The World Bank (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DELELOP)IENJ * J,C 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS December 10, 2012 Mr. Jens Erik Grondahl DeDuty Director General Head of the Western Balkari Scction Rc yal Norwegian Ministry of Foreign Affairs P.OI). Box 8114 Dep.. NO-0032 Os1> Norway Re: Amendment to the Admifistration Agreement between the Kingdom of Norway, and the International Bank for Ri construction and Development and the International De velopment Association concern ing the Multi-Donor Trust Fund for Justice Sector Support in the Republic of Serbia (TFO71444) (Successor of TFO71171) Dcar Mr. Grondahl: 1. We refer to the Administration Agreement between the Kingdom of Norway (the "Donor") and the Internationi1 Bank forReconstruction and Development (IBRD) and the International D,ve opment Association(IDA), (collectively, the "Bank") regarding the Multi-donor Trust FL nd for Justice SectorSupport in the Republic of Serbia (TF071444) (successor of TFD71 71) (the "TrustFund") dated December 1, 2008, as amended as of May 18, 201) a id December 15, 2011 (the "AdministrationAgreement"). 2. Pursuant to recent discussions between the Donor and the Bank, the Bank hereby proposes to amend tie Agreement as follows: Attachment 1 titl,-d "Deicription of Activities and Expenditures under the Multi-Donor Trust Fun. " of t ie Agreement is replaced in its entirety by a new Attachment 1 attached hiere :o, which constitutes an integral part of this Amendment. ii In addition, costs fot prc gram management and trust fund administration as defined in Attachment 2tited "Standard Provisions Applicable to the Multi-Donor Trust Fund for Justice S.ctor S .pport in the Republic of Serbia",, Section 3.b, up to a maximum of one huncdrec. and twenty thousand five hundred and fifty nine United States Dollars (US$ 120,559) will be amended to a maximum of one point six percent (1.6%) cf each Contribution to be charged to the Trust Fund on an actual basis. If the contributiorns i-icre.ise beyond what was originally expected at the time of counter-signa:-ure of thc fir t administration agreement, and the administrative costs increase as a resuli:, the Eonors acknowledge that an additional administrative fee may be applied to such iew contributions. iiL The Donor's Cont -ibutior, as defined in the Agreement, that was already paid into the Trust Fund No.A71444 prior to the date of this Amendment letter shall not be subject to the administiativ.: cost set forth in Section 3.b of the Attachment 2; %1r. Jens Erik Grondahl -2- December 10, 2012 provided, however, that th- sa d administrative cost set forth in Section 3.2 shall apply to all new or unpai d conti ibutions made to the Trust Fund after the date of this Amendment letter. iv. Attachmen: 2, Sec:ion 3.1t will read as follows, "In addition, costs for program management and trust fund idministration as defined by Attachment 1 to a maximum of one point six percent (1.6%) of each Contribution will be charged to the Trust Fund on an act jal basis." 3. All other terms of i;he Agieement shall remain the same. 4. It is the Ba:-k's po icy to make publicly available the Administration Agreement and any information relat,,d thereto, including this Amendment. By confirming its agreement below, the Donor cons,:nts to the disclosure of this Amendment after it has become effective. 5. We propose that ihi, let er shall constitute an amendment to the Agreement bei-ween the Bank and the Dor or. lease confirm your agreement with the foregoing, on behalf of the Donor, by sig nir,g and dating the two originals, retaining one original for your records and reluming the other original to the Bank. Upon receipt by the Bank of such agreement in writing by all Donors contributing to this trust fund, the Amendment to the Agreement will become effective as of the last date of the agreements by the Donors. The Bank shall firornptl notify the Donor when the Amendment becomes efie,ctive. Sincerely, INTERNATIONAL BA NK FOR RECONSTRUCTION AND DEVELOPMENT INTERNATIONAL DEVELOPMENT ASSOCIATION By /s/ Loup Brefort Couritry Ma lager for the Republic of Serbia Eutrop, and Central Asia Region AGREED: KINGDOM OF NORWAY By:77 1-w~ Date: ( {~ Name: ATTACHMENT 1 OF THE ADMINISTRATION AGREEMENT Description of Activities aad Expenditures under the Multi-Donor Trust Fund forJusticc Sectot Support in the Republic of Serbia This Attachment shall be applicable to and form an integral part of all agreements entered into, between the Bank and entities (collectively, the "Donors") that provide contributions (the aggregate of all coritributions from the Donors, the "Contributions") to be adninistered by the 3ank fc r the Trust Fund. A. DESCRIPTION OF ACTIVITIES The objective of the Trust YunI is to provide support for strengthening the justice sector of the Republic of Serbia in order to facilitate its integration to the European Union. The Trust Fund activities consisi of the following components: a. Bank-executed Activilies Component 1.Advisory services. Sub-componew 1.1.P -ovision of Advisory Services for Justice Sector Reform. Provide adviscry senices, ircluding but not limited to preparation of analytical reports, provision of trainir g, facilitation of policy dialogue and conducting surveys, in the areas of (i) institutional capacity, (ii) resource management and aid coordination, (iii) leg d and nstitutional environment, (iv) judicial facilities and infrastructure, and (v) outrea:h, monitoring and evaluation in order to strengthen the justice sectOr refor n in th, Republic of Serbia; Sub-component 1.2. Provisi mn of Additional Advisory Services for continued Justice Sector Reform. Advisory services provided under this Component 1 and initiated after May 1, 2012, shall include, among others: I. Preparation o a roadmap of projects to be used for planning and impleirentatioii of fulure initiatives in the Serbian Justice Sector, as well as preparation of form documents which may be used for future planning, design, and implementation of these projects. II. Training related to an- of the above mentioned activities may be provided; III. Development ard promotion of a SWAp (sector-wide approach) methodology 10 be u;ed in planning Justice Sector reform at the central level. Training will b, provided to key MOJ staff to facilitate the SWAp preparations; IV. Support to the newly introduced judicial services in accordance with best practices, inch idiiig bitt not limited to notary and bailiff services; V. Preparation of a repc rt on the case management system in the courts of general jurisdiction, and propose mechanisms to update the case management system; VI. Preparation of a prop )sal to adopt certain measures for efficient reduction of inflow of mi nor cases to the courts within the current legal framework. VII. Preparation of documentation setting out best practices in the provision of the newly introduced.iudicial services (i.e. notaries, bailiffs, etc). -0 - 11 A C 4 AC V)CAVI/'OONlA77-rAG01 VIII. Provision of support for the development of justice sector performance indicators for j udges and prosecutors; IX. Provision of sapport for the development of an effective mechanism for collection, analysis and publishing of statistical data on judiciary performance f)r Ihe purposes of better analytical work of the MoJ, HJC and SPC; X. Provision of technical assistance for the preparation of a set of recommendations for he business reengineering of courts. Component 2.Supervi;ioii of Recipient-executed activities. Carry out supervision of -Zecipient-executed activities. Component 3. Trust Fund Administration and Program Management Manage and adminis er the Trust Fund as per trustee responsibility, including donor and stakeholder coordi iation and report preparation. b. Recipient-executed Actih ities Component 4. Techni,,al Ass' stance Sub-component 4.1 Jh stice St ctor Reform Facilitation Unit Provide support for t!Ie -sta',lishment and operation of a Justice Sector Reform Facilitation Unit in th, 1\inislry of Justice of the Republic of Serbia (MOJ), which will be responsible for facilitating and coordinating the justice sector reform program of the Republic of S,-rbia. Sub-component 4.2 A ce. s to Justice Provide technical as. istance to improve access to justice by (i) developing a legislative framework for freie legal aid based on the strategy for free legal aid, (ii) establishing the natio-ial and local institutions responsible for overseeing the free legal aid system, (ii') building the capacity of free legal aid providers, (iv) increasing the efficicncy in the MOJ, (iv) facilitating knowledge-sharing, (v) carrying out a public awareness campaign, and (vi) strengthening the monitoring and evaluation systerr s and capacities in the MOJ. B.. CATEGORIES OF EXNPENEITURE For Bank-executed activitics the Contributions may be used to finance (a) staff costs, (b) media and workshop, (c) cc nsiultar ts fee, (d) contractual services, (e) extended term coAsultants costs, (f) tempo rary' su-port staff costs, (g) travel expenses, (h) associated overheads, and (i) equipmeat lease. For Recipient-execLted act vit es, he Contributions may be used to finance (a) ccnisultants' service i, excluding sa aries of government employees, (b) training, (c) goods, and (d) operating costs T?e Contributions shall nol be use 1 to finance taxes, except social benefit charges of individual consultants, attributed to the expenditures on Recipient-executed activities. C. INSTITUTIONAL ARRANG EMENT A Management Committee foi the Multi-Donor Trust Fund for Justice Sector Support in thc Republic of Serbia (the "C omr iittee") is established to provide general oversight and direction for the Trust Fund. Thc Committee is comprised of representatives from the MOJ, all Donors contribuling to the Trust Fund, the Bank and, as appropriate, other beneficiaries of the Trust f un i. "'he Committee shall be chaired by the Bank, and co- chaired by the Commission, The Committee shall be consulted on individual activities to be financed from the Trust fund, excluding activities concerning Trust Fund minagement, administraticn, and monitoring and supervision of Recipient-executed activities. The Republic (f Serbia and Donors may recommend to the Committee in witing to have certain acti ,iti-s executed by the Bank, which shall be subject to Bank's approval. The Conrmittee shall ensure that the activities financed under the Trust Fund are: in conformity with the development priorities of the Republic of Serbia, the Donors and the Bank, and also fa:ili:ate the Republic of Serbia's integration to the European U::,ion. The Bank shall report to the Committee on quarterly basis on activities financed or proposed to be financed nc er the Trust Fund. D. PROJECT REPORTING AND INDICATORS The IBRD will monitor aiad evaluate the progress of the Project and prepare Project Rcports in accordance with the provisions of Standard Provisions and on the basis of the indicators presented in Apr endix A to this Administration Agreement. E, PROCUREMENT A: soon as it is available, he Bark will present to the Donors the Procurement Plan for the parts of the Project to b, contrz cted by the Bank.