PROCUREMENT PLAN (Textual Part) Project information: Country: Afghanistan Project name: Citizens' Charter Afghanistan Project Project ID: P160567 Project Implementation agency: MRRD Date of the Procurement Plan: July 9, 2017 Period covered by this Procurement Plan: Only three packages provided not the full procurement plan. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the procurement documents agreed by the bank will be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Law of the Islamic Republic of Afghanistan dated 27/06/13965 (September 17, 2016) published in the Official Gazette No.1223, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions Agreed Procedures for National Competitive Bidding: I. Standard bidding documents approved by the Association shall be used. II. Invitations to bid shall be advertised in at least one (1) widely circulated national daily newspaper and bidding documents shall be made available to prospective bidders, at least twenty-eight (28) days prior to the deadline for the submission of bids. III. Bids shall not be invited on the basis of percentage premium or discount over the estimated cost. IV. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. V. Foreign bidders shall not be precluded from bidding. VI. Qualification criteria (in case pre-qualifications were not carried out) shall be stated on the bidding documents, and if a registration process is required, a foreign firm determined to be the lowest evaluated bidder shall be given reasonable opportunity of registering, without any hindrance. VII. Bidders may deliver bids, at their option, either in person or by courier service or by mail. VIII. All bidders shall provide bid security or a bid security declaration form as indicated in the bidding documents. A bidder’s bid security or the declaration form shall apply only to a specific bid. IX. Bids shall be opened in public in one place preferably immediately, but no later than one hour, after the deadline for submission of bids. X. Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents, in a format, and within the specified period, agreed with the Association. XI. Bids shall not be rejected merely on the basis of a comparison with an official estimate without the prior concurrence of the Association. XII. Split award or lottery in award of contracts shall not be carried out. When two (2) or more bidders quote the same price, an investigation shall be made to determine any evidence of collusion, following which: (A) if collusion is determined, the parties involved shall be disqualified and the award shall then be made to the next lowest evaluated and qualified bidder; and (B) if no evidence of collusion can be confirmed, then fresh bids shall be invited after receiving the concurrence of the Association; XIII. Contracts shall be awarded to the lowest evaluated bidders within the initial period of bid validity so that extensions are not necessary. Extension of bid validity may be sought only under exceptional circumstances. XIV. Extension of bid validity shall not be allowed without the prior concurrence of the Association (A) for the first request for extension if it is longer than four (4) weeks, and (B) for all subsequent requests for extensions irrespective of the period in case of prior review. XV. Negotiations shall not be allowed with the lowest evaluated or any other bidders. XVI. Re-bidding shall not be carried out without the Association’s prior concurrence in case of prior review; and XVII. All contractors or suppliers shall provide performance security as indicated in the contract documents. A contractor’s or a supplier’s performance security shall apply to a specific contract under which it was furnished. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; NA Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; NA Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. “Not Applicable” Other Relevant Procurement Information. Procurement for CDC will be conducted in line with the agreed manual prepared by the project and has been agreed by the bank. Also the Procurement in Situations of Urgent Need of Assistance or Capacity Constraints apply for the project. PROCUREMENT Afghanistan : Citizens' Charter Afghanistan Project PLAN General Information Country: Afghanistan Bank’s Approval Date of the Original Procurement Plan: 2016-08-23 2019-10-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160567 GPN Date: Project Name: Citizens' Charter Afghanistan Project Loan / Credit No: TF / A3827, / , IDA / D1390 Executing Agency(ies): Independent Directorate of local governance WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CCEP-IDLG/G-5 / IT 4. Project Request for Single Stage - One TF / A3827 Post Open - National 50,000.00 43,821.11 Completed 2016-08-30 2016-11-02 2017-05-01 Equipment Implementation and Quotations Envelope Management 4. Project CCEP-IDLG/G-4 / Furniture Request for Single Stage - One TF / A3827 Implementation and Post Open - National 50,000.00 42,389.02 Completed 2016-08-30 2016-10-25 2017-04-23 for PIU Unit Establishment Quotations Envelope Management CCAP-IDLG/G-6 / 4. Project Procurement of IT Single Stage - One IDA / D1390 Implementation and Post Request for Bids Open - National 120,000.00 0.00 Canceled 2018-01-20 2018-01-25 2018-03-08 2018-04-07 2018-05-12 2018-11-08 Equipment for PIU and Envelope Management PMUs in the Year 2018 CCAP-IDLG/G-7 / 4. Project Procurement of IT Single Stage - One IDA / D1390 Implementation and Post Request for Bids Open - National 84,500.00 0.00 Canceled 2019-01-20 2019-01-25 2019-03-08 2019-04-07 2019-05-12 2019-11-08 Equipment for PIU and Envelope Management PMUs in the year 2019 CCEP-IDLG/G-2 / Furniture for PIU Unit and Four 4. Project Open - Single Stage - One Cities -Herat, Mazar, IDA / D1390 Implementation and Post Request for Bids 100,000.00 78,286.63 Completed 2017-02-02 2017-02-07 2017-03-21 2017-04-20 2017-05-25 2017-08-23 International Envelope Kandahar and Jalalabad for Management the year 2017 CCAP-IDLG/G-8 / 4. Project Procurement of Furniture for Single Stage - One IDA / D1390 Implementation and Post Request for Bids Open - National 9,000.00 0.00 Canceled 2018-02-03 2018-02-08 2018-03-22 2018-04-21 2018-05-26 2018-08-24 PIU and PMUs for the year Envelope Management 2018 CCAP-IDLG/G-9 / 4. Project Procurement of Furniture for Single Stage - One IDA / D1390 Implementation and Post Request for Bids Open - National 90,000.00 0.00 Canceled 2019-02-04 2019-02-09 2019-03-23 2019-04-22 2019-05-27 2019-11-23 PIU and PMUs for the year Envelope Management 2019 CCAP-IDLG-RFQ-7-1-002 / Procurement of Office 4. Project Request for Single Stage - One Appliances for Project TF / A3827 Implementation and Post Limited 50,000.00 44,276.13 Completed 2017-08-11 2017-10-06 2018-04-04 Quotations Envelope Implementation Units and Management PMUs Page 1 CCAP-IDLG/RFQ-7-4-0005 / 4. Project Request for Single Stage - One Procurement of Security TF / A3827 Implementation and Post Limited 30,000.00 24,757.67 Completed 2017-08-15 2017-10-10 2018-04-08 Quotations Envelope System for PIU Management CCAP-IDLG/NCB-G8-0019 / 4. Project Single Stage - One Procurement of Generators TF / A3827 Implementation and Post Request for Bids Open - National 12,000.00 10,455.02 Completed 2017-08-14 2017-08-19 2017-09-30 2017-10-30 2017-12-04 2018-06-02 Envelope for PIU Management CCAP-IDLG/RFQ-8-0006 / 4. Project Single Stage - One Procurement of 4 Generators TF / A3827 Implementation and Post Request for Bids Open - National 65,000.00 0.00 Canceled 2017-09-27 2017-10-02 2017-11-13 2017-12-13 2018-01-17 2018-07-16 Envelope for PMUs Management CCAP-IDLG/GO-RFQ-10- 4. Project 0010 / Procurement of PBX Request for Single Stage - One TF / A3827 Implementation and Post Limited 45,000.00 0.00 Canceled 2017-11-04 2017-12-30 2018-06-28 Telephonic System for PIU Quotations Envelope Management and PMUs CCEP-IDLG/G-1 / IT 4. Project Equipment for four years Open - Single Stage - One IDA / D1390 Implementation and Prior Request for Bids 220,000.00 0.00 Canceled 2016-10-01 2016-10-06 2016-11-17 2016-12-17 2017-01-21 2017-04-21 and in Five office - four International Envelope Management cities and PIU Unit IDLG/CCAP/SSS/G13 / Procurement IVR 4. Project Interactive voice response TF / A3827 Implementation and Prior Direct Selection Direct 10,000.00 0.00 Canceled 2017-10-31 2017-11-05 2017-12-10 2018-06-08 Telephone System,s Short Management Code system and data base systems. AF-IDLG-54642-GO-RFB / 4. Project Procurement of Printing and Single Stage - One TF / A3827 Implementation and Post Request for Bids Open - National 200,000.00 41,488.14 Signed 2018-05-26 2018-05-31 2018-07-12 2018-08-11 2018-09-15 2019-03-14 Publishing Materials for PIU Envelope Management and PMUs AF-IDLG-55908-GO-RFB / 4. Project Single Stage - One Procurement Generators for TF / A3827 Implementation and Post Request for Bids Open - National 64,000.00 59,460.69 Signed 2018-05-31 2018-06-05 2018-07-17 2018-08-16 2018-09-20 2019-03-19 Envelope PIU and Four PMUs Management AF-IDLG-73781-GO-RFB / 4. Project Procurement of IT Open - Single Stage - One TF / A3827 Implementation and Post Request for Bids 340,000.00 273,712.77 Signed 2018-09-08 2018-09-13 2018-10-25 2018-11-24 2018-12-29 2019-06-27 Equipment for PIU and International Envelope Management PMU AF-IDLG-76635-GO-RFQ / 4. Project Request for Single Stage - One procurement of Goods Heater TF / A3827 Implementation and Post Open - National 10,000.00 4,545.37 Completed 2018-09-06 2018-11-01 2019-04-30 Quotations Envelope and Cylinder Management AF-IDLG-73792-GO-RFB / 4. Project Procurement of Furniture for Single Stage - One TF / A3827 Implementation and Post Request for Bids Open - National 66,000.00 43,399.46 Signed 2018-08-27 2018-09-01 2018-10-13 2018-11-12 2018-12-17 2019-06-15 the year of 2018 to PIU and Envelope Management PMUs of CCNPP-IDLG AF-IDLG-76637-GO-RFQ / Procurement of safety vaults 4. Project Request for Single Stage - One for better and safer storage TF / A3827 Implementation and Post Open - National 1,000.00 4,232.80 Signed 2018-09-06 2018-11-01 2019-04-30 Quotations Envelope of cash and important and Management valuable documents. AF-IDLG-72146-GO-RFQ / Procurement of Goods 4. Project Supply of Grievance Boxes Request for Single Stage - One TF / A3827 Implementation and Post Open - National 15,000.00 12,929.89 Signed 2018-08-05 2018-09-30 2019-03-29 for PMUs of Herat, Mazar, Quotations Envelope Management Jalalabad and Kandahar Provinces. Page 2 AF-IDLG-75525-GO-RFB / 4. Project Procurement of Technician Single Stage - One TF / A3827 Implementation and Post Request for Bids Open - National 26,000.00 0.00 Canceled 2018-08-29 2018-09-03 2018-10-15 2018-11-14 2018-12-19 2019-06-17 Equipment's for PIU and Envelope Management PMUs. CCAP-IDLG/NCB-G9 / 4. Project Procurement of technical Single Stage - One TF / A3827 Implementation and Post Request for Bids Open - National 100,000.00 95,145.48 Completed 2017-09-03 2017-09-08 2017-10-20 2017-11-19 2017-12-24 2018-06-22 Engineering Equipment for Envelope Management CCNPP IDLG/CCNPP/GO-RFQ-03- 2019 / Procurement of IT 4. Project Request for Single Stage - One Equipment for Installation of TF / A3827 Implementation and Post Open - National 6,000.00 16,685.97 Completed 2019-02-08 2019-04-05 2019-10-02 Quotations Envelope Internet and Server Room in Management the new house AF-IDLG-94057-GO-RFB / IT Equipment for PIU and 4. Project Under Single Stage - One PMUs (Kabul, Mazar, TF / A3827 Implementation and Post Request for Bids Open - National 75,586.24 0.00 Implementati 2019-04-21 2019-04-26 2019-06-07 2019-07-07 2019-08-11 2020-02-07 Envelope Jalalabad, Herat and Management on Kandahar) AF-IDLG-94070-GO-RFB / Engineering Equipment for 4. Project Pending Single Stage - One PIU and PMUs (Kabul, TF / A3827 Implementation and Post Request for Bids Open - National 68,650.00 0.00 Implementati 2019-04-21 2019-04-26 2019-06-07 2019-07-07 2019-08-11 2020-02-07 Envelope Mazar, Jalalabad, Herat and Management on Kandahar) IDLG/CCNPP/GO-RFQ-04- 4. Project Request for Single Stage - One 2019 / Security Tools for TF / A3827 Implementation and Post Open - National 45,000.00 47,329.96 Completed 2019-04-23 2019-06-18 2019-12-15 Quotations Envelope PIU Office Management IDLG/CCNPP/GO-RFQ-05- 4. Project Request for Single Stage - One 2019 / Security Tools for TF / A3827 Implementation and Post Open - National 38,000.00 48,082.67 Completed 2019-04-23 2019-06-18 2019-12-15 Quotations Envelope PMU Jalalabad office Management AF-IDLG-128868-GO-RFQ / 4. Project Pending Supply of Goods CISCO Request for Single Stage - One IDA / D1390 Implementation and Post Open - National 17,000.00 0.00 Implementati 2019-09-08 2019-10-04 2019-11-18 Conference System with Quotations Envelope Management on installation NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CCEP-IDLG/G-3 / Internet 4. Project Open - Single Stage - One Service provision to PIU TF / A3827 Implementation and Post Request for Bids 486,000.00 97,901.18 Signed 2016-10-01 2016-10-06 2016-11-17 2016-12-17 2017-01-21 2018-01-22 International Envelope Unit and Four Cities Management AF-IDLG- 4. Project CCAP/VIRTUALSERVER/SSS TF / A3827 Implementation and Post Direct Selection Direct 3,000.00 3,000.00 Signed 2018-06-30 2018-07-05 2018-08-09 2019-02-05 / Virtual Sever for IDLG Management CCAP MIS CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 4. Project Consultant CCEP-IDLG/CS-SE-1 / Pending / Implementation and Post Qualification Open - National 100,000.00 0.00 2019-01-01 2019-01-22 2019-03-07 2019-04-06 2019-05-11 2019-11-07 Urban Specific Evaluation Implementation Management Selection Page 3 CCEP-IDLG/CS-FP-4 / Fixed Budget Open - Facilitating Partner 4 - TF / A3827 2. Institution Building Prior 1,145,000.00 1,145,000.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Jalalabad (Urban) CCEP-IDLG/CS-FP-3 / Fixed Budget Open - Facilitating Partner 3 - TF / A3827 2. Institution Building Prior 1,717,500.00 1,717,500.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Mazar (Urban) CCEP-IDLG/CS-FP-2 / Fixed Budget Open - Facilitating Partner 2 - TF / A3827 2. Institution Building Prior 1,717,500.00 1,715,199.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Kandahar (Urban) CCEP-IDLG/CS-FP-1 / Fixed Budget Open - Facilitating Partner 1 - TF / A3827 2. Institution Building Prior 2,290,000.00 2,290,000.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Hirat (Urban) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CCEP-IDLG/CS-OC-1 / TF / A3827 2. Institution Building Prior Direct Selection Direct 3,870,864.00 3,870,864.00 Completed 2016-10-01 2016-10-18 2016-12-30 2017-08-29 Oversight Consultant (OC) CCEP-IDLG/CS-IC-2 / 4. Project Individual Operation Advisor (Expert Under / Implementation and Post Consultant Open 135,000.00 0.00 2019-01-01 2019-02-19 2019-03-12 2019-04-16 2019-05-16 finance, procurment ) for 9 Implementation Management Selection Months CCEP-IDLG/CS-IC-3 / 4. Project Individual Urban Rural Linkage Expert / Implementation and Post Consultant Open 90,000.00 0.00 Under Review 2019-12-31 2020-02-18 2020-03-10 2020-04-14 2020-10-11 Int. for 6 Months Management Selection CCEP-IDLG/CS-IC-4 / 4. Project Individual Under Capacity Building Advisor / Implementation and Prior Consultant Open 90,000.00 0.00 2020-01-01 2020-02-19 2020-03-11 2020-04-15 2020-10-12 Implementation for 6 Months Management Selection CCAP-IDLG/CS-FP-5 / Hiring of Facilitating Partners for CCAP under IDA / D1390 2. Institution Building Prior Direct Selection Direct 1,717,500.00 1,717,500.00 Signed 2017-09-27 2017-10-07 2017-12-11 2018-06-09 Additional Financing - Package No. 2 Kandahar City CCAP-IDLG/CS-FP-6 / Selection of Facilitating Partner under Additional IDA / D1390 2. Institution Building Prior Direct Selection Direct 1,145,000.00 1,145,000.00 Signed 2017-09-27 2017-10-07 2017-12-11 2018-06-09 Financing for Package No. 4 Jalalabad City CCEP-IDLG/CS-IC-5 / 4. Project Individual Intrernational Oversight / Implementation and Prior Consultant Open 360,000.00 0.00 Canceled 2017-01-01 2017-02-19 2017-03-12 2017-04-16 2018-12-31 Advisor to DMM for 24 Management Selection Months CCAP-IDLG/CS-IC-5 / International Oversight Advisor to DMM for 24 4. Project Individual Months whole period. TF / A3827 Implementation and Prior Consultant Direct 360,000.00 0.00 Canceled 2018-10-08 2018-10-18 2018-10-24 2018-12-31 2018-12-31 Currently the contract will Management Selection be issued i.e., up to December 2018 IDLG-CCAP/IC-5-1 / Hiring 4. Project of International Senior TF / A3827 Implementation and Post Direct Selection Direct 150,000.00 86,225.00 Signed 2018-12-18 2018-12-28 2019-03-03 2019-08-30 Oversight Advisor Management Page 4 AF-IDLG-135484-CS-INDV / 4. Project Individual Pending Hiring of International IDA / D1390 Implementation and Post Consultant Open 176,000.00 0.00 2019-10-01 2019-11-03 2019-11-17 2019-12-22 2020-12-16 Implementation Operations Expert Management Selection AF-IDLG-135587-CS-INDV / 4. Project Individual Hiring of International Pending IDA / D1390 Implementation and Post Consultant Open 132,435.00 0.00 2019-10-02 2019-11-04 2019-11-18 2019-12-23 2020-09-18 Engineering/ Technical Implementation Management Selection Capacity Expert Advisor Page 5