Procurement Plan (For Contracts not yet initiated – to be entered in STEP) I. General 1. Project Information Country: Malawi Project Name: Lower Shire Valley Landscape Project Project ID: P163582 2. Project Implementation Agency: Ministry of Agriculture, Irrigation and Water Development 3. Date of the Procurement Plan: 1st July, 2018 4. Period Covered by this procurement plan: 1st June 2018 to 30th November 2019 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥7 ≥ 7.0 <7 ≤ 0.2 Goods, IT, and non- ≥1 ≥1 <1 ≤ 0.2 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥2 ≤ 0.2 ≤ 0.3 Individual Consultants ≥ 0.1 NA. NA. [Overall Project Procurement Risk is SUBSTANTIAL] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. 1 Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Cost Review by Market Approach Selection Evaluation Procurement Prequalif Domestic Expected Expected date of (US$) Bank (Open-National/ Method (RFP, Options Process: ication Preference date of bid/ Contract (Prior/Post) International RFB, RFQ, DS (BAFO, Rated (Single/Multiple (Yes/ No) (Yes/No) proposal Signature Limited etc.) etc.) Criteria etc.) Stages; One/Two opening Envelopes etc) Goods 1 Vehicles 4No. SUVs 300,000.00 Post Open-National RFB One Envelope No No 11 08 2018 18 Sept 2018 2 Off Road Motor Bikes 15No. 75,000.00 Post Open – National RFB One Envelope No No 10 08 2018 28 Sept 2018 3 Boat and OutBoard 30,000.00 Post Open-National RFB One Envelope No No 24 08 2018 28 Sept 2018 4 Road Grader 200,000.00 Post Open -National RFB One Envelope No No 03 10 2018 6 Nov 2018 5 NRM Equipment for Wildlife 70,000.00 Post Limited RFQ One Envelope No No 26 09 2018 31 Oct 2018 6 Communication Equipment ( Hand 50,000.00 Post Limited RFQ One Envelope No No 05 09 2018 10 Oct 2018 Held Radio and Base Stations)for Lengwe and Mwabvi 7 Office Equipment 95,000.00 Post Limited RFQ One Envelope No No 08 09 2018 13 Oct 2018 8 Community Livelihood investments in 690,000.00 Post Open -National CDD One Envelope No No 24 12 2018 28 Jan 2019 the buffer Zone of New Lengwe, Matandwe and Elephant Marshes Works 1 Constriction of Two ranger Camps in Post Open- National RFB One Envelope No No 3 Sept 2018 15 Oct -2018 New Lengwe 2 Construction of Fence in New Post Open- National RFB One Envelope No No 18 09 2018 30 Oct 2018 Lengwe 3 Fence Maintenance Prior Limited FCA One Envelope No No NA 22 Sept 2018 4 Borehole Drilling and Installation of Prior Limited FCA One Envelope No No NA 20 Sept 2018 Solar powered water pumps for domestic and wildlife in New Lengwe and Mwabvi 5 Improvement of Rpoad Networks and Prior Limited FCA One Envelope No No NA 08 Sept 2018 Trails in Mwabvi 6 Rehabilitation of Tourist campsite and Prior Limited FCA One Envelope No No NA 22 Sept 2018 Office Building 7 Construction of Boat hoiuse and Prior Limited FCA One Envelope No No NA 26 Sept 2018 floating Jetty 3 8 Construction of Park Tourism Prior Limited FCA One Envelope No No NA 2 Sept 2018 Manager and Rangers Houses(3No) 9 Prior Limited FCA One Envelope No No NA 2 Sept 2018 Steel Fencing Replacement 10 Construction of Water purification Prior Limited FCA One Envelope No No NA 22 Aug 2018 plant Non-Consulting Services 1 Vehicle maintenance 350,000.00 Post Limited RFQ One Envelope No No NA. NA. 4 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Approach Selection Method Shortlisting Expected date of bid/ Expected date of Cost (US$) Bank (Open-National/ (QCBS, FBBS, (Yes/ No) proposal opening Contract Signature (Prior/Post) International LCBS, QBS, Limited etc.) CQS, DS etc.) 1 Consultancy for works supervision on Prior Open- QCBS Yes 31 12 2018 6 May 2018 upgrading/construction of Park infrastructure at International Lengwe,Elephant Marshes and Mwabvi 2 Chief Technical Advisor for natural Resource Prior Direct selection IND Yes NA 23 Jan 19 Management and Biodiversity Conservation(International) 3 Corridor Feasibility Study between Lengwe and Prior Open- QCBS Yes 9 01 2019 15 May 2019 Majete International 4 Forest Monitoring and Surveillance Prior Open- QCBS Yes 27 05 2018 2 Apr 2019 International 5 Protected Areas Management and Nature based Prior Open- IND Yes NA 5 Feb 2019 Tourism Specialist (National) International 6 Forestry Co- Management Specialist Prior Open- IND Yes NA 5 Feb 2019 International 7 Wetland Management and Community Prior Open- IND Yes NA 5 Feb 2019 Fisheries(National) International 8 Natural Resources Management Prior Open- IND Yes NA 5 Feb 2019 Coordinator(National) International 5 PROCUREMENT Malawi : Lower Shire Valley Landscape Project PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2018-08-09 2019-02-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163582 GPN Date: Project Name: Lower Shire Valley Landscape Project Loan / Credit No: TF / A5749 Executing Agency(ies): Lower Shire Valley Landscape Project WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69461-CW-RFB Pending / Construction of Two Single Stage - One TF / A5749 Post Request for Bids Open - National 0.00 Implementati 2018-10-18 2018-10-23 2018-12-04 2019-01-03 2019-02-07 2019-08-06 Ranger Camps in New Envelope on Lengwe MW-LSVLP-69470-CW-RFB Single Stage - One / Construction of Fence in TF / A5749 Post Request for Bids Open - National 0.00 Canceled 2018-10-30 2018-11-04 2018-12-16 2019-01-15 2019-02-19 2019-08-18 Envelope new Lengwe MW-LSVLP-76333-CW-RFQ Request for Single Stage - One / Construction of Boat House TF / A5749 Post Open - National 0.00 Canceled 2018-12-10 2019-02-04 2019-08-03 Quotations Envelope and Floating Jetty MW-LSVLP-87321-CW-RFB / Construction of Infrastructure in new Lengwe and Mwabvi Pending (Rehabilitation of Tourist Single Stage - One TF / A5749 Post Request for Bids Open - National 0.00 Implementati 2019-04-30 2019-05-05 2019-06-16 2019-07-16 2019-08-20 2020-02-16 Campsite,Office Buildings Envelope on and Ranger camps . Construction and maintenance of Fence in Lengwe) MW-LSVLP-87322-CW-RFQ / Borehole Drilling and Pending Installation of Solar powered Request for Single Stage - One TF / A5749 Post Limited 0.00 Implementati 2019-04-25 2019-06-20 2019-12-17 water pumps for domestic Quotations Envelope on and wildlife in new Lengwe (2 no.) and Mwabvi (2no.) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending MW-LSVLP-69484-GO-RFB / Single Stage - One TF / A5749 Post Request for Bids Open - National 0.00 Implementati 2018-11-06 2018-11-11 2018-12-23 2019-01-22 2019-02-26 2019-08-25 Road Grader Envelope on MW-LSVLP-69452-GO-RFQ / Pending Request for Single Stage - One NRM Equipment for Wildlife TF / A5749 Post Open - National 0.00 Implementati 2018-11-05 2018-12-31 2019-06-29 Quotations Envelope management on Pending MW-LSVLP-69490-GO-RFQ / Request for Single Stage - One TF / A5749 Post Open - National 0.00 Implementati 2018-12-08 2019-02-02 2019-08-01 Office Equipment Quotations Envelope on Page 1 MW-LSVLP-69455-GO-RFQ / Communication Equipment Pending Request for Single Stage - One (Hand held radio and Base TF / A5749 Post Open - National 0.00 Implementati 2019-01-15 2019-03-12 2019-09-08 Quotations Envelope stations) for Lengwe and on Mwabvi Pending MW-LSVLP-69451-GO-RFB / Single Stage - One TF / A5749 Post Request for Bids Open - National 0.00 Implementati 2018-11-10 2018-11-15 2018-12-27 2019-01-26 2019-03-02 2019-08-29 Vehicles (4no) 4No. SUVs Envelope on MW-LSVLP-85609-GO-RFQ / Pending Request for Single Stage - One Water Purification Plant for TF / A5749 Post Open - National 0.00 Implementati 2018-12-15 2019-02-09 2019-08-08 Quotations Envelope Majete Wildlife Reserve on MW-LSVLP-85597-GO-RFQ / Pending Construction Materials for Request for Single Stage - One TF / A5749 Post Open - National 0.00 Implementati 2019-04-27 2019-06-22 2019-12-19 Boat House floating Jetty Quotations Envelope on for Elephant Marsh MW-LSVLP-85615-GO-RFQ / Pending Request for Single Stage - One Lengwe Electricity Supply TF / A5749 Post Open - National 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope Upgrades on Pending MW-LSVLP-69509-GO-RFB / Single Stage - One TF / A5749 Post Request for Bids Open - National 0.00 Implementati 2018-12-20 2018-12-25 2019-02-05 2019-03-07 2019-04-11 2019-10-08 Boat and Outboard Envelope on Pending MW-LSVLP-87325-GO-RFB / Single Stage - One TF / A5749 Post Request for Bids Limited 0.00 Implementati 2018-12-03 2018-12-08 2019-01-19 2019-02-18 2019-03-25 2019-09-21 Off Road Motor Bikes 15No. Envelope on MW-LSVLP-87324-GO-RFQ / Pending Request for Single Stage - One Furniture for Conference TF / A5749 Post Limited 0.00 Implementati 2018-12-15 2019-02-09 2019-08-08 Quotations Envelope Center at Lengwe on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-85611-CS-CQS / Consultancy for works Consultant supervision on Pending TF / A5749 Post Qualification Open - National 0.00 2019-04-30 2019-05-21 2019-07-04 2019-08-03 2019-09-07 2020-03-05 upgrading/construction of Implementation Selection Park infrastructure at Lengwe and Mwabvi MW-LSVLP-69511-CS-QCBS Quality And Cost- Open - / Forest Monitoring and TF / A5749 Prior 0.00 Canceled 2019-04-02 2019-04-23 2019-06-06 2019-07-04 2019-08-03 2019-09-07 2019-10-12 2020-10-11 Based Selection International Surveillance MW-LSVLP-102046-CS- Quality And Cost- Open - Pending QCBS / Forest monitoring TF / A5749 Post 0.00 2019-02-28 2019-03-21 2019-05-04 2019-06-01 2019-07-01 2019-08-05 2019-09-09 2020-09-08 Based Selection International Implementation and surveillance Page 2 INDIVIDUAL CONSULTANTS Page 3