PROCUREMENT PLAN (Textual Part) Project information: [country]Sri Lanka Primary Healthcare System Strengthening Project[Project name] [P-number] (PSSP) P163721 Project Implementation agency: [insert legal name]Ministry of Health, Nutrition and Indigenous Medicine Date of the Procurement Plan: [insert date]01 May 2018 Period covered by this Procurement Plan: 1[insert from – to period]May 2018 to 30 November 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower, for the procurement of goods, works and non-consulting services, uses its own national open competitive procurement arrangements as set forth in Sri Lanka’s Procurement Guidelines 2006, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: 1. Only bidding documents acceptable to the Bank shall be used for all national open competitive procurement. 2. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 3. The eligibility of bidders shall be as defined under Section III of the World Bank Procurement Regulations for IPF Borrowers (Procurement Regulations): accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. PROCUREMENT Sri Lanka : Sri Lanka: Primary Health Care System Strengthening Project PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-12-21 2019-11-04 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163721 GPN Date: Project Name: Sri Lanka: Primary Health Care System Strengthening Project Loan / Credit No: IBRD / 88780 Executing Agency(ies): Ministry of Health, Nutrition and Indigenous Medicine WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-100651-CW-RFQ / partitioning, modification Project Implementation Request for Single Stage - One for a dining room and a IBRD / 88780 Support and Innovation Post Limited 16,088.12 Signed 2019-02-20 2019-04-03 2019-05-18 Quotations Envelope toilet for new office space of Grants PSSP GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-93182-GO-RFQ / Procurement of 05 Nos Project Implementation Laptops, 04 Nos Desk Tops, Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 12,002.80 Signed 2019-01-02 2019-02-20 2019-03-06 01 No Heavy Duty Multi- Quotations Envelope Grants function Copier and 01 No Laser-jet Colour Printer LK-MHNIM-106305-GO-RFQ / Equipment and Project Implementation Pending Technologies for Mobile Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-05-05 2019-06-30 2019-08-29 Registration and Screening Quotations Envelope Grants on of Population for advocacy of PSSP LK-MHNIM-106316-GO-RFQ Project Implementation Pending / Design, Make and supply Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-04-05 2019-05-31 2019-06-30 of 63 Nos Display Boards Quotations Envelope Grants on for Hospitals LK-MHNIM-106319-GO-RFQ / Print and Supply 1300 Project Implementation Request for Single Stage - One Nos Manuals of Operational IBRD / 88780 Support and Innovation Post Limited 3,006.21 Signed 2019-04-05 2019-05-31 2019-06-30 Quotations Envelope Guide Line and Essential Grants Service Package with Docket LK-MHNIM-106268-GO-RFB / Design, Supply Installation, Project Implementation Pending Commissioning and maintain Single Stage - Two IBRD / 88780 Support and Innovation Post Request for Bids Open - National 0.00 Implementati 2019-05-07 2019-05-12 2019-06-23 2019-09-05 2019-10-10 2020-04-07 of Video Conference System Envelope Grants on for 10 Institutions in Sri Lanka Page 1 LK-MHNIM-125522-GO-RFB / Supply Installation Project Implementation Pending Commissioning and Single Stage - One IBRD / 88780 Support and Innovation Post Request for Bids Limited 0.00 Implementati 2019-08-31 2019-09-05 2019-10-17 2019-11-16 2019-12-21 2020-06-18 maintenance of Digital Envelope Grants on Signage System for 60 Hospitals LK-MHNIM-128666-GO-RFQ Project Implementation Under Request for Single Stage - One / Office Furniture and IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-09-01 2019-10-27 2020-04-24 Quotations Envelope Equipment Grants on LK-MHNIM-128685-GO-RFQ Project Implementation Under / Supply Installation and Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-09-04 2019-10-30 2020-04-27 commissioning of A/C Plant Quotations Envelope Grants on and PABX System Project Implementation Pending LK-MHNIM-128983-GO-RFQ Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-09-09 2019-11-04 2020-05-02 / 02 Nos Laptops Quotations Envelope Grants on LK-MHNIM-106285-GO-RFP Project Implementation Pending / Design, Built, Implement Single Stage - Two IBRD / 88780 Support and Innovation Post Request for Bids Limited 0.00 Implementati 2020-01-22 2020-01-27 2020-03-09 2020-05-22 2020-06-26 2020-12-23 and Maintain Mobile Envelope Grants on Exhibition Unit for PSSP Project Implementation Pending LK-MHNIM-143692-GO-RFQ Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-11-09 2020-01-04 2020-07-02 / 300 Nos Pen Drives Quotations Envelope Grants on LK-MHNIM-143702-GO-RFQ Project Implementation Pending Request for Single Stage - One / Accounting Software IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-11-11 2020-01-06 2020-07-04 Quotations Envelope Package Grants on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-93929-NC-RFQ Project Implementation Under / Hire of Vehicles for Project Request for Single Stage - One IBRD / 88780 Support and Innovation Post Limited 1,947.76 Implementati 2019-01-13 2019-03-10 2020-03-04 Director and Office staff Quotations Envelope Grants on transport LK-MHNIM-106298-NC-RFQ Project Implementation Pending Request for Single Stage - One / Production of Short IBRD / 88780 Support and Innovation Post Limited 0.00 Implementati 2019-04-10 2019-06-05 2019-08-04 Quotations Envelope Promotional Video for PSSP Grants on LK-MHNIM-120909-NC-RFQ / Service of Instructional Design, Development and Project Implementation Under Request for Single Stage - One deployment of E-learning IBRD / 88780 Support and Innovation Post Limited 11,528.36 Implementati 2019-07-01 2019-08-14 2019-09-18 Quotations Envelope Material for Health Capacity Grants on Building for Primary Healthcare Strengthening CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 LK-MHNIM-86114-CS-QCBS Project Implementation / Selection of a Consultant Quality And Cost- IBRD / 88780 Support and Innovation Post Open - National 488,679.99 Signed 2018-12-25 2019-01-15 2019-02-12 2019-03-14 2019-03-28 2019-04-14 2019-05-05 2023-12-30 for Third Party Verification Based Selection Grants of DLI Achievements LK-MHNIM-93923-CS-QCBS Project Implementation / Consultancy for Developing Quality And Cost- IBRD / 88780 Support and Innovation Post Open - National 17,299.33 Signed 2019-01-07 2019-01-09 2019-01-13 2019-01-15 2019-01-17 2019-01-21 2019-02-13 2019-06-30 Web site and Project Based Selection Grants Monitoring Tool for PSSP LK-MHNIM-128700-CS-CQS / Consultancy for the evaluation of The National Project Implementation Consultant Policy and Strategic Under IBRD / 88780 Support and Innovation Post Qualification Open - National 0.00 2019-09-05 2019-09-26 2019-11-09 2019-12-09 2020-01-13 2020-07-11 Framework for Prevention Implementation Grants Selection and Control of Chronic Non Communicable Diseases - 2009 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MHNIM-81510-CS-INDV / Developing Guide Lines for Project Implementation Individual Ope-rationalizing the Concept IBRD / 88780 Support and Innovation Post Consultant Open 5,613.25 Signed 2018-10-11 2018-11-15 2018-11-25 2018-12-02 2019-01-16 of Reorganization and Grants Selection Strengthening of Primary Healthcare Delivery System LK-MHNIM-81535-CS-INDV Project Implementation Individual / Consultancy for Developing Pending IBRD / 88780 Support and Innovation Post Consultant Open 0.00 2018-10-11 2018-11-22 2018-12-06 2019-01-03 2019-01-24 a plan for Media Publicity Implementation Grants Selection Campaign LK-MHNIM-81547-CS-INDV Project Implementation Individual / Consultancy for IBRD / 88780 Support and Innovation Post Consultant Open 4,181.87 Signed 2018-10-15 2018-12-24 2018-12-31 2019-01-21 2019-04-21 Development of Standard Grants Selection Protocol LK-MHNIM-81552-CS-INDV Project Implementation Individual / Consultancy for Establish IBRD / 88780 Support and Innovation Post Consultant Open 4,687.06 Signed 2018-10-16 2018-11-20 2018-11-27 2018-12-18 2019-02-12 Citizen Engagement Grants Selection Mechanism Guidelines LK-MHNIM-81533-CS-INDV / Consultant for Gap Project Implementation Individual Analysis and Planning for IBRD / 88780 Support and Innovation Post Consultant Open 5,630.63 Signed 2018-10-11 2018-11-13 2018-11-20 2018-12-04 2019-02-26 Implementation at the Grants Selection Provincial Level LK-MHNIM-106282-CS- Project Implementation Individual INDV / Consultancy for the Pending IBRD / 88780 Support and Innovation Post Consultant Open 0.00 2019-03-31 2019-05-19 2019-06-09 2019-07-14 2019-08-28 Preparation of Strategic Plan Implementation Grants Selection for the total Project period LK-MHNIM-106302-CS- INDV / Consultancy for Development of Legal Frame Project Implementation Individual Pending work and Responsive IBRD / 88780 Support and Innovation Post Consultant Open 0.00 2019-04-08 2019-05-27 2019-06-17 2019-07-22 2019-09-05 Implementation Healthcare Delivery Grants Selection Mechanism at Primary Care Level Page 3 LK-MHNIM-117401-CS- Project Implementation Individual INDV / Consultancy for IBRD / 88780 Support and Innovation Post Consultant Open 4,694.18 Signed 2019-06-14 2019-08-02 2019-08-23 2019-09-27 2020-03-25 Developing Comprehensive Grants Selection plan for Capacity Building LK-MHNIM-140116-CS- INDV / Consultancy for Project Implementation Individual Pending revise Guidelines for IBRD / 88780 Support and Innovation Post Consultant Direct 0.00 2019-10-30 2019-11-09 2019-11-30 2020-01-04 2020-07-02 Implementation Procurement of Grants Selection Pharmaceuticals and Medical Devices Page 4