Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-10-12 2019-12-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): Assam-NHP WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ASSAM -28007-CW-RFQ / Renovation and Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 49,231.00 0.00 Canceled 2017-10-14 2017-12-09 2018-06-07 construction of Divisional System Quotations Envelope Data Centre IN-ASSAM -44713-CW-RFB Water Resources Monitoring Single Stage - Two / Construction of State Data IBRD / 87250 Post Request for Bids Open - National 307,692.00 0.00 Canceled 2018-01-19 2018-01-24 2018-03-07 2018-05-20 2018-06-24 2018-12-21 System Envelope Centre NHP-2018-2019-AS-219985 / Pending CONSTRUCTION OF Water Resources Monitoring Single Stage - One IBRD / 87250 Post Request for Bids Open - National 83,076.92 0.00 Implementati 2018-11-15 2018-11-20 2019-01-01 2019-01-31 2019-03-07 2019-09-03 BUILDING FOR NEW GD System Envelope on AND GDS SITES NHP-2018-2019-AS-735672 / RENOVATION & Water Resources Monitoring Request for Single Stage - One CONSTRUCTION OF IBRD / 87250 Post Open - National 13,127.69 12,002.10 Completed 2018-03-10 2018-05-05 2018-11-01 System Quotations Envelope DIVISIONAL DATA CENTER(LAID,BARPETA) NHP-2018-2019-AS-545673 / RENOVATION & Water Resources Monitoring Request for Single Stage - One CONSTRUCTION OF IBRD / 87250 Post Open - National 13,127.69 11,713.74 Completed 2018-03-11 2018-05-06 2018-11-02 System Quotations Envelope DIVISIONAL DATA CENTER(UAID,JORHAT) NHP-2018-2019-AS-802077 / RENOVATION & Water Resources Monitoring Request for Single Stage - One CONSTRUCTION OF IBRD / 87250 Post Open - National 13,127.69 0.00 Canceled 2018-10-03 2018-11-28 2019-05-27 System Quotations Envelope DIVISIONAL DATA CENTER(CID,BADARPUR) NHP-2018-2019-AS-317308 / Pending Water Resources Monitoring Request for Single Stage - One RAINGAUGE IBRD / 87250 Post Open - National 23,077.00 0.00 Implementati 2018-11-20 2019-01-15 2019-07-14 System Quotations Envelope HOUSING(NEW)(MANUAL) on NHP-2018-2019-AS-819736 / Water Resources Monitoring Single Stage - Two CONSTRUCTION OF STATE IBRD / 87250 Post Request for Bids Open - National 969,769.23 947,855.22 Signed 2019-01-21 2019-01-26 2019-03-09 2019-05-22 2019-06-26 2019-12-23 System Envelope DATA CENTRE GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 IN-ASSAM -27692-GO-RFQ Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 46,307.00 31,877.91 Completed 2017-10-08 2017-12-03 2018-06-01 / Total Station System Quotations Envelope IN-ASSAM -26120-GO-RFB Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 11,923.00 0.00 Canceled 2017-10-09 2017-12-04 2018-06-02 / Silt Laboratory System Quotations Envelope IN-ASSAM -27985-GO-RFQ Water Resources Information Request for Single Stage - One / Procurement of GPS -Hand IBRD / 87250 Post Open - National 33,262.00 21,774.45 Completed 2017-10-09 2017-12-04 2018-06-02 Systems Quotations Envelope Held and Differential GPS IN-ASSAM -27990-GO-RFQ Water Resources Monitoring Request for Single Stage - One / Procurement of Flow IBRD / 87250 Post Open - National 24,615.00 0.00 Canceled 2018-01-24 2018-03-21 2018-09-17 System Quotations Envelope Tracker IN-ASSAM -26226-GO-RFQ Water Resources Monitoring Request for Single Stage - One / Procurement of Laptops IBRD / 87250 Post Limited 6,000.00 4,684.49 Completed 2017-09-21 2017-11-03 2018-05-02 System Quotations Envelope with software and Printer Pending NHP-2018-2019-AS-233071 / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 11,076.92 0.00 Implementati 2018-10-03 2018-11-28 2019-05-27 SILT SAMPLER System Quotations Envelope on NHP-2018-2019-AS-334606 / Pending Water Resources Monitoring Request for Single Stage - One NORMAL CURRENT IBRD / 87250 Post Open - National 29,907.69 0.00 Implementati 2018-09-30 2018-11-25 2019-05-24 System Quotations Envelope METER on NHP-2018-2019-AS-217347 / COMPUTER FOR DIVISIONAL DATACENTRE(FOR Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 4,000.00 3,453.34 Completed 2018-09-20 2018-11-15 2019-05-14 UAID,DIBRUGARH; System Quotations Envelope CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-120135 / Pending Water Resources Monitoring Request for Single Stage - One SILT LABORATORY IBRD / 87250 Post Open - National 15,384.62 0.00 Implementati 2018-10-03 2018-11-28 2019-05-27 System Quotations Envelope EQUIPMENT on NHP-2018-2019-AS-538096 / Pending Water Resources Monitoring Request for Single Stage - One STANDARD RAINGAUGE IBRD / 87250 Post Open - National 6,153.85 0.00 Implementati 2018-11-20 2019-01-15 2019-07-14 System Quotations Envelope (MANUAL) on NHP-2018-2019-AS-926083 / COPIER CUM PRINTER FOR DIVISIONAL DATACENTRE(FOR Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 6,153.85 5,740.44 Completed 2018-09-20 2018-11-15 2019-05-14 UAID,DIBRUGARH; System Quotations Envelope CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-918689 / STORAGE AND BACKUP DEVICE FOR DIVISIONAL DATA CENTRE(FOR Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 923.08 731.51 Completed 2018-11-20 2019-01-15 2019-07-14 UAID,DIBRUGARH; System Quotations Envelope CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-188246 / UPS SYSTEM FOR DIVISIONAL DATA CENTRE(FOR Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 615.38 982.30 Completed 2018-09-20 2018-11-15 2019-05-14 UAID,DIBRUGARH; System Quotations Envelope CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) Page 2 NHP-2018-2019-AS-913575 / PROCUREMENT OF OFFICE CHAIR (FOR Water Resources Monitoring Request for Single Stage - One UAID,DIBRUGARH; IBRD / 87250 Post Open - National 1,476.92 1,130.74 Completed 2018-09-20 2018-11-15 2019-05-14 System Quotations Envelope CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-457892 / PROCUREMENT OF OFFICE TABLE FOR DIVISIONAL DATA Water Resources Monitoring Request for Single Stage - One CENTRE(FOR IBRD / 87250 Post Open - National 5,415.38 1,953.73 Signed 2018-09-20 2018-11-15 2019-05-14 System Quotations Envelope UAID,DIBRUGARH; CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-869160 / PROCUREMENT OF OFFICE ALMIRAH FOR DIVISIONAL DATA Water Resources Monitoring Request for Single Stage - One CENTRE(FOR IBRD / 87250 Post Open - National 3,076.92 1,384.83 Completed 2018-09-20 2018-11-15 2019-05-14 System Quotations Envelope UAID,DIBRUGARH; CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-486608 / PROCUREMENT OF OFFICE VISITORS CHAIR FOR DIVISIONAL DATA Water Resources Monitoring Request for Single Stage - One CENTRE (FOR IBRD / 87250 Post Open - National 2,338.46 953.41 Completed 2018-09-20 2018-11-15 2019-05-14 System Quotations Envelope UAID,DIBRUGARH; CAID,MANGALDA; LAID,BARPETA ROAD; CID,BADARPUR) NHP-2018-2019-AS-189173 / Pending PROCUREMENT OF Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 2,769.23 0.00 Implementati 2018-09-20 2018-11-15 2019-05-14 COMPUTER FOR STATE System Quotations Envelope on DATA CENTRE NHP-2018-2019-AS-841042 / PROCUREMENT OF Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 1,538.46 1,442.64 Completed 2018-09-20 2018-11-15 2019-05-14 COPIER/PRINTER FOR System Quotations Envelope STATE DATA CENTRE NHP-2018-2019-AS-594136 / PROCUREMENT OF Water Resources Monitoring Request for Single Stage - One STORAGE AND BACKUP IBRD / 87250 Post Open - National 307.69 388.44 Completed 2018-09-20 2018-11-15 2019-05-14 System Quotations Envelope DEVICE FOR STATE DATA CENTRE NHP-2018-2019-AS-641643 / SUPPLY INSTALLATION, TESTINBG,COMMISSIONIN G AND MAINTENANCE OF REAL TIME DATA Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 1,816,307.69 0.00 Canceled 2019-01-21 2019-01-26 2019-03-09 2019-05-22 2019-06-26 2019-12-23 ACQUISITION System Envelope SYSTEM(RTDAS) OF ASSAM UNDER NATIONAL HYDROLOGY PROJECT(NHP) NHP-2018-2019-AS-641643-2 / Supply, Installation, Testing, Commissioning and Water Resources Monitoring Single Stage - Two Maintenance of Real Time IBRD / 87250 Post Request for Bids Open - National 1,816,308.00 0.00 Canceled 2019-03-15 2019-03-20 2019-04-21 2019-07-04 2019-08-08 2024-12-04 System Envelope Data Acquisition System (RTDAS) of Assam under National Hydrology Project Page 3 NHP-2019-2020-AS-988358 / SUPPLY INSTALLATION, TESTING, COMMISSIONING AND Pending Water Resources Information Single Stage - Two MAINTENANCE OF REAL IBRD / 87250 Post Request for Bids Open - National 2,000,000.00 0.00 Implementati 2019-12-18 2019-12-23 2020-02-03 2020-04-17 2020-05-22 2025-05-22 Systems Envelope TIME DATA ACQUISITION on SYSTEM (RTDAS) OF ASSAM UNDER NATIONAL HYDROLOGY PROJECT NHP-2018-2019-AS-198046 / CURRENT METER WITH Pending Water Resources Monitoring Request for Single Stage - One ACCESORIES AND OTHER IBRD / 87250 Post Open - National 100,000.00 0.00 Implementati 2019-12-18 2020-02-12 2020-03-13 System Quotations Envelope HYDROLOGICAL on EQUIPMENT NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ASSAM -24094-CS-CQS / Consultancy service for State Consultant Water Resources Monitoring Data Centre (3.5Lakh is IBRD / 87250 Post Qualification Open - National 23,076.00 12,792.91 Signed 2017-08-07 2017-08-21 2017-09-11 2017-09-14 2017-09-20 2019-03-14 System approved in annual work Selection plan for 2016-17) NHP-2018-2019-AS-485181 / Planning & Designing of Consultant Water Resources Monitoring State Data Centre, IBRD / 87250 Post Qualification Open - National 15,384.62 0.00 Canceled 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-02-24 2018-08-23 System CONSTRUCTION OF STATE Selection DATA CENTRE NHP-2018-2019-AS-638684 / CREATION OF STATE CHAPTER WRIS INCLUDING HARDWARE Water Resources Information Quality And Cost- Pending IBRD / 87250 Post Open - National 207,692.31 0.00 2018-07-30 2018-08-20 2018-10-03 2018-10-31 2018-11-30 2019-01-04 2019-02-08 2020-02-08 AND SOFTWARE SUCH AS Systems Based Selection Implementation GIS AND IMAGE PROCESSING SOFTWARE ETC. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ASSAM -44714-CS-INDV Individual Institutional Capacity / System Administrator and IBRD / 87250 Post Consultant Open 15,385.00 0.00 Canceled 2018-01-19 2018-03-09 2018-03-30 2018-05-04 2018-10-31 Enhancement other support stuff. Selection Page 4