95825 SMALL HYDROPOWER MAPPING AND PLANNING VIETNAM PROJECT ID: P145513 INCEPTION REPORT December 2014 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT TABLE OF CONTENTS 1 PROJECT SYNOPSIS ........................................................................................................................................................ 1 2 INTRODUCTION ............................................................................................................................................................. 2 2.1 ESMAP ..............................................................................................................................................................................2 2.2 THE CONSULTANT .................................................................................................................................................................3 2.3 OBJECTIVES ..........................................................................................................................................................................4 2.4 THE CONSULTANT’S TECHNICAL PROPOSAL ................................................................................................................................4 2.5 CONTENT OF THE REPORT .......................................................................................................................................................5 3 INCEPTION MISSION ..................................................................................................................................................... 6 3.1 OBJECTIVES ..........................................................................................................................................................................6 3.2 MEETINGS AND WORK SESSIONS...............................................................................................................................................6 3.3 RELEVANT STAKEHOLDERS .......................................................................................................................................................6 3.4 DATA COLLECTION.................................................................................................................................................................8 3.5 INSTITUTIONAL ASSESSMENT OF MOIT’S CAPACITY ON GIS ........................................................................................................15 3.6 CHALLENGES IN THE PROJECT .................................................................................................................................................15 4 COMPILATION OF GLOBALLY AVAILABLE DATA ........................................................................................................... 17 4.1 CONTEXT ...........................................................................................................................................................................17 4.2 HYDROLOGICAL AND METEOROLOGICAL DATA ..........................................................................................................................17 4.3 PROTECTED AREAS ..............................................................................................................................................................19 4.4 LAND COVER ......................................................................................................................................................................20 4.5 LAND USE ..........................................................................................................................................................................21 4.6 ROAD AND RAILROAD NETWORK ............................................................................................................................................23 4.7 MORPHOLOGICAL DATA .......................................................................................................................................................23 4.8 ADMINISTRATIVE BOUNDARIES ..............................................................................................................................................26 4.9 SETTLEMENTS AND POPULATION ............................................................................................................................................28 5 REVIEW OF THE IMPLEMENTATION PLAN ................................................................................................................... 30 5.1 MAJOR CHALLENGES............................................................................................................................................................30 5.1.1 Context..................................................................................................................................................................30 5.1.2 Software and hardware options ...........................................................................................................................30 5.1.3 Collection of data ..................................................................................................................................................34 5.1.4 Coordination between National and International Consultants ...........................................................................36 5.2 FINAL METHODOLOGY PROPOSAL ..........................................................................................................................................36 5.2.1 Context..................................................................................................................................................................36 5.2.2 Activity 1: Advisory Services for Building up a Small National Hydro GIS Database .............................................38 5.2.3 Activity 2: Developing Guidelines for Improved Planning of Small Hydro ............................................................41 5.2.4 Reporting and final workshop ...............................................................................................................................43 5.2.5 Work plan .............................................................................................................................................................45 6 CONCLUSIONS ............................................................................................................................................................. 47 REFERENCES ......................................................................................................................................................................... 48 i VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT FIGURES Figure 3.1 – Approval process and major stakeholders’ relationship for SHP. ...............................................................................7 Figure 3.2 – Current and future situation for LHP (CONSULTANT’s processing). .........................................................................12 Figure 3.3 – MHP preparing for construction status (CONSULTANT’s processing). .....................................................................13 Figure 3.4 – Current and future situation for SHP (CONSULTANT’s processing). .........................................................................14 Figure 3.5 – Vietnam Energy Map (CONSULTANT’s processing). .................................................................................................15 Figure 4.1 – Mean annual rainfall in Vietnam (WorldClim data, CONSULTANT’s processing). ....................................................18 Figure 4.2 – Mean annual temperature in Vietnam (WorldClim data, CONSULTANT’s processing). ...........................................19 Figure 4.3 – Protected areas (WPDA data, CONSULTANT’s processing). .....................................................................................20 Figure 4.4 – Land Cover (GlobCover 2010 data, CONSULTANT’s processing)...............................................................................21 Figure 4.5 – Land Use (GeoNetwork, CONSULTANT’s processing). ..............................................................................................22 Figure 4.6 – Road and railroad network (Open Street Map data, CONSULTANT’s processing). ..................................................23 Figure 4.7 – Digital global elevation data (SRTM data, CONSULTANT’s processing). ...................................................................24 Figure 4.8 – River and Streams derived from a DEM (SRTM data, CONSULTANT’s processing). .................................................25 Figure 4.9 – Administrative divisions, district level (GADM data, CONSULTANT’s processing). ..................................................27 Figure 4.10 – Administrative divisions, detail at commune level (GADM data, CONSULTANT’s processing). .............................28 Figure 4.11 – Major settlements in each district (GNS data, CONSULTANT analysis). .................................................................29 Figure 5.1 – Workflow with the final proposed methodology. ....................................................................................................37 Figure 5.2 – Work plan and schedule. ..........................................................................................................................................46 TABLES Table 3.2 – LHP, MHP and PS gathered information. .....................................................................................................................9 Table 3.3 – SHP gathered information. ........................................................................................................................................10 Table 4.1 – Comparison between alternative DEM datasets. ......................................................................................................26 Table 5.1 – Comparison between QGIS and ArcGIS. ....................................................................................................................30 Table 5.2 – Popular relational database management systems. ..................................................................................................31 Table 5.3 - Workshop sessions target, topics and duration. ........................................................................................................44 ANNEXES Annex I – Meeting Reports Annex II – Existing maps and GIS layers Annex III – Preliminary list of existing/planned hydropower projects Annex IV – List of project features to collect included in the National Consultant’s TOR ii VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT GLOSSARY OF ABBREVIATIONS AND ACRONYMS ASTER Advanced Spaceborne Thermal Emission and Reflection Radiometer COTS Common-Of-The-Shelf DB Data Base DEM Digital Elevation Model DOIT Department of Industry and Trade DPI Department of Planning and Investment EIA Environmental Impact Assessment ESA European Space Agency ESMAP Energy Sector Management Assistance Program ESRI Environmental Systems Research Institute EVN Electricity of Vietnam FAO Food and Agriculture Organization FS Feasibility Study GADM Global Administrative Areas GDE General Directorate of Energy GIS Geographic Information System GNS Geonet Names Server HPP Hydro Power Plant ICOLD International Commission On Large Dams IHR Institute for Hydropower and Renewable Energy IM Inception Mission IUCN International Union for Conservation of Nature JETRO Japan External Trade Organization LHP Large Hydropower MARD Ministry of Agriculture and Rural Development MHP Medium Hydropower MIS Management of Information System MOIT Ministry of Industry and Trade MONRE Ministry of Natural Resources and Environment MPI Ministry of Planning and Investment MRC Mekong River Commission NASA National Aeronautics and Space Administration NCAR National Center for Atmospheric Research NCEP National Centers for Environmental Prediction NGO Non-Governmental Organization NHMS National Hydro-Meteorological Service NHP National Hydropower Plan O&M Operation and Maintenance PDP Power Development Master Plan PMB Power Management Board PPC Provincial People’s Committee PSP Pumped-Storage Projects Q&A Questions and Answers iii VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT QGIS Quantum GIS RDBMS Relational Database Management Systems REDP Renewable Energy Development Project RES Renewable Energy Sources SHP Small Hydropower Plant SQL Structure Query Language SRTM Shuttle Radar Topography Mission TOR Terms Of Reference UNEP United Nations Environment Programme USGS United States Geological Survey UTM Universal Transversal Mercator VAWR Vietnam Academy of Water Resources WBG World Bank Group WCMC World Conservation Monitoring Centre WCPA World Commission on Protected Areas WDPA World Database of Protected Areas WGS World Geodetic System WMO World Meteorological Organization iv VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 1 PROJECT SYNOPSIS Project title: Small Hydropower Mapping and Planning in Vietnam Project Number: Selection No. 1125339 Country: Vietnam Project objectives: Advisory services to Ministry of Industry and Trade (MOIT), the Client, on building up geographical databases for Small Hydropower Plants (SHP), and on developing guidelines for geospatial planning of SHP, thus having an overall objective to strengthen MOIT’s capacity for planning SHP. Such planning should be developed consistently with planning of other Renewable Energy Sources (RES), such as wind and solar, in Vietnam and in close cooperation with a National Consultant hired by MOIT, within the scope of the implementation of the database. Expected results: 1) Digitizing and creation of a geographic information system (GIS) database of existing small and large hydropower in Vietnam 2) Building up of complementary Geographic Data, initially focusing on globally available data 3) Creation of GIS capacity with the Hydropower Division of MOIT to host, operate, maintain, and extend the geographical database for planning of SHP 4) Develop guidelines and build capacity of MOIT in improved planning of SHP, focusing on optimized hydro development from both economic, environmental and safety perspectives. Contract signing date: June 17, 2014 Project duration after final methodology approval: 12 months 1 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 2 INTRODUCTION 2.1 ESMAP The Energy Sector Management Assistance Program (ESMAP) is a global knowledge and technical assistance program administered by The World Bank Group (WBG) and supported by 11 bilateral donors. ESMAP’s efforts focuses on energy security, energy access, and climate change, and take into account three core services: i) analytical work, ii) knowledge clearinghouse, and iii) operational support to The World Bank regions for technical assistance work at the country level. Carrying out RES mapping and geospatial analysis at country level helps to scale up the deployment of biomass, SHP, solar and wind electricity generation, particularly in countries where one or more of these sources of power are underdeveloped. This is because such mapping is a crucial step to developing a policy framework to guide investment in RES electricity generation which, along with publicly-available data, helps reduce transaction costs and speeds up deployment by providing commercial developers with:  Increased certainty that projects are likely to be approved or permitted with minimal bureaucracy and delay  Data transparency and a level playing field, thereby reducing barriers to the entry and limiting the scope of corruption  A baseline of reliable data that can help guide prospecting activities and can be used for data verification purposes  A better informed off taker or purchasing authority, thereby improving the price negotiation process In response, ESMAP has launched a new initiative to support country-driven efforts to improve RES awareness, put in place appropriate policy frameworks for RES development, and provide “open access” to resource and geospatial mapping data. One of the key elements of this ESMAP initiative was to select consulting firms and establish framework agreements for the procurement of resource data and mapping services. For the renewable energy mapping based on hydropower, the WBG hired qualified consulting firms with demonstrated capabilities in providing Small Hydro Power resource mapping and related services and an Indefinite Delivery Contract commenced on May 28, 2013, and is expected to end by 2017. The tender for Small Hydropower Mapping and Planning in Vietnam was released under this contract in early 2014. For this particular tender, an International Consultant’s Association (CONSULTANT) led by Gesto Energy Consulting (GESTO)and including GAF AG and GeoViet Consulting (GeoViet) as local partner was formed. After the tenders’ evaluation in mid-2014, the World Bank informed the CONSULTANT that it was chosen to carry out the Project. After a period of negotiation the Contract was signed in June 17 2014. 2 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 2.2 THE CONSULTANT GESTO, the leading partner, is an international consultant specialized in energy and in evaluation of renewable resources. GESTO has know-how and experience in assistance to the implementation of renewable energy policies as well as master plans and support in all phases of RES projects development. With a wide scope of expertise, including but not limited to hydro resource study and evaluation, project analysis and prioritization, and support for projects development, GESTO track record includes, not only, resource mapping – more than 15 resource maps in the last 4 years – but also, the development of Hydro Atlas and projects identification for Cape Verde, East Timor, Mozambique and Angola, and a 5 MW Solar plant development in Cape Verde (Santiago Island) - the largest built in Africa at that time. Currently, GESTO presents a worldwide portfolio of concluded and on-going projects: Renewable Energy Roadmap to 2020 (Cape Verde), Concentrated Solar Power (CSP) Plant Pre-Feasibility Study (Namibia), Mozambique Renewable Energy Atlas, Angola Energy Vision to 2025, Renewable Electrification Plan of East Timor, Project Development for Renewable Auctions in South Africa and Small Hydropower Mapping and Improved Geospatial Electrification Planning in Indonesia. With a team of 183 experts GAF AG offers comprehensive consulting services and turnkey solutions in the fields of e.g. environmental surveillance and spatial monitoring of land information along with above ground biomass estimation, land cover mapping, cartography and information systems development. GAF AG is equipped with powerful, leading-edge information technology and a high-performance computer network. On the hardware side, GAF AG operates a heterogeneous server infrastructure with 25 different servers as well as more than 220 workstations/desktop computers and additionally 30 notebooks for mobile computing. Regarding software, GAF AG routinely uses standard professional software products from ESRI, ERDAS, ORACLE, PCI Geomatica, ER Mapper, Definiens and ENVI for EO-data based production tasks. Additional software tools for dedicated tasks are utilized on demand. GAF AG allocates substantial resources to the design and development of cutting edge software for the processing of geo-information. A number of tailor-made software packages have been developed in form of stand-alone applications as well as customized applications for dedicated remote sensing production tasks. In addition, dedicated software packages and tools based on COTS platforms and proprietary solutions are developed, used in GAF AG projects, and distributed to clients. GAF AG has developer agreements with leading manufacturers and the necessary experience, to offer a wide range of product customizations. All software developments are fully integrated with the quality management system of the company. GeoViet is an inter-disciplinary consulting company providing services in research, consultancy and training in the areas of geospatial information technology, urban/regional development and planning, environmental studies and natural resources planning and management as well as in management support of development projects/programs and business analytics for sustainable development. Established in 2006, GeoViet has been delivering dynamic, creative, cost effective solutions and practical 3 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT tools for national and local governments, private sector and communities to address critical environmental and development problems and establish rational views for timely and informed decision making. GeoViet has extensive practical experiences in design and development of geospatial databases, as well as capacity building and technology transfer. 2.3 OBJECTIVES After the September 2013 Scoping Mission where representatives from the WBG met with key Client counterparts it was concluded that SHP plays an essential role in clean power generation in Vietnam, and that there was interest from both public and private investors to develop SHP, but that there lacks coordinated planning of SHP development. Hence the ESMAP current contribution for SHP in Vietnam – Small Hydropower Mapping and Planning in Vietnam – has an overall objective to strengthen MOIT’s capacity for planning of SHP. Such planning should be developed consistently with planning of other RES, such as wind and solar, in Vietnam. More precisely the consultancy services have the ensuing specific purposes:  Digitize and create a GIS database of existing small and large hydropower in Vietnam  Buildup complementary Geographic Database, initially focusing on globally available data  Create GIS capacity with the Hydropower Division of MOIT to host, operate, maintain, and extend the geographical database for planning of SHP  Develop guidelines and build capacity of MOIT in improved planning of SHP, focusing on optimized hydro development from both economic, environmental and safety perspectives. Moreover, the consultancy services will be done in parallel on one contract for local Vietnamese consultants (National Consultant) aiming for data compilation and building up the GIS system for SHP, as well as other RES, within MOIT. For sustainability purposes this contract is proposed to be funded through the WBG supported Renewable Energy Development Project (REDP), in which MOIT will procure the National Consultant as part of the capacity building component. The CONSULTANT is requested to closely coordinate the scope of work between the two contracts. 2.4 THE CONSULTANT’S TECHNICAL PROPOSAL The Terms of Reference requested the work to be grouped into two main activities:  Activity 1 – Advisory services for building up a GIS national database for small hydro  Activity 2 – Developing guidelines for improved planning of small hydro The objectives of Activity 1 are:  To carry out an Inception Phase and draft an Inception Report (the current document)  To design a GIS database for national information on SHP development  To produce the working report on the design of the SHP GIS database 4 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT  Advisory services for compilation of data, digitizing and population of GIS database, in coordination with the parallel contract The objectives of Activity 2 are:  To develop guidelines for review and planning of SHP  To test and fine-tune guidelines and capacity building of MOIT  To produce the Final Report and promote the Final Workshop for the Client and relevant stakeholders For the development of these activities, the CONSULTANT proposed a methodological approach during the selection period. The original methodology and schedule for the development of the tasks are reviewed in this report. 2.5 CONTENT OF THE REPORT After carrying an Inception Mission the CONSULTANT reviewed the compiled information, including feedback from meetings, and refined the focus of the study to finalize the detailed methodology. The findings of this pre-diagnostic exercise are summarized in this Inception Report, which will require approval by the Client and the WBG team for the continuation of the services. Chapters 1 and 2 are the introduction to the project. Chapter 3 describes the Inception Mission. In chapter 4 a preliminary compilation of globally available data is presented. Chapter 5 consists on the revision of the implementation plan and the final methodology proposal. In this chapter key challenges in the project implementation are acknowledged, which lead to some modifications in the preliminary methodology. Finally, the proposal for the final methodology, milestones and work plan is presented. In chapter 6 the main conclusions from the Inception Report are exposed. 5 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 3 INCEPTION MISSION 3.1 OBJECTIVES The Inception Mission (IM) occurred between October 13 and 24 in Hanoi and Son La province, Vietnam, with the general purpose of presenting the CONSULTANT and Client teams, getting the CONSULTANT acquainted with local conditions and fine-tune the proposed implementation plan. The specific objectives of the IM were to:  promote meetings with the Client;  promote meetings with the National Consultant1;  identify and promote meetings with relevant stakeholders;  make an assessment of available information;  compile relevant information and data;  make an institutional assessment of MOIT’s capacity on GIS;  evaluate major challenges in the project. Apart from the work-in-progress task of compiling relevant information and data, all objectives were fulfilled during the IM. 3.2 MEETINGS AND WORK SESSIONS The CONSULTANT had several meetings with the WBG and Client, as well as agencies and institutions currently developing work related to hydropower in Vietnam. All meetings were documented in meeting reports. The work schedule and the meeting reports from the IM are presented in Annex I. 3.3 RELEVANT STAKEHOLDERS MOIT is not only the main beneficiary of this project but also the most relevant stakeholder when it comes to SHP planning and licensing. Small scale hydro (below 30 MW) is planned on province level by the local Departments of Industry and Trade (DOIT), and sub-sequent approval of the Provincial People’s Committee (PPC), and nationally by MOIT. Other relevant stakeholders on planning and licensing are MARD, MONRE and EVN. The current legal framework on SHP planning foresees mandatory consultation to MARD and MONRE during specific stages 1 During the IM, the National Consultant had been appointed but not yet formally hired 6 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT of the approval process related to land-use, protected areas and environmental matters, and to EVN primarily regarding grid connection issues. Regarding SHP project development, it is mostly done by private investors or joint-stock companies. EVN, on its turn, besides being part of the planning process has created internal high capacity on hydropower development, from the development of more than 11 GW of hydro, even though most of them are large schemes. The following diagram shows the approval process and major stakeholders’ relationship for SHP projects in Vietnam (Figure 3.1). Figure 3.1 – Approval process and major stakeholders’ relationship for SHP . 7 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Following the initial step of presenting a proposal to PPC, together with a pre-investment study, and negotiating with DOIT, the Department of Planning and Investment (DPI) and EVN, the investor shall prepare an Application Dossier (1). The Application Dossier includes documents verifying the legal status of the investor, a report on the financial standing of the investor, an eco-technical explanatory statement (only in case of an Investment Evaluation) and the initial contract. Next, DOIT may seek for advice from ministries, such as the Ministry of Planning and Investment (MPI), MOIT, MONRE and MARD (2), which may result in the request for investors to carry out amendments on the project. In the affirmative, the investor must finish the amendments on the project contract within 10 days (3). Afterwards, the investment certificate is issued and the conditions for selling power to EVN are discussed (4). Finally, the construction approval must be obtained. Worth mentioning too in terms of relevant stakeholders is the IHR, part of the Vietnam Academy of Water Resources (VAWR), an omnipresent institution providing technical support for the development of SHP. The feedback obtained from the stakeholders, including relevant info on their possession and ways of cooperation is presented in the minutes from the meetings held assembled in Annex I. 3.4 DATA COLLECTION During the IM, the CONSULTANT focused on getting an overview of the existing data that could later be helpful when designing the database, in terms of format, size and quality, and on making an assessment of available information and previous studies on the subject (for a better understanding of the sector and to avoid duplication of work). The bulk of the collection of data on this initiative will be the National Consultant’s responsibility, however it should be mentioned that during the IM, the National Consultant had already been appointed but was still waiting for official contract and thus wasn’t able to perform an in-depth data collection activity. Notwithstanding, at this stage the CONSULTANT identified and requested some basic information such as:  National Hydropower Plan (NHP) from 2007 – and any existing update;  SHP Development Plans requested to the Provinces by MOIT in 2005 – and any existing update;  Current licensing and approval process for SHP;  List of existing/planned hydropower projects;  Existing maps and GIS layers;  Other info that might be relevant. The NHP and the plans requested to the Provinces by MOIT in 2005 are important since they should constitute the baseline for small and large hydropower development in Vietnam and, presumably, contain lists and main features of existing and planned hydropower projects. An updated description of the current licensing and approval process for SHP is also relevant considering the identification of relevant stakeholders in the process and the development of guidelines for improved strategic planning of small hydro. A rough list of existing/planned hydropower projects and existing maps and GIS layers helps to estimate the preliminary features of the database in terms of size, complexity and storage requirements. 8 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT As for other info that might be relevant, in the sequence of the meetings held with other relevant stakeholders such as MARD, EVN and MONRE, additional information on hydropower, dams or the licensing processes was considered to be useful and requested at said meetings, even though from the feedback obtained (Annex I), an official request by letter is compulsory. From the above list, the CONSULTANT has so far obtained information on existing maps and GIS layers (Annex II) and a preliminary list of existing/planned hydropower projects (Annex III). Considering the latter, current and future energy situations were assessed from analyzing this data. The different types of hydropower projects per province were assessed, along with the total generation capacity in each region. For this purpose, the following definition is considered:  Small Hydropower Plant (SHP) – under 30 MW;  Medium Hydropower Plant (MHP) – under 100 MW;  Large Hydropower Plant (LHP) – above 100 MW;  Pumped-Storage Plant (PSP) – any capacity. This definition was also considered due to the type of information gathered. While the LHP and PSP list contains the installed capacity and the status of the development per project ( in operation, under construction or planned), the MHP list only contains the projects in preparing for construction status, and the SHP list only contains the number of projects and total installed capacity per status (in operation, under construction, FS preparing or Planned with no developer) and per province, without any specific information about the projects. The information processed by the CONSULTANT on LHP, MHP and PSP is presented in Table 3.1, while information regarding SHP is presented in Table 3.2. Table 3.1 – LHP, MHP and PS gathered information. Name of project Install capacity (MW) Type Prov. Eng Status Hòa Bình 1920 LHP Hoa Binh In Operation Thác Bà 108 LHP Yen Bai In Operation Yali 720 LHP Gia Lai In Operation Đa Nhim 160 LHP Lam Dong In Operation Hàm Thuận 300 LHP Lam Dong In Operation Đa Mi 175 LHP Lam Dong In Operation Thác Mơ 150 LHP Binh Phuoc In Operation Trị An 400 LHP Dong Nai In Operation Tuyên Quang 342 LHP Tuyen Quang In Operation Bản Chát 220 LHP Lai Chau In Operation Huội Quảng 520 LHP Son La In Operation Sơn La 2400 LHP Son La In Operation Bản Vẽ 300 LHP Nghe an In Operation A Vương 210 LHP Quang Nam In Operation Kanak-An Khê 173 LHP Gia Lai In Operation Sông Tranh 2 190 LHP Quang Nam In Operation Sông Ba Hạ 220 LHP Phu Yen In Operation Đại Ninh 300 LHP Lam Dong In Operation Plei Krông 110 LHP Kon Tum In Operation Sêsan 3 260 LHP Gia Lai In Operation Sêsan 4 330 LHP Gia Lai In Operation 9 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Name of project Install capacity (MW) Type Prov. Eng Status Srêpok 3 220 LHP Dac Lac In Operation Buôn Kuôp 280 LHP Dac Lac In Operation Đồng Nai 3 240 LHP Lam Dong In Operation Đồng Nai 4 270 LHP Lam Dong In Operation Nam Chien 1 210 LHP Son La In Operation Khe Bố 100 LHP Nghe an In Operation Hủa Na 180 LHP Nghe an In Operation Nho Quế 3 135 LHP Ha Giang Under Construction Lai Châu 1200 LHP Lai Chau Under Construction Trung Sơn 250 LHP Thanh Hoa Under Construction A Sap 150 LHP Thura Thien Hue Under Construction Sông Bùng 2 100 LHP Quang Nam Under Construction Sông Bùng 4 145 LHP Quang Nam Under Construction Đakmi 1 200 LHP Quang Nam Under Construction Đakmi 4 140 LHP Quang Nam Under Construction Thượng Kontum 260 LHP Kontum Under Construction Đông Phù Yên (storage) 1200 PSP Son La Planned Bác Ái (storage) 1050 PSP Ninh Thuan Planned Long Tao 42 MHP Dien Bien Planned Nam Pan 5 34,5 MHP Son La Planned Song Lo 6 44 MHP Ha Giang Planned Chi Khe 41 MHP Nghe An Planned Son Tra 1 42 MHP Quang Ngai Planned Bao Lam (1+2+3) 116 MHP Cao Bang Planned Yen Son 70 MHP Tuyen Quang Planned Cam Thuy 2 38 MHP Thanh Hoa Planned Nam Mo 1 95 MHP Nghe An Planned Vinh Son 2 80 MHP Binh Dinh Planned Pa Ma 80 MHP Dien Bien Planned Phu Tan 2 60 MHP Dong Nai Planned Thanh Son 40 MHP Dong Nai Planned Table 3.2 – SHP gathered information. In Operation Under construction FS preparing Planning Province Nr. MW Nr. MW Nr. MW Nr. MW Ba Ria - VTau|Ba Ria-Vung Tau 0 0,0 1 2,50 0 0,0 0 0,0 Bac Kan|Bac Can 3 10,1 1 5,00 1 4,5 23 26,4 Binh Thuan 1 6,6 6 64,50 6 43,7 0 0,0 Binh Dinh 0 0,0 0 0,00 2 17,5 0 0,0 Binh Duong 2 6,4 3 27,20 3 16,0 10 28,1 Binh Phuoc 1 33,0 2 22,00 4 28,0 2 9,0 Cao Bang 10 32,4 6 50,90 10 68,5 10 24,4 Da Nang City|Da Nang 0 0,0 4 50,20 2 5,2 2 6,7 Dak Lak|Dac Lac 11 57,1 2 10,00 5 26,2 3 12,2 Dac Nong 8 59,3 3 36,00 13 75,7 1 1,9 Dien Bien 7 20,5 3 67,50 12 216,4 22 127,8 Gia Lai 28 168,9 11 71,75 7 35,0 2 12,5 Ha Giang 15 193,0 7 93,70 16 176,9 6 35,3 Ha Tinh 2 36,0 0 0,00 5 63,1 1 1,0 Hoa Binh 5 13,6 4 15,30 0 0,0 0 0,0 Khanh Hoa 1 28,0 3 56,00 1 7,0 0 0,0 Kon Tum 7 82,2 15 97,30 20 149,3 2 11,5 10 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT In Operation Under construction FS preparing Planning Province Nr. MW Nr. MW Nr. MW Nr. MW Lai Chau 4 20,5 8 70,30 22 242,9 9 76,6 Lam Dong 9 84,5 7 77,90 14 92,2 4 21,6 Lang Son 1 4,5 5 54,40 1 2,0 7 12,5 Lao Cai 27 281,6 20 409,10 28 216,8 2 10,0 Nghe An 4 38,5 11 174,40 6 93,0 1 2,0 Ninh Thuan 2 15,6 1 10,50 2 14,8 0 0,0 Phu Tho 0 0,0 1 2,60 1 4,0 0 0,0 Phu Yen 0 0,0 3 31,00 1 4,8 1 1,6 Quang Binh 1 13,5 1 22,00 3 38,5 21 68,8 Quang Nam 11 88,0 4 189,00 19 166,8 1 4,2 Quang Ngai 4 33,1 1 1,80 13 240,7 3 14,5 Quang Ninh 1 3,6 1 3,60 3 28,4 0 0,0 Quang Tri 2 9,4 6 71,50 0 0,0 3 8,0 Son La 20 251,1 18 221,20 13 131,6 9 65,0 Tay Ninh 1 1,5 1 1,50 0 0,0 0 0,0 Thai Nguyen 1 1,9 0 0,00 0 0,0 0 0,0 Thanh Hoa 2 3,0 3 30,60 0 0,0 1 6,0 Thua Thien - Hue 0 0,0 3 55,20 5 52,0 2 8,0 Tuyen Quang 0 0,0 1 8,00 1 9,5 0 0,0 Yen Bai 15 68,425 13 255,90 10 56,8 7 43,6 Total 206 1665,6 179 2360,4 249 2327,7 155 639,2 To be commissioned until 2015 4025,9 MW Considering this, the CONSULTANT proceeded to digitize the above information and depict the current and future hydropower-based generation situation per province in Vietnam in the next figures. 11 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 3.2 – Current and future situation for LHP (CONSULTANT’s processing). 12 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT [#] – Number of sites per province Figure 3.3 – MHP preparing for construction status (CONSULTANT’s processing). 13 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 3.4 – Current and future situation for SHP (CONSULTANT’s processing). Since no coordinates were available in the information provided, the CONSULTANT used the Vietnam Energy Map from Japan External Trade Organization (JETRO), which is based on the National Power Development Master Plan VI (PDP VI), in order to geo-reference the data collected, while adding some additional projects. Likewise, the transmission network, pipelines and other source based power plants were digitized into GIS layers, being represented in Figure 3.5. 14 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 3.5 – Vietnam Energy Map (CONSULTANT’s processing). 3.5 INSTITUTIONAL ASSESSMENT OF MOIT’S CAPACITY ON GIS The IM included an institutional assessment to identify factors that will be essential for the project’s implementation and sustainability of its results, with emphasis given to MOIT’s institutional capacity for GIS database development, operation and maintenance. This was a straightforward task since from the meeting held with the Client at October 15, 2014 (Annex I) there is currently no GIS knowledge nor GIS or Applied Database software licenses within GDE. The current Operating System is Microsoft Windows and there is manifest lack of storage capacity. 3.6 CHALLENGES IN THE PROJECT On a primary level the major challenge identified during the IM for this project will be the seamless coordination between National and International Consultants. 15 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT On a secondary level other major challenges will be the language barrier for the International Consultant, the comprehensive data collection activity for the National Consultant and the decision between types of software to use. These subjects will be addressed in subchapter 5.1. 16 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 4 COMPILATION OF GLOBALLY AVAILABLE DATA 4.1 CONTEXT As stated previously, all local datasets shall be gathered by the National Consultant. Data coming from a local (usually official) source should always be preferable when compared with data from other sources, such as globally available data. Nonetheless, the CONSULTANT is expected to conduct a complementary compilation of readily available (global) geographic data for Vietnam and use it in the event that any of the data is not locally available. Given the CONSULTANT’s experience, the types and sources of globally available datasets with relevance to the project might be:  Meteorological Data - Rainfall, Temperature, Evaporation (e.g. from WorldClim);  Digital Terrain Models, River Network, Catchment areas (e.g. from NASA’s Shuttle Radar Topography Mission - SRTM);  List of large dams (e.g. from ICOLD);  Rails, roads, water bodies, rivers (e.g. from Digital Chart of the World);  Administrative boundaries (e.g. from GADM);  Administrative layers (city points, districts, localities, civil divisions, neighborhoods), geographic features (parks, forests, lakes, islands), points of interest (schools, markets, hospitals, temples, etc.), and roads and rails (e.g. from Google Map Maker);  The coastline, highways, key locations, natural areas, points of interest, water bodies (e.g. from Open Street Map - crowd-sourced and updated frequently);  Settlements and population (e.g. from Open Street Map)  Protected lands (e.g. from Protected Planet);  Land cover map (e.g. from ESA GlobCover); This compilation was planned to be developed after the Inception Phase but the CONSULTANT decided to anticipate it. The preliminary results of the globally available data ready to be used in the development of the SHP database are presented in the next subchapters. 4.2 HYDROLOGICAL AND METEOROLOGICAL DATA Hydrological and meteorological info are amongst the most important type of data for SHP, and should preferably be collected locally. However, in the event that no detailed hydro or meteo data is available for the development of the study, an alternative might be the use of global data sources such as the WorldClim project, the Tropical Rainfall Measuring Mission or the NCEP/NCAR reanalysis [1]. 17 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.1 – Mean annual rainfall in Vietnam (WorldClim data, CONSULTANT’s processing). These global data sources allow an estimation of the rainfall and temperature, even though it is advisable to have at least some good quality ground stations to assess the global data sources level of accuracy. As an example, Figure 4.1 and Figure 4.2 respectively present the mean annual rainfall and temperature for Vietnam, obtained from data from the WorldClim project. 18 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.2 – Mean annual temperature in Vietnam (WorldClim data, CONSULTANT’s processing). 4.3 PROTECTED AREAS Protected areas are also one of the most important factors in the assessment of a potential site for a hydropower plant and energy planning in general. The environmental impact can be a decisive factor and should be initially evaluated on a desktop level to avoid any possible conflicts. This information should be from official source to guarantee its authenticity. Alternative information is available in the World Database of Protected Areas (WDPA), such as the one presented in Figure 4.3 [2]. The WDPA is a joint venture between the United Nations Environment Programme’s World Conservation Monitoring Centre (UNEP – WCMC) and the International Union for Conservation of Nature’s World Commission on Protected Areas (IUCN – WCPA). It is the largest database both on terrestrial and marine protected areas, collected from the international convention secretariats, governments and NGO’s. 19 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.3 – Protected areas (WPDA data, CONSULTANT’s processing). 4.4 LAND COVER Land cover may be a decisive factor when assessing a SHP site, and if it is not possible to obtain this data locally, it is possible to obtain it from global datasets, such as GlobCover from the European Space Agency (ESA). The most recent version of the GlobCover land cover dates is from 2010 and is presented in Figure 4.4 [3]. 20 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.4 – Land Cover (GlobCover 2010 data, CONSULTANT’s processing). 4.5 LAND USE Such as protected areas and land cover, land use is also very important for the environmental impact assessment, especially when specific areas may prevent the development of hydropower projects. Once again, if it’s not possible to obtain this data locally, it is possible to obtain it from global datasets, such as GeoNetwork, as presented in Figure 4.5 [4]. This open-source global database, belongs to Food and 21 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Agriculture Organization of the United Nations (FAO), and allows easily sharing geographically referenced thematic information between different organizations. Figure 4.5 – Land Use (GeoNetwork, CONSULTANT’s processing). On a different note, land property is one of the issues that the National Consultant could evaluate along the project, with the purpose of a better understanding on how to grant/own land for the implementation of hydropower plants and how the ownership of land may impact on project delays or its feasibility. For this sake, the mapping of different types of ownership or concession of land would be useful, though the CONSULTANT is not aware if such information is available. 22 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 4.6 ROAD AND RAILROAD NETWORK The road and railroad networks presented below in Figure 4.6 were obtained from Open Street Map, a vector-based collection worldwide GIS data, with global coverage at public domains. This data may be used if no other local data can be obtained [5]. Figure 4.6 – Road and railroad network (Open Street Map data, CONSULTANT’s processing). 4.7 MORPHOLOGICAL DATA Contour data, as well as river and streams, may be derived from a Digital Elevation Model (DEM). Since the scope of work is SHP, the DEM resolution should be as refined as possible, and so, if a more detailed DEM exists locally, it should be obtained. An alternative dataset for this purpose is the larger scale universally used digital elevation dataset provided by the Shuttle Radar Topography Mission (SRTM), presented in Figure 4.7 [6]. 23 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.7 – Digital global elevation data (SRTM data, CONSULTANT’s processing). As mentioned, river and streams may be derived from a DEM. An example of this approach, using the SRTM, is presented in Figure 4.8. 24 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.8 – River and Streams derived from a DEM (SRTM data, CONSULTANT’s processing). A better resolution but less widespread alternative to the SRTM is the Advanced Spaceborne Thermal Emission and Reflection Radiometer2 (ASTER). The comparison between these two source alternative datasets is presented in Table 4.1. 2 ASTER GDEM is a product of METI and NASA. 25 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Table 4.1 – Comparison between alternative DEM datasets. ASTERGDEM SRTM Data source ASTER Space shuttle radar Generation and METI/NASA NASA/USGS distribution V1 ~2003 V1 Release year ~2011 V2 ~2007 V4.1 Data acquisition 2000 ~ ongoing 11 days (in 2000) period DEM resolution 30m 90m DEM accuracy 7~14m 10m (stdev.) 83 degrees north ~ 83 degrees 60 degrees north ~ 56 degrees DEM coverage south south Areas with no ASTER data due Area of Topographically steep area to constant cloud cover missing data (due to radar characteristics) (supplied by other DEM) The main problems with the use of large scale DEMs like SRTM or ASTER for SHP assessment may be summarized in two issues:  The lower the resolution, the worst the hydraulic head and overall costs estimation;  The stream network derived from flow accumulation procedures will present some deviations, sometimes getting the wrong path. This is more prone in larger scales. 4.8 ADMINISTRATIVE BOUNDARIES Administrative boundaries are crucial to extract location information for the projects and to correctly identify the local entities to be consulted. This information should be officially provided, as it is likely to change periodically. If this is not the case, the Global Administrative Areas database3 (GADM) may be used, as the ones presented nationwide in Figure 4.9 and in higher detail in Figure 4.10 [7]. The available administrative divisions available for Vietnam are: country, regions, provinces, districts and communes. 3 Version 2.0, January 2012 26 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.9 – Administrative divisions, district level (GADM data, CONSULTANT’s processing). 27 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 4.10 – Administrative divisions, detail at commune level (GADM data, CONSULTANT’s processing). 4.9 SETTLEMENTS AND POPULATION The information on settlements and population, respective loads, grid and mini-grids aggregation is crucial for the first design approach for the capacity of the hydropower projects. The hydropower project levelized cost of energy is strongly dependent on its energy production, and consequently, its installed capacity. For the same site, all the capacities below the optimum balance between capacity and resource will result in higher generation costs. Nevertheless, the capacity is sometimes limited not by the resource but by the demand load side. For this reason, the population, expected loads and the aggregated load are essential information for adaptation of the hydropower potential to grid and population needs. 28 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT At this stage, available data was collected from these global data sources:  Open Street Map;  Geonet Names Server (GNS). An example of information obtained from the GNS is displayed in Figure 4.11, where major settlements in each district are geo-referenced [8]. Figure 4.11 – Major settlements in each district (GNS data, CONSULTANT analysis). It should be noted that this information is not official and population is not available. This data is considered relevant for the project and should therefore be gathered locally. 29 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 5 REVIEW OF THE IMPLEMENTATION PLAN 5.1 MAJOR CHALLENGES 5.1.1 CONTEXT The most significant challenges identified during the IM for this project were the following (subchapter 3.6):  Decision between software and hardware options;  Comprehensive collection of data;  Coordination between National and International Consultants. In the next sections the CONSULTANT will address each of these issues. 5.1.2 SOFTWARE AND HARDWARE OPTIONS The choice between software and hardware to adopt should be taken collectively between National and International Consultants and MOIT and the WBG, based on each party’s previous experience and, especially in the case of MOIT and the WBG, internal policies and complementarity with other projects. This selection is of great importance and should be made early in the project development since it will influence its design and implementation. Early on during the IM the discussion on software has focused not so much on the different existing brands but more on the type of software, i.e., whether the option should be open source or proprietary. Following, the CONSULTANT will advise on this issue based on its own experience. GIS Software The choice of the right software for building-up a GIS project is a big investment either in time, resources or, sometimes, money. Different types of GIS software are available in the market such as proprietary options (ESRI ArcGIS, MapInfo, Global Mapper, etc.) and open source software (QGIS, GRASS GIS, gvSIG, etc.). A comparison between two of the most used open source (QGIS) and proprietary (ArcGIS) solutions is presented in Table 5.1. Table 5.1 – Comparison between QGIS and ArcGIS. QGIS ArcGIS  Free downloadable open source software  Commercial software that includes three desktop Cost  Free plugins that enable customization versions,  No maintenance contracts  Different extensions and tools in separate modules very expensive (several thousands of dollars)  Costly maintenance contracts  No licensing concerns because QGIS is free and  Software restricted through a computer license Licensing open source software  Installation are regulated by a licensing key  Loaded on any computer 30 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT QGIS ArcGIS  Numerous updates available each year  Extensions with fixed licensing keys used in just one computer  Most development done by paid developers  As proprietary software the development is performed Development through contributions by ESRI  Huge community of volunteers help on  The code is not available for use development of new features on QGIS software  The product that is purchased cannot be modified in  The code is available for anyone to see and it anyway. can be modified by anyone allowing customization  Windows  Windows Platform  Mac  Linux  Support via dedicated websites, forums and  Specialized support well established in all ArcGIS Support blogs products  Huge community of users can easily support in  Direct support 24/7 through direct contact to ESRI technical issues phone lines or emails.  Technical support for QGIS are available via  Depending of maintenance contracts OSGeo.org site  No maintenance contracts In terms of security of sensitive data and capacity needed from the end-users, both options are similar, albeit in the latter case QGIS may be associated to a more intuitive and faster to learn alternative. Based on the CONSULTANT’s experience on advanced work with both options, the best solution for this project is the open source solution (QGIS). QGIS is a cross-platform free and open source desktop GIS application that provides visualization, editing and data analysis. QGIS is strong and powerful to use and provides a continuously growing number of capabilities provided by core function and plugins. QGIS provides integration with other open source programs including PostgreSQL, GRASS and MapServer ensuring extensive functionalities. Database Software Considering the database, the one to be implemented on this project should be relational to allow the management system to implement the relational model smoothly. Each database implements a different model to structure the data that is being managed in a logical fashion. The design and conceptualization of the database are the first step to preview how a database will work and handle the information contained therein. This type of database management systems requires structures (e.g. tables) to be defined to contain and work with data. Each column holds a different type of information and each record in the database, uniquely identified with keys, are related together, as defined within the relational model. The type of data and the attributes on each table has to be defined after the collection of all available data at different institutions and agencies. Some of the most commonly used and popular relational database management systems (RDBMS) are presented in Table 5.2. Table 5.2 – Popular relational database management systems. 31 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT PostgreSQL: MySQL: SQLite: Description The most advanced, SQL-compliant and The most popular and commonly used A very powerful, embedded open-source objective-RDBMS RDBMS. relational database management system Cost Free, Open source Proprietary (Oracle), Open source Free, Open source Supported  bigint  Tinyint  Null Data Types  bigserial  Smallint  Integer  bit [(n)]  Mediumint  Real  bit varying [(n)]  Int or integer  Text  boolean:  Bigint  Blob  box  Float  bytea  Double, double precision, real  character varying [(n)]:  Decimal, numeric  character [(n)]  Date  cidr  Datetime  circle  Timestamp  date  Time  double precision  Year  inet  Char  integer  Varchar  interval [fields] [(p)]  Tinyblob, tinytext  line  Blob, text  lseg  Mediumblob, mediumtext  macaddr  Longblob, longtext  money  Enum  numeric [(p, s)]  Set  path  point  polygon  real  smallint  serial  text  time [(p)] [without time zone]  time [(p)] with time zone:  timestamp [(p)] [without time zone]  timestamp [(p)] with time zone  tsquery  tsvector  txid_snapshot  uuid  xml Advantages  An open-source SQL standard  Easy to work with;  The entire database compliant RDBMS  Supports a lot of the SQL functionality consists of a single file  Is supported by a devoted and that is expected from a RDBMS -- either on the disk, which experienced community which can be directly or indirectly; makes it extremely accessed through knowledge-bases  A lot of security features, some rather portable; and Q&A sites 24/7 for free; advanced, are built in MySQL;  Although it might  Strong third-party support:  Scalable and powerful; appear like a "simple" PostgreSQL is adorned with many  MySQL works in very efficiently way DB implementation, great and open-source third-party thus providing speed gains. SQLite uses SQL; tools for designing, managing and using the management system.  It is possible to extend PostgreSQL programmatically with stored procedures Disadvantages  For simple read-heavy operations,  Known limitations, comes with  With no management PostgreSQL might appear less functional limitations that some state- connections to set performant than the counterparts of-the-art applications might require 32 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT PostgreSQL: MySQL: SQLite:  Given the nature of this tool, it lacks  Reliability issues: The way certain access privileges to the behind in terms of popularity, despite functionality gets handled, renders it a database and tables the very large amount of little-less reliable compared to some  In SQLite is not possible deployments other RDBMS’s to tinker with to obtain  Due to above mentioned factors, it is  Stagnated development: there are a great deal of harder to come by hosts or service complaints regarding the development additional performance. providers that offer managed process since its acquisition; PostgreSQL instances. Compared to other RDBMS, PostgreSQL stands out with its support object-oriented and/or relational database functionality, such as the complete support for reliable transactions, i.e. Atomicity, Consistency, Isolation and Durability. PostgreSQL is extremely capable of handling many tasks in a very efficiently way and can grant security to the data store inside through login and password. Furthermore, PostgreSQL:  Has good integration with QGIS, data can be integrated in QGIS writing directly in database;  Works in different operation systems (LINUX, WINDOWS);  Runs in different programming languages, including Python, Java, C/C++,.net, Ruby, etc.;  Has almost unlimited storage space4: Limit Value Maximum Database Size .................. Unlimited Maximum Table Size ......................... 32 TB Maximum Row Size........................... 1.6 TB Maximum Field Size .......................... 1 GB Maximum Rows per Table ................ Unlimited Maximum Columns per Table ........... 250 - 1600 depending on column types Maximum Indexes per Table ............ Unlimited Taking in consideration the aspects described above and the needs of the GIS database for hydropower the CONSULTANT advises the use of PostgreSQL relational database for this project. Image Server Different datasets will be collected but the CONSULTANT recommends that not all should be stored in relational databases, like maps, photos, drawings, documents and .pdf files, since the inclusion of this type of data in the database is complex to manage and requires significant programming. Furthermore, it may reduce the easiness of use and loading speed. The alternative is to have this type of data available in a folder on a server, usually referred to as Image Server, connected through the database and available in the GIS software. 4 Source: www.postgresql.org 33 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT One of the most widespread Image Servers is GeoServer, a server that swiftly allows the use of maps and aerial photos on GIS base and in map applications. It is another open-source software used as a server for sharing geospatial data and allows greater flexibility in map creation and data sharing using a great variety of formats. GeoServer can display data on any of the popular mapping applications such as Google Maps, Google Earth, Yahoo Maps, and Microsoft Virtual Earth. Hosting server The size of the hosting server is highly dependent on the type, amount and volume of data to be collected and the attributes of each layer. Usually, only after defining these data features it becomes possible to envisage the necessary size on server. The biggest volume of information will be given by all the raster information such as maps, digital elevation models, land cover, etc. Hence, at this stage the CONSULTANT will not elaborate on the technical aspects of the hosting server but rather on the data collection effort by the National Consultant (subchapter 5.1.3), whose outcome will influence the selection of the most adequate hosting option. 5.1.3 COLLECTION OF DATA Apart from the globally available data whose preliminary collection was performed and presented in chapter 4, the essential data to be gathered should include the following:  Project features;  Hydrological data;  Meteorological data;  Topographic maps or data;  Geological maps or data;  Land cover maps or data;  Protected areas maps or data;  Road and railroad network maps or data;  Electricity network (transmission and distribution);  Aerial photos;  Administrative boundaries;  Settlements and population information;  Land Property. Adding to this, the existing studies/documents will also be necessary:  National Hydropower Plan from 2007 – and any existing update;  SHP Development Plans requested to the Province’s by MOIT in 2005 – and any existing update;  Current licensing and approval process for SHP;  Definitive list of existing/planned hydropower projects;  List of other existing multi-purpose dams (e.g. from MARD)  Other info that might be relevant. 34 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT The data collection activity will be performed by the National Consultant up to eight months after contract signing, according to the National Consultant’s TOR. Additionally, up to two months after contract signing the National Consultant should present a Detailed Data Collection Plan, in articulation with the International Consultant. The CONSULTANT doesn’t anticipate these timeframes to leave any margin of delay for such a comprehensive collection. For the reasons stated previously in subchapter 5.1.2, it is of extreme importance that early on in the conceptualization of the database the type and volume of data be estimated. As such, it is necessary at this stage to predict the sheer amount of information that will need to be stored, especially the one related to maps, images and documents to digitize, for a proper design of the system. Also worth mentioning is the format of the files and datasets to include on the database, which are important to be known in due time for compatibility purposes whilst designing the database (and choosing the correct software). The CONSULTANT predicts that the existing maps and GIS layers (Annex II) will become the bulk of the data to store, apart from eventual specific project documents to incorporate (such as reports, site photos, meteo datasets, etc.). It is then of the utmost importance to estimate the size and type of these existing maps and GIS layers as soon as possible. One of the first tasks of the National Consultant should be to make this estimation, along with confirming the existence of maps and GIS layers on Protected Areas and the National Electrical Grid. Additionally, the preliminary list of existing/planned hydropower projects (Annex III) analyzed in sub-chapter 3.4 already allows a first projection of the number and distribution of projects to consider and the already collected globally available datasets may also be accounted for the overall data volume estimation. On a different level, the exhaustive list of project features to collect included in the National Consultant’s TOR, presented in Annex IV, will also constitute a major effort, albeit not as relevant for the early design of the database as the information described above. The data requested on this list is complete and covers all relevant fields. However, the CONSULTANT believes that to put this data collection into practice will be a major challenge given the timeframe of the project. Therefore the CONSULTANT considers that given the possibility that not all of this data will be able to be collected for every single project, there should be an emergency plan that would focus on the collection of the most essential data, which would be (by theme, in descending order of priority): 1. Energy/Power features (incl. flow/head); 2. Cascade and basin information; 3. Operation rules; 4. Type of grid connection (on-grid or off-grid); 5. Remaining features. 35 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 5.1.4 COORDINATION BETWEEN NATIONAL AND INTERNATIONAL CONSULTANTS Perhaps the biggest challenge in this project will be the seemingly iterative and interdependent cooperation that will occur between National and International Consultants, even though on one side the International Consultant will be focused on advising, whilst on the other side the National Consultant will be focused on the operational perspective. Still, the Consultants will have to work separately and at distance for most of the duration of the project. It is therefore important to establish a good work and communication plan, with each party’s responsibilities, expected deliverables and schedules. Subchapter 5.2 will address these issues. Like mentioned above in subchapter 3.4 during the IM, the National Consultant had not been formally hired yet. The CONSULTANT expects that currently this situation is sorted out and for the planning and scheduling presented ahead will consider that the National Consultant is on-board from the approval of the present Inception Report forward. In the event that this is not the case, the work plan may have to be revised. Likewise, the project duration after the approval of the Inception Report was also reviewed to 12 months to match the National Consultant’s timeframe described in their TOR. 5.2 FINAL METHODOLOGY PROPOSAL 5.2.1 CONTEXT The CONSULTANT does not foresee substantive changes to the preliminary methodology proposed during the tender phase, other than a clearer definition of the coordination with the National Consultant. The final proposed methodology is depicted in a workflow of interconnected sub-activities and tasks in Figure 5.1, and a brief description of the tasks is presented in the following sections. In subchapter 5.2.5 the work plan and schedule is presented. 36 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Figure 5.1 – Workflow with the final proposed methodology. 37 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 5.2.2 ACTIVITY 1: ADVISORY SERVICES FOR BUILDING UP A SMALL NATIONAL HYDRO GIS DATABASE Inception Phase 1. Inception Mission 2. Initial compilation of existing info and data 3. Detail of preliminary methodology 4. Inception Report 5. Final methodology The Inception Phase is currently in task 4. The Inception Phase shall be concluded with the approval of the Inception Report and accordance to the final methodology after a Decision Meeting. Design of a GIS database for national information on SHP development 6. Complementary Compilation of Existing Info and Data The data to be collected is divided between global and local data. Collecting global data is the International Consultant’s task, while collecting the local data is the National Consultant’s task. In chapter 4, the existing global datasets where already assessed. In subchapter 5.1.3 there is a description on the local data necessary to retrieve by the National Consultant. It is advisable that the National Consultant focuses initially only on the data features necessary for the design of the database (type, amount, volume and file format), rather than assembling the data itself. It is expected that by the end of this task the National Consultant is able to deliver the Detailed Data Collection Plan. Start: Following the approval of the Final Methodology and the commencement of work by the National Consultant Duration of the task: 1 month International Consultant’s mission: advise National Consultant on Data Collection Plan; collect globally available data National Consultant’s mission: deliver the Detailed Data Collection Plan; collect locally available data 7. Designing a GIS Database for Info on SHP Development A geographical information system (GIS) comprises hardware, software and data for capturing, managing, analyzing and displaying geographically referenced information. The main scope of this task is to design the structure of the data to be used in a geographical information system and allow for later population of the database with the collected data. Likewise, the decision between software and hardware to use should be made in this period. 38 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Therefore, the way data is structured should take into account the hardware and software, as well as the current GIS knowledge of the end-users. Following the Inception Mission it was possible to determine the lack of GIS knowledge within GDE. The easiness of use of the database will be the main purpose of the adopted technology. In data to be used in geographical information systems, a distinction should be made between geographical data (location) and attribute data (characterization). The relationship of a feature to other features is implied either from the location or the attributes. Given the extent of the database, geographic coordinates will be preferred over a map projection for the geographical storage of data. The coordinate systems to be adopted will be WGS 84 (World Geodetic System). Whenever distance, areas or volumes should be assessed, the proper Universal Transversal Mercator (UTM) will be used to project the data. The initial approach for the conceptualization of the GIS database is described next:  Organizing the information collected by the National Consultant in: o Temporal data  Meteorological information  Runoff information  Etc. o Spatial data  Administrative Information  Demographic Information  Geographic information  Planned and existing small and large hydro  Etc.  Structuring the database and creating the fields with the information needed to categorize the small hydro. o The fields are the categories of information to store in the database. Ex. Name, Province, location, etc. o Create a logical structure for the database which includes definition of different types of keys (primary, foreign). This allows the relationships between tables that don’t have the same name fields but have the same data type.  Creating permissions in the access to the database based on the needs of the client in order to protect the data. Definition of different profiles of access, editing and visualization of information on the database and GIS.  Projecting the Database o Definition of tables and fields 39 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT o Creation of triggers to automate processes o Creation of forms to fill the tables in the database. Start: the task may only proceed after the provision of the Detailed Data Collection Plan including the list of the main features of the data (type, amount, volume and file format) considered in the previous task Duration of the task: 2 months International Consultant’s mission: conceptualize the GIS database National Consultant’s mission: occasional support on the conceptualization of the GIS database 8. Recommendations on Operation and Maintenance (O&M) of the GIS Database Recommendations on O&M of the GIS Database will focus on the necessary skills to operate it and required specialized support and the hardware, software and training required for the future maintenance and upgrade of the database. Considering the easiness of use a primary goal, the required hardware may be already available for use and the software may be an open source solution. It is expected the National Consultant has the necessary know-how to provide continuous post- project support to the Client. Start: the task is planned to align its end with the design of the GIS database Duration of the task: 2 weeks International Consultant’s mission: provide the recommendations; assess the National Consultant’s capacity to provide continuous post-project support to the Client National Consultant’s mission: demonstrate capacity to provide continuous post-project support to the Client 9. Working report on the design of the GIS database The proposed design of the GIS database, and capacity building for its O&M, will be documented in a working report that will become the guidebook for its creation by the National Consultant. Start: the task is planned to start 1 month after the design of the GIS database (Task 7) Duration of the task: 1 month International Consultant’s mission: elaborate the Working Report and submitting it to the Client. National Consultant’s mission: future use of the guidebook for the GIS database creation; occasional support on the preparation of the Working Report 40 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Advisory services for compilation of data, digitizing and population of GIS database 10. Coordination with the parallel contract 11. Technical assistance The CONSULTANT will coordinate closely with the National Consultant during the actual implementation of the management information system (MIS) integrating the GIS database. The proposed design for the GIS database for SHP will be discussed and updated based on the feedback of the WBG, MOIT and the National Consultant. The CONSULTANT will also work on a plan with MOIT and the National Consultant, to be conducted by the latter, on the purchase of software and hardware, compilations of data, digitizing of information, population, and documentation of the GIS database. The CONSULTANT will be available for advisory services during this process, mainly related to issues that may need the reconfiguration of the design of the GIS database. The CONSULTANT shall go to Vietnam during this period to go through the conducted work and confirm the progress. The CONSULTANT’s experience on digitizing and database populating will be essential to the advisory and to overcome the difficulties that the National Consultant will encounter. Start: the task may start after the deliverance of the Working Report on the design of the GIS database Duration of the task: 5 months International Consultant’s mission: provide support to the National Consultant; conduct a mission to Vietnam for personal advisory services; trouble-shooting National Consultant’s mission: implement the MIS integrating the GIS database using the guidebook for the GIS database creation; report feedback from the guidebook use 5.2.3 ACTIVITY 2: DEVELOPING GUIDELINES FOR IMPROVED PLANNING OF SMALL HYDRO Development of guidelines for review and planning of small hydro 12. Detailed review of current planning procedures for SHP in Vietnam 13. Draft guidelines for review and planning of SHP The Development of Guidelines for Review and Planning of Small Hydro will take into account the institutional capacity of MOIT, and its main purpose is to establish a framework for review and planning. The first task will comprise a detailed review of the current planning procedures for small hydro in Vietnam, in collaboration with MOIT and other stakeholders, in order to understand the strengths and weaknesses of the current planning. 41 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT The proposed Guidelines will focus on the Working Report on the design of the GIS database developed during Activity 1 of the project since it is expected to be started before the National Consultant is able to complete the MIS integrating the GIS database. The Guidelines will be reviewed later in the project during the test phase in tasks 14 and 15. The collection of all existing legislation will be performed by the National Consultant and will allow an in-depth analysis of the current procedures and help the CONSULTANT target the key issues regarding the process of small hydro planning. For this task, previous studies related to the development and impacts of small hydro, such as the World Bank report on Cumulative Impacts and Joint Operations of Small-Scale Hydropower Cascades, as well as recent issued EIA for small hydro in Vietnam (if available) will be reviewed. With the help of the National Consultant and MOIT, the CONSULTANT will seek information on the parallel projects supporting MOIT on the creation of other RES national databases in order to integrate the Guidelines for Review and Planning of Small Hydro in the overall planning process for RE in Vietnam as well as its integration and interaction with the least-cost optimization to introduce more RE in the country. The guidelines will try to follow a step-wise process, considering different analysis modules and procedures for each step, that may be improved as more data may become available or the institutional capacity of MOIT increase. The planning to improve the database, how more data can be added and how procedures and modules may be updated will be included, as well as a reasonable capacity development plan for MOIT both in GIS analysis as well as in the thematic of small hydropower planning, such as hydrology, environment, grid connection and off grid projects, dams and hydraulics. Start: the task may start 1,5 month after the deliverance of the Working Report on the design of the GIS database Duration of the task: 3,5 months International Consultant’s mission: review of the current planning procedures for SHP in Vietnam; develop the draft guidelines; evaluate possible integration on an overall planning process for other RES in Vietnam National Consultant’s mission: collect info on the current licensing process and legal framework for SHP in Vietnam; seek information on the parallel projects supporting MOIT on the creation of other RES national databases 42 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Testing and fine-tuning of guidelines and capacity building of MOIT 14. Presentation and application of the proposed guidelines for review and planning of SHP 15. Updated improved guidelines for review and planning of SHP and recommendations The Draft Guidelines for Review and Planning of SHP, achieved in Task 13, will be presented to MOIT in order to receive its feedback. The guidelines will be tested in a province or basin, chosen together with MOIT and shall simulate as closely as possible a real case where MOIT is requested by the provincial authorities to review and approve the plans for small hydro. It is expected at this stage that the GIS database is already created by the National Consultant. The test application should be carried as on-the-job training and together with MOIT and the National and International Consultants. From the test application, feedback, results, difficulties and lessons learned, the guidelines should be reviewed and improved and recommendation for further capacity building of MOIT should be outlined. Start: the task may start after creation of the GIS database is complete by the National Consultant Duration of the task: 3 months International Consultant’s mission: test the application of the database concluded by the National Consultant using the draft guidelines (Task 13); participate on the on-the-job training National Consultant’s mission: conclude the creation of the GIS database before the activity starts; participate on the feedback process; participate on the on-the-job training 5.2.4 REPORTING AND FINAL WORKSHOP 16. Draft report The previous activities will be reported and a draft will be presented for Client’s approval. Initially, the CONSULTANT will summarize the methods and procedures in the design of the GIS Database and the proposed Guidelines for Review and Planning of Small Hydro. The produced national maps of small hydro power can be included, but its comprehensiveness may be limited, as the GIS digitizing is in the scope of the parallel contract by the National Consultant. The draft report will be ready and distributed at least two weeks ahead of the final workshop to be held at the conclusion of the assignment. The delivery will have the format of stand-alone reports, slide pack, and relevant GIS layers. It shall be delivered in electronic format suitable for print and web publication. Start: the task should start two months after Task 14. Duration of the task: 1 month 43 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT International Consultant’s mission: develop the draft report National Consultant’s mission: providing input and reviewing the draft report 17. Workshop A workshop will be held in Hanoi to present the results to the Client, get feedback from stakeholders and discuss next steps. The CONSULTANT will travel to Vietnam in this period. The workshop shall have two day duration: the first day to present the results to MOIT (session A), the second half-day to present the results to the stakeholders (session B). Both session A and B intend to promote a framework and comprehensive explanation of the development work, but to different group targets. In the presentation to the Client a deeper focus on the methods will be made, while for stakeholders a focus on results, lessons learned and consequences will be made. Nonetheless, a single session joint workshop for both MOIT and stakeholders might be considered if found more fruitful. Additionally, the proposed workshop may be included in a joint workshop with the National Consultant. The workshop sessions are summarized in Table 5.3. Table 5.3 - Workshop sessions target, topics and duration. Session Target Topics Duration A MOIT (+DOIT) Source data 1 day Methodologies Outputs Lessons learned Discussion B Stakeholders Presentation ½ day Methodologies Outputs Lessons learned Start: the task may start after the development of the draft report (task 16) Duration of the task: 2 weeks International Consultant’s mission: prepare the International Consultant’s presentations National Consultant’s mission: support the CONSULTANT and MOIT selecting the participants of the workshop; prepare the National Consultant’s presentations in case it is decided to have a joint final workshop 18. Final report Following the draft review by the Client, the feedback from the workshop and the necessary changes, the final reports will be delivered to the Client for his approval. Start: the task may start after the Workshop. 44 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Duration of the task: 1 week International Consultant’s mission: revise the final reports National Consultant’s mission: revise the final reports 5.2.5 WORK PLAN Based on the descriptions, responsibilities and durations presented above, the revised work plan and schedule is presented in Figure 5.2. The current timeline depicted represents the deliverance of the present Inception Report. It is followed by an indefinite period of time for the approval of the Inception Report and the conclusion of the hiring process of the National Consultant. Once the National Consultant is on-board and the Report is approved, the National and International Consultant’s will start working simultaneously. The work plan includes important milestones such as deliverables, travel missions, approval processes and the most tangible interactions between the National and International Consultant. The project duration at this moment was reviewed to 12 months to match the National Consultant’s timeframe described in their TOR. Likewise, the activities depicted in Figure 5.2 for the National Consultant and their overall duration were taken from the deliverables of the project defined in their TOR. The duration of the Detailed Data Collection Plan task by the National Consultant was considered to be 1 month in order to be compliant with the International Consultant’s scheduling. 45 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT Oct'14 Nov'14 Dec'14 Month 0 Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 INTERNATIONAL CONSULTANT 1 2 3 4 5 6 7 8 -3 -2 -1 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 Task # ACTIVITY 1: ADVISORY SERVICES FOR BUILDING UP A SMALL NATIONAL HYDRO GIS DATABASE INCEPTION PHASE Task 1 INCEPTION MISSION Task 2 INITIAL COMPILATION OF EXISTING INFO AND DATA Task 3 DETAIL OF PRELIMINARY METHODOLOGY Task 4 INCEPTION REPORT DECISION MEETING/APPROVAL OF THE INCEPTION REPORT Task 5 FINAL METHODOLOGY DESIGN OF A GIS DATABASE FOR NATIONAL INFORMATION ON SHP DEVELOPMENT Task 6 COMPLEMENTARY COMPILATION OF EXISTING INFO AND DATA Task 7 DESIGNING A GIS DATABASE ON SHP DEVELOPMENT Input to the National Consultant's Inception Report Task 8 RECCOMENDATIONS ON OPERATION AND MAINTENACE OF THE GIS DATABASE Task 9 WORKING REPORT ON THE DESIGN OF THE SHP GIS DATABASE ADVISORY SERVICES FOR COMPILATION OF DATA, DIGITIZING AND POPULATION OF GIS DATABASE Deliverance of the Detailed Data Collection Plan Task 10 COORDINATION WITH THE PARALELL CONTRACT Task 11 TECHNICAL ASSISTANCE Working Report on the design of the GIS database ACTIVITY 2: DEVELOPING GUIDELINES FOR IMPROVED PLANNING OF SMALL HYDRO DEVELOPMENT OF GUIDELINES FOR REVIEW AND PLANNING OF SMALL HYDRO Task 12 DETAILED REVIEW OF CURRENT PLANNING PROCEDURES FOR SHP IN VIETNAM Task 13 DRAFT GUIDELINES FOR REVIEW AND PLANNING OF SHP TESTING AND FINE-TUNING OF GUIDELINES AND CAPACITY BUILDING OF MOIT Task 14 PRESENTATION AND APPLICATION OF THE PROPOSED GUIDELINES FOR REVIEW AND PLANNING OF SHP Task 15 UPDATED IMPROVED GUIDELINES FOR REVIEW AND PLANNING OF SHP AND RECOMMENDATIONS REPORTING AND FINAL WORKSHOP Creation of the GIS database Task 16 DRAFT REPORT Task 17 WORKSHOP Task 18 FINAL REPORT Cooperation in the joint final workshop Task 19 APPROVAL OF REPORT NATIONAL CONSULTANT ACTIVITY 1: PREPARATION AND CREATION OF NATIONAL HYDRO GIS DATABASE INCEPTION REPORT DETAILED DATA COLLECTION PLAN ACTIVITY 2: DEVELOP THE MANAGEMENT INFORMATION SYSTEM FOR NATIONAL HYDROPOWER, DATA COLLECTION, DIGITIZING, AND POPULATION OF GIS DATABASE CREATION OF THE NATIONAL GIS HYDROPOWER DATABASE FULL MIS NATIONAL HYDROPOWER DATABASE GIS HYDROPOWER LAYERS REPORT ON DATA COLLECTION, DIGITIZATION, AND POPULATION OF THE NATIONAL HYDRO GIS DATABASE. ACTIVITY 3: CAPACITY BUILDING OF MOIT OPERATION AND MAINTENANCE MANUAL AND MIS/GIS TRAINING MATERIALS TWO-DAY WORKSHOP TRAINING AND ONE WEEK TECHNICAL TRAINING JOINT FINAL WORKSHOP WITH INTERNATIONAL CONSULTANT International Consultant travel to/from Vietnam Duration of sub-activity Deliverable Duration of task Workshop/Capacity Building Approval time WB/MOIT decisions Current timeline Major interaction between National and International Consultant Start of National and International Consultant's simultaneous work Figure 5.2 – Work plan and schedule. 46 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT 6 CONCLUSIONS The objectives of the Inception Mission were accomplished (subchapter 3.1). It allowed the CONSULTANT to take the pulse of the current status of small hydropower and geographical information systems at MOIT and the framework for small hydropower development in Vietnam. The CONSULTANT identified the major challenges for the development of the project ( subchapter 3.6), addressed their impact (subchapter 5.1) and revised the implementation plan accordingly (subchapter 5.2). The CONSULTANT made recommendations on the types of software to use (subchapter 5.1.2) but is available for further discussion on this subject. The CONSULTANT already performed a compilation of globally available data (chapter 4). The CONSULTANT concludes that the methodology originally presented was adequate for the study, but the work plan needed to be slightly reviewed to take into consideration the continuous interaction with the National Consultant and the parallel contract timeframe of 12 months (subchapter 5.2.5). After the approval of the Inception Report and the conclusion of the hiring process of the National Consultant, the CONSULTANT will resume work and start working simultaneously with the National Consultant. 47 VN.2014.R.001.0 SMALL HYDROPOWER MAPPING AND PLANING – VIETNAM | Project ID: P145513 INCEPTION REPORT REFERENCES [1] WorldClim, [Online]. Available: http://www.worldclim.org/. [Accessed 12 2014]. [2] Protected Planet, [Online]. Available: http://www.protectedplanet.net/. [Accessed 12 2014]. [3] GlobCover, [Online]. Available: http://due.esrin.esa.int/globcover/. [Accessed 12 2014]. [4] GeoNetwork, [Online]. Available: www.fao.org/geonetwork/. [Accessed 12 2014]. [5] Open Street Map, [Online]. Available: https://www.openstreetmap.org/. [Accessed 12 2014]. [6] SRTM, "Shuttle Radar Topography Mission," [Online]. Available: http://srtm.usgs.gov/. [Accessed 12 2014]. [7] GADM, "Global Adminstrative Areas," [Online]. Available: http://www.gadm.org/. [Accessed 12 2014]. [8] GNS, "Geonet Names Server," [Online]. Available: http://earth-info.nga.mil/gns/html/. [Accessed 12 2014]. 48 VN.2014.R.001.0 Annex I – Meeting Reports Meetings during the Inception Mission: Location Date Participants Description WBG October 13, 2014 WBG First Internal Team Meeting CONSULTANT Institute for Hydropower October 14, 2014 WBG First National Consultant Meeting and Renewable Energy CONSULTANT (IHR) IHR MOIT October 14, 2014 WBG Kick-off Meeting CONSULTANT MOIT WBG October 15, 2014 WBG Working meeting with the General CONSULTANT Directorate of Energy (GDE) of MOIT and MOIT IHR IHR Chieng Khoa Commune, October 15, 2014 CONSULTANT Site Visit to Suoi Tan Cascade Van Ho District, Son La MOIT Province IHR WBG October 17, 2014 WBG Second Internal Team Meeting CONSULTANT Ministry of Natural October 20, 2014 WBG Consulting meeting with MONRE Resources and CONSULTANT Environment (MONRE) MOIT IHR MONRE Ministry of Agriculture October 21, 2014 WBG Consultation meeting with MARD and Rural Development CONSULTANT (MARD) MOIT IHR MARD Electricity of Vietnam October 21, 2014 WBG Consultation meeting with EVN (EVN) CONSULTANT MOIT IHR EVN Mekong River October 21, 2014 CONSULTANT Consultation meeting with MRC Commission (MRC) MOIT IHR MRC IHR October 22, 2014 CONSULTANT Second National Consultant Meeting MOIT IHR MOIT October 23, 2014 WBG Wrap-up Meeting CONSULTANT MOIT Annex I – Page 1 of 35 Meeting Report Subject: First Internal Team Meeting Date: October 13, 2014 Ref.: VN.2014.AC.001.0 Time: from 14h00 to 16h00 Number of pages: 2 Local: The World Bank Vietnam Drafted by: Jorge André Office, Sa Pa room, 7th floor, 63 Ly Thai To street, Hanoi, VN Participants:  Ky Hong Tran (WB)  Thi Ba Chu (WB)  Jorge André (GESTO)  Hung Tran (GeoViet) Agenda: 1. Inception Mission Schedule 2. Consultant Presentation 3. Project Overview 4. Next Steps Key notes:  The Tentative Working Schedule for the Inception Mission was updated with some slight remarks, like the inclusion of a presentation session with the local consultant on Tuesday morning October 14th. A better definition of the scope of the meetings with MOIT and other stakeholders was made by the WB and the Consultant. Some meetings and the site visit still need confirmation.  Jorge André presented the document that will be the basis of the project presentation at the Kick-off meeting with MOIT. It included a brief Consultant presentation, including GESTO’s local partner GeoViet, represented at the meeting by Hung Tran (its Managing Director), along with the explanation of the framework and implementation plan.  Jorge André mentioned that one of the main objectives of the current Inception Mission is to revise the preliminary methodology given the feedback and experience received.  Regarding the document, some remarks were made by the WB: Ky Hong Tran suggested an improved description of the interaction with the local consultant whilst Annex I – Page 2 of 35 Meeting Report Thi Ba Chu suggested the inclusion of the needed input at each stage and output examples.  Ky Hong Tran insisted on the need for a close interaction with the local consultant during this stage. For a better understanding of the scope of work and level of effort involved in the local consultant’s assignment, Jorge André asked for the TOR of the selection of the local consultant as well as his Technical Proposal.  There was some discussion regarding the full scope of sub-activity “Design of a GIS database for national information on hydropower” that will need further clarification as soon as possible.  The WB suggested that for meetings outside MOIT, a short version of the presentation should be prepared.  Jorge André presented an online test-version of a recent similar output of a small scale HPP database done by the Consultant for the Government of Mozambique.  Jorge André asked about the Team Counterpart and explained the importance of this definition. On behalf of the WB, it will consist of Ky Hong Tran and Thi Ba Chu. Regarding MOIT and the local consultant, it is still to be clarified. Related to this, Jorge André asked clarification about the communication channels in this project. It was decided that Ky Hong Tran and Thi Ba Chu should always be copied on every communication between the Consultant and any recipient. Collected data:  No data was collected Next steps Task Responsible Date Clarification on the full scope of sub-activity “Design of a GIS database for national information on GESTO and WB October 14 hydropower” Provision of the local consultant’s TOR and Technical WB October 14 Proposal Update of the Tentative Schedule and confirmation of GESTO and WB WIP meetings Annex I – Page 3 of 35 Meeting Report Subject: First Local Consultant Meeting Date: October 14, 2014 Ref.: VN.2014.AC.002.0 Time: from 9h00 to 10h30 Number of pages: 2 Local: Institute for Hydropower and Drafted by: Jorge André Renewable Energy So 8/95 Chua Boc, Dong Da, Ha Noi Participants:  Nguyen Minh Viet (Institute for Hydropower and Renewable Energy)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  Vu Manh Da (Institute for Hydropower and Renewable Energy)  Chu Ba Thi (WB)  André Jorge (GESTO)  Tran Hung (GeoViet) Agenda: 1. Consultant Presentation 2. Project Overview 3. Next Steps Key notes:  Mr. Thi made a brief presentation of the project, objectives and interaction between local and international consultants.  Mr. Jorge made a project presentation, including a brief Consultant presentation, including GESTO’s local partner GeoViet, represented at the meeting by Hung Tran (its Managing Director), along with the explanation of the framework and implementation plan and major issues.  Mr. Jorge mentioned that one of the main objectives of the current Inception Mission is to revise the preliminary methodology given the feedback and experience received and so the implementation plan may subject to changes.  Mr. Jorge presented screenshots of an online test-version of a recent similar output of a small scale HPP database done by the Consultant for the Government of Mozambique.  Mr. Viet explained he totally understood the scope of work and objectives. He also stated that from a technical point of view there are no concerns. From an operational Annex I – Page 4 of 35 Meeting Report point of view he stated that the local consultant’s task may have some issues related to data collection requirements and the timeframe of the project and showed some concern about the level of effort involved.  Furthermore, Mr. Viet stated that there is few available data from the provinces and that although the TOR were very specific in data collection, the reality appears to be different. In fact, Mr. Viet estimates that about only one third of the data requested in the local consultant’s TOR may be collected. Major examples of missing or incomplete information are: Environmental Impact Assessment, Land-use, Other Purposes Dams (irrigation or water supply), Rules of Operation, etc.  Mr. Jorge stated that it is very important for him to have the TOR of the selection of the local consultant as well as his Technical Proposal, for a better understanding of the scope of work and level of effort involved in the local consultant’s assignment.  Mr. Jorge asked about the current GIS and database capabilities of the Institute for Hydropower and Renewable Energy. Mr. Viet replied that they have a well prepared IT Dept. that has produced several works in irrigation. Mr. Jorge asked what software’s does the Institute use and Mr. Hung replied that they use ArcMap and ArcGIS and PostgreSQL Light or Express.  Mr. Jorge asked about the Team Counterpart and Focal Point on the Institute and explained the importance of this definition. Mr. Viet said that it is still to be clarified but should include Mr. Anh (who was away on a mission) as a focal point. Communication between the international and the local consultant should include Mr. Viet copied.  The Institute is to provide logistic support for the site visits to Son La Province.  Mr. Jorge said that one of the objectives of the Inception Mission is to better clarify the coordination between the local and international consultant.  Mr. Viet stated that the Institute is totally open for cooperation under the international consultant’s Inception Mission. Contacts between the local and international consultant will continue as scheduled with a meeting at the WB offices set for the following day at 9:00. Collected data:  No data was collected Annex I – Page 5 of 35 Next steps Task Responsible Date Logistical arrangements for site visits to Son La IHR October 15 Province Provision of the local consultant’s TOR and Technical WB October 14 Proposal Annex I – Page 6 of 35 Meeting Report Subject: Kick-off Meeting with MOIT Date: October 14, 2014 Ref.: VN.2014.AC.003.0 Time: from 13h30 to 16h00 Number of pages: 3 Local: MOIT 91, Dinh Tien Hoang, Drafted by: Jorge André Hoan Kiem, Ha Noi Participants:  Tran Hoai Trang (MOIT – GDE/Department of Hydropower)  Pham Thuy Dung (MOIT – GDE/Department of New and Renewable Energy – Coordinator of REDP project)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Nguyen Thi Thu (MOIT - GDE/Project Assistant of REDP project)  Gerner Franz (WB)  Tran Hong Ky (WB)  Chu Ba Thi (WB)  André Jorge (GESTO)  Tran Hung (GeoViet)  (Translator) Agenda: 1. Project Overview 2. Consultant Presentation 3. Next Steps Key notes:  Mr. Ky made a brief presentation of the project, objectives and interaction between consultants and Client.  Ms. Dung stated that the methodology is important but emphasized that the coordination between local and international consultant is key and both consultant’s responsibilities should be clearly defined. Ms. Dung continued saying that the implementation of this project shall be divided between the Department of Hydropower and Department of New and Renewable Energy of MOIT and that an important output of the project will be the software’s package plan that will allow for proper budgeting. Annex I – Page 7 of 35 Meeting Report  Mr. Jorge made a project presentation, including a brief Consultant presentation, including GESTO’s local partner GeoViet, represented at the meeting by Hung Tran (its Managing Director), along with the explanation of the framework and implementation plan and major issues.  Mr. Jorge mentioned that one of the main objectives of the current Inception Mission is to revise the preliminary methodology given the feedback and experience received and so the implementation plan may subject to changes.  Mr. Jorge highlighted that an important feedback from the Inception Mission is the Institutional Assessment of the current MOIT’s capabilities in GIS database development, operation and maintenance.  Mr. Jorge presented an online test-version of a recent similar output of a small scale HPP database done by the Consultant for the Government of Mozambique.  Mr. Franz questioned about the scope of the projects to be included on the database and Mr. Jorge replied that it can be small or large projects, although the focus of the project will be on small hydropower planning.  After the consultant’s presentation Ms. Dung stated that the implementation plan seemed adequate and clear and it is a valid starting point. For better coordination between local and international consultant, Ms. Dung asked Mr. Jorge to review the Terms of Reference for the hiring of the local consultant to see if they meet the necessary requirements, to which Mr. Jorge agreed.  Ms. Dung declared that there needs to be a clarification on the type of input data, particularly in what relates to the data the local consultant must provide. Ms. Dung also mentioned that following the development of the project it will be necessary to define what type of resources MOIT will need in the future, and that for the full implementation of this and other projects under the Integrated Renewable Energy Database other consultancy services may be required.  Mr. Jorge requested PMB-REDP send the input data form prepared by the REDP staffs and Department of Hydropower, to which Mr. Tuan agreed.  Ms. Dung mentioned that important sources of information will be the Department of Hydropower of MOIT but also MONRE and the General Dept. of Irrigation of MARD.  It was stated that MOIT’s definitive Team Counterpart is yet to be defined but the focal point shall be Mr. Thuc and the rest of the team shall be copied in future contacts.  Contacts between the Clients and Consultants will continue as scheduled with a meeting at the WB offices set for the following day at 9:00. Collected data:  No data was collected Annex I – Page 8 of 35 Next steps Task Responsible Date Provision of the local consultant’s TOR and Technical MOIT October 14 Proposal Revision of the Terms of Reference for the hiring of the GESTO October 15 local consultant Clarification on the type of input data GESTO October 15 Annex I – Page 9 of 35 Meeting Report Subject: Working meeting with GDE and local consultant Date: October 15, 2014 Ref.: VN.2014.AC.004.0 Time: from 9h00 to 12h00 Number of pages: 6 Local: The World Bank Vietnam Drafted by: Jorge André Office, Can Tho room,6th floor, 63 Ly Thai To street, Hanoi, VN Participants:  Tran Hoai Trang (MOIT – GDE/Department of Hydropower)  Pham Thuy Dung (MOIT – GDE/Department of New and Renewable Energy – Coordinator of REDP project)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Do Ngoc Anh (Institute for Hydropower and Renewable Energy)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  André Jorge (GESTO)  Tran Hung (GeoViet)  Chu Ba Thi, WB Agenda: 1. Initial data requirements 2. IT baseline considerations 3. Initial approach for the conceptualization of the GIS database 4. Next Steps Key notes:  Mr. Thi distributed the document prepared by the International Consultant for discussion.  Mr. Jorge proposed the meeting to follow the topics of the document, namely: i. Initial data requirements ii. IT baseline considerations iii. Initial approach for the conceptualization of the GIS database Initial data requirements  Mr. Jorge presented a list of previous studies and plans that will be important for the development of the project: Annex I – Page 10 of 35 Meeting Report i. National Hydropower Plan (NHP) from 2007 ii. Small scale hydro plans requested to the Province’s by MOIT in 2005 iii. WB Study on National Spatial Data Infrastructure Development Strategy for Vietnam from 2001  Mr. Jorge asked if the first two were in possession and able to be handed from the GDE, to which Mr. Trang responded affirmatively, although they may be outdated. Mr. Jorge answered that even if they are outdated they will be a good starting point. Regarding the third study, Mr. Jorge will request it directly to the WB. Mr. Jorge showed another relevant WB recent study, already in the Consultant’s possession: Cumulative Impacts and Joint Operation of Small-Scale Hydropower Cascades - Case Studies for Selected River Basins in Northwest Vietnam (June 2014). Mr. Jorge also requested other studies that might be relevant to the assignment to be provided.  Still on the subject of previous studies and plans, Mr. Jorge skipped to the “List of existing and planned projects” topic and asked about the source of following information mentioned in the International Consultant’s TOR: i. “About 7 GW [of Hydropower] is already under construction and another 4 -5 GW is being planned.” ii. “Today there is about 190 small hydro in operation (about 1.5 GW), and another 180 under construction (2.3 GW). However, a total of more than 600 small hydro sites are under investment study or being planned (>3.5 GW).” iii. “The Master Plan (NHP 2007) proposed 22 hydropower projects (33 -280 MW), many of which are now being developed.” The main issues were: understanding if this information came from the 2007 NHP, how were these projects accounted, if there is a list of such projects and what type of info does it have. Mr. Trang replied that most of this info is from the 2007 NHP and that his Department has this information and some updates, especially considering that recently the National Assembly asked the Provinces for the update of the list of projects. Mr. Jorge then proceeded to request this info to be available to the Consultants, stating its importance, to which Mr. Trang responded affirmatively.  Regarding the Legal Framework, Mr. Jorge asked for the current legislation on the licensing and approval process on SHP, of which the International Consultant had already identified the following documents: i. 2012 Governmental Circular (43/2012/TT-BCT) issued by MOIT ii. 2008 National Decree (112/2008/ND-CP) issued by MONRE iii. 2009 National Decree (29/2011/ND-CP) issued by MONRE iv. 2012 Circular (43/2012/TT-BCT) issued by MOIT Ms. Dung said that to provide this info to the International Consultant was actually a task for the National Consultant during their assignment. Annex I – Page 11 of 35 Meeting Report  Mr. Jorge then proceeded to show a first draft of the flowchart of the licensing process, as per the International Consultant’s preliminary assessment of the procedures. Mr. Trang highlighted that the approval process shown was inaccurate. Mr. Jorge then asked if it would be possible to have this information in this flowchart process, to which Mr. Trang responded affirmatively.  Speaking about local datasets apart from the detailed information on each SHP, Mr. Jorge presented the following list, in order of priority: i. Topographic maps and/or aerial photos ii. Hydrological and Meteorological info iii. Geological maps iv. Land cover maps There was some discussion on the scale and number of existing topographic maps. There is national coverage at both the 1:25.000 and 1:50.000 scales. GDE asked for the Consultant’s recommendation on which to choose. As a rule of thumb, Mr. Jorge said that the 1:50.000 scales is good for a planning point of view and the 1:25.000 is good enough for pre-feasibility studies. Ms. Dung said that National Consultant should advise on the type and quantity of existing topographic maps, as well as its cost for a plan of investment. Regarding Hydrological and Meteorological info, GDE agrees on their inclusion on the database and said that MONRE should have this type of info. As for the geological maps, Mr. Jorge said they would be nice-to-have, even on a less detailed scale, and gave examples of similar projects where the 1:1.000.000 national geological coverage was used. Ms. Nhien then asked about what GIS layers will the consultant need from GDE and Mr. Jorge said he would address this later, mentioning, for instance, the transmission grid as an example.  As for global datasets, they are the International Consultant’s responsibility, and given their experience, they recommend: i. From WorldClim or FAO: Meteorological Data – Rainfall, Temperature, Evaporation ii. From NASA: SRTM – Shuttle Radar Topography Mission – Digital Terrain Models, River Network/Catchment areas iii. From ICOLD: List of large dams iv. From Digital Chart of the World: Rails, roads, water bodies, rivers. v. From GADM: Admin boundaries through Admin level 4. vi. From Google Map Maker: administrative layers (city points, districts, localities, civil divisions, neighborhoods), geographic features (parks, forests, lakes, islands), points of interest (schools, markets, hospitals, temples, etc.), and transit (roads, rails). vii. From Open Street Map (crowd-sourced and updated frequently): the coastline, highways, key locations, natural areas, points of interest, water bodies. viii. From Protected Planet: protected lands. Annex I – Page 12 of 35 Meeting Report ix. From ESA: GlobCover (land cover) map with a resolution of 300m. IT baseline considerations  Regarding IT considerations, the main questions at this stage will be: whether to choose between open source or proprietary software, the server location and storage capacity and the institutional assessment of the current capabilities of GDE. Starting on the latter, the following Q&A was conducted: i. Q: Current number of GIS users? A: zero (apart from MapInfo) ii. Q: Current number of GIS and database software licenses? A: zero (apart from MapInfo – license for MONRE) iii. Q: Access to server (intranet or internet)? A: both iv. Q: Operation system of server (LINUX or Windows)? A: windows v. Q: Server capacity? A: short, new server needed vi. Q: Info located on server or hard disk? A: mainly on hard disk and only some on server. No standard procedure to save working data on server exists. The server location and storage capacity shall be recommended by the International Consultant, as well as the final type of open source or proprietary software. There was some discussion on both options pros and cons and Mr. Jorge said that open source is nowadays a reliable option, has a strong community of developers which allows guaranteeing that all the versions and upgrades available are completely trustworthy to develop any project that works with geographical data. As an example, Mr. Jorge said that his staff is composed of advanced users and programmers in GIS and use proprietary software, but that the vast majority of his Clients choose open source software options with excellent results. Advice shall be given on this matter in the Inception Report. Ms. Nhien stated that GDE currently has a Technical Assistance Program on IT and database who will also advise GDE. Initial approach for the conceptualization of the GIS database  Mr. Jorge then proceeded to go further in detail on the proposed methodology for the conceptualization of the GIS database. The main activities will be: i. Organize the information collected by the consultant team in: o Temporal data  Meteorological information  Runoff information o Spatial data  Administrative Information  Demographic Information  Geographic information  Planned and existing small and large hydro ii. Structuring the database and creating the fields with the information needed to categorize the small hydro. o The fields are the categories of information to store in the database. Ex. Name, Province, location, etc. Annex I – Page 13 of 35 Meeting Report o Create a logical structure for the database which includes definition of different types of keys (primary, foreign). This allows the relationships between tables that don’t have the same name fields but have the same data type. iii. Create permissions in the access to the database based on the needs of the Client in order to protect the data. o Definition of different profiles of access, editing and visualization of information on the database and GIS iv. Project the Database o Definition of tables and fields o Creation of triggers to automate processes o Creation of forms to fill the tables in database. Special emphasis was given on the permissions and levels of access of the database. Ms. Nhien stated that GDE will supply a list with tentative permissions list.  For the arrangements of the site visit next day, Mr. Anh nominated Mr. Hung to accompany Mr. André to Moc Chau HPP at Son La Province, who will be accompanied by Ms. Nhien. Collected data:  No data was collected Next steps Task Responsible Date Provision of the National Hydropower Plan (NHP) from 2007 and the Small scale hydro plans requested to the Mr. Trang (GDE) Week 20-23 Oct Province’s by MOIT in 2005 Provision of the Study on National Spatial Data Infrastructure Development Strategy for Vietnam WB Oct 17 from 2001 Provision of other studies that might be relevant to the GDE/WB/IHR asap assignment Provision of the updated list of existing and planned Mr. Trang (GDE) Week 20-23 Oct small and large projects Assessment of the current legislation on the licensing During project IHR and approval process on SHP implementation Flowchart of the current process of licensing and Mr. Trang (GDE) Week 20-23 Oct approval process on SHP Annex I – Page 14 of 35 Next steps Task Responsible Date Assessment of the type and quantity of existing During project topographic maps, as well as its cost for a plan of IHR implementation investment Recommendation on the choice between open source During project GESTO or proprietary software implementation Provision of list with tentative permissions and levels Ms. Nhien Week 20-23 Oct of access to the database Clarification on types of GIS layers to be provided by GESTO Week 20-23 Oct MOIT Annex I – Page 15 of 35 Meeting Report Subject: Site Visit to Suoi Tan Cascade Date: October 15, 2014 Ref.: VN.2014.AC.005.0 Time: from 6h00 to 20h00 Number of pages: 2 Place: Chieng Khoa Commune, Van Drafted by: Jorge André Ho District, Son La Province, Vietnam Participants:  Trinh Van Trong (Suoi Tan Joint Stock Company – Operational Manager 0984872788 quoctrongihr@gmail.com)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  André Jorge (GESTO) Agenda: 1. Site visit 2. Site main features 3. Lessons Learnt from the development of the project Key notes:  The visited site is owned by Suoi Tan Joint Stock Company. The Institute for Hydropower and Renewable Energy is responsible for its design. It consists on a cascade in the same catchment area with several diversions, penstocks and powerhouses. Some projects are already built and in operation for several years, whilst others are still being constructed or planned. For this reason alone, it is clear that a major effort in planning is important.  Given the fact that some projects are being implemented in different timeframes, it was given the impression that some of the diversions are independent within the cascade and possibly conflicting with the nearby ones (in terms of diverted flow). Should this be true, it reinforces the idea that an efficient tool for hydropower planning is important.  Suoi Tan I powerhouse (2,5 MW maximum capacity, approx. 2,5 m3/s flow and 120 m head) appears to comply with international standards and has modern and well maintained equipment. By the time of the visit, it was possible to observe 2 Francis turbines operating out of the 3 existing turbines. The output at the moment was 1,6 MW. When asked about the output throughout the year, Mr. Trong from the Suoi Tan Annex I – Page 16 of 35 Meeting Report Joint Stock Company mentioned that this was actually the driest season of an already dry year, hence this was almost an all-time low.  The surge tank on top of the penstock appeared to be working efficient. The upstream dam and intake were in less favorable conditions, with clear signs of the need for maintenance.  Road access seemed to be a major issue, especially considering the need to transport heavy but fragile equipment such as the turbines and switchboards.  When asked about environmental aspects, Mr. Trong replied that the major issue was after the operation stage of the project, with the need to comply with new legislation that had been regulated meanwhile.  Considering the licensing and approval process for the projects, Mr. Trong was asked if from his experience it was possible to rank the major issues between the following topics: i. Environment ii. Social iii. Land-use iv. Power Purchase Agreement (Tariff negotiation) Mr. Trong considered all of these topics at the same level and mentioned that the most difficult subject is getting access to funding. Collected data:  No data was collected Next steps Task Responsible Date - - - Annex I – Page 17 of 35 Meeting Report Subject: Second Internal Team Meeting Date: October 17, 2014 Ref.: VN.2014.AC.006.0 Time: from 15h00 to 16h00 Number of pages: 1 Local: The World Bank Vietnam Drafted by: Jorge André Office, 7th floor, 63 Ly Thai To street, Hanoi, VN Participants:  Ky Hong Tran (WB)  Jorge André (GESTO) Agenda: 1. Project update 2. Next Steps Key notes:  Brief update of the previous day Site Visit.  Brief update of the Working Meeting between the International and National Consultant and GDE past Wednesday October 15. Mr. Ky insisted on the need for a close interaction with the National Consultant during this stage. Mr. Jorge is currently assessing the TOR of the selection of the National Consultant to see if they meet the necessary requirements and to give guidance on the forthcoming cooperation.  The full scope of sub-activity “Design of a GIS database for national information on hydropower” was clarified. For the International Consultant it should comprise the conceptualization of the database whilst the actual creation of the database should be the National Consultant’s responsibility, under guidance and advisory of the International Consultant. Therefore, the National Consultant’s TOR should account for this assignment. Collected data:  No data was collected Annex I – Page 18 of 35 Next steps Task Responsible Date Confirmation of next week’s meetings WB October 20 Preparation of next week’s meetings brief presentation GESTO October 20 Revision of the National Consultant’s TOR GESTO Week Oct 20-23 Annex I – Page 19 of 35 Meeting Report Subject: Consulting meeting with MONRE Date: October 20, 2014 Ref.: VN.2014.AC.007.0 Time: from 14h00 to 16h00 Number of pages: 3 Local: MONRE 10 Ton That Thuyet - Drafted by: Jorge André Cau Giay - Ha Noi, VN Participants:  Mr. Hà (MONRE – Head of the Dept. of Water Resources Management)  Senior Officer of Dept. of Water Resources Management of MONRE (Mr.)  Senior Officer of Dept. of Water Resources Management of MONRE (Ms.)  Pham Thuy Dung (MOIT – GDE/Department of New and Renewable Energy – Coordinator of REDP project)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Chu Ba Thi (WB)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  André Jorge (GESTO)  Pham Khanh Chi (GeoViet) Agenda: 1. Introduction 2. Project overview 3. Cooperation Key notes:  Mr. Tuan made a brief introduction of the REDP project.  Mr. Thi presented the participants and made an ESMAP project overview.  Mr. Jorge made a brief project presentation based on the project’s objectives and the description of its main activities. He later focused on the necessary cooperation with MONRE. He finalized his presentation with brief output examples.  For the cooperation with MONRE, Mr. Jorge identified two types of input, one for each Activity: i. Activity 1: Advisory services for building up a small national hydro GIS database:  Hydrological Data  Meteorological Data  Protected Areas Annex I – Page 20 of 35 Meeting Report ii. Activity 2: Developing guidelines for improved planning of small hydro:  Feedback from approval process - National Decree 112/2008/ND-CP and 29/2011/ND-CP  Existing guidelines for the approval  Mr. Hà, the Head of the Dept. of Water Resources Management of MONRE mentioned that hydropower planning is also extremely important for MONRE and not just for MOIT. He mentioned that recently MONRE was requested by the Government to regulate the reservoirs in 11 basins and that it’s MONRE’s mission to review and upgrade the usage of surface water projects.  Regarding the Consultant’s presentation, Mr. Hà mentioned that the legal documents presented for hydropower approval (National Decree 112/2008/ND-CP and 29/2011/ND-CP) was incomplete since there is a new law from 2012 related to Water Use and Water Resource Management and more specifically to the construction of reservoirs in the basin. Mr. Hà also mentioned that whilst in the past Hydropower projects were viewed as single-purpose, nowadays they are being evaluated with multi-purpose objectives and that their development needs to assess their impacts in terms of environment, social and land-use, water usage and irrigation. Mr. Hà continued stating that usually the licensing process is smoother for large hydro than for small hydro, given that the former is more strictly and clearly regulated than the latter, and that the approval process for hydropower should also take into account the downstream impact. On top of this, it seems that the current approval procedure doesn’t consider the multi-purpose option as it should. Mr. Hà concluded this part of the discussion stating that he hopes MONRE may keep having an active voice in hydropower planning and be able to monitor and regulate the sector.  In terms of the data requirements for Activity 1, Mr. Hà stated that MONRE has both meteo and hydro data, but meteo data is much more comprehensive. Mr. Hà also said that his department has been developing a database including small hydropower data (in MapInfo and MS Excel format) for supporting his work. Data is available to MOIT under a certain service and O&M fee (Data Supply Services regulation between public institutions defined by the Government). Mr. Hà mentioned that regarding protected areas MONRE currently doesn’t have much information but this shouldn’t be a major issue for small hydropower.  About the ecological and reserved flow which is essential for hydropower planning and impact assessment, Mr. Hà said that MONRE was requested by the Government to determine these minimum flows downstream of dams and that this assignment should be completed in about 2 years. Also important is the consideration of flood control from the dams through their storage capacity. Annex I – Page 21 of 35 Meeting Report  Ms. Nhien asked about the licensing process needs in MONRE and Mr. Hà replied that a comprehensive application is essential and that after receiving the application MONRE checks with its framework within the Master Plan and goes to the field to make surveys. After the licensing process the promoter is required to make periodical updates and monitoring, but in practice this doesn’t happen and they must pay a fine. Mr. Hà concluded saying that projects higher than 2 MW need MONRE’s approval and lower than that they are approved at a provincial level (PPC).  Mr. Hà mentioned that it’s correct that the guidelines are b ased in international standards but consultants should be aware of the regional differences and local sensibilities, and should always contact all relevant stakeholders. Mr. Jorge agreed and replied that under the current initiative a test case will be conducted that will help improve and check the level of adequacy of the guidelines.  Ms. Dung asked about the process of acquiring data from MONRE. Mr. Hà said that all data must be officially required, and should include the purpose and payment fees.  The requested meteo and hydro data should be requested to a different operational unit under MONRE, the National Hydro – Meteorological Service (NHMS), who have a list of the existing data.  Mr. Jorge made a brief assessment of the licensing process in MONRE in the past year of 2013 with a couple of Q&A’s, to which Mr. Hà replied: i. Q: how many applications received? A: 40 ii. Q: how many applications evaluated? A: 40 iii. Q: how many applications approved? A: 20 iv. Q: if MONRE doesn’t approve, the application is rejected? A: the 2004 law allowed that the Water Use Permit (the approval by MONRE) could be issued after construction, so the application might not need MONRE’s approval in early stages. From the current 2013 law, the project must get the Water Use Permit before investment decision. Collected data:  No data was collected Next steps Task Responsible Date - - - Annex I – Page 22 of 35 Annex I – Page 23 of 35 Meeting Report Subject: Consultation meeting with MARD Date: October 21, 2014 Ref.: VN.2014.AC.008.0 Time: from 8h30 to 9h30 Number of pages: 2 Local: MARD So 2, Ngoc Ha, Ba Dinh Drafted by: Jorge André - Ha Noi, VN Participants:  Mr. Tu (MARD/Directorate of Water Resources – Deputy Director/Hydraulic Structures Management Department)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Chu Ba Thi (WB)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  André Jorge (GESTO)  Tran Hung (GeoViet) Agenda: 1. Introduction 2. Project overview 3. Cooperation Key notes:  Mr. Thi presented the participants and made an ESMAP project overview.  Mr. Jorge made a brief project presentation based on the project’s objectives and the description of its main activities. He later focused on the required cooperation with MARD. He finalized his presentation with brief output examples.  For the cooperation with MARD, Mr. Jorge identified two types of input, one for each Activity: i. Activity 1: Advisory services for building up a small national hydro GIS database:  Existing/planned dam info ii. Activity 2: Developing guidelines for improved planning of small hydro:  Feedback from approval process  Mr. Tu stated that MARD will cooperate with MOIT/WB with any available data.  Mr. Tu stated that for the licensing process, MOIT consults MARD for recommendations and suggestions in different stages of the approval process and MARD gives official (written) feedback. Not all hydropower projects require MARD’s Annex I – Page 24 of 35 Meeting Report feedbacks but if they have potential impacts on MARD existing dams and/or irrigation systems they need to have written feedbacks from MARD. For MARD, there are a number of multi-purpose projects, but the priority is always irrigation and only after this comes the development of other sectors such as hydropower.  Concerning inputs for the hydropower database, Mr. Tu mentioned that MARD recently conducted a national survey and created their own database of irrigation schemes, totaling around 6.000 entries, of which around 2.000 entries don’t have complete data attributes available. The database includes plotted maps with dams creating reservoirs with a storage capacity higher than 1.000.000 m3 totaling around 900 projects. On this database there is no distinction between the projects that may or may not include hydropower purposes or even which are single or multi-purpose. Mr. Tu estimates that only around 50 projects shall be multi-purpose. This database can be viewed in a public access portal designed by the Vietnam Academy of Water Resources and includes updated hydromet stations and monitoring systems of the reservoirs. Mr. Tu suggested that the local consultant should study more this database in order to build a sharable system that can exchange data when needed.  Mr. Jorge made a brief assessment of the licensing process in MARD in the past year of 2013 with a couple of Q&A’s, to which Mr. Tu replied: i. Q: how many applications received? A: the hydropower applications requesting feedbacks are evaluated by the Water Resource and Planning Dept. under Directorate of Water Resources at MARD, a different Dept. from Mr. Tu’s. ii. Q: how many applications evaluated? A: Mr. Tu’s Dept. itself evaluated only 2 applications last year. Collected data:  No data was collected Next steps Task Responsible Date - - - Annex I – Page 25 of 35 Meeting Report Subject: Consultation meeting with EVN Date: October 21, 2014 Ref.: VN.2014.AC.009.0 Time: from 10h00 to 11h30 Number of pages: 3 Local: EVN 11 Cua Bac St., Ba Dinh - Drafted by: Jorge André Ha Noi, VN Participants:  Mr. Hung (EVN – Deputy Director of the EVN Investment Management Dept. in charge of Hydropower)  Mr. Binh (EVN – Deputy Director the EVN Construction Management Dept.)  Mr. Trung (EVN – Officer of the EVN Investment Management Dept. overseeing Hydropower)  Mr. Long (EVN - Officer of the EVN Investment Management Dept. overseeing Hydropower)  Tran Duc Minh (EVN – International Relations Dept./Expert)  Pham Trong Thuc (MOIT – GDE/Director of the New and Renewable Energy Dept.)  Pham Thuy Dung (MOIT – GDE/Department of New and Renewable Energy – Coordinator of REDP project)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Chu Ba Thi (WB)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  André Jorge (GESTO)  Tran Hung (GeoViet) Agenda: 1. Introduction 2. Project overview 3. Cooperation Key notes:  Mr. Thuc presented the participants and made a REDP project overview.  Mr. Thi made an ESMAP project overview.  Mr. Jorge made a brief Small Hydropower Mapping under the ESMAP initiative project presentation based on the project’s objectives and the description of its main Annex I – Page 26 of 35 Meeting Report activities. He later focused on the requested cooperation with EVN. He finalized his presentation with brief output examples.  For the cooperation with EVN, Mr. Jorge identified two types of input, one for each Activity: i. Activity 1: Advisory services for building up a small national hydro GIS database:  Existing/planned projects info ii. Activity 2: Developing guidelines for improved planning of small hydro:  Feedback from approval process  Lessons learnt from hydropower projects development  Mr. Hung declared that he considers EVN has several types of information that may be useful for MOIT’s purposes on the current project. By June 2013 EVN accounted for 1237 schemes under planning, which totaled for around 26 GW of installed capacity, of which 129 were over 30 MW, where the remaining projects under 30 MW totaled around 6.8 GW. Most recently, the Government asked MOIT to review the existing Master Plan with more than one thousand schemes and following this the number of schemes under 30 MW, usually considered small hydropower, decreased to around 900.  Mr. Hung stated that EVN is mainly focused on the development of large hydro of 60 MW or higher and that small hydropower is presently the responsibility of MOIT’s GDE. Currently EVN’s portfolio consists of 37 schemes, including projects in operation, construction and on the pipeline.  Mr. Hung mentioned that some large projects are of national importance and may include classified data whose disclosure must be approved by the Ministry of Defense under National Security concerns. On the same topic, Mr. Hung said that for large projects there are different levels of Public Interest and so their regulation may be specially approved by the National Assembly. As for the existing operational rules for large schemes, the single-plant operational rule is approved by MOIT whereas the cascade operational rule is approved by the Prime-Minister himself. For small schemes (<30 MW), operational rules are approved by MOIT.  Mr. Hung declared that retrieving data for large hydropower schemes shouldn’t be a complex task because all information is centralized in EVN. On the other hand, small hydropower schemes info may be harder to retrieve since it is scattered throughout the country in provincial offices.  All information requested to EVN must follow an official demand and clear statement of the list of required data.  Relating to the licensing process, MOIT is asking EVN to have feedbacks on large projects and projects that share resources with EVN projects on the 9 main river systems. Connection of SHPs to grid is also requiring close consultation with EVN. Annex I – Page 27 of 35 Meeting Report Collected data:  No data was collected Next steps Task Responsible Date - - - Annex I – Page 28 of 35 Meeting Report Subject: Consultation meeting with MRC Date: October 21, 2014 Ref.: VN.2014.AC.010.0 Time: from 13h30 to 15h00 Number of pages: 2 Local: 23 Hàng Tre - Ha Noi, VN Drafted by: Jorge André Participants:  Mr. Phuong (Mekong River Commission – National Coordinator for Hydropower)  Ms. Hà (Mekong River Commission)  Pham Thuy Dung (MOIT – GDE/Department of New and Renewable Energy – Coordinator of REDP project)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Tran Thiet Hung (Institute for Hydropower and Renewable Energy)  André Jorge (GESTO)  Pham Chi (GeoViet) Agenda: 1. Introduction 2. Project overview 3. Cooperation Key notes:  Ms. Dung presented the participants and made a REDP project overview, followed by Ms. Nhien with an ESMAP project overview.  Mr. Jorge made a brief Small Hydropower Mapping under the ESMAP initiative project presentation based on the project’s objectives and the description of its main activities. He later focused on the requested cooperation with Mekong River Commission (MRC). He finalized his presentation with brief output examples.  For the cooperation with MRC, Mr. Jorge identified two types of input, one for each Activity: i. Existing/planned projects info ii. Lessons learnt from database and GIS data creation/collection  Mr. Phuong mentioned that the MRC actually has an updated hydropower database on their basin, with some basic information such as coordinates, installed capacity, main features and even some technical documentation, such as design studies and Annex I – Page 29 of 35 Meeting Report Environmental Impact Assessment studies. This database is updated regularly every 3 months, for which the MRC mainly consults EVN as the major source of information. The database also includes some small hydropower projects. The database is available publicly at the MRC data portal (http://portal.mrcmekong.org/).  Mr. Phuong presented a 2011 study also accessible to retrieve from the MRC data portal: Planning Atlas of the Lower Mekong River Basin, with relevant information. This Atlas is a work in progress and is periodically updated every 5 years.  In terms of software, MRC uses ArcMap and its databases are made using MS Excel.  In 1995 there was an agreement between MRC countries to share all information, especially hydromet stations data. There were two types of hydromet data in Mekong River Basin coming from Vietnam: i. Data from MONRE (free of access under the data sharing agreement) ii. Data from MRC owned monitoring system Recently (2011) MRC owned monitoring system were commissioned to MONRE.  Mr. Phuong presented a document entitled “Impact of Mainstream Hydropower on Mekong River” where the implementation plan for monitoring and assessment of the river basin was demonstrated, using DHI’s software and knowledge base MIKE and SWAT.  Mr. Jorge asked if MRC is part of the approval process on licensing hydropower in the Mekong basin, to which Mr. Phuong replied negatively.  All information requested to MRC must follow an official demand. Collected data:  No data was collected Next steps Task Responsible Date - - - Annex I – Page 30 of 35 Meeting Report Subject: Second Local Consultant Meeting Date: October 22, 2014 Ref.: VN.2014.AC.011.0 Time: from 14h00 to 16h00 Number of pages: 2 Local: Institute for Hydropower and Drafted by: Jorge André Renewable Energy So 8/95 Chua Boc, Dong Da, Ha Noi Participants:  Do Ngoc Anh (VAWR - Institute for Hydropower and Renewable Energy)  Tran Thiet Hung (VAWR - Institute for Hydropower and Renewable Energy)  Nguyen Quoc Hiep (VAWR - Center for Water Resources Software)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  André Jorge (GESTO)  Pham Chi (GeoViet) Agenda: 1. Coordination between National and International Consultants 2. Vietnam Academy of Water Resources Visit Key notes:  Mr. Anh made a brief presentation of the Vietnam Academy of Water Resources, who has around 1300 workers under 16 departments, of which the Institute of Hydropower and Renewable Energy is one of the most representatives, with around 150 workers. The Institute of Hydropower and Renewable Energy conducts not only studies and support on all of the supply chain for hydropower (from plans to implementation and operation), but also manufacturing of equipment up to 1 MW (specially micro- turbines).  Mr. Jorge spoke about the necessary coordination between both contracts and mentioned that the complementarity between the International Consultant’s experience in integrated hydropower GIS databases and the National Consultant’s separate experience in hydropower and GIS databases will be key to the success of the project.  The participants then proceeded to the manufacturing zone of the Institute where they were able to see turbines, pump-turbines, ram-pumps and generators, amongst other equipment manufactured there. Annex I – Page 31 of 35 Meeting Report  The participants then proceeded to the Center for Water Resources Software, where Mr. Hiep presented the Irrigation Database built for MARD integrated with the Natural Disaster Control System. This includes around 600 hydromet stations, most of which with automated real-time data, including 4 EVN monitoring stations. The system is very comprehensive and includes state-of-the-art technology and processes.  The GIS database was built using WebGIS, OpenGIS and PostgreSQL open source software’s and when asked about his professional preference between open-source and proprietary software, Mr. Hiep chose the former.  The GIS database has public access through www.thuyloivietnam.vn. It took almost 6 years to accomplish, of which 3 for its initial development. The Center for Water Resources Software has around 50 workers, of which around 10 worked on the development of the system. Collected data:  No data was collected Next steps Task Responsible Date - - - Annex I – Page 32 of 35 Meeting Report Subject: Wrap-up Meeting Date: October 23, 2014 Ref.: VN.2014.AC.012.0 Time: from 14h00 to 15h30 Number of pages: 3 Local: MOIT 4th floor 91, Dinh Tien Drafted by: Jorge André Hoang, Hoan Kiem, Ha Noi Participants:  Pham Trong Thuc (MOIT – GDE/Director of the New and Renewable Energy Dept.)  Tran Hoai Trang (MOIT – GDE/Department of Hydropower)  Pham Thuy Dung (MOIT – GDE/Department of New and Renewable Energy – Coordinator of REDP project)  Phạm Anh Tuấn (MOIT – GDE/Project Officer of REDP project)  Ngo To Nhien (MOIT - GDE/Project Officer of REDP project)  Tran Hong Ky (WB)  Chu Ba Thi (WB)  André Jorge (GESTO)  Tran Hung (GeoViet) Agenda: 1. Update of the Inception Mission 2. Next Steps Key notes:  Mr. Ky made a presentation on the objectives of the meeting and the Inception Mission itself.  Mr. Jorge made a presentation about the objectives and major findings of the Inception Mission and the next steps of the project.  About the general objectives of the Inception Mission, Mr. Jorge said that they were all fulfilled: iv. Personal meetings and presentation v. Acquaintance with local conditions vi. Fine-tuning of the implementation plan  Regarding the specific objectives of the Inception Mission, Mr. Jorge said they were all accomplished: i. Meetings with the Client ii. Meetings with the National Consultant Annex I – Page 33 of 35 Meeting Report iii. Meetings with relevant stakeholders iv. Assessment of available information v. Compilation of relevant information and data (work still in progress) vi. IT assessment of MOIT  Under this last topic, it was mentioned that there is currently no GIS or database software licenses or users in GDE, nor the current server capacity is sufficient. The current operating system is MS Windows. Some key decisions will have to be made in the near future regarding Open Source vs. Proprietary Software, new hardware requirements and hostage and storage options.  As for the main findings from the mission, the International Consultant will require at this early stage some studies and data in possession of GDE, namely: i. National Hydropower Plan (NHP) from 2007 – or any existing update ii. Plans requested to the Province’s by MOIT in 2005 – or any existing update? iii. Other studies that might be relevant iv. Current licensing and approval process From external sources, it will be required basic info on existing maps and GIS layers and data from other stakeholders, which should be officially requested.  Mr. Jorge then proceeded to show a tentative work plan with the most important next steps. For the International Consultant it should be the deliverance of the Inception Report, in about 4 to 6 weeks and the completion of the design of the database, in about 3 to 4 months. These schedules are subject to the working start of the National Consultant and the approval process of the report by the WB/GDE. For the National Consultant, it should be the start of the data collection (as soon as possible) and the start of the population of the database, once the design from the International Consultant is done.  Ms. Dung and Ms. Nhien asked what the most relevant type of data is for the International Consultant, to which Mr. Jorge said that first it would be some basic info on the type and amount of GIS layers available and second the actual detail of all technical features of the schemes.  Following the presentation there was some open discussion on what type of level of access and permissions to assume when the database is implemented and also on the open source vs. proprietary software issue.  Mr. Jorge mentioned that the major relevant issues and key decisions, work plan and corresponding milestones and critical path will be approached in the upcoming Inception Report, which will require approval from both the WB and MOIT for the continuation of the assignment. Annex I – Page 34 of 35 Meeting Report Collected data:  No data was collected Next steps Task Responsible Date Provision of data already in GDE’s possession GDE October 2014 Deliverance of the Inception Report GESTO November 2014 Hiring and clearance of work for the National GDE asap Consultant Annex I – Page 35 of 35 Annex II – Existing maps and GIS layers GIS map layers support to Develop RE mapping No. Layer map Number of pieces 1 Topography 550 2 Transport (National highways, district and commune road, railway) 550 3 River system (Rivers, streams, large lakes) 1400 4 Social and Cultural residential and infrastructure 550 5 Map layer of vegetation cover 550 6 Land administration boundaries (commune level). 550 7 Geology 550 8 Soils 550 9 Climate 550 10 Public area (commission, schools, public area, ...) 550 Note: - Map layer scale 1/50,000 include 550 pieces - Map layer scale 1/25,000 include 1400 pieces Annex II – Page 1 of 1 Annex III – Preliminary list of existing/planned hydropower projects Small Hydropower Planning (May 2013) Under Planning Operation FS preparing construction (no developer) Province Số Số Số Số Nlm Nlm Nlm Nlm DA DA DA DA 1 Lai Châu 4.0 20.45 8 70.3 22 242.9 9 76.6 2 Điện Biên 7.0 20.54 3 67.5 12 216.4 22 127.8 3 Sơn La 20.0 251.1 18 221.2 13 131.6 9 65 4 Hòa Bình 5.0 13.55 4 15.3 0 0 0 0 5 Phú Thọ 0.0 0 1 2.6 1 4 0 0 6 Lào Cai 27.0 281.55 20 409.1 28 216.75 2 10 7 Yên Bái 15.0 68.425 13 255.9 10 56.8 7 43.59 8 Hà Giang 15.0 192.95 7 93.7 16 176.9 6 35.3 9 Tuyên Quang 0.0 0 1 8 1 9.5 10 Cao Bằng 10.0 32.4 6 50.9 10 68.5 10 24.4 11 Bắc Kạn 3.0 10.1 1 5 1 4.5 23 26.4 12 Lạng Sơn 1.0 4.5 5 54.4 1 2 7 12.5 13 Thái Nguyên 1.0 1.9 0 0 0 0 0 0 14 Quảng Ninh 1.0 3.6 1 3.6 3 28.4 0 0 15 Thanh Hóa 2.0 2.96 3 30.6 1 6 16 Nghệ An 4.0 38.5 11 174.4 6 93 1 2 17 Hà Tĩnh 2.0 36 0 0 5 63.1 1 1 18 Quảng Bình 1.0 13.5 1 22 3 38.5 21 68.8 19 Quảng Trị 2.0 9.4 6 71.5 0 0 3 8 20 Thừa Thiên Huế 0.0 0 3 55.2 5 52 2 8 Annex III – Page 1 of 5 21 Quảng Nam 11.0 88 4 189 19 166.8 1 4.2 22 Đà Nẵng 0.0 0 4 50.2 2 5.2 2 6.7 23 Quảng Ngãi 4.0 33.1 1 1.8 13 240.7 3 14.5 24 Bình Định 1.0 6.6 6 64.5 6 43.7 0 0 25 Phú Yên 0.0 0 3 31 1 4.8 1 1.6 26 Khánh Hòa 1.0 28 3 56 1 7 27 Ninh Thuận 2.0 15.6 1 10.5 2 14.8 28 Bình Thuận 1.0 33 2 22 4 28 2 9 29 Gia Lai 28.0 168.855 11 71.75 7 34.95 2 12.5 30 Kon Tum 7.0 82.2 15 97.3 20 149.3 2 11.5 31 Đắk Lắk 11.0 57.105 2 10 5 26.2 3 12.2 32 Đắk Nông 8.0 59.3 3 36 13 75.7 1 1.9 33 Lâm Đồng 9.0 84.5 7 77.9 14 92.2 4 21.6 34 Bình Phước 2.0 6.4 3 27.2 3 16 10 28.1 35 Bình Dương 0.0 0 0 0.0 2.0 17.5 0 0 Bà Rịa - Vũng 36 0.0 0 1 2.5 0.0 0.0 0.0 0.0 Tàu 37 Tây Ninh 1.0 1.5 1 1.5 0.0 0.0 0.0 0.0 206.0 1665.6 179.0 2360.4 249.0 2327.7 155.0 639.2 Commission untill 2015 4025.9 MW Annex III – Page 2 of 5 Large Hydropower Projects in Viet Nam ( >100MW) (September 2013) Install capacity No Name of project Province (MW) A. Operation 1 Hòa Bình 1920 Hòa Bình 2 Thác Bà 108 Yên Bái 3 Yali 720 Gia Lai 4 Đa Nhim 160 Lâm Đồng 5 Hàm Thuận 300 Lâm Đồng 6 Đa Mi 175 Lâm Đồng 7 Thác Mơ 150 Bình Phước 8 Trị An 400 Đồng Nai 1 Tuyên Quang 342 Tuyên Quang 2 Bản Chát 220 Lai Châu 3 Huội Quảng 520 Sơn La 4 Sơn La 2400 Sơn La 5 Bản Vẽ 300 Nghệ An 6 A Vương 210 Quảng Nam 7 Kanak-An Khê 173 Gia Lai 8 Sông Tranh 2 190 Quảng Nam 9 Sông Ba Hạ 220 Phú Yên 10 Đại Ninh 300 Lâm Đồng 11 Plei Krông 110 Kontum 12 Sêsan 3 260 Gia Lai 13 Sêsan 4 330 Gia Lai 14 Srêpok 3 220 Đắc Lắc 15 Buôn Kuôp 280 Đắc Lắc 16 Đồng Nai 3 240 Lâm Đồng 17 Đồng Nai 4 270 Lâm Đồng 18 Nam Chien 1 210 Sơn La 19 Khe Bố 100 Nghệ An 20 Hủa Na 180 Nghệ An B. Under construction 1 Nho Quế 3 135 Hà Giang 2 Lai Châu 1200 Lai Châu 4 Trung Sơn 250 Thanh Hoá Annex III – Page 3 of 5 7 A Sap 150 Thừa Thiên Huế 8 Sông Bùng 2 100 Quảng Nam 9 Sông Bùng 4 145 Quảng Nam 10 Đakmi 1 200 Quảng Nam 11 Đakmi 4 140 Quảng Nam 12 Thượng Kontum 260 Kontum C. Planning 1 Đông Phù Yên (storage) 1200 Sơn La 2 Bác Ái (storage) 1050 Ninh Thuận Annex III – Page 4 of 5 Annex III – Page 5 of 5 Annex IV – List of project features to collect included in the National Consultant’s TOR LIST OF INPUT DATA FOR HYDROPOWER MAPPING Data Unit Type Available / Note not available I General information 1 Name of project text 2 Location (Province/District/Commune) text 3 Install capacity number 4 Name of river text 5 Break ground date date 6 Commission date date 7 Total project cost Usd/vnd 8 Name of Developer text 9 Address Text 10 Tel / Fax number 11 Email Text II Watershed 1 Watershed area Km2 number 2 Average annual precipitation mm number 3 Annual flow Qo m3/s number 4 Frequency and discharge of checking flood m3/s number 5 Frequency and discharge of design flood m3/s number 6 PMF flood (if available) m3/s number 7 Firm discharge m3/s number 8 Name of hydropower cascade (or dam) on Text the river 9 Name of water withdrawal structures Text (irrigation, water supply …) on the river 10 Maximum and minimum value of flow number module 11 Project’s grade number II Reservoir 1 Full supply water level (FSWL) m number 2 Dead water level (DWL) m number 3 Design flood water level m number 4 Checking flood water level m number Annex IV – Page 1 of 5 Data Unit Type Available / Note not available 5 Reservoir area at FSWL km2 number 6 Volume at FSWL Wbt 106m3 number 7 Active volume Wt 106m3 number 8 Dead volume Wc 106m3 number 9 Flood prevention volume Wpl 106m3 number 10 Gross volume 106m3 number 11 Operation rule Word/file III Dam 1 Longitude, Coordinates Latitude, 2 Type text 3 Crest elevation m number 4 Cress width B m number 5 Length on cress Lđ m number 6 Maximum height m number 7 Slope Upstream / downstream number IV Spillway 1 Longitude, Coordinates Latitude, 2 Free Spillway 2a Type (ophixerop, labyrinth, thin weir, …) text 2b Threshold elevation m number 2c Number of span number 2d Dimension BxH m number 3 Spillway with valve 3a Type of valve text 3b Threshold elevation m number 3c Number of gate number 3d Dimension BxH m number 4 Design flood discharge m3/s number 5 Checking flood discharge m3/s number 6 Type of dissipator text Annex IV – Page 2 of 5 Data Unit Type Available / Note not available V Waterway Intake 1 Type (deep, separated, inside dam ..etc…) 2 Threshold elevation m number 3 Valve dimension nxBxH m number 4 Trashrack dimension nxBxH m number 5 Emergency valve dimension nxBxH m number 6 Maximum height m number Tunnel/Cannal 7 Total length m number 8 Type (pressure/non-pressure) text 9 Clearance dimension : Diameter (Round) or number m BxH (horse shoe) / BxH (rectangular) 10 Slope (average) % number Surge tank 10 Type text 12 Diameter m number Penstock 13 Length m number 13 Diameter m number 14 Lining steel mm number Forebay 15 Length m number 16 Dimension BxH m number Powerhouse 17 Longitude, Coordinates Latitude, 18 Type of turbine / Manufacturer text 19 Number of unit number 20 Install capacity Nlm MW number 21 Firm capacity Nbđ MW number 22 Maximum height Hmax m number Annex IV – Page 3 of 5 Data Unit Type Available / Note not available 23 Minimum height Hmin m number 24 Calculation height Htt m number 25 Maximum discharge m3/s number 26 106 number Average output E0 KWh 27 Normal running hour hour 28 Tailrace water level max/min m number Tailrace canal 29 Length m number 30 Width m number 31 Slope number 32 Inclined number VI Access road 1 New road km number 2 Upgraded road km number VII Total project cost 1 103VN number Unit cost per 1 KWh output Đ 2 106VN number Unit cost per 1 KWh install capacity Đ VIII Connection 1 Voltage level kV number 2 Length of transmission line km number IX Resettlement and minority ethic 1 Total number of household / people have to Number resettled 2 Total number of household / people loss Number cultivation area / living area 3 Minority ethic in project area text 4 Description of resettlement area text X Total land loss for project development 1 Cultivation ha Number 1a 2 rice crops ha Number 1b Vegetation crop ha Number Annex IV – Page 4 of 5 Data Unit Type Available / Note not available 2 Non-agriculture land ha Number 3 Residence land ha Number 4 Land for Specific purpose ha Number 5 River / stream land ha Number 6 Forest ha Number 6a Plantation ha Number 6b Natural ha Number 7 Non-used land ha Number XI Religious, cultural and historical structures text in the project area XII Environment Impact Assessment Report file Attach environm ent report Annex IV – Page 5 of 5 GESTO ENERGIA S.A. 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