O FFIC AL Supplemental Letter DOCUMENTS MADHYA PRADESH RURAL ROAD DEVELOPMENT AUTHORITY April 24, 2018 International Bank for Reconstruction and Development 1818 H Street, N.W. Washington, D.C. 20433 United States of America INDIA: Loan No. 8833-IN (Madhya Pradesh Rural Connectivity Project) Performance Monitoring Indicators Dear Sirs and Mesdames: We refer to: (a) Section II of Schedule 2 to the Loan Agreement of even date between India and the International Bank for Reconstruction and Development (Bank); and (b) Section II of the Schedule to the Project Agreement between the Bank, the State of Madhya Pradesh and Madhya Pradesh Rural Road Development Authority. Unless otherwise agreed with the Bank, we shall monitor and evaluate implementation of the Project in accordance with the Performance Monitoring Indicators attached to this letter. Very truly yours, MADHYA PRADESH RURAL ROAD DEVELOPMENT AUTHORITY By_ Authorized Representative Attachment - Performance Monitoring Indicators Attachment RESULTS FRAMEWORK AND MONITORING Results Framework COUNTRY: India Madhya Pradesh Rural Connectivity project Project Development Objectives To improve durability and enhance resilience to climate changes of the gravel surfaced rural roads in Madhya Pradesh while building the capacity of the state to manage its rural road network and road safety. Project Development Objective Indicators Unit of Responsibility for Indicator Name Core Baseline End Target Frequency Data Source/Methodology Daapollecto Measure Data Collection Name: Annual maintenance Amount(US 1000.00 750.00 Annual The baseline value is MPRRDA and cost per km D) derived from maintenance Supervision expenditure of sample Consultants gravel roads candidate for upgrading under the project. Actual maintenance expenditure is collected from completed project road after the first year of maintenance is completed on sample (about 10 percent) project roads. Description: The indicator is used to measure durability of the road surface against traffic loading, by comparing the annual routine maintenance costs of project roads Unit of Rsosblt o indicator Name Core Measure Baseline End Target Frequency Data Source/Methodology Responsibilit for Measure Data Collection before and after upgrading. The cost of maintaining asphalt surfaced roads is expected to be less than the same road with gravel surface. The baseline value is derived from maintenance expenditure of sample gravel roads candidate for upgrading under the project. End of project target value is established from the average maintenance expenditure of sample PMGSY asphalt roads. Actual maintenance expenditure is collected from completed project roads after the first year of maintenance cycle is completed on sample (about 10 percent) project roads. These sample roads will represent the 10,000 km roads to be upgraded and 510 km roads to be newly constructed, and included under component A.1 and A.2. respectively. Name: Roughness index Meter(m) 7.00 3.50 Annual The data is collected from MPRRDA (m/Km) sample (about 10 percent) project roads before and after upgrading using a vehicle mounted roughness measurement device immediately before and after major monsoon season.These sample roads will represent the 10,000 km roads included under component A.1. Description: Roughness index measures the level of deterioration, hence is an indicator of the resilience of road pavement to climatic factors such as rain, floods, winds and extreme temperature. Asphalt surfaced roads are more resilient to these factors than gravel surfaced roads. Name: Rural road asset Text No fully GIS Prioritized Annual The reports from the MPRRDA management system based maintenan system definer (SD) and developed and in use network ce network system provider inventory investment (SP)consultants, and data, no plan - project's M&E reports. The scientific approved final key outcome of the based by system development would maintenan competent be a five year maintenance ce authorities investment plan. Unit of Responsibility for Indicator Name Core Measure Baseline End Target Frequency Data Source/Methodology Daapolto Measure Data Collection prioritizatio n, and investment plan. Description: The current rural road network asset is not fully georeferenced and captured on a GIS platform. The indicator will measure the achievement in modernizing the rural road asset management. Name: Share of the state Percentage 0.00 100.00 Annual RADMS Home Department, highway network (about 11, MPRDA 000 km SH and 20,000 km MDR) covered under RADMS Description: The RADMS database enables MP to collect and analyze road accident data scientifically with a contribution of other sector including police, transport, road infrastructure and health, and through citizen's engagement wherever feasible. Intermediate Results Indicators Unit of Responsibility for Indicator Name Core Baseline End Target Frequency Data Source/Methodology Daapolto Measure Data Collection Name: Roads constructed 1 Kilometers 0.00 10510.00 Roads constructed - rural 1 Kilometers 0.00 10510.00 Quarterly Progress reports MPRRDA Roads upgraded to Kilometers 0.00 10000.00 Progress report MPRRDA bituminous surface Quarterly Unit of Responsibility for Indicator Name Core Measure Baseline End Target Frequency Data Source/Methodology Daapolto Measure Data Collection New road construction Kilometers 0.00 510.00 Quarterly Progress reports MPRRDA (multiple connectivity) Length of roads on which Kilometers 0.00 2100.00 Annual Progress reports MPRRDA and alternative surfacing supervision consultants technology piloted Description: Name: Rural population Number 35000000. 36500000. Anual MP Department of MPRRDA connected by all weather 00 00 Planning, Economics and paved roads Statistics Percentage of highschool Percentage 10.00 80.00 Annual Supervision consultants Consulting firms and girls shifting from walking report MPRRDA to biking to schools Description: This indicator monitors the number of people newly connected to all weather paved roads. It is estimated that about 35 million rural population have access to all weather roads, and the indicator will monitor the additional estimated population of 1.5 million people to be newly connected by 10,510 km all season roads. Name: Dust concentration in Microgram/ 0.00 0.00 Once after each of the Field measurement of PM10 MPRRDA through a the ambient air along the m3 sample roads are on sample gravel roads firm project roads completed under Component Al Description: The indicator measures the reduction of dust blown after the project due to sealing of the gravel roads. This will be done on a representative sample roads out of the 10,000 km gravel roads. Note: The baseline and Targets will be set before Loan Effectiveness. Indicator Name Core Unit of Baseline End Target Frequency Data Source/Methodology Responsibility for Measure Data Collection Name: Number of Women Number 0.00 5.00 Quarterly Progress reports MPRRDA Self-Help Groups (SHGs) engaged in post construction maintenance contracts No of women participated Number 0.00 50.00 Annual Progress Reports MPRRDA in road maintenance within self-help group Description: This is an initiative to empower women especially where these group are most marginalized. The activity includes a pilot operation under Component A.1 for off carriage way road maintenance through self-help women groups identified from five tribal districts, on five road links. Name: Rural roads asset Text No Comprehen Consultant's report, management system comprehen sive and progress report developed sive network network based asset based asset manageme manageme nt system nt system developed Description: This indicator monitors outputs to the development and use of RAMS for the rural roads in Madhya Pradesh. Name: Design and Research Text No Design A Annual Progress Reports MPRRDA Unit established in MPRRDA and functional Research design and Unit in research MPRRDA unit is in place Description: A small design unit will be set up under MPRRDA Unit of Responsibility for Indicator Name Core Baseline End Target Frequency Data Source/Methodology Daapolecto Measure Data Collection Name: Number of Gram Number 0.00 500.00 Annual Home department accident Home Department, Panchayats reporting on database management Traffic Police road traffic crashes system Directorate Description: Traffic police has limited capacity to penetrate in the rural areas to deal with crashes. The project will engage local residents to report on accidents through a pre-loaded smart phone app. This indicator measures the number of gram panchayats trained, provided with smartphone pre-loaded with road accident reporting application. Name: Number of crash Number 0.00 50.00 Annual Police accident records. MPRRDA, Traffic locations/ blackspots/ MPRRDA will partner with Ploce junctions/ pedestrian Homes Department for facilities improved exchange of crash data, which will help identify the accident spots and improve them. Description: This indicator measures the numbers of repeated traffic accident locations improved under component C.2. Name: Number of Number 0.00 300.00 Annual Progress Reports MPRRDA MPRRDA's staff trained Training on WB Number 0.00 100.00 Annual Progress Reports MPRRDA Procurement Policies, Contract Management and quality assurance Staff trained on Number 0.00 100.00 Annual Progress Report MPRRDA Unit of Responsibility for Indicator Name Core Measure Baseline End Target Frequency Data Source/Methodology Daapolto Measure Data Collection Environment and social safeguards Staff in the new design unit Number 0.00 25.00 Annual Progress Reports MPRRDA trained on Alternative Design and Construction Technologies Staff trained on Design Number 0.00 25.00 Annual Progress reports MPRRDA Software Description: This involves training of staff in different areas to build their capacity in implementing the project and beyond Name: Citizen satisfaction Number 0.00 3.50 at mid term and end of Satisfaction survey report is MPRRDA through a index project the source of data. The consultant surveys will be administered three times during the life of the project: (i) in year one to establish baseline, (ii) in year 3 to feed in to the Mid Term Review, (iii) last year of the project to generate end-line, and the results will be captured on scale 1-5, where 1 implies high dissatisfaction and 5 high satisfaction (disaggregated by gender). Females satisfaction index Number 1.50 3.50 Unit of Responsibility for Indicator Name Core Measure Baseline End Target Frequency Data Source/Methodology Daapollecto Measure Data Collection Males satisfaction index Number 1.50 3.50 Description: This indicator measures the level of road users' satisfaction on the provision of infrastructure by the project. The survey will be done during and after the implementation of the project. The feedback will inform ongoing implementation and the design of future projects. The satisfaction index is on a scale of 1-5 where 1 implies high dissatisfaction and 5 high satisfaction. Target Values Project Development Objective Indicators Indicator Name Baseline YR1 YR2 YR3 YR4 YR5 End Target Annual maintenance cost per km 1000.00 0.00 0.00 750.00 750.00 750.00 750.00 Roughness index (m/Km) 7.00 3.50 3.50 3.50 3.50 3.50 No fully GIS based network Prioritized Prioritized inventory data, maintenance maintenance no scientific network network Rural road asset management system based investment investment developed and in use maintenance plan - plan - prioritization, approved by approved by and competent competent investment authorities authorities plan. Share of the state highway network (about 11, 000 km SH and 20,000 km 0.00 10.00 50.00 80.00 100.00 100.00 MDR) covered under RADMS Intermediate Results Indicators Indicator Name Baseline YR1 YR2 YR3 YR4 YR5 End Target Roads constructed 0.00 10510.00 Roads constructed - rural 0.00 150.00 250.00 110.00 10510.00 Indicator Name Baseline YR1 YR2 YR3 YR4 YR5 End Target Roads upgraded to bituminous surface 0.00 2000.00 3500.00 4000.00 500.00 10000.00 New road construction (multiple 0.00 510.00 connectivity) Length of roads on which alternative 0.00 500.00 1000.00 600.00 2100.00 surfacing technology piloted Rural population connected by all 35000000.00 150000.00 600000.00 600000.00 150000.00 36500000.00 weather paved roads Percentage of highschool girls shifting 10.00 80.00 from walking to biking to schools Dust concentration in the ambient air 0.00 0.00 0.00 0.00 0.00 0.00 along the project roads Number of Women Self-Help Groups (SHGs) engaged in post construction 0.00 2.00 5.00 5.00 5.00 5.00 maintenance contracts No of women participated in road 0.00 20.00 50.00 50.00 50.00 50.00 maintenance within self-help group (i) SD (i) RAMS consultant in developed and GIS based No Procurement place and data for 10,000 network data Comprehensiv comprehensive of system define the km of rural and e network Rural roads asset management system network based definer (SD) RAMS system roads entered . based asset developed asset consultant for requirements; and RAMS o to management collected for mngmn management RAMS (ii) tested; (ii) about 116,000 system system advanced Procurement Procurement km rural roads developed of System of data Provider (SP) collection Indicator Name Baseline YR1 YR2 YR3 YR4 YR5 End Target consultant is consultant advanced done, and consultant mobilized organizational structure, Design unit set A functional Design and Research Unit established in Nesign and staffing plan up and design and MPRRDA R A and functional becomes research unit manual oprational is in place prepared Number of Gram Panchayats reporting on 0.00 100.00 400.00 500.00 road traffic crashes Number of crash locations/ blackspots/ 0.00 25.00 25.00 50.00 junctions/ pedestrian facilities improved Number of MPRRDA's staff trained 0.00 110.00 125.00 40.00 15.00 10.00 300.00 Training on WB Procurement Policies, Contract Management and quality 0.00 50.00 25.00 25.00 100.00 assurance Staff trained on Environment and social 0.00 50.00 100.00 safeguards Staff in the new design unit trained on Alternative Design and Construction 0.00 10.00 15.00 25.00 Technologies Staff trained on Design Software 0.00 25.00 25.00 Citizen satisfaction index 0.00 1.50 3.50 3.50 3.50 Indicator Name Baseline YR1 YR2 YR3 YR4 YR5 End Target Females satisfaction index 1.50 3.50 Males satisfaction index 1.50 3.50