ZAMBIA IMPROVED RURAL CONNECTIVITY PROJECT (P106596P159330) Abbreviated Procurement Plan – Project Preparation Fund I. General 1. Project Information: Country: Zambia Project Name: Improved Rural Connectivity Project Project ID No.: P159330 Credit Number: Project Implementing Agencies: RDA, NRFA, RTSA, MTC, MLG, NCC, MHID 2. Bank’s approval Date of the Procurement Plan: March 24, 2017 3. Date of General Procurement Notice: TBA 4. Period covered by this Procurement Plan: May 2017 to November 2018 II. Goods, Supply & Installation of Plant & Equipment, Works & non-Consulting Services 5. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: World Bank’s Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants (January 2011 Revised July 2014 edition), and is open to all eligible bidders as defined in the guidelines. Consulting services will be selected in accordance with the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (January 2011 Revised July 2014 edition). Table 1: Thresholds for Procurement Methods and Prior Review – Goods and Works Expenditure Contract Value Threshold For use of Contracts Subject to Prior Review Procurement Method Category Method (US$) (US$) 1. Works ICB (Works/Supply & >=15,000,000 All contracts Installation) NCB >=300,000 - <15,000,000 None (Any review will be informal) Shopping <300,000 None Direct Contracting All values All contracts Force Account All values All Contracts 2. Goods and ICB >=2,000,000 All contracts Non Consultant NCB >=100,000 <2,000,000 None (Any review will be informal) Services Shopping <200,000 (motor vehicles only) None Shopping <100,000 000 (rest not motor vehicles) None Direct Contracting All values All contracts Procurement from UNOPS All values None Agency Page 1 of 6 6. Prequalification: There will be no prequalification of Bidders. 7. Proposed Procedures for Community Driven Development Components (as per paragraph 3.17 of the Guidelines): N/A 8. Reference to (if any) Project Operational/Procurement Manual: Financial and Procurement Administration Manuals have been prepared by the Executing Agencies. These will be used by the IRCP Executing Agencies to guide implementation of procurement activities under the project and will also form part of the Project Implementation Manual. 9. Any Other Special Procurement Arrangements (including advance procurement and retroactive financing, if applicable): Procurement under the Project Preparation Fund. Page 2 of 6 Procurement Packages with Methods and Time Schedule a) Works - None b) Goods and Non Consultant Services 1 2 3 3 4 5 6 7 8 9 10 Ref. No. Contract Plan/A Estimated Procurement Pre- Domestic Review Expected Expected Comments (Description) ctual Cost Method qualificatio Preference by Bank Bid- Contract US$ n (yes/no) (yes/no) (Prior / Opening Completion Post) Date Date 1. Road Development Agency (RDA) IRCP/RDA/ Supply and Plan 120,000 Direct No No Post 21 Jan 15 Apr G/001 Delivery of Bidding 2017 2017 Motor Vehicle Actual 21 Jan 18 July 2017 2017 IRCP/RDA/ Supply and Plan 20,000 Shopping No No Post 8 Aug 2017 29 Sep G/004 Delivery of 2017 Office Actual Equipment Sub Total 140,000 RDA Goods GRAND TOTAL GOODS GRAND TOTAL GOODS Actual Page 3 of 6 III. Selection of Consultants 10. Prior Review Threshold: Selection decisions subject to Prior Review by the Bank as stated in Appendix I to the Guidelines: Selection and Employment of Consultants: Table 3: Thresholds for Consultants Selection Methods and Prior Review Expenditure Contract Value Threshold Contracts Subject to Prior Review Procurement Method Category (US$) (US$ millions) 1. Consulting QCBS, QBS >=300,000 All Contracts Services Firms CQS LCS, FBS <300,000 None (Any review will be informal) SSS <100,000 All Contracts Competitive Selection >=100,000 All Contracts 2. Individual Consultants IC Single Source Selection All Values All contracts 11. Consultancy services estimated to cost above US$300,000 equivalent per contract and individual consultants assignments estimated to cost US$100,000 and above and all individual consultants hired on single source basis will be subject to prior review by the Bank. 12. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. 13. Short lists entirely of national consultants: Short lists of consultants for services estimated to cost less than US$200,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 14. Any Other Special Selection Arrangements: None Consultancy Assignments and Training with Selection Methods and Time Schedule: Page 4 of 6 c) Consultant Services 1 2 3 4 5 6 7 8 9 Ref. No. Description of Assignment Plan/A Estimate Selectio Review Expected Expected Comments ctual d Cost n by Bank Proposals Contract US$ Method (Prior / Submission Completion Post) Date Date 1. Road Development Agency (RDA) IRCP/C/RDA/001 OPRC Roll Out Plan Plan 1000,000 Direct Prior 15 Apr 2017 30 Dec 2017 ESMF/RFP/EIAS/RAP Studies Region I Actual 9th June 2017 IRCP/C/RDA/002 OPRC Roll Out Plan Plan 1,000,000 Direct Prior 15 Apr 2017 30 Dec 2017 ESMF/RFPStudies Region II Actual 9th June 2017 IRCP/C/RDA/003 OPRC Roll Out Plan Plan 810,000 Direct Prior 15 Apr 2017 30 Dec 2017 ESMF/RFP/ Studies Region III Actual 9th June 2017 Sub Total Consulting Services RDA 2,810,000 Plan 2. Ministry of Local Government (MLG) IRCP/C/MLGA/001 Procurement of Technical Plan 50,000 CQS Post 20 May 2017 30 Dec 2018 Assistant Actual Sub Total Consulting Services MLG 50,000 Plan GRAND TOTAL CONSULTING SERVICES 2,860,000 Page 5 of 6 d) Training - None 15. Operating costs For this project, the Bank has agreed with IRC Implementing agencies that the operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers, etc) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost per diem and transport of the staff associated with project preparation. These items will be procured using IRC Implementing agencies administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. Ref. Description of Assignment Estimated Review by Bank Comments No. Cost (Prior / Post) US$ Operational Costs for project preparation 20,000.00 Post IRC/ team in monitoring the OPRC roll out O/01 plan Subtotal Training 20,000.00 Page 6 of 6 PROCUREMENT Zambia : Zambia: Improved Rural Connectivity Project PLAN General Information Country: Zambia Bank’s Approval Date of the Original Procurement Plan: 2017-09-20 2019-10-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P159330 GPN Date: 2017-06-08 Project Name: Zambia: Improved Rural Connectivity Project Loan / Credit No: IDA / 60390 Executing Agency(ies): National Council for Construction WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCC/W/001/2017 / construction of the materials Institutional strengthening Single Stage - One testing laboratory at the IDA / 60390 Post Request for Bids Open - National 300,000.00 0.00 Canceled 2017-09-25 2018-01-16 2018-02-27 2018-03-29 2018-05-03 2018-10-30 in the roads sector Envelope National Council for Construction Head Office ZM-NCC-73418-CW-RFB / Construction of a materials Single Stage - One IDA / 60390 Improvement of feeder roads Post Request for Bids Open - National 300,000.00 234,225.92 Signed 2018-02-08 2018-02-13 2018-03-27 2018-04-26 2018-05-31 2018-11-27 testing laboratory at NCC Envelope Head Office GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Under IRCP/NCC/W/002 / Camp Institutional strengthening Request for Single Stage - One IDA / 60390 Post Limited 29,000.00 25,728.52 Implementati 2017-10-07 2017-12-02 2018-05-31 Facilities Improvement in the roads sector Quotations Envelope on IRCP/NCC/G/001 / Supply Request for Single Stage - One and Delivery of Motor IDA / 60390 Improvement of feeder roads Post Limited 100,000.00 96,800.00 Completed 2018-02-17 2018-04-14 2018-10-11 Quotations Envelope Vehicles IRCP/NCC/G/003 / Request for Single Stage - One Procurement of a Total IDA / 60390 Improvement of feeder roads Post Limited 8,000.00 4,102.13 Completed 2018-07-06 2018-08-31 2019-02-27 Quotations Envelope Station IRCP/NCC/G/004 / Request for Single Stage - One Procurement of an Electric IDA / 60390 Improvement of feeder roads Post Limited 5,000.00 3,909.59 Signed 2018-07-06 2018-08-31 2019-02-27 Quotations Envelope Generator IRCP/NCC/G/005 / Request for Single Stage - One Procurement of a Manual IDA / 60390 Improvement of feeder roads Post Limited 20,000.00 0.00 Canceled 2018-07-06 2018-08-31 2019-02-27 Quotations Envelope CBR Machine IRCP/NCC/G/006 / Request for Single Stage - One Procurement of Assorted IDA / 60390 Improvement of feeder roads Post Limited 20,000.00 0.00 Canceled 2018-06-06 2018-08-01 2019-01-28 Quotations Envelope Hand Tools IRCP/NCC/G/008 / Request for Single Stage - One Procurement of Road Sign IDA / 60390 Improvement of feeder roads Post Limited 10,000.00 0.00 Canceled 2018-03-06 2018-05-01 2018-10-28 Quotations Envelope Posts Page 1 IRCP/NCC/G/002 / Single Stage - One Procurement of construction IDA / 60390 Improvement of feeder roads Post Request for Bids Open - National 125,000.00 0.00 Canceled 2018-09-03 2018-09-08 2018-10-20 2018-11-19 2018-12-24 2019-06-22 Envelope equipment Pending IRCP/NCC/G/007 / Request for Single Stage - One IDA / 60390 Improvement of feeder roads Post Limited 1,000.00 0.00 Implementati 2019-02-06 2019-04-03 2019-09-30 Procurement of Water Pump Quotations Envelope on Pending IRCP/NCC/G/009 / Purchase Request for Single Stage - One IDA / 60390 Improvement of feeder roads Post Limited 1,200.00 0.00 Implementati 2019-02-02 2019-03-30 2019-09-26 of Special Hammer Quotations Envelope on ZM-NCC-139506-GO-RFQ / Procurement of furniture which includes the following Pending Request for Single Stage - One office tables and chairs IDA / 60390 Improvement of feeder roads Post Limited 20,000.00 0.00 Implementati 2019-10-19 2019-12-14 2020-06-11 Quotations Envelope conference table and chairs on visitors chairs filling cabinets ZM-NCC-139516-GO-RFQ / procurement of the following ICT Equipment computers and laptops Pending scanners Request for Single Stage - One IDA / 60390 Improvement of feeder roads Post Limited 12,500.00 0.00 Implementati 2019-11-01 2019-12-27 2020-06-24 printers Quotations Envelope on photocopier external drives tablets to be used for field work ZM-NCC-139519-GO-RFQ / Procurement of the following Pending Request for Single Stage - One Laboratory equipment IDA / 60390 Improvement of feeder roads Post Limited 29,500.00 0.00 Implementati 2020-01-10 2020-03-06 2020-09-02 Quotations Envelope Universal testing machine on sieves ZM-NCC-139533-GO-RFQ / Procurement of the following Pending Request for Single Stage - One items IDA / 60390 Improvement of feeder roads Post Limited 8,000.00 0.00 Implementati 2019-10-25 2019-12-20 2020-06-17 Quotations Envelope window blinds on window tinting NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IRCP/NC/NCC/003 / Labour Request for Single Stage - One Based Technology IDA / 60390 Improvement of feeder roads Post Limited 50,000.00 0.00 Canceled 2018-02-06 2018-04-03 2018-09-30 Quotations Envelope Sensitization IRCP/NC/NCC/004 / Sensitization workshops on Request for Single Stage - One IDA / 60390 Improvement of feeder roads Post Limited 50,000.00 0.00 Canceled 2018-05-06 2018-07-01 2018-12-28 Labour Based Technology Quotations Envelope implementation CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IRCP/C/NCC/002 / Individual Consultancy Services to vet IDA / 60390 Improvement of feeder roads Post Consultant Open 50,000.00 0.00 Canceled 2018-09-10 2018-10-29 2018-11-19 2018-12-24 2019-06-22 Projects for Labour Based Selection Technology Compliance IRCP/C/NCC/001 / Individual Consultancy Services on Pending IDA / 60390 Improvement of feeder roads Post Consultant Open 50,000.00 0.00 2019-04-03 2019-05-22 2019-06-12 2019-07-17 2020-01-13 Environment and Social Implementation Selection Safeguards ZM-NCC-126922-CS-INDV / Individual Under Labour based Policy IDA / 60390 Improvement of feeder roads Post Consultant Open 50,000.00 0.00 2019-08-16 2019-10-04 2019-10-25 2019-11-29 2020-05-27 Implementation implementation Selection Page 3