Procurement Plan I. General 1. Project Information Country: Malawi Project Name: Lilongwe Water and Sanitation Project Project ID: P163794 2. Project Implementation Agency: Lilongwe Water Board 3. Date of the Procurement Plan: 04 August 2017 4. Period Covered by this procurement plan: January 2018 – June 2019 II. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. III. Bank’s Standard Procurement Documents: The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. IV. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Malawi Public Procurement Act, 2003, and the Public Regulations, 2004, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: o Provision of “set-asides” contracts for small enterprises shall not be applied. o Criteria such as environmental aspect, extent of local content, technology transfer, and managerial, scientific & operational skills development shall not be used in the evaluation of bids unless specifically agreed by the Bank on case to case basis. 1 When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. V. Prequalification: Applicable as appropriate VI. Leased Assets: as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable VII. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable VIII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). (a) Goods: Not Applicable (b) Works: Not Applicable Domestic preference is not applicable for National Open Competitive Procurement IX. Other Relevant Procurement Information a. None X. Procurement Prior Review Thresholds (US$ millions) XI. The overall Project procurement Risk is Substantial. The project being a non-emergency project, there would be generally prior reviews of cases unless specifically indicated in the Procurement Plan as a special measure. Post Review: All contacts not subject to prior review shall be subject to post review. XII. Thresholds for Procurement Approaches and Method (US$ millions) Works Goods, IT and Non-consulting Services Shortlist of National Consultants Open Open Request Open Open Request Consulting Engineering International National for International National for Services & Quotation Quotation Construction ≥ < ≥ < Supervision ≤ ≤ 7 7 0.2 1 1 0.1 0.2 0.3 2 XIII. Summary of the procurement packages: (Planned for the first 18 months after project effectiveness): 3 Component 2: Network rehabilitation, expansion and NRW reduction Category: Civil Works Sr. Contract Description Estimated Review Market Selection Evaluation Procurement Prequalific Domestic Expected Expected No Cost (US$) by Bank Approach Method Options (BAFO, Process (Single ation Preference date of bid/ date of (Prior/ (Open- (RFP, Rated Criteria stage-single (Yes/ No) (Yes/No) proposal Contract Post) National/ RFB, etc.) envelope etc.) opening Signature Limited etc.) QCBS etc.) 1 Priority Network Rehabilitation 28,000,000 Prior Open - RFB Qualification Single stage Yes No February June 2019 in Lilongwe City (Distribution International 2019 pipes, Transport pipes and Installation of Pressure Reducing Valves). 2 Priority Network Improvement in 6,750,000 Prior Open - RFB Qualification Single stage No No February June 2019 Lilongwe City – Construction of International 2019 Service Reservoirs and Pumping Stations 4 Component 3: Priority sanitation improvements Category: Goods Sr. Contract Description Estimated Review Market Selection Evaluation Procure-ment Prequali- Domestic Expected Expected No Cost (US$) by Bank Approach Method Options (BAFO, Process (Single fication Preference date of bid/ date of (Prior/ (Open- (RFP, Rated Criteria stage-single (Yes/ No) (Yes/No) proposal Contract Post) National/ RFB, etc.) envelope etc.) opening Signature Limited etc.) QCBS etc.) 1 Supply and installation of GIS 70,000.00 Post Open- RFQ Qualification Single stage- No No March 2018 May 2018 System (with a training National single envelope component) Category: Civil Works Sr. Contract Description Estimated Review Market Selection Evaluation Procure-ment Prequali- Domestic Expected date Expecte No Cost (US$) by Bank Approach Method Options (BAFO, Process (Single fication Preference of bid/ d date of (Prior/ (Open- (RFP, Rated Criteria stage-single (Yes/ No) (Yes/No) proposal Contract Post) National/ RFB, etc.) envelope etc.) opening Signatur Limited etc.) QCBS e etc.) 1 Office Refurbishment at Kauma 100,000.00 Post Limited RFQ Qualification Single stage- No No February April Wastewater Treatment Works single envelope 2018 2018 2 Construction of improved 300,000.00 Post Open- RFB Qualification Single stage- No No March 2018 May sanitation facilities in 10 markets National single envelope 2018 and 10 schools 3 Priority Lilongwe City Sewerage 12,000,000. Prior Open - RFB Qualification Single stage Yes No February June System Rehabilitation, and 00 International 2019 2019 Expansion and Upgrading of Kauma Wastewater Treatment Plant 4 Construction of substructures for 5,000,000.0 Prior Open - RFB Qualification Single stage Yes No June 2018 Septemb 5,000 sanitation facilities for the 0 International er 2018 Poorest in Lilongwe City 5 Category: Non-Consultancy Services Sr. Contract Description Estimated Review Market Selection Evaluation Procure-ment Prequali- Domestic Expected date Expecte No Cost (US$) by Bank Approach Method Options Process (Single fication Preference of bid/ d date of (Prior/ (Open- (RFP, (BAFO, Rated stage-single (Yes/ No) (Yes/No) proposal Contract Post) National/ RFB, Criteria etc.) envelope etc.) opening Signatur Limited etc.) QCBS e etc.) 1 Sanitation Marketing and 500,000.00 Post Open - RFB Qualification Single stage- No No March 2018 June Hygiene Promotion National single envelope 2018 6 Component 4: Technical Assistance Category: Goods Sr. Contract Description Estimated Cost Review by Market Selection Evaluation Procurement Prequal Domestic Expecte Expecte No (US$) Bank Approach Method (RFP, Options Process i- Preferenc d date of d date of (Prior/ (Open- RFB, QCBS (BAFO, (Single fication e bid/ Contract Post) National/ etc.) Rated Criteria stage-single (Yes/ (Yes/No) proposal Signatur Limited etc.) etc.) envelope No) opening e etc.) 1 Procurement of Motor 800,000.00 Post Open - RFB Qualification Single stage No No January March Vehicles for LWB & LCC National 2018 2018 PIUs 2 Procurement of Office 64,000.00 Post Open - RFB Qualification Single stage No No January March Equipment (Laptops, Printer, National 2018 2018 Copier & Binders) for LWB & LCC PIUs Category: Consultancy Services Sr. No Contract Description Estimated Review by Market Approach Selection Shortlisting Expected date of Expected date of Cost (US$) Bank (Open-National/ Method (Yes/ No) bid/ proposal Contract (Prior/Post) International (QCBS, FBBS, opening Signature Limited etc.) LCS, QBS, CQS, DS etc.) 1 Detailed Design and Construction Supervision of 2,000,000.00 Prior Open- QCBS Yes March 2018 July 2018 Network Rehabilitation and Expansion and International Packaging of a Performance Based Non-Revenue Water Reduction Program 2 Consultancy Service for Preparation of 100,000.00 Post Open-National CQS No March 2019 June 2019 Environmental and Social Management and Monitoring Plans and Abbreviated Resettlement Plans for Distribution Network Expansion 3 Consultancy Service for Development of a 2,000,000.00 Prior Open- QCBS Yes April 2018 July 2018 Sanitation Master Plan for Lilongwe City and International Design of Priority Sanitation Interventions 4 Construction Supervision of Sanitation Priority 500,000.00 Prior Open- QCBS Yes March 2019 June 2019 Improvements - Sewerage International 5 Construction Supervision of Sanitation Priority 200,000.00 Prior Open- QCBS Yes March 2018 June 2018 Improvements - On - site Component International 6 Consultancy Service for Preparation of 100,000.00 Post Open-National CQS No September 2018 November 2018 Environmental and Social Management and Monitoring Plans and Abbreviated Resettlement Plans for Sanitation Priority Investments 7 Revenue Collection Mechanisms Study and 300,000.00 Prior Open- QCBS Yes May 2018 August 2018 Operationalization of Sanitation Tariff International 7 Sr. No Contract Description Estimated Review by Market Approach Selection Shortlisting Expected date of Expected date of Cost (US$) Bank (Open-National/ Method (Yes/ No) bid/ proposal Contract (Prior/Post) International (QCBS, FBBS, opening Signature Limited etc.) LCS, QBS, CQS, DS etc.) 8 Consultancy Services for Groundwater Assessment 1,000,000.00 Prior Open- QCBS Yes May 2018 August 2018 and Mapping, including groundwater exploratory International drilling 9 Baseline Survey for the Lilongwe Water and 100,000.00 Post Open-National CQS No January 2018 March 2018 Sanitation Project 10 Consultancy to develop Standard Operating 200,000.00 Prior Open- QCBS Yes November 2018 February 2019 Procedures for Lilongwe Water Board International 11 Development and Implementation of Customer 219,178.00 Prior Open- QCBS Yes February 2018 May 2018 Services Improvement Plan incl. Customer International Communication and Branding. 12 Individual Consultant – Social and Environmental 312,150.00 Prior Open-National INDV Yes N/A April 2018 Safeguards 13 312,150.00 Prior Open-National INDV Yes N/A April 2018 Individual Consultant - Monitoring and Evaluation 14 180,000.00 Prior Open- INDV Yes N/A April 2018 Individual Consultant – Sewerage Engineer International 15 180,000.00 Prior Open- INDV Yes N/A April 2018 Individual Consultant – GIS and Database Engineer International 16 Individual Consultant – Institutional/Financial 180,000.00 Prior Open- INDV Yes N/A April 2018 Development Specialist International 8 Category: Civil Works Sr. Contract Description Estimated Review Market Selection Evaluation Procure-ment Prequali- Domestic Expected date Expecte No Cost (US$) by Bank Approach Method Options (BAFO, Process (Single fication Preference of bid/ d date of (Prior/ (Open- (RFP, Rated Criteria stage-single (Yes/ No) (Yes/No) proposal Contract Post) National/ RFB, etc.) envelope etc.) opening Signatur Limited etc.) QCBS e etc.) 1 Remodeling of 1 Zone 68,493.00 Post Limited RFQ Qualification Single stage No No February April Office/Service Center 2018 2018 Category: Non-Consultancy Services Sr. Contract Description Estimated Review Market Selection Evaluation Procure-ment Prequali- Domestic Expected date Expecte No Cost (US$) by Bank Approach Method Options Process (Single fication Preference of bid/ d date of (Prior/ (Open- (RFP, (BAFO, Rated stage-single (Yes/ No) (Yes/No) proposal Contract Post) National/ RFB, Criteria etc.) envelope etc.) opening Signatur Limited etc.) QCBS e etc.) 1 Design and piloting of Incentive 301,370.00 Prior Open- QCBS Qualification Single stage No No April 2018 July Based Performance Management International 2018 System 9 Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti- Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. 10 in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know- how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. 11 Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: 12 PROCUREMENT Malawi : Lilongwe Water and Sanitation Project PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2017-10-09 2019-11-14 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163794 GPN Date: 2017-09-18 Project Name: Lilongwe Water and Sanitation Project Loan / Credit No: IDA / 61720, IDA / D2660, / Executing Agency(ies): Lilongwe Water and Sanitaton Project WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LWSP-31334-CW-RFQ / Office Refurbishment at Priority Sanitation Request for Single Stage - One / Post Open - National 100,000.00 0.00 Canceled 2018-02-07 2018-04-04 2018-07-03 Kauma Wastewater Improvements Quotations Envelope Treatment Works MW-LWSP-64586-CW-RFB / Office Refurbishment at Priority Sanitation Single Stage - One IDA / D2660 Post Request for Bids Open - National 200,000.00 133,144.64 Signed 2018-05-30 2018-06-01 2018-07-02 2018-07-12 2018-08-01 2018-09-30 Kauma Wastewater Improvements Envelope Treatment Plant MW-LWSP-31337-CW-RFQ / Remodeling of 1 Zone Institutional Capacity Request for Single Stage - One / Post Limited 68,493.00 0.00 Canceled 2018-03-07 2018-05-02 2018-07-31 Office/Service Center at Strengthening Quotations Envelope Lilongwe Water Board MW-LWSP-76634-CW-RFB / Under Construction of a Customer Institutional Capacity Single Stage - One IDA / 61720 Post Request for Bids Open - National 205,000.00 0.00 Implementati 2018-09-28 2018-10-03 2018-11-14 2018-12-14 2019-01-18 2019-07-17 Service Center for Lilongwe Strengthening Envelope on Water Board at Area 25 MW-LWSP-26083-CW-RFB / Water Distribution Network Priority Water Distribution Open - Single Stage - One IDA / 61720 Rehabilitation, Expansion Prior Request for Bids 25,000,000.00 27,099,049.15 Signed 2018-10-12 2018-12-05 2018-12-05 2018-10-17 2019-01-31 2019-02-21 2019-03-14 2020-09-04 Network Rehabilitation in International Envelope and NRW reduction Lilongwe City MW-LWSP-31332-CW-RFB / Priority Water Transmission Water Distribution Network Open - Single Stage - One Network and Associated IDA / 61720 Rehabilitation, Expansion Prior Request for Bids 11,000,000.00 12,694,549.22 Signed 2018-10-31 2019-02-08 2019-02-08 2018-11-28 2019-03-22 2019-04-21 2019-05-26 2020-05-25 International Envelope Facilities Rehabilitation in and NRW reduction Lilongwe City MW-LWSP-84692-CW-RFB / Construction of a Perimeter Priority Sanitation Single Stage - One IDA / D2660 Post Request for Bids Open - National 800,000.00 0.00 Canceled 2019-03-29 2019-04-03 2019-05-15 2019-06-14 2019-07-19 2020-01-15 Fence at Kauma Waste Improvements Envelope Water Treatment Plant MW-LWSP-129703-CW-RFB / Procurement of works for Water Distribution Network Under Single Stage - One Drilling and Test Pumping IDA / 61720 Rehabilitation, Expansion Post Request for Bids Open - National 600,000.00 0.00 Implementati 2019-08-30 2019-09-04 2019-10-16 2019-11-15 2019-12-20 2020-06-17 Envelope of 20 Exploratory Boreholes and NRW reduction on for Lilongwe Water Board. MW-LWSP-31327-CW-RFB / Pending Construction of improved Priority Sanitation Single Stage - One IDA / D2660 Post Request for Bids Open - National 300,000.00 0.00 Implementati 2020-03-31 2020-04-05 2020-05-17 2020-06-16 2020-07-21 2021-01-17 sanitation facilities in 10 Improvements Envelope on markets and 10 schools Page 1 MW-LWSP-31331-CW-RFB / Construction of substructures Priority Sanitation Open - Single Stage - One for 5,000 sanitation facilities IDA / D2660 Post Request for Bids 5,000,000.00 0.00 Canceled 2019-07-05 2019-07-10 2019-08-21 2019-09-20 2019-10-25 2022-10-24 Improvements International Envelope for the Poorest in Lilongwe City MW-LWSP-134533-CW-RFB / Construction of Pending Priority Sanitation Single Stage - One substructures for 5,000 IDA / D2660 Post Request for Bids Open - National 5,000,000.00 0.00 Implementati 2020-06-25 2020-06-30 2020-08-11 2020-09-10 2020-10-15 2021-04-13 Improvements Envelope sanitation facilities for the on Poorest in Lilongwe City MW-LWSP-134980-CW-RFB / Priority Lilongwe City Pending Sewerage Network Priority Sanitation Open - Single Stage - One IDA / D2660 Prior Request for Bids 12,000,000.00 0.00 Implementati 2019-12-13 2019-12-18 2020-02-12 2020-03-13 2020-04-17 2021-10-17 Rehabilitation and Expansion Improvements International Envelope on and Upgrading of Kauma Wastewater Treatment Plant MW-LWSP-104953-CW-RFB / Water Distribution Water Distribution Network Open - Single Stage - One Under Network Expansion IDA / 61720 Rehabilitation, Expansion Prior Request for Bids 17,000,000.00 0.00 2019-11-22 2019-11-27 2020-01-22 2020-02-21 2020-03-27 2021-03-27 International Envelope Review Investments in Lilongwe and NRW reduction City GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LWSP-31329-GO-RFB / Procurement of Motor Vehicles for Lilongwe Water Institutional Capacity Single Stage - One IDA / 61720 Post Request for Bids Open - National 800,000.00 627,481.73 Signed 2018-01-08 2018-01-13 2018-02-24 2018-03-26 2018-04-30 2018-06-29 Board and Lilongwe City Strengthening Envelope Council Project Implementation Units MW-LWSP-28881-GO-RFB / Procurement of Office Equipment for Lilongwe Institutional Capacity Single Stage - One / Post Request for Bids Open - National 64,000.00 0.00 Canceled 2018-01-08 2018-01-22 2018-03-05 2018-04-04 2018-05-09 2018-06-08 Water Board & Lilongwe Strengthening Envelope City Council Project Implementation Units MW-LWSP-41782-GO-RFB / Procurement of Office Equipment for Lilongwe Institutional Capacity Single Stage - One IDA / 61720 Post Request for Bids Open - National 64,000.00 76,986.95 Signed 2018-01-31 2018-02-05 2018-03-05 2018-03-19 2018-04-23 2018-05-23 Water Board & Lilongwe Strengthening Envelope City Council Project Implementation Units MW-LWSP-31336-GO-RFQ / Supply and Installation of Priority Sanitation Request for Single Stage - One GIS Software and GIS IDA / D2660 Post Open - National 100,000.00 32,047.26 Completed 2018-12-21 2019-02-15 2019-04-16 Improvements Quotations Envelope Accessories to Lilongwe City Council MW-LWSP-87144-GO-DIR / SUPPLY, INSTALLATION, TESTING AND Institutional Capacity COMMISSIONING OF IDA / 61720 Post Direct Selection Direct 60,000.00 84,204.00 Signed 2018-12-07 2018-12-14 2019-01-25 2019-04-25 Strengthening INTEGRATED PROJECT FINANCIAL MANAGEMENT SYSTEM Page 2 MW-LWSP-79589-GO-RFB / Supply and Delivery of a Institutional Capacity Single Stage - One IDA / D2660 Post Request for Bids Open - National 50,000.00 51,415.51 Signed 2018-10-18 2018-10-23 2018-12-04 2019-01-03 2019-02-07 2019-04-08 Minibus for the Lilongwe Strengthening Envelope Water and Sanitation Project MW-LWSP-94870-GO-RFQ / Procurement of Pressure Water Distribution Network Request for Single Stage - One Loggers for Water IDA / 61720 Rehabilitation, Expansion Post Open - National 35,000.00 108,225.10 Signed 2019-01-23 2019-03-20 2019-05-19 Quotations Envelope Distribution Network and NRW reduction Monitoring MW-LWSP-99578-GO-RFQ / Institutional Capacity Request for Single Stage - One Supply and Delivery of IDA / 61720 Post Open - National 30,000.00 17,121.85 Signed 2019-02-23 2019-04-20 2019-10-17 Strengthening Quotations Envelope Protective Clothing MW-LWSP-81230-GO-RFB / Supply and Installation of Equipment and Associated Pending Minor Civil Works' Single Stage - One IDA / 61720 Technical Assistance Post Request for Bids Open - National 150,000.00 0.00 Implementati 2019-10-25 2019-11-04 2019-12-04 2020-01-03 2020-02-07 2020-08-05 Construction for Modernizing Envelope on of Hydrological Monitoring Systems in the Lilongwe River Basin. MW-LWSP-118930-GO-RFB Pending / Supply and Delivery of a Institutional Capacity Single Stage - One IDA / 61720 Post Request for Bids Open - National 70,000.00 0.00 Implementati 2019-10-15 2019-10-20 2019-12-01 2019-12-31 2020-02-04 2020-08-02 Min-bus for Lilongwe Water Strengthening Envelope on Board MW-LWSP-139115-GO-RFQ Under / Supply and delivery of Institutional Capacity Request for Single Stage - One IDA / D2660 Post Limited 30,000.00 0.00 Implementati 2019-10-20 2019-12-15 2020-06-12 Office Furniture for Kauma Strengthening Quotations Envelope on Office MW-LWSP-143676-GO-RFB Pending / Supply and Delivery of Institutional Capacity Single Stage - One IDA / D2660 Post Request for Bids Open - National 300,000.00 0.00 Implementati 2019-11-28 2019-12-03 2020-01-14 2020-02-13 2020-03-19 2020-09-15 Maintenance Equipment for Strengthening Envelope on Lilongwe City Council MW-LWSP-118066-GO-RFQ / Supply, Delivery and Institutional Capacity Request for Single Stage - One IDA / 61720 Post Limited 60,000.00 0.00 Canceled 2019-06-15 2019-08-10 2020-02-06 Commissioning of Video Strengthening Quotations Envelope Conferencing NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LWSP-31333-NC-RFB / Priority Sanitation Single Stage - One Sanitation Marketing and / Post Request for Bids Open - National 500,000.00 0.00 Canceled 2018-01-08 2018-01-13 2018-02-24 2018-03-26 2018-04-30 2021-04-29 Improvements Envelope Hygiene Promotion CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 MW-LWSP-26088-CS-QCBS / Detailed Design and Construction Supervision of Network Rehabilitation and Quality And Cost- Open - IDA / 61720 Technical Assistance Prior 2,000,000.00 1,220,288.49 Signed 2017-11-06 2017-12-18 2018-01-31 2018-03-14 2018-04-04 2018-05-30 2018-07-04 2021-06-23 Expansion and Packaging of Based Selection International a Performance Based Non- Revenue Water Reduction Program MW-LWSP-31324-CS-QCBS / Consultancy Service for Development of a Sanitation Quality And Cost- Open - IDA / D2660 Technical Assistance Prior 2,000,000.00 1,736,815.63 Signed 2018-01-15 2018-02-26 2018-04-11 2018-05-23 2018-06-22 2018-07-27 2018-08-31 2020-03-01 Master Plan for Lilongwe Based Selection International City and Design of Priority Sanitation Interventions MW-LWSP-31341-CS-CQS / Consultancy Service for Preparation of Environmental Consultant and Social Management and IDA / 61720 Technical Assistance Post Qualification Open - National 100,000.00 0.00 Canceled 2018-05-20 2018-07-01 2018-08-14 2018-09-13 2018-10-18 2019-01-16 Monitoring Plans and Selection Abbreviated Resettlement Plans for Sanitation Priority Investments MW-LWSP-31342-CS-CQS / Consultancy Service for Preparation of Environmental Consultant and Social Management and / Technical Assistance Post Qualification Open - National 100,000.00 0.00 Canceled 2018-11-16 2018-12-07 2019-01-20 2019-02-19 2019-03-26 2019-06-24 Monitoring Plans and Selection Abbreviated Resettlement Plans for Distribution Network Expansion MW-LWSP-31323-CS-QCBS / Consultancy Services for Groundwater Assessment and Quality And Cost- Open - IDA / 61720 Technical Assistance Prior 1,000,000.00 640,594.55 Signed 2018-01-17 2018-02-28 2018-04-20 2018-06-01 2018-07-01 2018-08-05 2018-09-09 2019-03-10 Mapping, including Based Selection International groundwater exploratory drilling MW-LWSP-28883-CS-QCBS / Baseline Survey for the Quality And Cost- IDA / 61720 Technical Assistance Post Open - National 100,000.00 111,596.24 Signed 2017-11-20 2017-12-11 2018-01-24 2018-02-21 2018-03-23 2018-04-27 2018-06-01 2018-07-16 Lilongwe Water and Based Selection Sanitation Project MW-LWSP-31340-CS-QCBS / Consultancy to develop Institutional Capacity Quality And Cost- Open - Standard Operating / Prior 200,000.00 0.00 Canceled 2018-07-20 2018-08-31 2018-10-14 2018-11-11 2018-12-11 2019-01-15 2019-02-19 2019-08-18 Strengthening Based Selection International Procedures for Lilongwe Water Board MW-LWSP-39698-CS-QCBS / Consultancy Services to Develop Quality Management Institutional Capacity Quality And Cost- Open - System and Facilitate IDA / 61720 Prior 205,000.00 0.00 Canceled 2017-12-15 2018-01-26 2018-03-11 2018-04-08 2018-05-08 2018-06-12 2018-07-17 2019-01-15 Strengthening Based Selection International Process of ISO 9000 Certification for Lilongwe Water Board MW-LWSP-64916-CS-QCBS / Diagnostic and Pre- Feasibility Studies for Quality And Cost- Open - IDA / D2660 Technical Assistance Prior 300,000.00 680,317.00 Signed 2018-06-08 2018-07-13 2018-08-10 2018-09-07 2018-10-07 2018-11-11 2018-12-16 2019-04-15 Resilient Urban Development Based Selection International and Service Delivery in Lilongwe City MW-LWSP-75526-CS-QCBS Priority Sanitation Quality And Cost- Open - Under / Consultancy Services for IDA / D2660 Prior 500,000.00 0.00 2018-09-07 2018-10-05 2018-11-02 2018-11-30 2018-12-28 2019-02-01 2019-03-08 2022-03-07 Improvements Based Selection International Implementation Sanitation Marketing Page 4 MW-LWSP-76630-CS-QCBS / Consultancy Service for Development of a Water Supply Masterplan for Quality And Cost- Open - Lilongwe City (Including IDA / 61720 Technical Assistance Prior 1,500,000.00 0.00 Canceled 2018-09-14 2018-10-14 2018-11-27 2018-12-27 2019-01-26 2019-03-02 2019-04-06 2020-03-06 Based Selection International Investment Framework and Design and Development Manual for Lilongwe Water Board) MW-LWSP-76633-CS-QCBS / Consultancy Services for Institutional Capacity Quality And Cost- Open - Development of Standard IDA / 61720 Post 200,000.00 0.00 Canceled 2018-09-28 2018-10-28 2018-12-11 2019-01-08 2019-02-07 2019-03-14 2019-04-18 2019-10-15 Strengthening Based Selection International Operating Procedures for Lilongwe Water Board MW-LWSP-31326-CS-QCBS / CONSULTANCY SERVICES FOR DETAILED ENGINEERING DESIGN, Quality And Cost- Open - AND CONSTRUCTION IDA / D2660 Technical Assistance Post 200,000.00 0.00 Canceled 2018-10-12 2018-11-23 2019-01-06 2019-02-17 2019-03-19 2019-04-23 2019-05-28 2022-05-27 Based Selection International SUPERVISION AND VERIFICATION OF HOUSEHOLD SANITATION FACILITIES IN LILONGWE MW-LWSP-81232-CS-QCBS / Consultancy Services for Determining Environmental Quality And Cost- Open - Under IDA / 61720 Technical Assistance Post 200,000.00 0.00 2018-10-25 2018-11-15 2018-12-29 2019-01-26 2019-02-25 2019-04-01 2019-05-06 2020-05-05 and Social Flow Based Selection International Implementation Requirements in Lilongwe River Catchment MW-LWSP-76632-CS-QCBS / Consultancy Services to Institutional Capacity Quality And Cost- Open - Facilitate Development of a IDA / 61720 Post 200,000.00 0.00 Canceled 2018-09-28 2018-10-26 2018-12-09 2019-01-06 2019-02-05 2019-03-12 2019-04-16 2021-04-15 Strengthening Based Selection International Water Safety Plan for Lilongwe Water Board MW-LWSP-88248-CS-CQS / Consultancy Services for Preparation of Environment Consultant and Social Management and Under IDA / 61720 Technical Assistance Post Qualification Limited 100,000.00 0.00 2018-11-30 2018-12-14 2019-01-13 2019-02-17 2019-08-16 Monitoring Plans and Implementation Selection Abbreviated Resettlement Plans for Sanitation Priority Investments. MW-LWSP-88949-CS-QCBS / Technical Assistance to Develop Standard Operating Procedures, Establishment of Institutional Capacity Quality And Cost- Open - IDA / 61720 Post 350,000.00 0.00 Canceled 2019-01-11 2019-02-08 2019-03-24 2019-04-21 2019-05-21 2019-06-25 2019-07-30 2020-07-29 a Quality Management Strengthening Based Selection International System and Prepare Lilongwe Water Board for ISO 9001:2015 Certification MW-LWSP-31339-CS-QCBS / Revenue Collection Institutional Capacity Quality And Cost- Open - Mechanisms Study and IDA / D2660 Post 300,000.00 0.00 Canceled 2019-06-28 2019-08-09 2019-09-22 2019-10-20 2019-11-19 2019-12-24 2020-01-28 2020-07-26 Strengthening Based Selection International Operationalization of Sanitation Tariff MW-LWSP-88954-CS-QCBS / Consultancy Services for Development of Dam Safety Institutional Capacity Quality And Cost- Open - Under IDA / 61720 Post 300,000.00 0.00 2019-01-11 2019-02-10 2019-03-26 2019-04-23 2019-05-23 2019-06-27 2019-08-01 2019-11-29 Management Plans for Strengthening Based Selection International Implementation Kamuzu Dam 1 and Kamuzu Dam 2 Page 5 MW-LWSP-31328-CS-QCBS / Construction Supervision of Quality And Cost- Open - Under IDA / D2660 Technical Assistance Post 600,000.00 0.00 2019-02-28 2019-04-11 2019-05-25 2019-06-22 2019-07-22 2019-08-26 2019-09-30 2021-09-29 Sanitation Priority Based Selection International Implementation Improvements - Sewerage MW-LWSP-89090-CS-QCBS / Consultancy Services for Detailed Engineering Design, Quality And Cost- Open - Under and Construction Supervision IDA / D2660 Technical Assistance Prior 1,000,000.00 0.00 2018-12-07 2019-01-06 2019-02-19 2019-03-19 2019-04-18 2019-05-23 2019-06-27 2022-06-26 Based Selection International Implementation and Verification of Household Sanitation Facilities in Lilongwe MW-LWSP-115590-CS-QCBS / Consultancy Service to Institutional Capacity Quality And Cost- Open - Under Support Lilongwe Water IDA / 61720 Prior 1,000,000.00 0.00 2019-06-14 2019-07-05 2019-08-18 2019-09-29 2019-10-29 2019-12-03 2020-01-07 2022-01-06 Strengthening Based Selection International Implementation Board's Institutional Modernisation Programme MW-LWSP-115552-CS-QCBS / CONSULTANCY SERVICES FOR REVIEW AND UPDATING OF FEASIBILITY STUDIES FOR DIAMPHWE MULTI- PURPOSE SURFACE RAW Quality And Cost- Open - IDA / 61720 Technical Assistance Prior 1,000,000.00 0.00 Canceled 2019-06-28 2019-07-19 2019-09-01 2019-09-29 2019-10-29 2019-12-03 2020-01-07 2020-07-05 WATER SOURCE Based Selection International DEVELOPMENT AND CARRYING OUT FEASIBILITY STUDY FOR LAKE MALAWI WATER SOURCE FOR LILONGWE CITY MW-LWSP-115595-CS-QCBS / CONSULTANCY SERVICES FOR NON- Water Distribution Network REVENUE WATER - Quality And Cost- Open - IDA / 61720 Rehabilitation, Expansion Post 500,000.00 0.00 Canceled 2019-08-23 2019-09-22 2019-11-05 2019-12-17 2020-01-16 2020-02-20 2020-04-02 2023-04-02 REDUCTION PLAN & Based Selection International and NRW reduction PERFORMANCE BASED COMPENSATION DESIGN AND PROCUREMENT MW-LWSP-135195-CS-CQS / Consultancy Services for Preparation of an Environmental and Social Consultant Management Plan and Under IDA / 61720 Technical Assistance Post Qualification Limited 50,000.00 0.00 2019-10-31 2019-11-30 2019-12-30 2020-02-03 2020-05-03 Resettlement Action Plan for Implementation Selection the Water Distribution Network Expansion Investments in Lilongwe City MW-LWSP-139139-CS-QCBS / Consultancy Services for Quality And Cost- Open - Under Detailed Design of Lilongwe IDA / 61720 Technical Assistance Post 300,000.00 0.00 2019-11-15 2019-12-16 2020-01-29 2020-03-11 2020-04-10 2020-05-15 2020-06-19 2020-10-17 Based Selection International Implementation Water Board Treatment Works III INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LWSP-26078-CS-INDV / Individual Individual Consultant – Institutional Capacity IDA / 61720 Prior Consultant Open 312,150.00 131,780.07 Signed 2018-01-15 2018-03-05 2018-03-26 2018-04-30 2023-04-04 Social and Environmental Strengthening Selection Safeguards Page 6 MW-LWSP-28879-CS-INDV / Individual Institutional Capacity Individual Consultant – IDA / 61720 Prior Consultant Open 312,150.00 126,364.45 Signed 2018-01-15 2018-03-21 2018-04-04 2018-05-09 2023-05-08 Strengthening Monitoring and Evaluation Selection MW-LWSP-28887-CS-INDV / Individual Institutional Capacity Individual Consultant - IDA / D2660 Prior Consultant Open 180,000.00 0.00 Canceled 2017-11-20 2018-01-15 2018-02-05 2018-03-12 2019-09-11 Strengthening Sewarage Engineer Selection MW-LWSP-28884-CS-INDV / Individual Institutional Capacity Individual Consultant - GIS IDA / D2660 Prior Consultant Open 180,000.00 64,200.00 Signed 2017-11-20 2018-01-15 2018-02-05 2018-03-12 2019-09-11 Strengthening and Database Engineer Selection MW-LWSP-31335-CS-INDV / Individual Individual Consultant - Institutional Capacity IDA / D2660 Prior Consultant Open 180,000.00 179,560.00 Signed 2018-01-15 2018-03-19 2018-04-09 2018-05-14 2019-11-13 Institutional/Financial Strengthening Selection Development Specialist MW-LWSP-54990-CS-INDV / Individual Institutional Capacity Procurement Specialist - IDA / 61720 Prior Consultant Open 312,150.00 0.00 Canceled 2018-03-30 2018-05-25 2018-06-15 2018-07-20 2023-07-19 Strengthening Individual Consultant Selection MW-LWSP-71239-CS-CDS / Consultancy Services for Detailed Design of IDA / 61720 Technical Assistance Prior Direct Selection Direct 265,370.60 0.00 Canceled 2018-07-27 2018-07-27 2018-07-27 2018-07-27 Diamphwe Multipurpose Dam and Associated Structures MW-LWSP-73824-CS-CDS / IDA / D2660 Technical Assistance Prior Direct Selection Direct 180,000.00 0.00 Canceled 2018-08-13 2018-08-17 2018-09-21 2021-09-20 Wastewater Engineer MW-LWSP-76631-CS-CDS / Consultancy Services for Development of Dam Safety Institutional Capacity IDA / 61720 Post Direct Selection Direct 300,000.00 0.00 Canceled 2018-09-14 2018-10-04 2018-12-08 2019-04-07 Management Plans for Strengthening Kamuzu Dam 1 and Kamuzu Dam 2 MW-LWSP-79454-CS-CDS / Preparation of Environmental and Social Management Plan (ESMP) and Abbreviated Resettlement Plan (ARAP) for Priority Transmission IDA / 61720 Technical Assistance Post Direct Selection Direct 70,000.00 102,686.32 Signed 2018-10-05 2018-10-15 2018-12-12 2019-01-26 Network Rehabilitation and Updating of ESMP and ARAP for Priority Distribution Network Rehabilitation Individual MW-LWSP-82179-CS-INDV / Institutional Capacity IDA / D2660 Prior Consultant Open 180,000.00 0.00 Canceled 2018-10-19 2018-12-05 2019-01-04 2019-02-08 2022-02-07 Sewerage Engineer Strengthening Selection MW-LWSP-86924-CS-INDV / Individual Independent Expert on Dam Institutional Capacity IDA / 61720 Post Consultant Direct 25,000.00 0.00 Canceled 2018-11-16 2018-11-26 2018-12-01 2019-01-05 2021-01-04 Safety for Kamuzu Dam 1 Strengthening Selection and 2 - Dam Specialist MW-LWSP-86933-CS-INDV / Independent Expert on Dam Individual Institutional Capacity Safety for Kamuzu Dam 1 IDA / 61720 Post Consultant Direct 25,000.00 81,825.00 Signed 2018-11-16 2018-11-26 2018-12-01 2019-01-05 2021-01-04 Strengthening and 2 - Geotechnical Selection Engineering Page 7 MW-LWSP-86935-CS-INDV / Independent Expert on Dam Individual Institutional Capacity Safety for Kamuzu Dam 1 IDA / 61720 Post Consultant Direct 25,000.00 0.00 Canceled 2018-11-16 2018-11-26 2018-12-01 2019-01-05 2021-01-04 Strengthening and 2 - Mechanical & Selection Electrical Engineering MW-LWSP-86948-CS-INDV / Independent Expert on Dam Individual Institutional Capacity Safety for Kamuzu Dam 1 IDA / 61720 Post Consultant Direct 25,000.00 84,862.50 Signed 2018-11-16 2018-11-26 2018-12-01 2019-01-05 2021-01-04 Strengthening and 2 - Hydraulic Selection Engineering MW-LWSP-87905-CS-INDV / Consultancy Service for the Development of a Water Safety Plan for Lilongwe Individual Institutional Capacity City and Technical IDA / 61720 Post Consultant Open 200,000.00 0.00 Canceled 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Strengthening Assistance for Lilongwe Selection Water Board in Implementation of the Water Safety Plan MW-LWSP-92013-CS-INDV / Individual Independent Expert on Dam Institutional Capacity IDA / 61720 Post Consultant Direct 25,000.00 75,562.50 Signed 2018-12-19 2018-12-21 2019-01-11 2019-02-15 2021-02-14 Safety for Kamuzu Dam 1 Strengthening Selection and 2 - Structural Engineer MW-LWSP-92015-CS-INDV / Independent Expert on Dam Safety for Kamuzu Dam 1 Individual Institutional Capacity and 2 - Dam IDA / 61720 Post Consultant Direct 25,000.00 82,825.00 Signed 2018-12-19 2018-12-21 2019-01-11 2019-02-15 2021-02-14 Strengthening Instrumentation Specialist Selection (Mechanical & Electrical Engineering) Individual MW-LWSP-107846-CS-INDV Institutional Capacity IDA / D2660 Post Consultant Direct 192,000.00 88,440.00 Signed 2019-03-29 2019-04-08 2019-04-29 2019-06-03 2021-06-02 / Wastewater Engineer Strengthening Selection MW-LWSP-109672-CS-CDS / External Audit for the Institutional Capacity Lilongwe Water and IDA / 61720 Post Direct Selection Direct 10,000.00 14,633.60 Signed 2019-04-12 2019-04-27 2019-07-01 2019-07-31 Strengthening Sanitation Project for the Year 2018 - 2019 MW-LWSP-115990-CS-INDV / CONSULTANCY Individual SERVICES FOR Under IDA / D2660 Technical Assistance Post Consultant Open 100,000.00 0.00 2019-05-31 2019-08-02 2019-08-23 2019-09-27 2020-02-24 SANITATION FINANCING Implementation Selection AND COST RECOVERY MODEL MW-LWSP-121218-CS-INDV / CONSULTANCY Individual SERVICES FOR Under IDA / D2660 Technical Assistance Post Consultant Open 70,000.00 0.00 2019-07-12 2019-08-30 2019-09-20 2019-10-25 2021-04-17 PROVIDING STRATEGIC Implementation Selection SUPPORT TO LILONGWE CITY COUNCIL Page 8