Procurement Plan (Text Part) Bangladesh Weather and Climate Services Regional Project (BWCSRP) Agency: Bangladesh Meteorological Department (BMD) Bangladesh Water Development Board Department of Agricultural Extension I. General 1. Date of General Procurement Notice: July 10, 2017 2. Period covered by this procurement plan: The procurement period of project covered from July 2016 to December 2022. II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank: Procurement Prior Review Thresholds (US$ millions) (Procurement Activity) Type of Procurement High risk Substantial risk Moderate risk Low risk Works (including turnkey, supply & 5 10 15 20 installation of plant and equipment, and PPP) Goods, information technology and non- 1.5 2 4 6 consulting services Notes: 1. Use of Standard Procurement Documents: For all procurements under the project, the Bank’s Standard Procurement Documents (or other documents agreed with the Bank) shall be used; 2. Request for Bids (Open-National), if allowed in the Procurement Plan, will be carried out under the Bank’s Procurement Guidelines following procedures for Open Tendering Method (OTM) of the People’s Republic of Bangladesh (Public Procurement Act, 2006 and The Public Procurement Rules, 2008) using standard/model bidding documents satisfactory to the Bank. For the purpose of Request for Bids (Open- National) the following shall apply: a. Post bidding negotiations shall not be allowed with the lowest evaluated or any other bidder; b. Bids should be submitted and opened in public in one location immediately after the deadline for submission; c. Lottery in award of contracts shall not be allowed; d. Bidders’ qualification/experience requirement shall be mandatory; e. Bids shall not be invited or rejected on the basis of percentage above or below the estimated cost and contract award shall be based on the lowest evaluated bid price of compliant bid from eligible and qualified bidder; and f. Single-stage two-envelope procurement system shall not be allowed. 2. Prequalification. Not Applicable. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable. 4. Reference to (if any) Project Operational/Procurement Manual: A Project Operational Manual will be prepared. 5. Any Other Special Procurement Arrangements: Not Applicable. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank: Procurement Prior Review Thresholds (US$ millions) (Procurement Activity) Type of Procurement High risk Substantial risk Moderate risk Low risk Consultants: firms 0.5 1 2 4 Consultants: 0.2 0.3 0.4 0.5 Individual 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not Applicable. PROCUREMENT Bangladesh : Bangladesh Weather and Climate Services Regional Project PLAN General Information Country: Bangladesh Bank’s Approval Date of the Original Procurement Plan: 2017-03-29 2019-02-14 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P150220 GPN Date: 2017-07-10 Project Name: Bangladesh Weather and Climate Services Regional Project Loan / Credit No: IDA / 58370 Executing Agency(ies): Department of Agricultural Extension WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DAE-W1 / Renovation & Repair of PIU, DAE Project Headquarter (Refurbishing Single Stage - One IDA / 58370 Post Request for Bids Open - National 115,908.71 Completed 2017-12-07 2017-12-12 2018-01-11 2018-03-02 2018-04-13 2018-10-10 and Setting up of VC Room)- Envelope Setting up Video Conference Room at DAE DAE-W2 / Refurbishment of district level Single Stage - One IDA / 58370 Post Request for Bids Open - National 126,839.04 Completed 2017-12-07 2017-12-17 2018-01-07 2018-01-17 2018-02-07 2018-08-06 agrometerological service Envelope room (64 districts) DAE-W3 / Lighting and Single Stage - One wiring and Fittings of Office IDA / 58370 Post Request for Bids Open - National 20,059.04 Completed 2017-12-10 2017-12-15 2018-01-05 2018-01-15 2018-02-12 2018-08-11 Envelope premises DAE-W4 / Office premises Single Stage - One IDA / 58370 Post Request for Bids Open - National 17,451.14 Completed 2017-12-10 2017-12-15 2018-01-05 2018-01-19 2018-02-16 2018-08-15 repairing and maintenance Envelope DAE-W5 / Other Repair and Maintenance (Office Single Stage - One equipment), Maintenance & IDA / 58370 Post Request for Bids Open - National 2,052.82 Completed 2017-12-10 2017-12-29 2017-12-29 2017-12-15 2018-01-19 2018-02-02 2018-02-16 2018-06-16 Envelope Repair of old Computers, AC, Photocopier,etc. WD1-18-19 / Office Premises Repairing and Single Stage - One IDA / 58370 Post Request for Bids Open - National 45,335.64 Signed 2018-08-07 2018-08-12 2018-09-23 2018-10-23 2018-11-27 2019-02-20 Maintenance (14 Regional Envelope office & PIU) WD2-18-19 / Lighting, Wearing and fittings of Single Stage - One IDA / 58370 Post Request for Bids Open - National 38,172.10 Signed 2018-08-21 2018-08-26 2018-10-07 2018-11-06 2018-12-11 2019-02-20 office premises (14 regional Envelope offices & PIU) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DAE-G8 / ICT Equipment Single Stage - One IDA / 58370 Post Request for Bids Open - National 0.00 Canceled 2017-03-22 2017-03-27 2017-04-26 2017-05-26 2017-07-07 2018-01-03 for office (camera) Envelope Single Stage - One DAE-G11 / Office Furniture IDA / 58370 Post Request for Bids Open - National 14,676.96 Completed 2017-03-14 2017-03-19 2017-04-18 2017-05-18 2017-06-29 2017-08-28 Envelope Page 1 DAE-G2 / Vehicles: Two Single Stage - One double cabin pickup with IDA / 58370 Post Request for Bids Open - National 135,405.91 Completed 2017-11-15 2017-11-20 2018-01-01 2018-01-31 2018-03-14 2018-04-10 Envelope canopy DAE-G12 / Instant Power Single Stage - One IDA / 58370 Post Request for Bids Open - National 15,273.60 Completed 2017-12-03 2017-12-08 2017-12-17 2018-01-16 2018-02-27 2018-04-28 Supply (IPS) System etc. Envelope DAE-G9 / ICT Equipment for PIU Office (Desktop computer, printer, Laptop, Digital Camera, Small Single Stage - One IDA / 58370 Post Request for Bids Open - National 29,374.63 Completed 2017-12-04 2017-12-09 2017-12-23 2017-12-30 2018-01-13 2018-01-28 Handy cam, Fax machine, Envelope Photocopier, Multimedia Projector with projection Screen) DAE-G15 / Development & Printing of Communication Single Stage - One materials like posters, IDA / 58370 Post Request for Bids Open - National 6,850.38 Completed 2017-12-20 2017-12-25 2018-01-08 2018-01-22 2018-02-05 2018-04-06 Envelope leaflet, note-book,desk calendar, folder AMISDP/16/STATIONARY/20 17-18 / Supply of Stationary seals and stamps for PIU, Single Stage - One IDA / 58370 Post Request for Bids Open - National 17,601.76 Completed 2018-01-21 2018-01-26 2018-02-09 2018-02-16 2018-03-09 2018-04-08 AMISDP, DAE including Envelope logistic support for DG and ICT wing DAE DAE-G16 / Application Request for Single Stage - One IDA / 58370 Post Open - National 0.00 Canceled 2018-01-05 2018-02-09 2018-03-11 Software Accounting for PIU Quotations Envelope DAE-G10 / Equipment for Regional,District offices (14 Region & 64 districts- Single Stage - One IDA / 58370 Post Request for Bids Open - National 128,713.17 Signed 2018-07-26 2018-07-31 2018-08-30 2018-09-13 2018-09-27 2019-02-14 Laptop, Printer, LED TV- Envelope 42", Router and Necessary Accessories) DAE-G1 / ICT Equipment Under for Bangladesh Open - Single Stage - One IDA / 58370 Post Request for Bids 0.00 Implementati 2018-10-16 2018-10-21 2018-12-20 2019-01-19 2019-02-23 2019-05-31 Agrometeorological International Envelope on Information System (BAMIS) DAE-G7 / Single Stage - One BARI/BRRI/BSRI/BJRI IDA / 58370 Post Request for Bids Open - National 84,042.25 Completed 2018-08-01 2018-08-06 2018-09-05 2018-09-26 2018-10-17 2018-12-30 Envelope Instrumentation DAE-G13 / Procurement of Single Stage - One Tablet Computer 6664 for IDA / 58370 Post Request for Bids Open - National 849,020.15 Signed 2018-09-12 2018-09-17 2018-10-15 2018-10-29 2018-11-12 2019-03-12 Envelope SAAOs DAE-G3 / Purchase of Single Stage - One Agromet Display boards for IDA / 58370 Post Request for Bids Open - National 806,674.33 Signed 2018-08-12 2018-08-17 2018-09-14 2018-09-28 2018-11-02 2019-03-02 Envelope 4051 Union Parishads DAE-G4 / Purchase of Open - Single Stage - One handheld ARGs for 4051 IDA / 58370 Post Request for Bids 901,701.36 Signed 2018-08-30 2018-09-04 2018-10-16 2018-11-15 2018-12-13 2019-04-30 International Envelope Union Parishads DAE/GD-03 / Stationary, Seal, Stamp & Others (PIU, Single Stage - One DAE Including Logistic IDA / 58370 Post Request for Bids Open - National 18,865.77 Completed 2018-08-08 2018-08-13 2018-09-24 2018-10-24 2018-11-28 2018-12-29 Envelope Support for DG & ICT Wing- DAE) Page 2 DAE/GD-11 / Development of content for media and communication Single Stage - One (Communication materials IDA / 58370 Post Request for Bids Open - National 16,702.87 Signed 2018-08-12 2018-08-17 2018-09-28 2018-10-28 2018-12-02 2019-01-02 Envelope like posters,folder leaflets,Notebooks, Calendar and publications etc.) DAE/AMISDP/RFQ/GD6/001 / Supply and Delivery of Application Software Request for Single Stage - One Accounting (Including Server IDA / 58370 Post Limited 3,494.96 Completed 2018-09-14 2018-11-09 2018-12-09 Quotations Envelope for functioning software and installation and training), Package No.-GD6 GD-02/18-19 / Other Electrical Equipment for Request for Single Stage - One PIU: Micro oven, IDA / 58370 Post Limited 2,507.03 Completed 2018-09-18 2018-10-17 2018-10-30 Quotations Envelope Refrigerator, Voltage stabilizer and LED TV etc. DAE/GD-10 / Web Based Software for mobilizing Request for Single Stage - One IDA / 58370 Post Limited 5,949.62 Completed 2018-09-25 2018-10-26 2018-11-20 average rainfall & hail Quotations Envelope storm data DAE/GD-09 / Procurement Single Stage - One of Agromet Kiosks in 487 IDA / 58370 Post Request for Bids Open - National 1,432,560.84 Signed 2018-09-30 2018-10-11 2018-11-08 2018-12-08 2019-01-06 2019-06-15 Envelope Upazillas NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DAE/SD-07 / Procurement of SIM Cards with Internet Single Stage - One IDA / 58370 Post Request for Bids Open - National 0.00 Canceled 2018-09-16 2018-09-21 2018-10-12 2018-10-27 2018-11-25 2021-06-30 Connectivity for 6664 Envelope SAAO's Tablet DAE/NS-02 / Development Pending of Content for Media Single Stage - One IDA / 58370 Post Request for Bids Open - National 0.00 Implementati 2019-09-25 2019-09-30 2019-11-11 2019-12-11 2020-01-15 2020-07-13 (Documentary Films, Ads, Envelope on publication etc.) AMISDP-NCS-01 / Internet Connectivity (3GB data per Pending month) on existing SIM for IDA / 58370 Post Direct Selection Direct 0.00 Implementati 2019-02-21 2019-02-26 2019-04-04 2021-07-02 6000 SAAO's Tablet on Covering all over Bangladesh except hill tracts AMISDP-NCS-02 / SIM Card with internet Pending connectivity (3GB data per IDA / 58370 Post Direct Selection Direct 0.00 Implementati 2019-02-21 2019-02-26 2019-04-04 2021-06-30 month) for 664 SAAO's on tablet for Hill tracts. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 DAE-C1 / BAMIS technical Quality And Cost- Open - IDA / 58370 Post 186,210.68 Signed 2017-03-30 2017-04-20 2017-06-03 2017-07-01 2017-08-30 2017-10-04 2017-11-15 2019-10-15 design consultancy Based Selection International DAE-C10 / Technical consultancy on Baseline survey and two monitoring surveys to assess user Quality And Cost- satisfaction of IDA / 58370 Post Open - National 22,852.63 Completed 2017-04-11 2017-05-02 2017-06-15 2017-07-13 2017-08-12 2017-09-16 2017-10-21 2018-10-21 Based Selection agrometeorological advisories and products,mid-term and end-term evaluations and Training need assesment DAE-C11 / Dissemination of Agrometeorological advisories and products to farming Quality And Cost- Under IDA / 58370 Post Open - National 0.00 2018-10-28 2018-11-25 2019-01-08 2019-02-05 2019-03-27 2019-05-01 2019-06-12 2021-03-31 communities in different Based Selection Implementation Upazillas and feedback from farmers DAE/SD-05 / Digitization of historical and current data for development of Agro- Quality And Cost- Open - Under meteorological databases and IDA / 58370 Post 0.00 2018-10-24 2018-11-14 2018-12-28 2019-01-25 2019-02-24 2019-03-31 2019-05-05 2020-06-30 Based Selection International Implementation land holding crops/ Cropping Systems Cultivated by farmers for the 487 upazilas. DAE/SD-01 / Technical Consultant Consultancy on Agro- Under IDA / 58370 Post Qualification Open - National 0.00 2018-08-20 2018-09-10 2018-10-24 2018-11-23 2018-12-28 2019-04-30 meteorological Training Need Implementation Selection Assessment DAE/SD-04 / Computer Software (Mobile apps for Consultant Under Advisory text and Voice IDA / 58370 Post Qualification Open - National 0.00 2018-10-01 2018-10-22 2018-12-05 2019-01-04 2019-02-08 2019-05-30 Implementation Massages etc. for Crops, Selection design and Development) INDIVIDUAL CONSULTANTS Page 4