF / A7280 Post Request for Bids Open - National 129,133.70 Signed 2018-08-16 2018-08-22 2018-09-11 2018-10-12 2018-10-24 2019-02-08 Envelope Concrete Road CRA-SEI-01 / Construction Single Stage - One of 2 Units Solar-Powered TF / A7280 Post Request for Bids Open - National 122,282.38 Signed 2018-08-18 2018-08-22 2018-09-11 2018-10-10 2018-10-24 2019-01-31 Envelope Water System, L2 Pending CBI-SEI-01 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 0.00 Implementati 2018-08-18 2018-08-27 2018-09-11 2018-10-10 2018-10-24 2019-01-31 of 1.0KM Concrete Pathway Envelope on CAB-SEI-01 / Construction Single Stage - One of 1.5KM One Lane TF / A7280 Post Request for Bids Open - National 106,523.54 Signed 2018-08-18 2018-08-22 2018-09-11 2018-10-11 2018-10-24 2019-02-10 Envelope Concrete Road CBA-CDD-01 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 25,664.70 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Five(5) Solar Drier Envelope CBA-CDD-02 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 25,456.84 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Water System L2 Envelope CRA-CDD-01 / Construction Single Stage - One of Solar Powered Water TF / A7280 Post Request for Bids Open - National 25,356.68 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 Envelope System L2 CRA-CDD-02 / Construction Single Stage - One of Solar Powered Water TF / A7280 Post Request for Bids Open - National 23,248.40 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 Envelope System L2 COM-CDD-02 / Construction Single Stage - One of Warehouse and Solar TF / A7280 Post Request for Bids Open - National 27,619.83 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 Envelope Dryer CBI-CDD-02 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 26,245.60 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Concrete Tire Path Envelope CBU-CDD-02 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 25,766.85 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Water System L2 Envelope CAB-CDD-01 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 26,168.43 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Water System L2 Envelope Page 1 CAB-CDD-02 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 25,110.18 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Water System L2 Envelope CBI-CDD-01 / Construction Single Stage - One of Warehouse with Solar TF / A7280 Post Request for Bids Open - National 28,112.72 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-18 2019-02-18 Envelope Dryer CBU-CDD-01 / Construction Single Stage - One TF / A7280 Post Request for Bids Open - National 25,922.16 Signed 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-19 2019-02-25 of Water System L2 Envelope CBI-SEI-01-L2 / Single Stage - One Construction of 1.0KM TF / A7280 Post Request for Bids Open - National 122,480.60 Signed 2018-08-18 2018-08-23 2018-10-04 2018-11-03 2018-12-08 2019-06-06 Envelope Concrete Pathway ( RE BID) CBU- SEI-01 / Construction Single Stage - One of Hanging Bridge with TF / A7280 Post Request for Bids Open - National 125,167.52 Signed 2018-09-15 2018-09-15 2018-10-08 2018-10-09 2018-11-18 2019-02-28 Envelope Concrete 200-M Pathway COM-CDD-01 / Construction Under Single Stage - One of Water System L2 (RE TF / A7280 Post Request for Bids Open - National 0.00 Implementati 2018-09-15 2018-09-18 2018-10-08 2018-10-09 2018-11-18 2019-02-28 Envelope BID) on CBI-CDD-01-L3 / Pending Single Stage - One Construction of Warehouse TF / A7280 Post Request for Bids Open - National 0.00 Implementati 2018-10-13 2018-10-15 2018-11-05 2018-11-07 2018-11-23 2019-02-26 Envelope with Solar Dryer- RE BID on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending PMU-GO-01 / Purchase of Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-06-11 2018-07-31 2018-08-10 External Hard Drive 2T Quotations Envelope on Pending PMU-GO-02 / Purchase of Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-06-11 2018-07-31 2018-08-10 Wireless Mouse Quotations Envelope on Pending PMU-GO-04 / Purchase of Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-06-06 2018-08-01 2019-01-28 Laptop of HX Quotations Envelope on Pending PMU-GO-05 / Purchase of Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-07-16 2018-09-26 2018-10-16 Printers 5 units Quotations Envelope on PMU-GO-06 / Purchase of Pending Request for Single Stage - One Laptop 6 units Capable of TF / A7280 Post Open - National 0.00 Implementati 2018-07-11 2018-08-29 2018-09-08 Quotations Envelope Graphics & Autocadd on Pending BDA-GO-02 / Purchase of Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-08-12 2018-10-01 2018-10-11 Multi Function Printers Quotations Envelope on Pending BDA-GO-03 / Procurement Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-08-12 2018-10-01 2018-10-11 of Laptop Quotations Envelope on Page 2 BDA-GO-01 / Purchase of Pending Request for Single Stage - One Motorcycles for Camp TF / A7280 Post Open - National 0.00 Implementati 2018-07-12 2018-07-17 2018-08-21 Quotations Envelope JTFCTs on Pending PMU-GO-07 / Procurement Request for Single Stage - One TF / A7280 Post Open - National 0.00 Implementati 2018-07-06 2018-07-19 2018-07-24 of Photo Copier Quotations Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Page 3