Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-11-10 2020-01-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): Punjab - NHP WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-PUNJAB -75610-CW- RFQ / Restoration of 700 no. ground water observation wells already installed in Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 86,154.00 79,817.66 Completed 2018-08-28 2018-10-22 2019-04-20 various districts of Punjab Systems Quotations Envelope State under World bank Aided Hydrology Project Phase -II (3 Pkgs) IN-PUNJAB -54238-CW- RFQ / RESTORATION OF 700 No. GROUND WATER OBSERVATION WELLS Water Resources Monitoring Request for Single Stage - One ALREADY INSTALLED IN IBRD / 87250 Post Open - National 81,676.92 0.00 Canceled 2018-03-25 2018-05-20 2018-11-16 System Quotations Envelope PUNJAB STATE UNDER WORLD BANK AIDED HYDROLOGY PROJECT PHASE - II. NHP-2019-2020-PB-911780 / Installation of Shallow Pending GWOW for Water Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 590,769.23 0.00 Implementati 2020-05-05 2020-05-10 2020-06-21 2020-09-03 2020-10-08 2021-04-06 Quality/Water Logging System Envelope on Monitoring in South Western Punjab NHP-2019-2020-PB-538139 / Investigation,Drilling and Construction of 15 Nos Deep Tube Well for GWO Pending Piezometers with strong Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 129,230.77 0.00 Implementati 2020-02-03 2020-02-08 2020-03-21 2020-06-03 2020-07-08 2021-01-04 protection cover in the System Envelope on Fatehgarh Sahib, Mansa,Patiala,Ropar and Sangrur Districts of Punjab State Under NHP -Lot 1 NHP-2019-2020-PB-790290 / Investigation,Drilling and Construction of 15 Nos Deep Tube Well for GWO Pending Piezometers with strong Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 127,692.31 0.00 Implementati 2020-02-03 2020-02-08 2020-03-21 2020-06-03 2020-07-08 2021-01-04 protection cover in the System Envelope on Barnala,Ludhiana, Jalandhar, Moga,Nawan Shehar and Sangrur Districts of Punjab State under NHP -Lot 2 Page 1 NHP-2019-2020-PB-608989 / Investigation,Drilling and Construction of 15 Nos Deep Tube Well for GWO Pending Piezometers with strong Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 127,692.31 0.00 Implementati 2020-02-03 2020-02-08 2020-03-21 2020-06-03 2020-07-08 2021-01-04 protection cover in the System Envelope on Amritsar,Hoshiarpur,Jalandha r,Kapurthala and Tarn Taran Districts of Punjab State under NHP-Lot 3 GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-PUNJAB -33503-GO-RFQ / Purchase of Renault Duster RXL MT 106Ps Request for Single Stage - One IBRD / 87250 Front End Fee Post Open - National 12,598.53 11,496.87 Completed 2017-11-19 2017-11-21 2018-01-10 Petrol BS4 5 Seater for Quotations Envelope water resourcews bhawan mohali IN-PUNJAB -32261-GO-RFB / Supply, Installation, Testing Commissioning and Maintenance of RTDAS for selected Rivers, Head Works Water Resources Monitoring Single Stage - One and Dams for Surface Water IBRD / 87250 Post Request for Bids Open - National 372,307.69 0.00 Canceled 2017-12-14 2017-12-21 2018-01-25 2018-02-23 2018-03-30 2018-09-26 System Envelope sector in Punjab and Supply, Installation, Testing Commissioning and Maintenance of AWS under e-Procurement system. IN-PUNJAB -30139-GO-RFQ / Supply and Installation of Audio-Video Instrument at Water Resources Information Request for Single Stage - One Ground Floor Conference IBRD / 87250 Post Limited 69,230.00 0.00 Canceled 2017-12-05 2018-01-23 2018-03-09 Systems Quotations Envelope Hall and Video Conferencing Instrument at First Floor Committee Room. IN-PUNJAB -33512-GO-RFQ / procurement of 15 no. of Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 17,639.19 11,893.16 Completed 2017-11-30 2017-12-23 2018-03-23 laptops for water resources Systems Quotations Envelope bhawan mohali. IN-PUNJAB -37524-GO-RFQ / procurement of A0 scanner Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 9,617.87 8,106.44 Completed 2017-11-26 2017-12-16 2018-01-30 for water resources bhawan Systems Quotations Envelope mohali IN-PUNJAB -68853-GO-RFQ / Procurement of 2 no. Under Vento (Volkswagen) (TLP Institutional Capacity Request for Single Stage - One IBRD / 87250 Post Open - National 24,403.46 0.00 Implementati 2018-07-15 2018-07-17 2018-09-05 metallic) for Water Enhancement Quotations Envelope on Resources Organisation , Punjab, SAS Nagar NHP-2018-2019-PB-539986- GO-DC-DC / System Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 1,907.69 1,582.97 Completed 2018-07-30 2018-09-24 2019-03-23 Upgrade and VC Equipment Systems Quotations Envelope -25 no UPS Page 2 NHP-2018-2019-PB-191178- GO-DC-DC / System Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 4,184.62 2,920.78 Completed 2018-07-30 2018-09-24 2019-03-23 Upgrade and VC Equipment- Systems Quotations Envelope 25 No Printers NHP-2018-2019-PB-527765- GO-NCB-DE / DWLR with Telemetry without Water Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 1,230,769.23 987,744.81 Signed 2018-09-04 2018-09-09 2018-10-21 2019-01-03 2019-02-07 2019-08-06 Quality-505 DWLR with 2 System Envelope No Server & protective cage at each site etc IN-PUNJAB -32222-GO-RFB / Supply, Fixing and Placing of Office Furniture at State Water Resources Monitoring Single Stage - One IBRD / 87250 Post Request for Bids Open - National 179,296.91 0.00 Canceled 2017-10-18 2017-10-25 2017-11-27 2017-12-26 2018-01-30 2018-07-27 Data Centre, Water System Envelope Resources Bhawan, Sector 68, S.A.S. Nagar (Mohali). IN-PUNJAB -54284-GO-RFB / Supply & Installation of Audio Video Instrument at Water Resources Information Single Stage - Two Ground Floor Conference IBRD / 87250 Post Request for Bids Open - National 69,230.00 0.00 Canceled 2018-03-19 2018-03-26 2018-04-25 2018-06-01 2018-06-21 2018-08-06 Systems Envelope Hall and Video Conferencing Instrument at First Floor Committee Room. NHP-2018-2019-PB-442654- GO-DC-DC / System Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 17,846.15 16,477.71 Completed 2018-07-30 2018-09-24 2019-03-23 Upgrade and VC Equipmen- Systems Quotations Envelope 25 no Desktop NHP-2018-2019-PB-237118- GO-DC-DC / Procurement of Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 961.54 647.90 Completed 2018-07-30 2018-09-24 2019-03-23 Office Furniture, Fans etc- System Quotations Envelope 25 No Fans NHP-2018-2019-PB-933393- GO-NCB-DE / Design, Supply, Installation, Testing And Commissioning Including Warranty and Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 57,365.00 46,884.87 Signed 2019-02-14 2019-02-15 2019-03-20 2019-06-02 2019-08-02 2019-11-30 Maintenance of 75 Kw Grid System Envelope Tied Roof Top Solar PV Plant At State Data Centre, Water Resources Bhawan, Sector 68, Mohali NHP-2018-2019-PB-924275- GO-NCB-DE / RTDS for Surface Water- Supply, Installation, Testing, Pending Commissioning & Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 115,384.62 38,792.82 Implementati 2019-05-19 2019-08-02 2019-08-20 2019-09-30 2019-11-04 2020-05-02 maintenance of 5 No AWS System Envelope on for Real Time Data Acquisition System for Surface Water in Punjab under NHP NHP-2018-2019-PB-204052- GO-NCB-DE / System Upgrade and VC Equipment- Pending Supply and Installation of Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 37,692.31 0.00 Implementati 2020-01-27 2020-02-01 2020-03-14 2020-05-27 2020-07-01 2020-09-29 Video Conferencing Systems Envelope on Instrument at First Floor of Water Resources Bhawan, Sec 68, SAS Nagar NHP-2018-2019-PB-694710- Pending GO-SH-QU / Water Quality Water Resources Information Request for Single Stage - One IBRD / 87250 Post Limited 13,846.15 0.00 Implementati 2020-01-13 2020-03-09 2020-05-08 Probes - Procurement of 3 Systems Quotations Envelope on no Probes Page 3 NHP-2019-2020-PB-505558 / Supply, Installation, Testing, Commissioning & Pending maintenance of 16 AWLR Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 184,615.38 0.00 Implementati 2020-01-15 2020-01-20 2020-03-02 2020-05-15 2020-06-19 2020-12-16 for Real Time Data System Envelope on Acquisition System for Surface Water in Punjab under NHP NHP-2019-2020-PB-158327 / PROCUREMENT OF CHEMICALS,GLASSWARE AND MISCELLANEOUS ITEMS REQUIRED IN THE Pending Water Resources Monitoring Request for Single Stage - One HYDROCHEMICAL IBRD / 87250 Post Open - National 5,230.77 0.00 Implementati 2020-01-13 2020-03-24 2020-05-23 System Quotations Envelope LABORATORY,WATER on RESOURCES AND ENVIRONMENT DIRECTORATE,S.A.S. NAGAR PUNJAB NHP-2019-2020-PB-955367 / Pending Water Resources Information Upgradation of GIS software IBRD / 87250 Post Direct Selection Direct 12,307.69 0.00 Implementati 2020-01-12 2020-01-17 2020-02-21 2020-05-21 Systems and maintenance on NHP-2018-2019-PB-275939- GO-NCB-DE / Supply, Fixing Pending and Placing of Office Water Resources Information Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 179,296.91 0.00 Implementati 2020-01-19 2020-01-24 2020-03-06 2020-05-19 2020-06-23 2020-12-20 Furniture at State Data Systems Envelope on Centre, Water Resources Bhawan, Sector 68, Mohali NHP-2018-2019-PB-365966- GO-NCB-DE / Procurement of General Laboratory Equipment for Level 2 Plus Pending Chemical Testing Lab in the Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 306,153.90 0.00 Implementati 2020-01-27 2020-02-01 2020-03-14 2020-05-27 2020-07-01 2020-12-28 State of Punjab at Irrigation System Envelope on and Power Research Institute,Amritsar Under World Bank Aided National Hydrology Project (NHP). NHP-2018-2019-PB-648725- GO-NCB-DE / Real Time Pending Discharge Measurement of Water Resources Monitoring Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 1,076,923.08 0.00 Implementati 2020-01-31 2020-02-05 2020-03-18 2020-05-31 2020-07-05 2021-01-01 Sirhind Canal System for System Envelope on Irrigation Monitoring and Management NHP-2018-2019-PB-301167- Pending Water Resources Monitoring Single Stage - Two GO-NCB-SE / Procurement IBRD / 87250 Post Request for Bids Open - National 115,384.62 0.00 Implementati 2020-04-15 2020-04-20 2020-06-01 2020-08-14 2020-09-18 2021-03-17 System Envelope of ADCP-3 number ADCP on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 4 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-PUNJAB -152382-CS- INDV / Development of Decision Support System for Water Resources Operations Pending IBRD / 87250 Post Direct Selection Direct 129,708.14 0.00 2020-01-19 2020-01-29 2020-04-03 2022-04-03 Groundwater Recharge in and Planning System Implementation Over Exploited Pilot Blocks of Punjab Page 5