48670 Procurement Plan for Nutrition, HIV and AIDS Project I. General 1. Project information: Malawi: Government of Malawi, Nutrition, HIV and AIDS Project, Credit No. IDA 50680, IDA H7610 IDA Q8010. Project Implementing Agency (PIA): The Department of Nutrition, HIV and AIDS (DNHA) in the Office of the President and Cabinet. 2. Bank’s approval Date of the procurement Plan [Original: October,2012] 3. Date of General Procurement Notice:7th August,2012 4. Period covered by this procurement plan: 18 Months from effectiveness II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement – August,2013: No. Procurement Method Thresholds (US$) Comments- Prior Review 1 ICB and LIB (Goods) 1,000,000 and above All Contracts 2 NCB (Goods) 200,000 and below 1,000,000 None 3 Shopping (Goods) Below 200,000 None 4 ICB (Works) 5,000,000 and above All Contracts 5 NCB (Works) 1, 000,000 and below 5, 000,000 None 6 Shopping (Works) Below 1, 000,000 None 7 Direct Contracting Above Zero All Contracts 2. Prequalification. Bidders for Local Shopping shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.19 of the Guidelines: Project Operational Manual (POM)for DNHA and National AIDS Commission Grants Facility Procurement Guidelines. 4. Reference to (if any) Project Operational Manual :POM for DNHA and National AIDS Commission (NAC) including procurement procedures 5. Any Other Special Procurement Arrangements: All Health and Health related Products procured by the Ministry of Health through its Procurement Agent; UNICEF using Global Fund requirements 1 6. Procurement Packages with Methods and Time Schedule A. Goods 1 2 3 4 5 6 7 8 9 Ref. No. Contract Estimated Procurement Prequalification Domestic Review Expected Comments (Description) Cost (US$) Method (yes/no) Preference by Bank Bid- (yes/no) (Prior / Opening Post) Date COMPONENT A– NUTRITION DNHA – Anthropometry equipment: 723,000 Direct UNICEF No Prior August,13 MoU signed with UNICEF G2 Contracting 1,000No. Scales electronic Mother/Child, 150kgx100g; 1000No. Scales Infant, Springtype, 25kg x 100g; 1,000No Sling for use; 4,000No. MUAC tapes, Child, Red/pack-50; 2,000No. MUAC, Adult, without colour code/pac-50; 2,000No. Portable baby/child L-hgt mea. .syst/set - 2 DNHA - Internet Dongles (Qty. 6No. 180 Single No No Post July, 2014 G4 3No. TNM and 3No. Airtel) Sourcing ICT Equipment for roll out of 100,016 Shopping No No Post February, In progress DNHA – the National M and E 2014 G5 framework for the districts, 60 desktop,60 Printers and 65 UPS DNHA – Cash chest 1,470 Shopping No No Post July, 2014 G6 DNHA – Supply and Installation of 34,271 Shopping No No No July,2014 G7 Teleconference Facility DNHA - 7No. Vehicles (Lot 1: 2 No. 772,948 NCB No No Post July, 2014 Re-advertisement G8 4x4 Station Wagon 7 Seater 2 for DNHA);(Lot 2: 3No. 4X4 Vehicle Double cabin for sectors and 2No. For regional coordinators) DNHA- Supply and Delivery of ICT 33,123 Shopping No No Post August G9 Equipment Lot 1: (2No. 2014 Laptops, 2No. Desktops for MoH and MoAFS) and Lot 2: 6No. External Hard drives for and 1 Server for DNHA) M and E Web based Database 3 B. NON CONSULTING SERVICES 1 2 3 4 5 6 7 8 9 Ref. No. Contract Estimated Procurement Prequalification Domestic Review Expected Comments (Description) Cost Method (yes/no) Preference by Bank Bid-Opening (yes/no) (Prior / Post) Date COMPONENT A– NUTRITION DNHA– TOMPRO Software 13,300 Direct No No Post July - 2014 Proprietary owned NCS 1 Maintenance & Support Contracting software backup services. services DNHA - Installation of 34,271 Shopping No No Post July, 2014 G2 teleconference facility DNHA- Security Services to 9,000 Shopping No No Post August, 2014 NCS 3 DNHA Secretariat Offices DNHA- Provision for Maintenance 2,760 Shopping No No Post On going Service of equipment for NCS 4 of Internet and ICT NHAP and Internet Equipment maintenance DNHA - Maintenance of Project 36,000 Shopping No No Post On going NCS 5 Vehicles DNHA- Insurance for Project 30,000 Shopping No No Post On going NCS 6 Vehicles DNHA- Provision of Cleaning 3,000 Shopping No No Post On going NCS 7 services to DNHA. DNHA- Advertisements of tenders 15,000 Single Sourcing No No Post On going NCS 8 in the local media DNHA – Printing of Strategic 134,400 Shopping No No Post April 2014 NCS 10 Documents and IEC materials (National Nutrition Policy, National Nutrition Strategic Plans, M and E Plan and Ministries Sectoral Plans (Lot 3) DNHA – Annual Public IP address 240 Direct No. No. Post July,2014 NCS 11 for deployment of Contracting Nutrition M&E Data Base 4 on World Wide Web (WWW). DNHA – Annual subscription for 6,000 Direct No No Post July, 2014 Individual Consultant – NCS 12 hosting DNHA website Contracting Boster Siwande (www.dnha.gov.mw) DNHA – Antivirus for office 5,000 Shopping No No Post August, 2014 NCS 13 computers DNHA – Annual Internet 23,000 Direct No No Post July 31, ,2014 Internet provided bu NCS 14 Subscription with the Contracting BURCO Provider for 1024K DNHA – Annual Domain 300 Direct No No Post July,2014 Internet provided bu NCS 15 subscription for official e- Contracting BURCO mails and Website 5 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants – January, 2011: Selection Method Prior Review Threshold Comments 1. QCBS (Firms) 300,000 and above All contracts 2. Individual Consultants 100,000 and above All contracts 3. LCS/SBCQ/QBS 300,000 and above All contracts 4 Single Sourcing (firm/individual) All values All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] 6 4. Consultancy Assignments with Selection Methods and Time Schedule C. CONSULTANCY SERVICES 1 2 3 4 5 6 7 Ref. No. Description of Assignment Estimated Selection Review Expected Comments Cost Method by Bank Proposals (Prior / Submission Post) Date COMPONENT A – NUTRITION DNHA – CS Selection of NGOs to implement SNIC 10,793,144 QBS Prior May 24, 2013 In progress 1 in the first 8 districts for year 1. DNHA- CS Consultant to conduct baseline survey 509,335.92 QBS Prior May 17, 2013 In progress 2 for Community Based Nutrition. DNHA – CS Consultant to conduct Nutrition Stake 24,000 IC Post July ,2014 TORs to be developed 3 holder mapping exercise DNHA – CS Consultant to review National Nutrition 48,000 IC Post July - 2013 In progress 5 Strategic plan DNHA - CS Consultant to review Infant and Young 39,743 IC Post July,2014 In progress – TORs approved by 6 Child Feeding Strategy IDA DNHA - CS Consultant to develop the Nutrition Act 48,000 Single Prior May - 2013 In progress 7 Sourcing DNHA – CS TA to conduct Procurement Audit for 50,000 QBS Prior July,2014 TORs to be developed 8 DNHA DNHA - CS TA to conduct Financial Audit for 50,000 QBS Prior July, 2014 TORs to be developed 9 DNHA DNHA - CS Consultant to facilitate Team Building 42,924 IC Post November, 2014 10 for DNHA DNHA – CS Consultant to develop strategic plan for 12,000 IC Post August, 2014 TORs required 11 nutrition section in MoH DNHA–CS Consultant to develop strategic plan for 12,000 IC Post August, 2014 TORs required 12 MoLG Nutrition section DNHA – CS Consultant to develop community M 24,000 IC Post February 2014 In progress 13 and E training manual DNHA – CS 2 Consultants to develop M and E data 48,000 IC Post March, 2014 In progress 14 base for Central and District Level in Malawi DNHA – CS Consultant to review the rules of 16,000 IC Post February,2014 In progress 15 engagements with Nutrition Donors (2 7 consultants) DNHA – CS Selection of NGOs to implement SNIC 13,000,000 QBS Prior February, 2014 In progress 16 in the remaining 7 districts.. DNHA-CS Recruit Consultant to facilitate the 12,000 IC Post August 2014 17 review of the Community nutrition manual for extension workers and the six food groups DNHA - Recruit a Firm to develop and air radio 64,499 QBS Post October, 2014 NCS18 and TV Programmes on Nutrition for Community awareness Note: QCBS: Quality and Cost Based Selection SSS: Single Source Selection IC: Individual Consultant SBCQ: Selection Based on Consultant’s Qualification QBS : Quality Based Selection Important Notes: The procurement of all health products has been earmarked to done by UNICEF because these are specialized medical products (drugs,reagents, medical equipment etc) and the implementing entities do not have capacity to handle the procurement of such specialized products 8 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule IV. Implementing Agency Capacity Building Activities with Time Schedule Financial Year: 2014/15 No Name of Type of training Expected Venue Duratio Expected Expected Tuition Air Perdiem Total Comments proposed outcome n Start date Finish (USD) ticket (USD) (USD) participants (weeks) date (USD) 1 E. Mkawa Effective Leadership Improved UEA, 14 days 20/10/13 31/10/13 4,595 2,000 3,920 10,515 To be done and Management in leadership and Dubai done Public and Private management of Sector Institutions Public sector 2 F.P Phiri Attend training in Improved UK 21 days 1/09/14 19/09/14 7,425 1,300 9,975 18,700 To be Leading change leadership and attended strategy through management of implementation (Mr Public sector F.P Phiri) 3 M.Muyepa Attend Monitoring Improved SNIC Nairobi, 28 days 7/7/14 1/08/14 1,400 1,200 8,736 11,336 To be and Evaluation Project’s Kenya attended Course Monitoring and Evaluation 4 S.Thyolani Attend Advanced Improved Arusha, 21 days 7/07/14 25/07/14 2,200 1,300 4,053 7,553 To be Course of Managing Electronic Tanzania attended E-Records Record Management 5 P. Chaola Attend training in Improved Mbabane, 21 days 4/08/14 22/08/14 2,200 1,300 4,053 7,553 To be Information, Electronic Swaziland attended Communication and record Record Management Management 6 T.Lipikwe Attend Advanced Improved Mbabane, 28 days 1/09/14 26/09/14 5,750 1,300 5,404 12,454 To be Course on Works procurement of Swaziland attended and Selection of goods and 7 D.G.K. Consultants Consultancy 1/09/14 26/09/14 5,750 1,300 5,404 12,454 Mtupa services 9 Nyirongo Attend training in Improvement Pretoria, 28 days 18/08/14 12/09/14 2,800 1,300 5,740 9,840 To be Financial financial RSA attended Management for management of Donor funded SNIC Project 9 Projects 10 P.K.O Attend training in Improved Mombasa, 21 days 22/09/14 10/10/14 2,200 1,300 4053 7,553 To be Chitatu Managing the management of Kenya attended Training and Training Development Function 11 G.Chinamale Attend Training in Improved Mbabane, 21 days 25/08/14 12/09/14 4,400 2,600 8,106 15,106 To be and Project Management Project Swaziland attended S.Mapanje Management 12 F. Luwani Attend training in Improved Arusha, 21 days 6/10/14 24/10/14 2,200 1,300 4,053 7,553 To be Governance, Ethics Governance Tanzania attended and Anti-Corruption Ethics Reform 13 S. Kathumba Attend Project Improved Mombasa, 21 days 13/10/14 31/10/14 4,400 2,600 8,106 15,106 To be and M. Planning and Project Kenya attended Mtembezeka Implementation planning and implementation 10 2: General Operating Expenses and Communication 1 2 3 4 5 6 No. Expected outcome / Estimated Estimated Start Date Comments Activity Description Cost Duration 1.0 General operating cost for the Project 13,958 12 months July 2014 Fuel for the Project vehicles, 8,527 12 months July 2014 Office refreshments 16,000 12 months July 2014 Stationery 2.0 Communication/Airtime for PIT at 14,400 12 months July, 2014 Fixed at $100 per head per month DNHA 11