Procurement Plan General 1. Bank’s approval Date of the procurement Plan May 28, 2017 2. Date of General Procurement Notice: May 27, 2015 3. Period covered by this procurement plan: January to December, 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] No. Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 4,000,000 All 2. NCB (Goods) Above US$ 4,000,000 All 3. ICB (Works) Above US$ 15,000,000 All 4. NCB (Works) Above US$ 15,000,000 All 5. (Non-Consultant Services) Above US$ 4,000,000 All 2. Prequalification. Bidders when applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P127086 issued by UFS. 5. Any Other Special Procurement Arrangements: Not Applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) May 31, 2017 1 2 3 4 5 6 7 Review Estimated Domestic by Cost Ref. Preference Bank Comments Description US$ Packages No. (yes/no) (Prior / million Post) Summary of the 1 None N/A N/A N/A ICB (Goods) Summary of 2 None N/A N/A N/A the NCB (Goods) Summary of the ICB (Non- 3 None N/A N/A N/A Consultant Services) Relates to procurement Summary of the of operational services NCB (Non- including insurance, 4 0,105 7 yes Post Consultant travel agent, legal Services) services, etc on RfQ basis III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 2,000,000 2. Single Source (Firms) All 3. Individual Above US$ 400,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Review Ref. Description of Estimated by No. Assignment Cost Packages Bank US$ Comments (Prior million / Post) May 31, 2017 Summary of number of 1 contracts that will be let 1,550 3 Prior under QCBS CQS procurement method. Includes recruitment of staff Summary of number of and short-term consultants i.e. 2 contracts that will be let 1,022 9 Prior Infrastructure, M&E and under other methods Governance/ Institutional Consultants Miscellaneous CQS procurements including Summary of number of development of curriculum, 3 contracts that will be let 0,3055 10 Post strategic planning, under other methods Sustainability Plan, Communication & Awareness Strategy, etc TOTALS 2,8775 22 May 31, 2017 PROCUREMENT Africa : AFCC2/RI-Sustainable Groundwater Management in SADC Member States PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2017-07-14 2018-10-31 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P127086 GPN Date: Project Name: AFCC2/RI-Sustainable Groundwater Management in SADC Member States Loan / Credit No: TF / 16970 Executing Agency(ies): SADC-GMI WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCS/2017/01 / Retainer Request for Single Stage - One media publicity/advertising TF / 16970 Post Open - National 0.00 Canceled 2017-09-12 2017-11-07 2018-05-06 Quotations Envelope services NCS/2017/02 / Travel Request for Single Stage - One TF / 16970 Post Open - National 15,558.70 Signed 2017-09-07 2017-09-12 2017-10-24 2017-11-23 2017-12-28 2018-06-26 &Logistics Services Proposals Envelope Pending NCS/2017/03 / Printing, Request for Single Stage - One TF / 16970 Post Open - National 0.00 Implementati 2017-09-12 2017-11-07 2018-05-06 Binding & Branding Services Quotations Envelope on NCS/2017/04 / Local shuttle Request for Single Stage - One TF / 16970 Post Open - National 0.00 Canceled 2017-09-12 2017-11-07 2018-05-06 Services Quotations Envelope NCS/2017/05 / Insurance Request for Single Stage - One TF / 16970 Post Open - National 7,329.73 Signed 2017-09-07 2017-09-12 2017-10-24 2017-11-23 2017-12-28 2018-06-26 Services Proposals Envelope NCS/2017/06 / Legal Request for Single Stage - One TF / 16970 Post Open - National 9,984.19 Signed 2017-09-07 2017-09-12 2017-10-24 2017-11-23 2017-12-28 2018-06-26 Services Proposals Envelope NCS/2017/07 / Compilation Request for Single Stage - One & Printing of Drillers TF / 16970 Post Open - National 0.00 Canceled 2017-09-12 2017-11-07 2018-05-06 Quotations Envelope Directory NCS/2017/08 / Selection of Request for Single Stage - One Recruitment Agency for TF / 16970 Post Open - National 12,500.00 Signed 2017-09-07 2017-09-12 2017-10-24 2017-11-23 2017-12-28 2018-06-26 Proposals Envelope Consultants Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS2017/07 / Consultancy for follow-up impact evaluation of pilot projects Consultant implemented under the Open - TF / 16970 Prior Qualification 92,162.37 Signed 2017-06-28 2017-07-10 2017-07-31 2017-08-20 2017-08-30 2017-10-31 Sustainable Groundwater International Selection and Drought Management project in the Limpopo River Basin CS2017/08 / Consultancy Services For Support To Policy, Legal And Quality And Cost- Open - Institutional Development TF / 16970 Prior 1,545,528.68 Signed 2017-06-28 2017-07-10 2017-07-17 2017-08-14 2017-08-21 2017-09-11 2017-09-16 2019-01-20 Based Selection International For Groundwater Management in the SADC Member States CS2017/18 / Consultancy for Conjunctive Water Quality And Cost- Open - Resources Management TF / 16970 Prior 425,105.00 Signed 2017-06-28 2017-07-19 2017-08-02 2017-08-30 2017-09-06 2017-09-20 2017-09-27 2019-01-31 Based Selection International Research in the Shire River Basin CS2017/05 / Capacity Consultant Building for Data Collection Open - TF / 16970 Prior Qualification 0.00 Canceled 2017-06-28 2017-06-28 2017-06-28 2017-07-18 2017-08-22 2019-01-29 and Management in SADC International Selection Member States CS/2017/04 / Orientation Consultant training for SADC-GMI TF / 16970 Post Qualification Open - National 6,700.05 Signed 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 board members Selection CS/2017/06 / Procurement Consultant of external auditors was TF / 16970 Post Qualification Open - National 9,186.53 Signed 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 completed in July 2017 Selection CS/2017/09 / The terms of reference have been drafted for consultancy on the Consultant Open - elaboration of Groundwater TF / 16970 Post Qualification 66,832.53 Signed 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 International capacity needs assessment Selection report for stakeholders in SADC Member States CS/2017/10 / Renewal of Consultant the website maintenance TF / 16970 Post Qualification Open - National 2,436.38 Signed 2017-09-06 2017-09-06 2017-09-06 2017-10-06 2017-10-23 2018-09-16 contract Selection CS/2017/11 / Recruitment of Consultant a consultant to work on the Open - TF / 16970 Post Qualification 65,146.52 Signed 2017-09-06 2017-10-20 2017-12-03 2018-01-02 2018-02-06 2018-08-05 elaboration of awareness and International Selection communication strategy CS/2017/13 / The recruitment of a consultant Consultant for documentation of Open - TF / 16970 Post Qualification 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 groundwater infrastructure International Selection options for piloting using the sub- Grant Scheme Page 2 CS/2017/14 / Recruitment of ICT Consultant for analysis Consultant of options and development Open - TF / 16970 Prior Qualification 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 of a database and learning International Selection platform for SADC-GMI linked website and GIP CS/2017/15 / Recruitment for Consultancy for conversion of groundwater Quality And Cost- Open - related reports,reference, TF / 16970 Prior 0.00 Canceled 2017-09-06 2017-09-27 2017-11-10 2017-12-08 2018-01-07 2018-02-11 2018-03-18 2019-03-18 Based Selection International documents into electronic format and uploading on the database CS/2017/16 / Recruitment of Consultancy for development Consultant Open - of curriculum for one TF / 16970 Post Qualification 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 International training course on the Selection Groundwater management CS/2017/17 / Recruitment for Consultancy services on Consultant Open - elaboration of SADC-GMI TF / 16970 Post Qualification 117,095.84 Signed 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 International Financing plan for long term Selection sustainability CS/2017/19 / Recruitment of Consultant Open - Monitoring and Evaluation TF / 16970 Prior Qualification 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 International Specialist Selection CS/2017/03 / Recruitment of Consultant the Communication Specialist Open - TF / 16970 Prior Qualification 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 was finalized on the 30 International Selection June 2017 CS/2017/01 / Recruitment of Consultant Open - the Senior Groundwater TF / 16970 Prior Qualification 0.00 Canceled 2017-09-05 2017-09-05 2017-09-05 2017-11-04 2017-12-09 2019-06-30 International Specialist Selection CS/2017/12 / Recruitment of a Consultant to work on the elaboration of one Consultant Open - Groundwater manual TF / 16970 Post Qualification 0.00 Canceled 2017-09-06 2017-09-29 2017-11-12 2017-12-12 2018-01-16 2018-07-15 International identified through the Selection capacity needs assessment report CQS/2017/12 / Recruitment Consultant of a consultancy firm to Open - TF / 16970 Post Qualification 0.00 Canceled 2017-11-22 2017-12-13 2018-01-26 2018-02-25 2018-04-01 2018-09-28 work on the development of International Selection ground water manual Consultant CS/2017/21 / Recruitment of TF / 16970 Prior Qualification Open - National 0.00 Canceled 2017-09-07 2017-09-28 2017-11-11 2017-12-11 2018-01-15 2018-07-14 the Infrastructure Consultant Selection CS/2017/20 / Recruitment of Consultant a Governance & Institutional TF / 16970 Prior Qualification Open - National 0.00 Canceled 2017-09-06 2017-09-27 2017-11-10 2017-12-10 2018-01-14 2018-07-13 Consultant Selection CS/2017/24 / Consultancy to Consultant establish focal groups in all TF / 16970 Post Qualification Open - National 0.00 Canceled 2018-03-21 2018-04-11 2018-05-25 2018-06-24 2018-07-29 2019-01-25 SADC Member States Selection Page 3 CS/2018/25 / The SADC- GMI , wishes to engage a consulting firm to ensure compliance of the SADC-GMI Consultant activities with the guidelines Open - TF / 16970 Post Qualification 125,111.86 Signed 2018-03-30 2018-04-20 2018-06-03 2018-07-03 2018-08-07 2019-02-03 prescribed in the simplified International Selection Environmental Management Framework - Environmental Management Plan (EMF- EMP). ZA-SADC-GMI-60271-CS- Consultant CQS / Engage a Consultancy Open - TF / 16970 Post Qualification 23,463.90 Signed 2018-04-26 2018-05-17 2018-06-30 2018-07-30 2018-09-03 2019-03-02 firm to manage SADC-GMI International Selection Website ZA-SADC-GMI-75451-CS- Consultant CQS / Big data for Open - Pending TF / 16970 Post Qualification 0.00 2018-09-14 2018-10-05 2018-11-18 2018-12-18 2019-01-22 2019-07-21 transboundary water International Implementation Selection cooperation research project. INDIVIDUAL CONSULTANTS Page 4