Procurement Plan Project: Rwanda, Public Finance Management Reform Project: P164807 Project Implementation agency: SPIU-MINECOFIN Date of General Procurement Notice : {TBD } Date of the Procurement Plan: TBA Period covered by this Procurement Plan: For the first 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP, constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. All Consultancy Services shall be procured following Procurement Regulations and Bank’s SPDs. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law of Rwanda, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Applicable Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. Other Relevant Procurement Information: (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: (The table below depicts the Thresholds and Procurement Methods to be used under the Sustainable Agricultural Intensification & Food Security Project (SAIP)): Thresholds*, Procurement Methods, and Prior Review Goods, Works, and Non-Consulting Services Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 4 million Open National ( Goods) < $4 million and > $ 25,000 RFQ (Goods) Less than $ 25,000 Open International (Works) Equal to or more than 15 million Open National (Works) - Less than 15 million RFQ (works) Less than $ 25,000 Open International (Non-consulting Equal to or More than 4 million Services) Open National (Non-consulting Services) Less than 4 million Direct Contracting All contracts less than $ 100,000 Framework Agreements All procurement that meet the requirements as per Para 6.57 to 6.59 of Procurement Regulations., and with prior agreement in PP with the Bank. First FA and All other FAs above USD 4 million are subject to prior review by Bank It is not expected that there will need for prequalification in the procurement arrangements under Sustainable Agricultural Intensification & Food Security Project (SAIP). Selection of Consultants Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based Selection As per requirements of para 7.3 of the Regulations (QCBS) Quality Based Selection (QBS) As per requirements of para 7.8 to 7.10 of the Regulations Selection based on a Fixed Budget As per requirements of para 7.4 and 7.5 of the (FBS) Regulations Selection Based on Least Cost Basis As per requirements of para 7.6 and 7.7 of the (LCS) Regulations Selection based on Consultant’s As per requirements of para 7.11 and 7.12 of the Qualification (CQ) Regulations Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 per contract. Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations. Method of Procurement Thresholds for Methods Open Competitive Selection As per requirements of para 7.36 and 7.37 of the Regulations Limited Competitive Selection As per requirements of para 7.38 of the Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations PROCUREMENT Rwanda : Rwanda Public Finance Management Reform Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2019-01-24 2020-01-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164807 GPN Date: Project Name: Rwanda Public Finance Management Reform Project Loan / Credit No: IDA / 63290 Executing Agency(ies): Ministry of Finance and Economic Planning WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MINECOFIN -95365-GO- RFB / Acquisition of Single Stage - One IDA / 63290 PFM IT Systems Roll-Out Post Request for Bids Open - National 900,000.00 882,074.76 Signed 2019-03-18 2019-03-23 2019-05-04 2019-06-03 2019-07-08 2020-01-04 hardware for FMIS Rollout Envelope to Schools RW-MINECOFIN -96022-GO- Single Stage - One RFB / Licenses & Support IDA / 63290 PFM IT Systems Roll-Out Post Request for Bids Open - National 200,000.00 127,731.90 Signed 2019-03-15 2019-03-20 2019-05-01 2019-05-31 2019-07-05 2020-01-01 Envelope Fees and Other IT tools RW-MINECOFIN -96020-GO- Pending Request for Single Stage - One RFQ / Supply of Licenses IDA / 63290 PFM IT Systems Roll-Out Post Open - National 100,000.00 0.00 Implementati 2020-03-04 2020-04-29 2020-10-26 Quotations Envelope and Support Tools on RW-MINECOFIN -96025-GO- RFB / Supply of Licenses, Pending Installation and Single Stage - One IDA / 63290 PFM IT Systems Roll-Out Post Request for Bids Open - National 500,000.00 0.00 Implementati 2020-09-15 2020-09-20 2020-11-01 2020-12-01 2021-01-05 2021-07-04 Configuration of IFMIS & Envelope on SAS In-Memory Computing Platform NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MINECOFIN -95386-NC- DIR / Hosting and Co- IDA / 63290 PFM IT Systems Roll-Out Post Direct Selection Direct 1,000,000.00 0.00 Canceled 2020-04-14 2020-04-19 2020-05-24 2023-11-25 location space leasing cost for IFMIS & e-GP CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 RW-MINECOFIN -95284-CS- QCBS / Consultancy for Quality And Cost- Open - Support and Technical IDA / 63290 PFM IT Systems Roll-Out Post 610,000.00 0.00 Canceled 2019-02-15 2019-03-08 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 Based Selection International Training of IFMIS Architectural Components RW-MINECOFIN -95355-CS- Professionalization of PFM QCBS / Recruitment of a Quality Based IDA / 63290 Staff – PFM Capacity Prior Open - National 9,292,000.00 0.00 Canceled 2019-02-18 2019-03-11 2019-04-24 2019-05-22 2019-06-21 2019-07-21 2019-08-25 2022-06-30 provider for Professional Selection Development accountancy training RW-MINECOFIN -122360- Professionalization of PFM CS-FBS / Recruitment of a Fixed Budget Under IDA / 63290 Staff – PFM Capacity Prior Open - National 7,656,260.00 0.00 2019-07-21 2019-08-11 2019-09-24 2019-10-22 2019-11-21 2019-12-26 2020-01-30 2021-01-29 service provider for PFM Selection Implementation Development Professional training RW-MINECOFIN -95347-CS- QCBS / A consultancy firm Accounting and Financial Quality And Cost- Open - Pending IDA / 63290 Prior 2,000,000.00 0.00 2020-03-23 2020-04-13 2020-05-27 2020-06-24 2020-07-24 2020-08-28 2020-10-02 2021-10-02 for IPSAS Implementation Reporting Based Selection International Implementation technical support RW-MINECOFIN -95348-CS- QCBS / Consultancy to Accounting and Financial Quality And Cost- Pending develop policies, procedures, IDA / 63290 Post Open - National 360,000.00 0.00 2020-05-11 2020-06-01 2020-07-15 2020-08-12 2020-09-11 2020-10-16 2020-11-20 2021-11-20 Reporting Based Selection Implementation accounting instructions and guidelines RW-MINECOFIN -95349-CS- QCBS / Technical Assistance Accounting and Financial Quality And Cost- to support improvement of IDA / 63290 Post Open - National 200,000.00 0.00 Canceled 2020-06-15 2020-07-06 2020-08-19 2020-09-16 2020-10-16 2020-11-20 2020-12-25 2021-12-25 Reporting Based Selection program based budgeting methodology in Rwanda RW-MINECOFIN -95352-CS- QCBS / Technical Assistance to assist Government of Performance-Based Quality And Cost- Rwanda in improving IDA / 63290 Budgeting and Medium- Post Open - National 150,000.00 0.00 Canceled 2020-07-15 2020-08-05 2020-09-18 2020-10-16 2020-11-15 2020-12-20 2021-01-24 2022-01-24 Based Selection medium term budgeting in Term Budgeting line with Performance Based Budgeting RW-MINECOFIN -95357-CS- QCBS / Technical Assistance Professionalization of PFM Quality And Cost- Pending to Develop and implement IDA / 63290 Staff – PFM Capacity Post Open - National 250,000.00 0.00 2020-03-24 2020-04-14 2020-05-28 2020-06-25 2020-07-25 2020-08-29 2020-10-03 2021-10-03 Based Selection Implementation Public Sector Centered Development Qualifications and Programs INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MINECOFIN -95335-CS- INDV / Recruitment of a Individual local Consultant 1 to reduce IDA / 63290 PFM IT Systems Roll-Out Post Consultant Open 75,000.00 48,921.05 Signed 2019-03-15 2019-05-03 2019-05-24 2019-06-28 2019-12-25 dependency on vendor for e- Selection GP RW-MINECOFIN -95340-CS- INDV / Recruitment of a Individual local Consultant 2 to reduce IDA / 63290 PFM IT Systems Roll-Out Post Consultant Open 75,000.00 64,369.80 Signed 2019-03-11 2019-04-29 2019-05-20 2019-06-24 2019-12-21 dependency on vendor for e- Selection GP Page 2 RW-MINECOFIN -95342-CS- INDV / Recruitment of a Individual local 3 Consultant to reduce IDA / 63290 PFM IT Systems Roll-Out Post Consultant Open 75,000.00 48,921.05 Signed 2019-02-11 2019-04-01 2019-04-22 2019-05-27 2019-11-23 dependency on vendor for e- Selection GP RW-MINECOFIN -95344-CS- INDV / Recruitment of an Individual international Consultant to IDA / 63290 PFM IT Systems Roll-Out Post Consultant Open 235,000.00 153,000.00 Signed 2019-02-15 2019-04-05 2019-04-26 2019-05-31 2019-11-27 reduce dependency on vendor Selection for e-GP RW-MINECOFIN -105587- CS-INDV / Recruitment of Individual Accounting and Financial local consultant 1 to IDA / 63290 Post Consultant Open 144,000.00 74,971.87 Signed 2019-03-19 2019-05-07 2019-05-28 2019-07-02 2022-06-30 Reporting Strengthen IPSAS Selection implementation unit RW-MINECOFIN -105588- CS-QCBS / Recruitment of Individual Accounting and Financial local consultant 2 to IDA / 63290 Post Consultant Open 144,000.00 74,971.87 Signed 2019-03-19 2019-05-07 2019-05-28 2019-07-02 2022-06-30 Reporting Strengthen IPSAS Selection implementation unit RW-MINECOFIN -105589- CS-INDV / Recruitment of Individual Accounting and Financial local consultant 3 to IDA / 63290 Post Consultant Open 144,000.00 74,971.87 Signed 2019-03-19 2019-05-07 2019-05-28 2019-07-02 2022-06-30 Reporting Strengthen IPSAS Selection implementation unit RW-MINECOFIN -105590- CS-INDV / Consultancy Services for a manager to Individual Implementation of the Accounting and Financial IDA / 63290 Post Consultant Open 216,000.00 90,875.00 Signed 2019-03-19 2019-05-07 2019-05-28 2019-07-02 2022-06-30 Accrual International Public Reporting Selection Sector Accounting Standards (IPSAS) under the Accountant General's Office RW-MINECOFIN -95356-CS- Professionalization of PFM Individual INDV / Technical Assistance Pending IDA / 63290 Staff – PFM Capacity Prior Consultant Open 450,000.00 0.00 2020-04-20 2020-06-08 2020-06-29 2020-08-03 2021-01-30 to establish a Public Sector Implementation Development Selection Training Unit RW-MINECOFIN -95358-CS- INDV / Technical Support to Professionalization of PFM Individual Pending Build capacity on accounting IDA / 63290 Staff – PFM Capacity Post Consultant Open 100,000.00 0.00 2020-05-11 2020-06-29 2020-07-20 2020-08-24 2021-02-20 Implementation and auditing standards like Development Selection IPSAS, ISA, IAS RW-MINECOFIN -122368- Professionalization of PFM CS-CDS / Recruitment of a IDA / 63290 Staff – PFM Capacity Post Direct Selection Direct 1,635,740.00 772.92 Signed 2019-07-21 2019-07-31 2019-10-04 2020-04-01 service provider for PFM Development Professional training RW-MINECOFIN -96014-CS- Professionalization of PFM Individual INDV / Technical Assistance IDA / 63290 Staff – PFM Capacity Post Consultant Open 240,000.00 0.00 Under Review 2019-11-30 2020-01-18 2020-02-08 2020-03-14 2020-09-10 to support the Association of Development Selection Procurement Professionals RW-MINECOFIN -145566- CS-CDS / Consultancy for Support and Technical IDA / 63290 PFM IT Systems Roll-Out Post Direct Selection Direct 610,000.00 610,000.00 Signed 2019-11-14 2019-11-24 2020-01-28 2020-07-26 Training of IFMIS Architectural Components Page 3 RW-MINECOFIN -145577- CS-INDV / Technical Performance-Based Individual Assistance to support IDA / 63290 Budgeting and Medium- Post Consultant Open 200,000.00 0.00 Under Review 2019-11-30 2020-01-18 2020-02-08 2020-03-14 2020-09-10 improvement of program Term Budgeting Selection based budgeting methodology in Rwanda RW-MINECOFIN -145580- CS-INDV / Technical Assistance to assist Performance-Based Individual Government of Rwanda in Pending IDA / 63290 Budgeting and Medium- Post Consultant Open 150,000.00 0.00 2019-11-30 2020-01-18 2020-02-08 2020-03-14 2020-09-10 improving medium term Implementation Term Budgeting Selection budgeting in line with Performance Based Budgeting RW-MINECOFIN -152229- CS-INDV / Consultancy to provide support service and enhancement of electronic Individual working paper system used Accounting and Financial Pending IDA / 63290 Post Consultant Open 56,000.00 0.00 2020-02-16 2020-04-05 2020-04-26 2020-05-31 2020-11-27 by public accounts unit, Reporting Implementation Selection government portfolio unit and PFM capacity building unit under accountant general's office. 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