The Netherlands Red Cross Home Repair Project Sint Maarten Hurricane Irma Recovery Version for Negotiation Environmental and Social Commitment Plan (ESCP) December 6th , 2019 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Netherlands Red Cross Society (hereinafter NLRC) will implement the Home Repair Project (the Project). The International Bank for Reconstruction and Development (hereinafter the Bank) has agreed to provide financing for the Project through the Hurricane Irma Reconstruction, Recovery and Resilience Trust Fund. 2. The NLRC will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The NLRC will also comply with the provisions of any other environmental and social (E&S) documents required under the ESSs and referred to in this ESCP, including the Environmental and Social Management Framework (ESMF), Labor Management Procedures (LMP), and Stakeholder Engagement Plans (SEP), and the timelines specified in those E&S documents. 4. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank by NLRC as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 5. As agreed by the Bank and NLRC, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, NLRC will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the NLRC. The NLRC will promptly disclose the updated ESCP. 6. In the case of changes to the Project’s environmental and social risks and impacts – which result from (a) unforeseen circumstances that might impact the Project activities, or (b) proposals to change the Project, or (c) the Project’s environmental and social performance –NLRC shall ensure the availability of the funds needed to implement the actions and measures required to address such risks and impacts. 2|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Quarterly throughout Project NLRC Project Manager. The Project Prepare and submit to the Bank quarterly monitoring reports on the implementation manager will be the main point of contact environmental, social, health and safety (ESHS) performance of the between NLRC and the Bank and will Project, including but not limited to, the implementation of the ESCP submit reports. and the ESMF, occurrence of incidents and accidents, stakeholder engagement activities, functioning of the grievance mechanism, and other aspects of monitoring ESHS as detailed in the ESMF. B INCIDENTS AND ACCIDENTS Within 48 hours after learning of any NLRC Project Manager Promptly notify the Bank of any incident or accident related to the fatality or other incident or accident. Project which has, or is likely to have, a significant adverse effect on the Timing of the subsequent report will be environment, the affected communities, the public or workers, such as provided within a timeframe acceptable to possible impact of natural hazards during Project implementation or any the Bank, as requested. violations of the Code of Conduct. Provide sufficient detail regarding the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, whilst taking into account relevant data protection and privacy laws. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. Any logs maintained for recording grievances shall be made available to the Bank upon request. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE The Project Manager confirmed and in NLRC Establish and maintain an organizational structure with qualified staff place before Grant Agreement and to be and resources to support management of E&S risks of the Project. The maintained throughout Project responsibility for the management of E&S risks will lie with NLRC Project implementation. Manager in coordination with all NLRC construction crews who will play a role in daily monitoring of the ESMF. Construction crews in place not later than 2 months after signing the Grant agreement. 3|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK Draft ESMF has been prepared to be NLRC Project Manager Finalize, adopt and thereafter implement the Environmental and Social disclosed and consulted prior to Project Management Framework (ESMF) for the Project, which include site- appraisal. specific requirements, in a manner acceptable to the Bank. The revised version will be disclosed and submitted to Bank for approval prior to signing the grant agreement. The ESMF prepared shall be carried out throughout Project implementation. Subject to consultations with specific stakeholders identified after screening of homes, update and submit to Bank for approval prior to initiating the roof repairs. The updated version will be disclosed according to the provisions defined in the Stakeholder Engagement Plan. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES The LMP shall be finalized and approved by NLRC Project Manager Finalize, adopt, and implement the Labor Management Procedures the Bank prior to Grant approval. (LMP) developed for the Project, in a manner acceptable to the Bank. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Labor GM in place throughout Project NLRC Project Manager Establish, maintain, and operate a grievance mechanism (GM) for implementation. construction crews, as described in the LMP and consistent with ESS2. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Approved OHS measures as detailed in the NLRC Project Manager Prepare, adopt, and implement occupational, health and safety (OHS) ESMF carried out throughout Project measures specified in the ESMF. implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 4|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND Demolition and Construction Debris NLRC Project Manager MANAGEMENT Procedures and Asbestos Management Resource efficiency and pollution prevention and management Plan as underlined in the ESMF agreed with requirements included in the ESMF requiring NLRC: (i) to apply early VSA and VROMI before Grant approval and screening of asbestos presence, following procedures established in the in place before commencement of roof Asbestos Management Plan;(ii) to collect and pick up debris originated repairs. directly from the repair activities, for final disposal. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 COMMUNITY HEALTH AND SAFETY Approved ESMF and Code of Conduct NLRC Project Manager Implement community disaster awareness and preparedness messages enforced throughout Project as underlined in the ESMF. implementation. 4.2 GBV AND SEA RISKS NLRC Code of Conduct enforced NLRC Project Manager Implement gender-based violence (GBV) and sexual exploitation and throughout Project implementation. abuse (SEA) prevention measures underlined in the ESMF, including a Code of Conduct and informing Project affected communities about GBV and SEA risks. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not relevant for the Project ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not relevant for the Project ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not relevant for the Project ESS 8: CULTURAL HERITAGE Not relevant for the Project ESS 9: FINANCIAL INTERMEDIARIES Not relevant for the Project ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND SEP prepared, disclosed and consulted NLRC Project Manager IMPLEMENTATION prior to Project appraisal. The revised Disclose, consult, update (as needed) adopt, and implement a version will be disclosed and submitted to Stakeholder Engagement Plan (SEP), which will provide details on Bank for approval prior to signing the Grant consultations with stakeholders, including on E&S documents. agreement. The SEP will be implemented throughout Project implementation. 5|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 10.2 PROJECT GRIEVANCE MECHANISM The grievance mechanism for the Project NLRC Project Manager Establish, maintain and operate a Grievance Mechanism for the Project, will be established before Grant signing as described in the SEP. and will be maintained and operated throughout Project implementation. CAPACITY SUPPORT (TRAINING) CS1 TRAINING Prior to initiating roof repair works, with NLRC Project Manager Training for Project workers on Occupational Health and Safety periodic refresher courses occurring including on emergency prevention and preparedness and response throughout Project implementation. arrangements to emergency situations, this may include: • refresher course on workplace safety; • refresher course on incident reporting procedure; • Refresher course on emergency preparedness procedures; • Refresher course on grievances procedure • Course on new procedures regarding other dangers at the worksite mold, vector control, asbestos management, etc. 6|Page