Jb /71/i The World Bank 1818 H Street N.W. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS October 10, 2014 The Honourable Dr. Ashni Kumar Singh M.P. Minister of Finance Ministry of Finance Co-Operative Republic of Guyana Re: IDA Financing No. 5474-GY (Flood Risk Management Project) Additional Instructions: Disbursement Excellency: I refer to the Financing Agreement between the International Development Association (the "Association") and Co-Operative Re3ublic of Guyana (the "Recipient") for the above-referenced project, dated October 10, 2014. The Agreement provides that the Association may issue additional instructions regarding the withdrawal of the proceeds of financing 5474-GY ("Financing"). This letter ("Disbursement Letter"), as revised f-om time to time, constitutes the additional instructions. The attached World BanJ Disbursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in thi, Disbursement Guidelines apply to the Financing is specified below. Sections and subsections in parentleses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unles:. otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the Financing: * Reimbursement * Advance * Direct Payment * Special Commitment (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is 4 months after the Closing Date specified in the Fiiancing Agreement. Any changes to this date will be notified by the Association. (iii) Disbursement Conditions (subsection 3.8). Please refer to the Disbursement Condition(s) in Section IV.B. I of Schedule 2 to the Financing Agreement. II. Withdrawal of Financing Proceeids (i) Authorized Signatures (subsecion 3.1). An authorized signatory letter in the Form attached (Attachment 2) should be furnishec to the Association at the address indicated below providing the name(s) and specimen signature(s) o" the official(s) authorized to sign Applications: 1818 H Strect, N.W. Washington. DC 20433 Unites State:; of America Attention: Sophie Sirtaine, Director Caribbean C3untry Management Unit (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed: (a) applications for withdrawal, together with supportin documents; and (b) applications for special commitments, together with a copy of the commercial bank'etter of credit, to the address indicated below: The World Bank/ Banco Mundial Setor Comercial Norte, Quadra 02, Lote A Edificio Corporate Finance Center 70 Andar 70712-900 Brasilia, D.F. Brazil Attention: Loan Department (iii) Electronic Delivery (subsection 3.4) The Association may permit the Recipient to electronically deliver to the Association Applications (with supporting documents) through the Association's Client Connection, web-based portal. The option to deliver Applications to the Association by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who arc authorized to sign and deliver Applications and to receive secure identification credentials ("SIDC") from the Association for the purpose of delivering such Applications by electronic means; and (b) all suoh officials designated by the Recipient have registered as users of Client Connection. If the Associatior agrees, the Association will provide the Recipient with SIDC for the designated officials. Following whic i, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.(rg). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of SIDC to Process Applications. By designating officials to use SIDC and by choosing to deliver 1he Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terrr s and Conditions of Use of Secure Identification Credentials") provided in Attachment 3; and (b) to cause such official to abide by those terms and conditions. (v) Minimum Value of Applications (subsection 3.5). The Minimum Value of Applications for Reimbursement and Direct Payment and Special Commitment is US$ 100,000 (vi) Advances (sections 5 and 6). -2- * Type of Designated Accouits (subsection 5.3): Segregated. * Currency of Designated Ai counts (subsection 5.4): United States Dollars. * Financial Institution at which the Designated Account Will Be Opened (subsection 5.5). Citibank. * Ceiling (subsection 6.1): Forecast for two (2) quarters as provided in the quarterly Interim Financial Report. III. Reporting on Use of Financing P"roceeds (i) Supporting Documentation (secion 4). Supporting documentation should be provided with each application for withdrawal as set out [elow: * For requests for Reimbursement: " Interim Financial Repoi t in the form attached (Attachment 4); and o List of payments again!..t contracts that are subject to the Association's prior review, in the form attached (Attachment 5). * For reporting eligible expeiditures paidfrom the Designated Account: " Interim Financial Repoi t in the form attached (Attachment 4); o List of payments again t contracts that are subject to the Association's prior review, in the form attached (Attachm -nt 5); and " Designated Account B .nk Statement and Reconciliation Statement in the form attached (Attachment 6). * For requests for Direct Payment: records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices. (ii) Frequency of Reporting Eligible Expenditures Paidfrom the Designated Account (subsection 6.3): The minimum frequency is Quarterly IV. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the Associat.on's public website at https://www.worldbank.org and its secure website "Client Connection" at https-//clientconnection.worldbank.org. Print copies are available upon request. If you have not already done so, the Association recommends that you register as a user of the Client Connection website (https://clientconnection.worldbank.org). From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procure,nent information. All Recipient officials authorized to sign and deliver Applications by electronic meins are required to register with Client Connection before electronic delivery can be effected. For more it formation about the website and registration arrangements, please contact the Association by email at . -3- If you have any queries in rclation to the above, please contact Victor Ordonez, Senior Finance Officer at vconde@worldbank.org us;ng the above reference. Yours sincerely, Sophie Sirtaine Director Caribbean Country Management Unit Latin American and Caribbean Region Attachments 1. World Bank Disbursement Guidelines for Projects, dated May 1, 2006 2. Form for Authorized Signatures 3. Terms and Conditions of Use f Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, dated March 1, 2013 4. Form of quarterly Interim FinanciAl Report 5. Form of Payments Against Contncts Subject to the Bank's Prior Review 6. Designated Account Reconciliation Statement FOR OFFICIAL USE ONLY Prepared by: Tatiana de Abreu, CTRL N Cleared with and cc: Ignacio Jaure,iui-Zabalaga, LEGLE Armando Gu;z,man and John Morton (co-TTLs), LCSDU With cc: Mozammal H:que, LCSFM -4- Attachment 2 Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: Sophie Sirtaine, Director Re: IDA Financing No. 5474-GY (Flood Risk Management Project) Dear Ms. Sirtaine: I refer to the Financing Agreement ("Agreement") between the International Development Association (the "Association") and Co-Operative Republic of Guyana (the "Recipient"), dated , providing the above Financing. For the purposes of Section 2.03 of the General Conditions as defin .d in the Agreement, any 1[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Financing. For the purpose of delivering Applications to the Association, 2[eachl of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to 1 Instruction to the Recipient: Stipulate ifn tore than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Pleae delete this footnote in final letter that is sent to the Association. 2 Instruction to the Recipient: Stipulate if nore than one person needs tojointly sign Applications, if so, please indicate the actual number. Pleasedelete ths footnote in final letter that is sent to the Association. Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Pleasedelete this footnote in final letter that is sent to the Association. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. s Instruction to the Recipient: Add this parngraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this foo'note in final letter that is sent to the Association. the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Ternris and Conditions of Use of Secure Identification Credentials in connection With Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the Association records with respect tc this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / Minister of Finance Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connei;tion with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 The World Bank (Bank)' will provide secure identification credentials (SIDC) to permit the Borrower 2 to deliver applicaticns for withdrawal and applications for special commitments under the Agreement(s) and sul porting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms ai d conditions of use specified herein. SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft Token). The Bank reserves the right to deteimine which type of SIDC is most appropriate. A. Identification of Users. 1. he Borrower will be requi: ed to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide SIDC to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer autlhorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.wo:-Idbank.org) prior to receipt of his/her SIDC. Registration on CC will require that the !iignatory establish a CC password (CC Password). The Signatory shall not reveal Iiis/her CC Password to anyone or store or record the CC Password in written or othei form. Upon registration as a CC user, the Signatory will be assigned a unique identifyin: account name. B. Initialization of SIDC. 1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read, understood and agreed to be bound by these Terms and Conditions of Use. 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the Signatory will access CC i-sing his/her account name and CC Password and register his/her Physical Token and set a personal identification number (PIN) to be used in connection with the use of h is/her Physical Token, after which the Physical Token will be '"Bank" includes IBRD and IDA. 2 "Borrower" includes the borrower of an IlBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. initialized for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft Token is to )e used, the Signatory will access CC using his/her account name and CC Password and set a personal identification number (PIN) to be used in connection with the use cf his/her Soft Token, after which the Soft Token will be initialized for use by the S;gnatory exclusively for purposes of delivering Applications. Upon initialization of the 'IDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a -iser account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC User. Neither the Borrower nor the SIDC User will have any access to the Accc unt. 3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC User has received training materials provided by the Bank in use of the SIDC. C. Use of SIDC. 1. Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use cf the SIDC is prohibited. 2. The Bank assumes no respcnsibility or liability whatsoever for any misuse of the SIDC by the SIDC User, other representatives of the Borrower, or third parties. 3. The Borrower undertakes To ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in granting SIDC) that each SIDC User underStands and will abide by, these Terms and Conditions of Use, including without limitation the following: 4. Security 4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an Application to the Bank. 4.3. The SIDC User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the SIDC User belives a third party has learned his/her PIN or has lost his/her Physical Token he/she shall: mmediately notify clientconnectiongworldbank.org. 4.5. The Borrower shall immediately notify the Bank at clientconnectiongworldbank.org of any lost, stolen or compromised SIDC, and take other reasonable steps to ensire such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC 5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to use a SIDC for any reason. 5.2. The Bank reserves tEe right, in its sole discretion, to temporarily or permanently disable a SIDC, de-activate a SIDC User's Account or both. 6. Care of Physical Tokens 6.1. Physical Tokens will remain the property of the Bank. 6.2. The Bank will physic!lly deliver a Physical Token to each Signatory designated to receive one in a manner to b-. determined by and satisfactory to the Bank. 6.3. Physical Tokens cont ain delicate and sophisticated instrumentation and therefore should be handled with du., care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can outpiut high levels of EMR that can interfere with the proper operation of electronic equipment, including the Physical Token. 6.4. Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care of Physical Tokens are available at http://www.rsa.com. 7. Replacement 7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens will be replaced at the expense of the Borrower. 7.2. The Bank reserves tle right, in its sole discretion, not to replace any Physical Token in the case of misuse, or not to reactivate a SIDC User's Account. Guyana: Guyana Flood Risk Management Project (P147250) Interim Financial Reports For the Quarter Ended on June 30, 2012 Index 1 Project Progress, Report 2 Sources and Uses of Funds 3Funds Used by Disbursement Category 4Cash Forcaste 5Procurement Monitoring 6Designated Account Activity Statement , Bank Statements - DA and Project Account Guyana: Guyana Flood Risk Management Project (P147250) Prpoject Progress Report. 1. Financial Progress: 2. Physical Progress: 3. Challenges: 4. Financial Plan for the next Semester IFR 1 Guyana: Guyana Flood Risk Management Project (P147250) Sources and Uses of Funds For the Quarter Ended on xxxxxxxxxxxxxxxxxxxxxxxxxxxxx(In thousand USD) Forecast for next SEMESTER (USD) CUMMULATIVE (USD) six months RECEIPTS Budgeted Actual Variance Budgeted Actual Variance USD Sources of Funds World Bank Financing Designated Account Direct Payment Interest Front End Fee Less: Payments (By Project Component) Corn 1: Priority works for Flood Risk Reduction Comp 2: Strenghen the Dan Maintenance and Management Institutional Capacity of the Ministry of Agriculture. Comp 3. Project Management and Implementation Support and Audits Total Expenditures Opening Balances World Bank DA Local Currency Account (Equivalent USD) Total Opening Balances Closing Balances World Bank DA Local currency Account (equivalent USD) Total Closing Balance IFR 2 Guyana: Guyana Flood Risk Management Project (P147250) Interim Un-audited Financial Monitoring Report Uses of Funds by Disbursement Category For the Semester ending xxxxxxxxxxxxxxx (In thousand USD) Amount Disbursed as As per Client No. Disbursement Category per client record Connection Varianace Comments Goods, works, consultants' Services, Training and Operating 2 Front-End Fee (*) The IDA amounts are expresed in XDR in Client Connection, and conversion in USD does not reflect the historical amounts IFR - 3 Guyana: Guyana Flood Risk Management Project (P147250) Interim Un-audited Financial Monitoring Report Cash Forecast Statement For the Semester ending on xxxxxxxxxxxxxxxxxx In Thousand US$ Expenditure to be financed by the WB in the next semester Less: Payments to be made by the World Bank Directly 1 ------ --- --------------- 1I1 1 -- - I L~xp~Au1L tL Lu%,~ Lmlan%,k UYU)lk-, VVU I111Ll t; "IIC ftI Less: Balance in the DA and Local EC account Funds required to be advanced to the DA Actual amount advanced IFR - 4 CASH WITHDRAWALS (Disbursement) Guyana: Guyana Flood Risk Management Project (P147250) lint rim Un-audited Financial Monitoring Report For thesemester ending onxxxxxxxxxxxxxxxxxxxx Inlocalcurrency in US$ .. : DISBURSEMENT CATEGORY Eligible % Pi >ject Total Total Eligible Expenditures Total Project TotalEligible Cumulativeexpenditures ; paid Expenditurr in financedbyIDAinthe Expenditures paidin fiExpenditures disbursed byIDA up to thecurreniperiod current penod period finaed IDAn thecurrent present date USE OF FUNDSIEXPENDITURES Cat 1 Cat 2 Cat 3 Cat 4 A. Total Expenditures Designated Account balance Local currency Account (equivalent USD) B. Available balance* C. Grand total (A+B) (Designatedaccountbalance + Local currency account balance) IFR - 4 Guyana: Guyana Flood Risk Management Project (P147250) Interim Un-audited Financial Monitoring Report Procurement Contract Monitoring For the Semester ending xxxxxxxxx Contract Information Contract # Amount Disbursed in Name Date Signed Bank's Prior Review Date of Non-objection Original Contract Price File Number Semester World Bank Share A. Consultants Yes/No B Goods and Works Total Attachment 5 World Bank Payments made during the stated period for contracts subject to Bank's prior review Status of Contract Form 384 * innIiPr/rnnzitntirirm World Bank Amount paid to Amount Financed Expenditure Contract Currency Contract o A u pAi minuFfuet i. sent uategory Date Contract Amount -* ^U'" u- PIII III LI10 LJy UlIt VVUIIU 2. Unsent Date application Bank * Please indicate the number of the contract in the Bank (available in Client Connection) ** This field should indicate whether the contract was signed and F.384 already been sent to the Bank for registration. Attachment 6 DESIGNATED ACCOUNT RECONCILIATION STATEMENT LOAN/CREDIT/PPF/COFINANCIER NUMBER ACCOUNT NUMBER _ WITH (BANK) I. TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) $ 2 LESS: TOTAL AMOUNT DOCUMENTED BY WORLD BANK - $ 3. EQUALS PRESENT OUTSTANDING AMOUNT ADVANCED TO THE SPECIAL ACCOUNT (NUMBER I LESS NUMBER 2) = $ 4. BALANCE OF DESIGNATED ACCOI NT PER ATTACHED BANK STATEMENT AS OF DATE $ 5. PLUS: TOTAL AMOUNT CLAIMED !N THIS APPLICATION NO. +$ * 6. PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED REASON: +$ * 7. PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF B 4NK STATEMENTS APPLICATION NO. AMOUNT * SUBTOTAL OF PREVIOU: APPLICATIONS NOT YET CREDITED + $ 8. MINUS: INTEREST EARNED - $ * 9. TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) = $ 10. EXPLANATION OF ANY DIFFERENCE BETWEEN THE TOTALS APPEARING ON LINES 3 AND 9: 11. DATE: SIGNATURE: TITLE: