1 Procurement Plan I. General 1. Project Information Country : Rwanda Recipient : Republic of Rwanda Project Name : Rwanda Quality Basic Education for Human Capital Development [P168551] Loan Credit No. : _______ 2. Bank’s Approval Date of the Procurement Plan : July 30, 2019 3. Date of General Procurement Notice : September 2019 4. Period Covered by this procurement plan: 12 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 1 million Open National (Goods) – Open Tender <1 million and >2,500 according to Ministerial Order 2014 RFQ (Goods) Less than 2,500 or as stipulated in Rwanda Procurement Regulations Open International (Works) Equal to or more than 10 million Open National (Works) - Open Tender Less than 10 million according to Ministerial Order 2014 RFQ (works) Less than 2,500 or as stipulated in Rwanda Procurement Regulations Open International (Non-consulting Equal to or more than 1 million Services) Open National (Non-consulting Services) - Less than 1 million Open Tender according to Ministerial Order 2014 Direct Contracting No threshold; meet requirements of the World Bank’s Procurement Regulations Note: Special procurement arrangements include Direct Contracting, use of state-owned enterprises, United Nations agencies, third-party monitors, local nongovernmental organizations, force account, servants need, and results-based arrangements. It is not expected that there will be a need for prequalification in the procurement arrangements under the Rwanda Housing Finance Project. III. Selection of Consultants 1. The selection methods of procurement of consultants’ services (firms). The approved selection methods are as reflected in section VII of the Procurement Regulations. Table III.1. Selection Methods of Procurement of Consultants’ Services Method of Procurement Thresholds for Methods QCBS According to the requirements of paragraph 7.3 of the Procurement Regulations Quality-Based Selection According to the requirements of paragraph 7.8 to 7.10 of the Procurement Regulations Selection under a Fixed Budget According to the requirements of paragraph 7.4 and 7.5 of the Procurement Regulations Least-Cost Selection According to the requirements of paragraph 7.6 and 7.7 of the Procurement Regulations Selection based on the Consultants’ According to the requirements of paragraph 7.11 and Qualifications 7.12 of the Procurement Regulations Direct Contracting Must meet the requirements of paragraph 7.13 to 7.15 of the Procurement Regulations and with prior agreement in the Procurement Plan with the World Bank. 2. The short list may consist of all national consultants in case the estimated cost is less than US$300,000. 3. Procurement methods for selection of IC. The approved selection methods are as reflected in section VII of the Procurement Regulations. Table III.2. Procurement Methods for Selection of IC Method of Procurement Thresholds for Methods Open Competitive Selection According to the requirements of paragraph 7.36 and 7.37 of the Procurement Regulations Limited Competitive Selection According to the requirements of paragraph 7.38 of the Procurement Regulations Direct Contracting Must meet the requirements of paragraph 7.39 of the Procurement Regulations and with prior agreement in the Procurement Plan with the World Bank Note: Shall meet the requirements as stated in Procurement Regulations. 4. Prior review thresholds. The details of the procurement review/oversight are defined in annex II of the Procurement Regulations. The following would be subject to prior review of the World Bank regardless of the method of selection: • Consulting firm. First procurement under the project irrespective of value and all procurements estimated to cost more than US$0.5 million. • IC. All procurements estimated to cost more than US$0.2 million. 5. The ToR for all consultant contracts shall be furnished to the World Bank for its prior review and no objection. 6. Pre-qualification. Not expected for the packages of works/goods. 7. Proposed procedures for Community Driven Development (CDD) components: Manual for Community Procurement is provided in the Project Procurement Manual ‘PPM’. 8. Reference to (if any) Project Operational/Procurement Manual. Project Procurement manual (PPM) provides for community procurement undertaken at sectors level. 9. Any other special procurement arrangements. Not applicable. 10. The Procurement Packages/Plan with procurement arrangements and time schedule are as shown in Table III.3. Table III.3. Procurement Plan with Procurement Arrangements and Time Schedule A. Civil Works Contracts I/No. Contract description Contract price (In US$) Procurement How many method bidders submitted bids 1 Rehabilitation of MINEDUC 513,655 National Competitive 6 Bidders Building Bid (NCB) B. Goods Supply Contract and Non-consultancy services 1 Tender for supply iron sheets for 1,083,458 National Restricted 2 Bidders construction of classroom and Tendering latrines 2 Tender for supply metallic 848,731 National Restricted 3 Bidders hollow section for construction Tendering of classroom and Latrines Tender for supply of 588,551 National Restricted 3 bidders 3 construction materials (Iron Tendering Bars) The supplier was requested to supply Twisted bars of diameter 12mm EASTERN Tender for supply of 206,119 National Restricted 1 bidder 4. construction materials (Iron Tendering Bars) The supplier was requested to supply ribbed bars of diameter 10mm and 12 mm Tender for supply of 172,816 National Restricted 4 bidders 5. construction materials (Iron Tendering Bars) The supplier was requested to supply ribbed bars of diameter 6mm 6. Tender for supply cement 2,299,514 Single source Method 1 bidder C. Consultancy Services Assignment description Contract price (In US$) Selection method How many submitted EoI 1 None A. Civil Works Contracts I/No. Contract description Contract price Procurement How many bidders (In US$) method submitted bids 1 Construction of pre-primary for 360,360 Open competitive 6 Gisagara 2 Construction of pre-primary for 384,009 Open competitive 3 nyaruguru B. Goods Supply Contract and Non-consultancy services 1 Construction materials eg cements, 3,514,330 Single source 5 iron bars ,iron sheets rectangular harrow section, 2 purchase of teaching and learning 4,214,496 International 28 materials for schools competitive bidding 3 Printing of national examinations 1,485,898 Single source 1 and question papers 4 Purchase of internet for schools 797,297 Single source 1 C. Consultancy Services Assignment description Contract price Selection method How many submitted (In US$) EoI 1 Development of carrier guidance 1,013,514 Single source One and cancelation 2 Development of digital content 3,828,829 Single source One PROCUREMENT Rwanda : Rwanda Quality Basic Education for Human Capital Development Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2019-09-27 2019-12-05 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P168551 GPN Date: 2019-10-08 Project Name: Rwanda Quality Basic Education for Human Capital Development Project Loan / Credit No: IDA / 64750 Executing Agency(ies): Rwanda Education Board WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REB-147406-GO-RFB / Improving the school Pending Supply of Teaching and Single Stage - One IDA / 64750 environment to support Post Request for Bids Open - National 585,711.00 0.00 Implementati 2019-12-10 2019-12-15 2020-01-26 2020-02-25 2020-03-31 2020-07-29 learning play material Kits Envelope student learning on for pre-primary schools RW-REB-147409-GO-RFB / Improving the school Pending Single Stage - One Supply of 3840 closed book IDA / 64750 environment to support Post Request for Bids Open - National 427,267.00 0.00 Implementati 2020-01-10 2020-01-15 2020-02-26 2020-03-27 2020-05-01 2020-09-01 Envelope shelves student learning on RW-REB-147644-GO-RFB / Supply of Supplementary Enhancing teacher Pending Open - Single Stage - One teaching and learning IDA / 64750 effectiveness for improved Post Request for Bids 1,121,798.00 0.00 Implementati 2020-01-11 2020-01-16 2020-02-27 2020-03-28 2020-05-02 2020-08-02 International Envelope materials for TTC and Pre- student learning on primary schools RW-REB-147645-GO-RFB / Enhancing teacher Pending Purchasing of Special need Single Stage - One IDA / 64750 effectiveness for improved Post Request for Bids Open - National 182,488.00 0.00 Implementati 2020-01-12 2020-01-17 2020-02-28 2020-03-29 2020-05-03 2020-08-02 and inclusive education Envelope student learning on materials RW-REB-147668-GO-RFB / Improving the school Pending Supply and installation of Single Stage - One IDA / 64750 environment to support Post Request for Bids Open - National 100,000.00 0.00 Implementati 2020-01-12 2020-01-17 2020-02-28 2020-03-29 2020-05-03 2020-08-03 required multimedia Envelope student learning on equipment for REB studio RW-REB-147885-GO-RFB / Developing institutional Pending Supply of IT equipment and Single Stage - One IDA / 64750 capacity to strengthen Post Request for Bids Open - National 55,820.00 0.00 Implementati 2019-12-13 2019-12-18 2020-01-29 2020-02-28 2020-04-03 2020-06-03 accessories for REB-SPIU Envelope teaching and learning on Staff RW-REB-147905-GO-RFB / Developing institutional Pending Single Stage - One Supply of office furniture for IDA / 64750 capacity to strengthen Post Request for Bids Open - National 5,390.00 0.00 Implementati 2019-12-14 2019-12-19 2020-01-30 2020-02-29 2020-04-04 2020-06-04 Envelope REB-SPIU QBE Project staff teaching and learning on RW-REB-147909-GO-RFB / Developing institutional Pending Single Stage - One Supply of Office Supplies IDA / 64750 capacity to strengthen Post Request for Bids Open - National 7,051.00 0.00 Implementati 2019-12-15 2019-12-20 2020-01-31 2020-03-01 2020-04-05 2021-04-05 Envelope and stationary for REB-SPIU teaching and learning on Page 1 RW-REB-134863-GO-RFB / Developing institutional Pending Supply of formative Open - Single Stage - One IDA / 64750 capacity to strengthen Post Request for Bids 181,480.00 0.00 Implementati 2019-10-31 2019-11-05 2019-12-17 2020-01-16 2020-02-20 2020-08-18 assessment packages – REB International Envelope teaching and learning on - SPIU RW-REB-147437-GO-RFB / Supply of ITC equipements Enhancing teacher Pending to be used in Single Stage - One IDA / 64750 effectiveness for improved Prior Request for Bids Open - National 1,625,055.00 0.00 Implementati 2019-12-17 2019-12-22 2020-02-02 2020-03-03 2020-04-07 2020-10-04 teaching/learning Science and Envelope student learning on mathematics ( P4-P6 and S1- S3) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REB-134853-GO-RFB / Enhancing teacher Pending Open - Single Stage - One Printing of Pre-primary and IDA / 64750 effectiveness for improved Prior Request for Bids 4,698,005.00 0.00 Implementati 2019-12-16 2019-12-21 2020-02-01 2020-03-02 2020-04-06 2020-08-06 International Envelope TTC text books student learning on Enhancing teacher Pending RW-REB-147641-NC-RFB / Single Stage - One IDA / 64750 effectiveness for improved Post Request for Bids Open - National 200,000.00 0.00 Implementati 2020-03-11 2020-03-16 2020-04-27 2020-05-27 2020-07-01 2021-06-30 Hotels and meeting venues Envelope student learning on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REB-147397-CS-QCBS / Consultancy service for Developing institutional development of learning Quality And Cost- Open - Pending IDA / 64750 capacity to strengthen Post 245,355.00 0.00 2019-12-10 2019-12-31 2020-02-13 2020-03-12 2020-04-11 2020-05-16 2020-06-20 2020-09-18 assessment systems Based Selection International Implementation teaching and learning instruments, Data analysis and report writing RW-REB-135280-CS-QCBS / Developing institutional Consultancy for development Quality And Cost- Open - Pending IDA / 64750 capacity to strengthen Post 296,204.00 0.00 2019-11-01 2019-11-22 2020-01-05 2020-02-02 2020-03-03 2020-04-07 2020-05-12 2021-05-12 of Rwanda CBC – REB - Based Selection International Implementation teaching and learning SPIU RW-REB-147642-CS-QCBS / Enhancing teacher Hiring a consultant to Quality And Cost- Pending IDA / 64750 effectiveness for improved Post Open - National 9,333.00 0.00 2020-01-09 2020-01-30 2020-03-14 2020-04-11 2020-05-11 2020-06-15 2020-07-20 2020-09-20 review and revise current Based Selection Implementation student learning TTC tutor evaluation system RW-REB-147667-CS-QCBS / Developing institutional Translation of teacher Quality And Cost- Pending IDA / 64750 capacity to strengthen Post Open - National 65,904.00 0.00 2020-01-12 2020-02-02 2020-03-17 2020-04-14 2020-05-14 2020-06-18 2020-07-23 2020-10-22 professional standards in Based Selection Implementation teaching and learning Kinyarwanda and French RW-REB-147677-CS-QCBS / Hire a consultant to upgrade Enhancing teacher Quality And Cost- Pending e-learning platform to IDA / 64750 effectiveness for improved Post Open - National 195,000.00 0.00 2020-01-14 2020-02-04 2020-03-19 2020-04-16 2020-05-16 2020-06-20 2020-07-25 2020-11-24 Based Selection Implementation support offline and online student learning services RW-REB-147674-CS-QCBS / Improving the school Hire a company to Quality And Cost- Open - Pending IDA / 64750 environment to support Prior 518,260.00 0.00 2020-01-08 2020-01-29 2020-03-13 2020-04-10 2020-05-10 2020-06-14 2020-07-19 2020-10-17 translate/adapt the existing Based Selection International Implementation student learning audio-visual materials Page 2 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-REB-147640-CS-INDV / Enhancing teacher Individual Design of regional Pending IDA / 64750 effectiveness for improved Post Consultant Open 112,000.00 0.00 2019-12-11 2020-01-29 2020-02-19 2020-03-25 2020-06-25 assessments manual and Implementation student learning Selection Training of REB Staff Page 3