OFFICIAL DOCUMENTS AGREEMENT between International Bank for Reconstruction and Development and Central Corridor Transit Transport Facilitation Agency (CCTTFA) for "REC TCC Meeting and CCTTFA Strategic Plan Meetings" 10"' November 2018 - 30' June 2019 TFOA1450 and TFOA2651 Purpose 1. This agreement (the "Agreement") is made between Central Corridor Transit Transport Facilitation Agency ("the Recipient"), and the International Bank for Reconstruction and Development ("the Bank") (together "the Parties") for the purpose of organizing an activity titled "REC TCC Meeting and CCTTFA Strategic Plan Meetings" ("the Activity"). 2. The objectives of the Activity are (i) to update the SSATP Regional Integration Pillar Work Plan with the input of the regional stakeholders, and (ii) to prepare the CCTTFA Strategic Plan through a participatory process with the stakeholders from the Central Corridor countries. Scope of Work and Terms of Agreement 3. The Activity will take place tentatively in Tanzania (and possibly one of the other Central Corridor countries, i.e. Uganda. Rwanda. Burundi or DR Congo), between November 1th, 2018 and June 30th 2019. 4. The description of the Activity under this Agreement is set out in the Annex. 5. The Recipient shall provide the services, facilities and resources as detailed in the Annex to this Agreement. Q RIDOj r-es- ransp Limits to Agreement 6. This Agreement does not constitute a commitment by either the World Bank or the Recipient to provide support for any activity or project beyond the specific agreements for the presentation of the "REC TCC Meeting and CCTTFA Strategic Plan Meetings" in Dar es Salaam, Tanzania, between November 10th, 2018 and June 30, 2019 as agreed upon in this Agreement. Nothing in this Agreement is intended to be a waiver of the privileges and immunities of the World Bank. Costs and Payment 7. All costs subject to this Agreement ("Activity Costs") are listed in the Annex. The Bank's maximum financial commitment to this Agreement is one hundred ninety-five thousand one hundred and thirty-two Dollars ($195,132.00). The funds will be provided through the AA- Pl53308-GAD-TFOA1450 for an amount of one hundred fourteen thousand three hundred and sixty Dollars ($114,360.00) and through the AA-Pl53307-TF0A2651 for an amount of eighty thousand seven hundred and seventy-two Dollars ($80,772.00). 8. Any costs incurred by the Recipient in excess of the maximum financial commitment set in paragraph 7 will be at the Recipient's sole risk. 9. Contingent upon receipt of a signed copy of this Agreement and the Recipient's bank account information, the Bank will transfer the payment to the Recipient. Within twenty (20) days of completion of each workshop, the Recipient will provide to the Bank a Statement of Expenditure fully documented with copies of receipts and a narrative description of all expenditures incurred related to the activities as set out in the Annex. In the event that the actual expenditures incurred by the Recipient, as fully documented and justified. to include copies of receipts, is less than the amount transferred to the Recipient upon signing this Agreement, the Recipient will return the excess amount to the Bank within thirty (30) days of presentation to the Bank of the actual Statements of Expenses. Originals of all receipts should be retained by Recipient and made available to the Bank in case of an audit. 10. The Statements of Expenditures will be based on actual expenditures incurred from the list of eligible expense categories as delineated in the budget. S1i. The Bank will not cover any work or expenses outside the effectiveness dates of the agreement. The Bank will not cover any work or expenses outside or exceeding the list of eligible expense categories as delineated in the budget. Procurement 12. Subject to the maximum financial commitment specified in Section 7, the Recipient may hire consultants (firms and individuals) or purchase limited goods required for the carrying out of the Activity. In doing so. the Recipient shall follow its own procedures. 2 e SPO~ 13. The Recipient shall maintain books, records, documents, receipts, and other evidence sufficient to properly reflect, in accordance with sound and generally accepted procurement and accounting procedures and practices, all relevant procurement documents, time charges and costs, and the bases thereof, claimed to have been incurred in the performance of this Agreement. The Recipient shall make available to the Bank or its auditors, until six (6) years from the date of completion of all the work set forth in the Annex for the purpose of verifying the Statement of Expenditure in connection with this Agreement. 14. The Recipient shall ensure that any payments made with funds received from the Bank are not prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. Copyright 15. The Recipient and the World Bank agree on the following rules for the protection of materials used in the Activity: (a) The World Bank will retain the copyright of all training materials and computer software developed and produced by the Bank, Bank staff, and consultants contracted by the Bank, (b) Any materials and computer software referred to under sub-paragraph (a) will include the following note on the cover page or front matter: "Copyright 2018, International Bank for Reconstruction and Development/The World Bank. This material may be used by the Recipient for research, education, or scholarly purposes only in member countries of the World Bank. All materials are subject to revision. The views and interpretations in this document are those of the individual author(s) and/or trainers and should not be attributed to the World Bank"; (c) The Recipient will retain the copyright of all materials and computer software produced by its staff and its consultants if no Bank funds are provided for this purpose. However, any materials developed by the Recipient for use in the Activity may be reproduced for research, education or scholarly purposes by the World Bank. Names, Marks and Logos 16. The Parties acknowledge that the names and marks "International Bank for Reconstruction and Development," "IBRD," "International Development Association," "IDA," "World Bank," and all variations thereof including their associated logos (collectively, the "Bank Name") and Central Corridor Transit Transport Facilitation Agency and all variations thereof including their associated logo(s) (collectively "CCTTFA") are the sole and exclusive properties of the Bank and CCTTFA, respectively. Neither Party shall acquire any right, title or interest in the other Party's Name under this Agreement. 3 renspo 17. The use of the Bank Name by the Recipient for this Activity shall be subject to the written approval of the Bank, which approval will not be unreasonably withheld. Upon termination of this Agreement, or at the request of the Bank at any time, the Recipient shall immediately discontinue any and all use of the Bank Name and shall destroy stationery, brochures, promotional materials, proposed paid media and other similar materials bearing any form of the Bank Name that then are in its possession or control. 18. The Parties acknowledge that any and all uses by one Party of the other Party's Name shall inure solely to the benefit of the other Party. The Parties understand and agree that neither Party may use the other Party's Name in any manner whatsoever that conveys or suggests, directly or indirectly, endorsement or support of the Party or products or services thereof by the other Party. Effectiveness 19. This Agreement shall come into force and effect upon the date of countersignature by the Recipient. It shall remain in effect until June 30'h 2019, unless there is an exchange of letters between the parties formally extending the effect of the Agreement. Implementation 20. The individuals with overall responsibility for this Agreement are: For the International Bank for Reconstruction and Development: Ibou Diouf SSATP Program Manager World Bank 1818 H St NW Washington, DC 20433 Email: idiouf(worldbank.org For the Recipient: Dieudonne DUKUNDANE Executive Secretary CC'lTFA Dar es Salaam, Tanzania E-mail: dieudonned(@),centralcorridor-ttfa.or 4 RI frnspoA Termination 21. This Agreement may be modified or terminated at any time by joint agreement of the parties. This Agreement may be terminated by either party with three months' prior notice in writing to the other party. 22. If the Recipient engages in fraud and corrupt practices, is identified on any terrorist sanctions list, or makes payments, with funds received from the Bank, prohibited by a decision of the United Security Council taken under Chapter VII of the Charter of the United Nations, the Bank may immediately terminate this Agreement upon written notice to the Recipient. All funds paid to the Recipient shall promptly be returned to the Bank. Disputes 23. Any dispute or difference arising out of, or in connection with this Agreement that is not amicably settled between the Parties shall be settled by arbitration in accordance with the UNCITRAL Arbitration Rules as at present in force. The number of arbitrators shall be one and the appointing authority shall be the Secretary-General of the Permanent Court of Arbitration in The Hague, The Netherlands. 5 IRRID 5 Miscellaneous 24. For legal purposes, nothing in this Agreement shall be construed as creating ajoint venture, an agency relationship, legal partnership between the Parties. 25. Recipient and their personnel, sub-consultants, sub-contractors and service providers shall not be under a declaration of ineligibility pursuant to the World Bank's sanctions processes. 26. The Bank will disclose this Agreement and any related information in accordance with the World Bank Policy on Access to Information. By entering into this Agreement, the Recipient consents to disclosure of this Agreement and any related information. For the International Bank for For Central Corridor Transit Transport Reconstruction and Development: Facilitation Agency Mr. Franz R. Drees - Gross Capt. Dieudonne Dukundane COO0 Director, Transport Global Practice Executive Secretary s The World Bank CCTFA 1818 H St. NW PO Box 2372 2 & Washington, D.C. 20433-USA Dar es Salaam . o Tanzania Date: November 2 2018 Date: r 6 ANNEX Description of the Activity Description: The activity covers two different themes: (i) SSATP Regional Integration pillar stakeholder forum named REC TCC (Regional Economic Communities Transport Coordination Committee), and (ii) regional consultations with stakeholders from the CCTTFA member countries for the development of the CCTTFA Strategic Plan. - The first event consists in organizing under the Regional Integration Pillar of the SSATP. a forum for regional stakeholders from Africa to review regional integration challenges in Africa and update the SSATP Regional Integration Pillar work program. The REC TCC participants are representative from the Regional Economic Communities, Corridor Management Institutions, Regional Federations representing the trade and logistics industry, Continental organizations and development partners involved in regional integration activities. - The second series of event consists of two consultation workshops and one regional validation workshop for the stakeholders of the CCTTFA. The participants for the workshops are drawn from the public and private sectors of the CCTTFA member countries, i.e. Tanzania, Rwanda. Burundi, Uganda and DR Congo. Budget Information The Bank will contribute S 195,132 towards the recipient total Activity budget of S 209,070.00 as below. Eligible Expenditures: Goods and services associated with the "REC TCC Meeting and CCTTFA Strategic Plan Meetings" scheduled to take place in Tanzania, between November 10th, 2018 and June 301h, 2019, not to exceed the total budget outlined below. Event: REC TCC REC TCC Unit price Participants Days (if applicable) Total Travel and accommodation ofsponsored participants Tickets Tickets from West & Central Africa $2,500.00 15 $37,500.00 Tickets from East & Southern Africa $1,500.00 20 $ 30,000.00 Accommodation $ 116.50 35 4 $ 16,310.00 Per diem S 30.00 35 4 $ 4,200.00 Visa Fees $50.00 35 $ 1,750.00 Conference Conference package S 40.00 55 3 $ 6,600.00 Interpretation $ 4,000.00 $ 4,000.00 Secretariat, signage, etc. S 4,000.00 S 4,000.00 Event Management and $ 10.000.00 $ 10,000.00 Administration 1 $114,360.00 _________ _____________$114,360.00 7 ,, R L) 000 renspo The Recipient must compare price quotations from at least three comparable vendors before purchasing hotel and conference services for the workshops and must utilize the least cost service provider. Per diem will be adjusted as per Bank regulations. All airfare must be the least cost restricted economy ticket. Event: First Stakeholders consultation workshop for the CCTTFA Strategic Plan Stakeholder meeting I Unit price Participants Days (if applicable) Total Travel and accommodation of sponsored participants Tickets Tickets from East Africa S 1,000.00 12 $ 12,000.00 Accommodation $116.50 12 2 $ 2,796.00 Per diem $30.00 12 2 $ 720.00 Visa Fees $50.00 3 $ 150.00 Conference Conference package $40.00 40 1 $ 1,600.00 Interpretation $ 2,000.00 $ 2,000.00 Secretariat and logistics $ 1,000.00 $ 1,000.00 $ 20,226.00 Event: Second Stakeholders consultation workshop for the CCTTFA Strategic Plan Stakeholder meeting I Unit price Participants Days (if applicable) Total Travel and accommodation of sponsored participants Tickets Tickets from East Africa $ 1,000.00 12 S 12,000.00 Accommodation $ 116.50 12 2 $2,796.00 Per diem $ 30.00 12 2 $ 720,00 Visa Fees $ 50.00 3 S 150.00 Conference Conference package $ 40.00 40 1 $ 1,600.00 Interpretation $ 2,000.00 S 2,000.00 Secretariat and logistics $ 1,000.00 $ 1,000.00 $ 20,266.00 Event: Regional Validation workshop for the CCTTFA Strategic Plan Validation Workshop I Unit price Participants Days (if applicable) Total Travel and accommodation of sponsored participants Tickets Tickets from East Africa $ 1,000.00 20 $ 20,000.00 Accommodation S 116.50 20 3 S 6,990.00 Per diem$ 30,00 20 3 S 1,800.00 8 CRRIDo ~. O~C: N Visa Fees $ 50.00 5 $ 250.00 Conference Conference package S 50.00 60 2 $ 6,000.00 Interpretation $ 2,000.00 2 $ 4,000.00 Secretariat and logistics $ 1,000.00 $1,000.00 S 40,04 0.00 Total S 80,772.00 Total for the REC TCC and the CCTTFA Strategic Plan is $ 114,360.00 + $ 80,772.00 = $195,132.00 Total REC TCC AA-Pl53308-GAD-TFOA1450 $ 114,360.00 Total CCTTFA Strategic Plan AA-Pl53307-GAD-TF0A2651 $ 80,772.00 Total $195,132.00 The Recipient must compare price quotations from at least three comparable vendors before purchasing hotel and conference services for the workshops and must utilize the least cost service provider. Per diem will be adjusted as per Bank regulations. All airfare must be the least cost restricted economy ticket. Charge Codes: the funds for the REC TCC meeting will be provided through the AA-P 153308- GAD-TF0A1450 for an amount One Hundred Fourteen Thousand Three Hundred and Sixty Dollars (US) ($114,360.00) and the funds for the CCTTFA Strategic Plan events will be provided through the AA-P l53307-GAD-TFOA2651 for an amount of eighty thousand seven hundred and seventy-two Dollars ($80,772.00). A tentative list of participants for the November 28-30, 2018 REC TCC meeting is provided below: Institution Title Name Surname Position AAEC Mr Mr. Isidore BlYIHA President ACMA Mr Erick Shimumbwe Programme Coordinator ALCO Mr Edy KoKouvi Anthony Transport Specialist Borderless Alliance Mr Baya Justin Bayili Executive Secretary Efundem Agbor CICOS Mme Judith Enaw Secrdtaire G6n6ral Analyst of Regional Trade and Road Governance of Agricultural and Food CILSS Mr Brahima Cisse Products Dar Corridor Mr Peter Masi Executive Director FEAFFA Mr John Mathenge Executive Director FCFASA Mr. Emmanuel Mukuka Mutale Vice President 9 00RO L4hc FELCBA Mr. Bamidele Tajudeen Azeez President FESARTA Mr Michael Fitzmaurice Executive Director FETRANS Mr. Ibrahima Yaya President IRU Mr William Petty Head - Regional Committee for Africa Director of Trade Facilitation and ISCOS Mr Alex Kanyama Zulu Policy Harmonization KTA Ms Mercy Murugi Ireri Administrator LTA Mr Gabriel Hakizimana Regional Director of Environment MCLI Mrs Barbara Jane Mommen Chief Executive Officer Director, Transport Policy and Planning NCTTCA Mr Bayiro Aloys Rusagara Program PMAESA Mr Andre Ciseau Ag. Secretary General PMAWCA Mr Afri Esaie Kouassi Project Manager SCEA Mr Gilbert Kiprono Langat Chief Executive Officer TKCS Mr. Leslie Mpofu Executive Director UCCA/ UASC Mr Edward Azoh-Mbi Head of studies service UAOTL Mr Mustapha Chaoune President WARTU Mr Aloga Ignatius Ogbogo President WBCG Mr Clive Martin Smith Chief Executive Officer COMESA Mr Berhane Giday Chief Programme Office - RCTG Carnet COMESA Mr Bernard Dzawanda Senior Transport Economist EAC Mr Jovin Mwemezi Corridor management advisor EAC Kazaura kamugisha Director Infrastructure EAC Mrs Flavien Busingye Principal Customs Officer Chef de service des Transports, Coordonnateur Gdn6ral des ECCAS/CEEAC Mr Jean-Claude Azonfack Programmes et projets des transports ECCAS/CEEAC Mr Christian Sambia Customs expert ECOWAS Mr Chris Appiah Transport facilitation and policy expert ECOWAS Mr Salifou Tiemtore Director of Customs IGAD Mr Zacharia Irungu Kingori Coordinator, Horn of Africa Initiative SADC Mr Gerhard Fischer Team Leader - TTTFP SADC Mr Lovemore Bingandadi Programme Manager/Technical Adviser UEMOA Mr Gouali Emmanuel Yoro Chief Director UEMOA Mr Alain Seraphin Pykbougoum Director Customs AUC Mr. Aconkpanle Placide Badji Road Transport Policy Officer UNECA/ATPC Mr Batanai Clemence Chikwene Programme Management Officer UNECA/ Mrs. Jane Karonga Economic Affairs Officer NEPAD Mr Kaoru Takahashi Infrastructure Advisor NEPAD Mr David Niyonsenga Infrastructure Advisor AfDB / BAD Mr Stefan ATCHIA Transport Policy and Planning AfDB/ BAD Mr jereM Bassy Aguma Principal Transport Economist AfDB / BAD Mr George A. Makajuma Infrastructure specialist 10 -)R/0, Oar-esp L4J< G CCTTFA Mr Emmanuel Rutagengwa Head of Transport Policy & Planning CCTTFA Mr Dieudonne Dukundane Executive Secretary CCTTFA Mr Melchior Baratandikiye head Logistics & Trade Facilitation The World Bank SSATP Mr Yonas Eliesikia Mchomvu Senior Transport specialist The World Bank SSATP Mr Olivier Hartmann Trade and Competitiveness The World Bank SSATP Mr Yaya Yedan Senior Transport Specialist European Union Mr Walter Tretton Head of infrastructure USAID/SATIH Mr Evans Chinembiri Trade and Investment Specialist TMEA Mr Alban Odhiambo Trade Facilitation Specialist TOTAL: 55 delegates SSATP sponsored delegates= 35 Self-sponsored delegates= 20 11 INVOICE FORM INVOICE NO.TTFA/SSATP/002/2018 AGREEMENT SUBMITTED BY: Between International Bank for Reconstruction and Development And Captain donne DUKUNDANE Executive Secretary Central Corridor Transit Transport Central Corridor Transit Transport Facilitation Agency (CCTTFA) Facilitation Agency (CCTTFA_ For P O Box 2372 Dar es Salaam Tanzania CCTTFA Strategic Plan Meetings" Phone +255222127149 Ih November 2018- 301h Fax: +255 22 2127148 June 2019 Mob: +255 687 440941 JuneA219 Mob +255 684 134598 Email: ddukundane(a4qmail.com dieudonned@centralcorridor-ttfa.orq ttfaQcentralcorridor-ttfa.orq Date: October 30t:h 2018 AMOUNT OF TRANSFER IN USD: BANK ACCOUNT DETAILS: USD 80,772.00 ( US Dollars Eighty Account Name: CENTRAL CORRIDOR Thousand seven hundred seventy TTFA two only) Bank Name: CRDB Bank Plc Box 268 Dar es Salaam Tanzania Branch: Azikiwe Premier Bank Account No: 0250210229700 Swift Code: CORUTZTZ Payment to be made by: WIRE TRANSFER INVOICE FORM INVOICE NO.TTFA/SSATP/001/2018 AGREEMENT SUBMI-TED BY: Between International Bank for Reconstruction and Development And Captain ieudonne Executive Secretary Central Corridor Transit Transport Central Corridor Transit Transport Facilitation Agency (CCTTFA) Facilitation Agency (CCTTFA_ For P 0 Box 2372 Dar es Salaam Tanzania REC TCC Meeting Phone +25522 2127149 26th to 30h November 2018 Fax: +255 22 2127148 TFOA 1450 Mob: +255 687 440941 Mob +255 684.134598 Email: ddukundane(amail com dieudonned0centralcorridor-ttfa.ora ttfa0centralcorridor-ttfa.ory Date: October 30th 2018 AMOUNT OF TRANSFER IN USD: BANK ACCOUNT DETAILS: USD 114,360.00 ( US Dollars One Account Name: CENTRAL CORRIDOR hundred fourteen thousand three TTFA hundred sixty only) Bank Name: CRDB Bank Plc Box 268 Dar es Salaam Tanzania Branch: Azikiwe Premier Bank Account No: 0250210229700 Swift Code: CORUTZTZ Payment to be made by: WIRE TRANSFER