I. General Project information Country: Rwanda Project Name: Feeder Roads Development Project (FRDP) Project Implementing Agency: MINAGRI-SPIU for World Bank funded projects World Bank’s approval date for the procurement plan: April 11, 2017 Date of General Procurement Notice: 26th February, 2013 Period covered by this procurement plan: 1st July, 2016 to 30th June, 2017 Thresholds for Procurement Methods and Prior Review Contract Value N Expenditure Procurement Contracts Subject to Prior Review Threshold** o Category Method (US$ ) (US$) 1 Works ≥ 10,000,000 ICB All Contracts < 10,000,000 NCB Each contract of value equal or above US$5,000,000 equivalent. ≥ 200,000 Shopping None All values Direct Contracting Each contract of value equal or above US$100,000 equivalent. Goods and Services Each contract of value equal or above ≥ 1,000,000 ICB (other than Consulting US$1,500,000 equivalent. Services < 1,000,000 NCB None 2 < 100,000 Shopping None Each contract of value equal or above All values Direct Contracting US$100,000 equivalent. IT Systems, and Non- ≥ 1,000,000 ICB Each contract of value equal or above 3 consulting Services US$1,500,000 equivalent. < 1,000,000 NCB None Consulting Services ≥ 500,000 firms All All Contracts < 500,000 All Only TORs 4 ≥ 200,000 IC (Based on All contracts individuals Comparison of CVs) All Values Single Source Each contract of value equal or above Selection US$100,000 equivalent. Training, Workshops, All Values To be based on Annual 5 Study Tours Work Plan & Budgets and training plan [Community Participation in Procurement acceptable to the Association and described in the PIM ] PROCUREMENT Rwanda : Rwanda Feeder Roads Development Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2018-04-17 2018-10-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P126498 GPN Date: 2018-05-15 Project Name: Rwanda Feeder Roads Development Project Loan / Credit No: IDA / 54050, TF / A5256 Executing Agency(ies): Ministry of Agriculture and Animal Resources, Rwanda Transport Development Agency WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-7418- CW-RFB / Rehabilitation, upgrading and multiyear Single Stage - One IDA / 54050 Prior Request for Bids Open - National 5,518,291.79 Signed 2016-07-30 2016-08-04 2016-09-15 2016-10-15 2016-11-19 2017-05-18 maintenance of selected Envelope feeder roads in Nyamasheke – 52 Km (02 lots) RW-SPIU MINAGRI-7415- CW-RFB / Rehabilitation, upgrading and multiyear Single Stage - One IDA / 54050 Prior Request for Bids Open - National 9,324,090.25 Signed 2016-07-29 2016-08-03 2016-09-14 2016-10-14 2016-11-18 2017-05-17 maintenance of selected Envelope feeder roads in Karongi – 75 Km (02 lots) RW-SPIU MINAGRI-6489- CW-RFB / Renovation of Single Stage - One IDA / 54050 Post Request for Bids Open - National 226,872.73 Signed 2017-08-25 2017-08-25 2017-09-24 2017-10-24 2017-11-28 2018-04-27 MINAGRI-SPIU conference Envelope room RW-SPIU MINAGRI-24425- Pending CW-DIR / Construction of IDA / 54050 Prior Direct Selection Direct 0.00 Implementati 2018-01-08 2018-01-13 2018-02-17 2018-09-15 masonry ditches in on Rwamagana District RW-SPIU MINAGRI-24414- Under CW-DIR / Construction of IDA / 54050 Prior Direct Selection Direct 0.00 Implementati 2018-01-08 2018-01-13 2018-02-17 2018-09-15 masonry ditches in Gisagara on District RW-SPIU MINAGRI-49946- CW-RFB / Rehabilitation, upgrading and multiyear Single Stage - One IDA / 54050 Prior Request for Bids Open - National 4,174,912.27 Signed 2018-02-20 2018-02-25 2018-04-08 2018-05-08 2018-06-12 2018-12-09 maintenance of selected Envelope feeder roads in Karongi - 45.9 Km (Lot 2) RW-RTDA-58005-CW-RFB / Rehabilitation, upgrading Under Open - Single Stage - One and multiyear maintenance IDA / 54050 Prior Request for Bids 0.00 Implementati 2018-04-26 2018-05-01 2018-06-20 2018-07-11 2018-08-15 2023-01-21 International Envelope of indicative feeder roads in on Nyabihu District - 90 Km RW-RTDA-58010-CW-RFB / Under Rehabilitation and upgrading Single Stage - One IDA / 54050 Prior Request for Bids Open - National 0.00 Implementati 2018-06-14 2018-06-19 2018-08-08 2018-08-29 2018-10-03 2024-09-01 of indicative feeder roads in Envelope on Gatsibo District- 79 Km Page 1 RW-RTDA-58014-CW-RFB / Under Rehabilitation and upgrading Single Stage - One IDA / 54050 Prior Request for Bids Open - National 0.00 Implementati 2018-05-14 2018-05-19 2018-07-08 2018-07-29 2018-09-02 2024-08-01 of indicative feeder roads in Envelope on Nyagatare District- 78Km RW-RTDA-58018-CW-RFB / Under Rehabilitation and upgrading Single Stage - One IDA / 54050 Prior Request for Bids Open - National 0.00 Implementati 2018-06-14 2018-06-19 2018-08-08 2018-08-29 2018-10-03 2023-03-11 of indicative feeder roads in Envelope on Nyaruguru District- 58 Km RW-RTDA-58020-CW-RFB / Rehabilitation, upgrading Under Open - Single Stage - One and multiyear maintenance IDA / 54050 Prior Request for Bids 0.00 Implementati 2018-05-14 2018-05-19 2018-07-08 2018-07-29 2018-09-02 2023-02-08 International Envelope of indicative feeder roads in on Rutsiro District - 77 Km RW-RTDA-58025-CW-RFB / Rehabilitation, upgrading Under Open - Single Stage - One and multiyear maintenance IDA / 54050 Prior Request for Bids 0.00 Implementati 2018-05-14 2018-05-19 2018-07-08 2018-07-29 2018-09-02 2023-02-08 International Envelope of indicative feeder roads in on Gakenke District - 68 Km RW-RTDA-59982-CW-RFQ / Supply and installation of Pending Request for Single Stage - One partitions (Partitioning) and TF / A5256 Post Limited 0.00 Implementati 2018-10-22 2018-12-06 2019-03-06 Quotations Envelope Office furniture for FRDP on staff. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-6726- Pending GO-RFB / Supply of fuel for Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-02-10 2017-02-15 2017-03-17 2017-03-31 2017-04-21 2018-04-21 Feeder Roads Development Envelope on Project (Framework contract) RW-SPIU MINAGRI-6730- GO-RFB / Supply of Single Stage - One IDA / 54050 Post Request for Bids Open - National 39,022.70 Signed 2017-04-24 2017-04-29 2017-05-29 2017-06-28 2017-08-02 2017-10-01 MINAGRI-SPIU conference Envelope room furniture RW-SPIU MINAGRI-6735- Under GO-RFB / Purchase of IT Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-03-15 2017-03-20 2017-04-19 2017-05-19 2017-06-23 2017-08-22 equipment for new feeder Envelope on road staff RW-SPIU MINAGRI-24437- Pending Single Stage - One GO-RFB / Purchase of IT IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-09-18 2017-09-23 2017-10-23 2017-11-13 2017-12-18 2018-03-18 Envelope equipment for FRDP on RW-SPIU MINAGRI-24443- Pending GO-RFB / Purchase of office Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-10-16 2017-10-21 2017-11-20 2017-12-11 2018-01-15 2019-01-15 stationery for FRDP Envelope on (framework contract) RW-SPIU MINAGRI-24444- Pending GO-RFB / 3.8 Supply of Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2018-04-30 2018-05-05 2018-06-04 2018-06-25 2018-07-30 2019-07-30 fuel (Framework Contract) Envelope on for FRDP vehicles Page 2 RW-SPIU MINAGRI-24454- Pending Single Stage - One GO-RFB / Purchase of tyres IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-09-19 2017-09-24 2017-10-24 2017-11-14 2017-12-19 2018-02-17 Envelope for FRDP vehicles on RW-SPIU MINAGRI-24457- Pending GO-RFB / Supply of staff Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-08-12 2017-08-17 2017-09-16 2017-10-07 2017-11-11 2018-11-11 refreshment (tea break) Envelope on (framework contract) RW-SPIU MINAGRI-24463- GO-RFB / Supply of plastic Pending Tubings, watering cans, nails Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-09-18 2017-09-23 2017-10-23 2017-11-13 2017-12-18 2018-02-16 and pruning hand saws for Envelope on agro-forestry nurseries establishments RW-SPIU MINAGRI-24465- GO-RFB / Purchase of 4 Pending Single Stage - One DCP Kit: Complete with IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-08-28 2017-09-02 2017-10-02 2017-10-23 2017-11-27 2018-05-26 Envelope carry bag/case, tools and 2 on spare tips RW-SPIU MINAGRI-6495- Pending GO-RFB / Supply MINAGRI- Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2018-01-03 2018-01-08 2018-02-07 2018-02-28 2018-04-04 2018-06-03 SPIU conference room Envelope on furniture RW-RTDA-82738-GO-RFQ / Supply of Spare parts for Pending Request for Single Stage - One Rough-meter III equipment TF / A5256 Post Limited 0.00 Implementati 2018-10-29 2018-12-24 2019-02-22 Quotations Envelope (For Roads inspection/field on inspection). Pending RW-RTDA-59848-GO-RFQ / Request for Single Stage - One TF / A5256 Post Limited 0.00 Implementati 2018-12-05 2019-02-03 2019-05-04 Purchase of IT equipment Quotations Envelope on RW-RTDA-58287-GO-RFB / Pending Single Stage - One Purchase vehicles (for the TF / A5256 Post Request for Bids Open - National 0.00 Implementati 2019-02-28 2019-03-05 2019-04-04 2019-04-25 2019-05-24 2019-08-22 Envelope six Districts and RTDA). on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-6728- NC-RFB / Hiring hotel services for conferences, Pending Single Stage - One training and workshops at IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-02-10 2017-02-15 2017-03-17 2017-03-31 2017-04-28 2018-04-28 Envelope the head office and in four on districts (Framework contract) RW-SPIU MINAGRI-24431- Pending NC-RFQ / Acquisition of Request for Single Stage - One IDA / 54050 Post Limited 0.00 Implementati 2018-01-13 2018-03-10 2019-03-10 insurance services for Quotations Envelope on FRDP vehicles RW-SPIU MINAGRI-24440- NC-RFB / Provision of maintenance services for the Pending FRDP IT equipment Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-09-11 2017-09-16 2017-10-16 2017-11-06 2017-12-11 2018-12-11 (Computers, printers, Envelope on photocopiers, AC, generators and accessories)(framework contract) Page 3 RW-SPIU MINAGRI-24453- Pending Single Stage - One NC-RFB / Maintenance of IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-09-18 2017-09-23 2017-10-23 2017-11-13 2017-12-18 2018-12-18 Envelope FRDP vehicles on RW-SPIU MINAGRI-24435- NC-RFB / Hiring hotel Pending services for conferences, Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2018-01-15 2018-01-20 2018-02-19 2018-03-21 2018-04-25 2019-04-25 training & workshops at Envelope on head office and in districts (framework contract). RW-SPIU MINAGRI-24461- Pending NC-RFB / Procurement of Single Stage - One IDA / 54050 Post Request for Bids Open - National 0.00 Implementati 2017-10-23 2017-10-28 2017-11-27 2017-12-18 2018-01-22 2019-01-22 sports services for FRDP Envelope on staff (framework contract) RW-SPIU MINAGRI-24467- Pending NC-RFQ / Acquisition of Request for Single Stage - One IDA / 54050 Post Open - National 0.00 Implementati 2017-08-17 2017-10-12 2018-10-12 assets insurance for Feeder Quotations Envelope on Roads Development Project RW-SPIU MINAGRI-37957- NC-DIR / Rental for office IDA / 54050 Post Direct Selection Direct 64,632.54 Signed 2017-11-28 2017-12-03 2018-01-07 2018-07-06 space for the project team at RTDA. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINAGRI-6492- CS-CQS / Environmental Consultant Pending and social impact assessment IDA / 54050 Post Qualification Open - National 0.00 2017-02-22 2017-03-15 2017-04-28 2017-05-28 2017-07-02 2017-12-29 Implementation (ESIA) and RAP for follow- Selection on operations RW-SPIU MINAGRI-6692- CS-CQS / Conducting the Consultant baseline study on roads Pending IDA / 54050 Post Qualification Open - National 0.00 2017-02-13 2017-03-06 2017-04-19 2017-05-19 2017-06-23 2017-11-20 segments with landslides Implementation Selection and climate resilience vulnerabilities RW-SPIU MINAGRI-6717- CS-CQS / Establishing Consultant baseline status on all Pending IDA / 54050 Post Qualification Open - National 0.00 2017-03-15 2017-04-05 2017-05-19 2017-06-18 2017-07-23 2017-12-20 selected feeder roads Implementation Selection regarding reduction of travel time indicator RW-SPIU MINAGRI-7509- CS-QCBS / Supervision Services for Rehabilitation, upgrading and multi-year Quality And Cost- Under IDA / 54050 Prior Open - National 0.00 2016-07-05 2016-07-26 2016-09-08 2016-10-06 2016-11-05 2016-12-10 2017-01-14 2018-01-14 maintenance contracts of Based Selection Implementation selected feeder roads in Karongi and Nyamasheke District, Western Province. RW-SPIU MINAGRI-15427- CS-QCBS / Development of Quality And Cost- Open - Under the National Master Plan IDA / 54050 Prior 0.00 2017-05-17 2017-06-07 2017-07-21 2017-08-18 2017-09-17 2017-10-22 2017-11-26 2018-11-26 Based Selection International Implementation for the Feeder Roads Development in Rwanda Page 4 RW-SPIU MINAGRI-15430- CS-QCBS / Organization and Training of Local Quality And Cost- Pending IDA / 54050 Post Open - National 0.00 2017-05-17 2017-06-07 2017-07-21 2017-08-18 2017-09-17 2017-10-22 2017-11-26 2018-05-25 Community Associations Based Selection Implementation (LCAs) to undertake maintenance. RW-RTDA-58037-CS-QCBS / Supervision Services for Rehabilitation, upgrading and multi-year maintenance contracts of indicative feeder Quality And Cost- Open - IDA / 54050 Prior 0.00 Under Review 2018-04-26 2018-05-17 2018-06-30 2018-08-14 2018-09-13 2018-10-18 2018-11-22 2023-05-30 roads in Rutsiro, Nyabihu Based Selection International and Gakenke Districts/Western and Northern Provinces respectively. RW-RTDA-58030-CS-QCBS / Supervision Services for Rehabilitation, upgrading and multi-year maintenance Quality And Cost- Open - contracts of indicative feeder IDA / 54050 Prior 0.00 Under Review 2018-04-26 2018-05-17 2018-06-30 2018-08-14 2018-09-13 2018-10-18 2018-11-22 2024-11-20 Based Selection International roads in Gatsibo, Nyagatare and Nyaruguru Districts, in Eastern and Southern Provinces respectively. INDIVIDUAL CONSULTANTS Page 5