PROCUREMENT PLAN (Textual Part) Project information: São Tomé and Príncipe - Institutional Capacity Building Project (P162129) Project Implementation agency: Projects Administrative and Fiduciary Agency (AFAP) Date of the Procurement Plan: August 2017 Period covered by this Procurement Plan: August 2017 – March 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Procurement Law (Law 8/2009 of August 26), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables; PROCUREMENT Sao Tome and Principe : Sao Tome and Principe: Institutional Capacity Building Project PLAN General Information Country: Sao Tome and Principe Bank’s Approval Date of the Original Procurement Plan: 2017-09-19 2019-09-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162129 GPN Date: Project Name: Sao Tome and Principe: Institutional Capacity Building Project Loan / Credit No: IDA / D3080, / , IDA / V1240 Executing Agency(ies): Project Fiduciary and Administrative Agency WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 02/G/ICB/2018 / Supply of Strengthening Budget Request for Single Stage - One informatic equipment for IDA / V1240 Credibility, Tax Base and Post Limited 50,000.00 269,373.65 Completed 2018-03-06 2018-05-01 2018-10-28 Quotations Envelope VAT Offices SOE Governance Strengthening Budget Pending 03/G/ICB/2018 / Supply of Request for Single Stage - One IDA / V1240 Credibility, Tax Base and Post Limited 40,000.00 0.00 Implementati 2018-03-06 2018-05-01 2018-10-28 Furniture for VAT Offices Quotations Envelope SOE Governance on 04/G/ICB/2018 / Supply of Strengthening Budget materials and equipment for Request for Single Stage - One IDA / V1240 Credibility, Tax Base and Post Limited 250,000.00 191,799.05 Signed 2018-02-27 2018-04-24 2018-10-21 the refurbishment of VAT Quotations Envelope SOE Governance rooms 16/G/ICB/2019 / Acquisition of construction materials and Pending Property Registration and Single Stage - One equipments for IDA / D3080 Post Request for Bids Open - National 150,000.00 0.00 Implementati 2019-03-29 2019-04-03 2019-05-15 2019-06-14 2019-07-19 2020-01-15 Statistical Development Envelope refurbishement of INE on building 17/C/ICB/2019 / Purchase of Property Registration and Request for Single Stage - One surveillance cameras and IDA / D3080 Post Limited 20,000.00 10,800.00 Signed 2019-03-05 2019-04-30 2019-10-27 Statistical Development Quotations Envelope A/C for INE building 35/G/ICB/2019 / Acquisition Property Registration and Request for Single Stage - One of software and IT IDA / D3080 Post Open - National 50,000.00 55,634.72 Signed 2019-03-05 2019-04-30 2019-10-27 Statistical Development Quotations Envelope equipments for INE Under 36/G/ICB/2019 / Acquisition Property Registration and Request for Single Stage - One IDA / D3080 Post Open - National 100,000.00 0.00 Implementati 2019-04-03 2019-05-29 2019-11-25 of IT equipments for DGRN Statistical Development Quotations Envelope on 39/G/ICB/2018 / Acquisition of minibus, double cabine Property Registration and Single Stage - One IDA / D3080 Post Request for Bids Open - National 70,000.00 106,331.33 Completed 2019-02-25 2019-03-02 2019-04-13 2019-05-13 2019-06-17 2019-12-14 pick up and motorcicles for Statistical Development Envelope INE and PIU 2/G/ICB/2018 / Acquisition Strengthening Budget Request for Single Stage - One of Informatic equipments IDA / V1240 Credibility, Tax Base and Post Limited 280,352.66 271,796.25 Completed 2019-03-31 2019-05-26 2019-11-22 Quotations Envelope and softwares for DiTEI SOE Governance Page 1 37/G/ICB/2019 / Acquisition Property Registration and IDA / D3080 Post Direct Selection Direct 5,000.00 3,990.00 Completed 2019-02-28 2019-03-05 2019-04-09 2019-10-06 of software STATA for INE Statistical Development 15/C/2019 / Acquisition of Financial Soundness and Request for Single Stage - One power generator for Debt IDA / D3080 Post Limited 30,000.00 26,751.99 Completed 2019-03-05 2019-04-30 2019-10-27 Access Quotations Envelope Department and DGRN 11/G/ICB/2019 / Acquisition Under Financial Soundness and Request for Single Stage - One of a Back-up for data IDA / D3080 Post Open - National 6,000.00 0.00 Implementati 2019-11-20 2020-01-15 2020-07-13 Access Quotations Envelope security for Debt Department on 12/G/ICB/2019 / Acquisition Under Financial Soundness and Request for Single Stage - One of informatic equipment for IDA / D3080 Post Open - National 13,000.00 0.00 Implementati 2019-05-29 2019-07-24 2020-01-20 Access Quotations Envelope Debt Deparment on 54/G/RFQ/PRCI/2019 / Pending Property Registration and Request for Single Stage - One Acquisition of IT equipments IDA / D3080 Post Limited 100,000.00 0.00 Implementati 2019-09-28 2019-11-23 2020-05-21 Statistical Development Quotations Envelope for DGRN on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 01/C/ICB/2017 / Asset Financial Soundness and Quality And Cost- Open - quality of the banking IDA / D3080 Prior 1,000,000.00 1,439,687.50 Under Review 2017-09-18 2017-10-09 2017-11-22 2017-12-20 2018-01-19 2018-02-23 2018-03-30 2019-03-30 Access Based Selection International system Consultant 02/C/ICB/2017 / Financial Open - / Post Qualification 150,000.00 0.00 Canceled 2017-10-02 2017-10-23 2017-12-06 2018-01-05 2018-02-09 2018-08-08 usage survey International Selection 19/C/ICB/2019 / Development of a moveable Financial Soundness and Quality And Cost- Open - Pending IDA / D3080 Post 450,000.00 0.00 2019-04-26 2019-05-17 2019-06-30 2019-07-28 2019-08-27 2019-10-01 2019-11-05 2020-11-04 asset electronic Collateral Access Based Selection International Implementation Registry 13/C/ICB/2019 / Improvement of the Credit Financial Soundness and Quality And Cost- Open - Under Registry Platform in the IDA / D3080 Post 250,000.00 0.00 2019-01-28 2019-02-18 2019-04-03 2019-05-01 2019-05-31 2019-07-05 2019-08-09 2020-08-08 Access Based Selection International Implementation Central Bank of Sao Tome and Principe 03/C/ICB/2017 / Consultant Implementation of gap Open - / Post Qualification 100,000.00 0.00 Canceled 2017-10-02 2017-10-23 2017-12-06 2018-01-05 2018-02-09 2018-08-08 assessment of public credit International Selection registry 14/C/ICB/2019 / Financial Soundness and Quality And Cost- Open - Pending Development of a Data IDA / D3080 Post 350,000.00 0.00 2020-03-02 2020-03-23 2020-05-06 2020-06-03 2020-07-03 2020-08-07 2020-09-11 2021-09-11 Access Based Selection International Implementation Center for the Central Bank Page 2 18/C/ICB/2019 / Design of a D/R solution to guarantee Financial Soundness and Quality And Cost- Open - Pending IDA / D3080 Post 350,000.00 0.00 2019-10-22 2019-11-12 2019-12-26 2020-01-23 2020-02-22 2020-03-28 2020-05-02 2021-05-02 Business continuity (module Access Based Selection International Implementation 3) 29/C/ICB/2019 / Consultancy services to provide Technical Financial Soundness and Quality And Cost- Open - Under IDA / D3080 Post 250,000.00 0.00 2019-08-21 2019-09-11 2019-10-25 2019-11-22 2019-12-22 2020-01-26 2020-03-01 2021-03-01 Assistance and training to Access Based Selection International Implementation OTOCA 49/C/ICB/2019 / Financial Strengthening Budget Quality And Cost- Open - Under Auditing for the 4 State IDA / D3080 Credibility, Tax Base and Post 200,000.00 0.00 2019-05-27 2019-06-17 2019-07-31 2019-08-28 2019-09-27 2019-11-01 2019-12-06 2020-12-05 Based Selection International Implementation Enterprises SOE Governance 50/C/ICB/2019 / T.A. to Design Public Debt Strengthening Budget Consultant Open - Pending Management System and IDA / D3080 Credibility, Tax Base and Post Qualification 150,000.00 0.00 2019-08-26 2019-09-16 2019-10-30 2019-11-29 2020-01-03 2020-07-01 International Implementation software solution for debt SOE Governance Selection service forecast and reports INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 05/C/ICB/2018 / Consultant Strengthening Budget services for project design of IDA / V1240 Credibility, Tax Base and Post Direct Selection Direct 10,000.00 10,000.00 Signed 2018-02-21 2018-03-03 2018-05-07 2018-11-03 VAT room and work SOE Governance supervision Individual 06/C/ICB/2018 / CPI Property Registration and IDA / V1240 Post Consultant Limited 15,000.00 17,510.00 Signed 2018-04-12 2018-04-17 2018-05-08 2018-06-12 2018-12-09 Specialist for INE Statistical Development Selection Individual 07/C/ICB/2018 / Poverty Property Registration and IDA / V1240 Post Consultant Limited 27,500.00 16,800.00 Signed 2018-04-05 2018-04-10 2018-05-01 2018-06-05 2018-12-02 analysis Specialist for INE Statistical Development Selection Individual 08/C/ICB/2018 / Hiring of Property Registration and IDA / V1240 Post Consultant Limited 30,000.00 11,073.00 Signed 2018-02-22 2018-02-27 2018-03-20 2018-04-24 2018-10-21 IT specialist for INE Statistical Development Selection 09/C/ICB/2018 / Technical Strengthening Budget Assistance to support the IDA / V1240 Credibility, Tax Base and Post Direct Selection Direct 30,000.00 31,736.00 Signed 2018-03-08 2018-03-18 2018-05-22 2018-11-18 hiring of 25 new tax staff SOE Governance 10/C/ICB/2018 / Preparation of the Operating, Project Implementation IDA / V1240 Post Direct Selection Direct 10,000.00 10,100.00 Signed 2018-03-01 2018-03-11 2018-05-15 2018-11-11 administrative and financial Support Procedures Manual 31/C/ICB/2019 / Technical assistance to desegn and Property Registration and quantify the materials IDA / D3080 Post Direct Selection Direct 10,000.00 10,000.00 Signed 2019-02-22 2019-03-04 2019-05-08 2019-11-04 Statistical Development nedeed for the INE rehabilitation 34/C/ICB/2019 / Technical Individual Property Registration and assistance to training 25 IDA / D3080 Post Consultant Limited 20,000.00 19,700.00 Completed 2019-03-15 2019-03-20 2019-04-10 2019-05-15 2019-11-11 Statistical Development INE Staffs in multiple topics Selection 23/C/ICB/2019 / Design of Strengthening Budget Individual the 2019-2023 COSSIL Pending IDA / D3080 Credibility, Tax Base and Prior Consultant Open 50,000.00 0.00 2019-04-30 2019-06-18 2019-07-09 2019-08-13 2020-02-09 strategy and operatiopnal Implementation SOE Governance Selection Plan Page 3 20/C/ICB/2019 / Introduction Individual of a methodologiy for Financial Soundness and Under IDA / D3080 Post Consultant Open 100,000.00 0.00 2019-04-26 2019-06-14 2019-07-05 2019-08-09 2020-02-05 macroeconomic and revenue Access Implementation Selection forecsting 21/C/ICB/2019 / Updating of Strengthening Budget Individual Under a Public procurement law IDA / D3080 Credibility, Tax Base and Prior Consultant Open 150,000.00 0.00 2019-03-29 2019-05-17 2019-06-07 2019-07-12 2020-01-08 Implementation and related documents SOE Governance Selection 22/C/ICB/2019 / Strengthening Budget Individual Development of a Pending IDA / D3080 Credibility, Tax Base and Prior Consultant Open 20,000.00 0.00 2019-04-05 2019-05-24 2019-06-14 2019-07-19 2020-01-15 procurement website for Implementation SOE Governance Selection COSSIL 38/C/ICB/2019 / Post- Strengthening Budget graduation on Public IDA / D3080 Credibility, Tax Base and Prior Direct Selection Direct 80,500.00 70,900.20 Signed 2019-02-25 2019-03-07 2019-05-11 2019-11-07 Procurement for 7 COSSIL SOE Governance staff 33//C/ICB/2019 / Technical Individual Property Registration and Pending assistance to training 10 IDA / D3080 Post Consultant Limited 21,000.00 0.00 2019-04-29 2019-05-04 2019-05-25 2019-06-29 2019-12-26 Statistical Development Implementation INE staff in STATA Selection 24/C/ICB/2019 / Training on Strengthening Budget logical architecture of the IDA / D3080 Credibility, Tax Base and Post Direct Selection Direct 88,000.00 0.00 Under Review 2019-05-27 2019-06-06 2019-08-10 2020-02-06 data center infrastructure for SOE Governance 7 DITEI staff 25/C/ICB/2019 / T.A. to design the electronic Individual interface between Treasury Financial Soundness and Pending IDA / D3080 Post Consultant Open 40,000.00 0.00 2019-11-25 2020-01-13 2020-02-03 2020-03-09 2020-09-05 and Central Bank Access Implementation Selection (Management Treasury Module) 28/C/ICB/2019 / T.A. to Strengthening Budget Individual Under support issues regarding IDA / D3080 Credibility, Tax Base and Post Consultant Open 100,000.00 0.00 2019-05-27 2019-07-15 2019-08-05 2019-09-09 2020-03-07 Implementation State Enterprises SOE Governance Selection 30/C/ICB/2019 / T.A. to assist on preparation of ToR Individual Financial Soundness and Pending for SIRP design and LEGI- IDA / D3080 Post Consultant Limited 80,000.00 0.00 2019-05-31 2019-06-05 2019-06-26 2019-07-31 2020-01-27 Access Implementation NON integration and Selection solution 40/C/ICB/2019 / T.A. on Strengthening Budget Property Registry, Under IDA / D3080 Credibility, Tax Base and Post Direct Selection Direct 50,000.00 0.00 2019-10-28 2019-11-07 2020-01-11 2020-07-09 Commercial and Notary new Implementation SOE Governance Codes 41/C/ICB/2019 / T.A. for Individual Financial Soundness and Pending preparation of the Consumer IDA / D3080 Post Consultant Limited 19,110.00 0.00 2019-07-10 2019-07-15 2019-08-05 2019-09-09 2020-03-07 Access Implementation Price Index Selection 42/C/ICB/2019 / T.A. for Individual training of 10 INE staff and Financial Soundness and Pending IDA / D3080 Post Consultant Open 25,000.00 0.00 2019-08-22 2019-10-10 2019-10-31 2019-12-05 2020-06-02 delegated body on data Access Implementation Selection anonymization 43/C/ICB/2019 / Preparation Strengthening Budget Individual Pending of Roadmap for updating IDA / D3080 Credibility, Tax Base and Post Consultant Open 25,000.00 0.00 2019-07-30 2019-09-17 2019-10-08 2019-11-12 2020-05-10 Implementation National Accounts SOE Governance Selection 44/C/ICB/2019 / Elaboration Individual Financial Soundness and Pending of an information System IDA / D3080 Post Consultant Open 25,000.00 0.00 2019-10-24 2019-12-12 2020-01-02 2020-02-06 2020-08-04 Access Implementation Strategic Plan for INE Selection Page 4 45/C/ICB/2019 / T.A. for Individual Financial Soundness and Pending the organization of IDA / D3080 Post Consultant Open 80,000.00 0.00 2019-07-30 2019-09-17 2019-10-08 2019-11-12 2020-05-10 Access Implementation enterprises Census Selection Individual 46/C/ICB/2019 / Senior Project Implementation IDA / D3080 Post Consultant Open 14,000.00 0.00 Under Review 2019-04-26 2019-06-14 2019-07-05 2019-08-09 2020-02-05 Administrative for AFAP Support Selection Individual 47/C/ICB/2019 / Accountant Project Implementation Pending IDA / D3080 Post Consultant Open 14,000.00 0.00 2019-09-26 2019-11-14 2019-12-05 2020-01-09 2020-07-07 for AFAP Support Implementation Selection 48/C/ICB/2019 / Design, Individual architecture project and Project Implementation IDA / D3080 Post Consultant Open 10,000.00 9,411.06 Signed 2019-04-30 2019-06-18 2019-07-09 2019-08-13 2020-02-09 work supervision of the 3rd Support Selection floor for AFAP Offices 32/C/ICB/2019 / Property Registration and Pending Development of SIRP IDA / D3080 Post Direct Selection Direct 170,000.00 0.00 2019-07-01 2019-07-11 2019-09-14 2020-03-12 Statistical Development Implementation software 27/C/ICB/2019 / T.A. to Strengthening Budget Individual Pending create a Communication IDA / D3080 Credibility, Tax Base and Post Consultant Limited 35,000.00 0.00 2019-10-23 2019-10-28 2019-11-18 2019-12-23 2020-06-20 Implementation Strategy for VAT SOE Governance Selection Strengthening Budget Individual 51/C/ICB/2019 / T.A. to Pending IDA / D3080 Credibility, Tax Base and Post Consultant Open 15,000.00 0.00 2019-10-28 2019-12-16 2020-01-06 2020-02-10 2020-08-08 design a Manual for VAT Implementation SOE Governance Selection Page 5