PAPUA NEW GUINEA (National Capital District Commission) ENVIRONMENTAL AND SOCIAL SAFEGUARDS MANAGEMENT FRAMEWORK PNG Urban Youth Employment Project – Phase II January 24, 2018 Page left Blank Intentionally ii Table of Contents 1. INTRODUCTION ....................................................................................................................................... 1 1.1. OVERVIEW ................................................................................................................................................ 1 1.2. PURPOSE OF THE ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK ....................................................... 1 2. BACKGROUND ......................................................................................................................................... 3 2.1. THE NEED TO SUPPORT YOUTH IN PNG ........................................................................................................... 3 2.2. KEY ACHIEVEMENTS OF UYEP I ..................................................................................................................... 3 2.3. SAFEGUARDS APPLIED IN UYEP 1 .................................................................................................................. 4 2.4. SUMMARY OF LESSONS LEARNED IN SAFEGUARDS FOR UYEP 1 .......................................................................... 5 2.5. PREPARATION FOR UYEP II .......................................................................................................................... 6 3. UYEP II PROJECT DESCRIPTION ................................................................................................................ 6 3.1. OBJECTIVE AND KEY INDICATORS ................................................................................................................... 6 3.2. OVERVIEW OF THE PROJECT DESIGN .............................................................................................................. 7 4. POLICY AND REGULATORY FRAMEWORK ................................................................................................ 7 4.1. OPERATIONAL POLICIES ............................................................................................................................... 9 4.1.1. Environmental Assessment ...................................................................................................... 9 4.2. NATURAL HABITATS .................................................................................................................................... 9 4.2.1. Indigenous Peoples ................................................................................................................. 10 4.2.2. Physical and Cultural Resources .......................................................................................... 10 4.2.3. Involuntary Resettlement ........................................................................................................ 10 5. BASELINE CONDITION, POTENTIAL BENEFITS AND RISKS ....................................................................... 11 5.1. BASELINE CONDITION................................................................................................................................ 11 5.2. PHYSICAL CONTEXT .................................................................................................................................. 12 5.3. GOPNG ENVIRONMENTAL LEGISLATION ....................................................................................................... 14 5.4. SOCIAL CONTEXT ...................................................................................................................................... 14 5.5. PORT MORESBY CONTEXT .......................................................................................................................... 17 5.6. LAE CITY CONTEXT ................................................................................................................................... 18 6. DETAILED PROJECT DESCRIPTION .......................................................................................................... 20 6.1. PROJECT COMPONENTS ............................................................................................................................. 20 6.1.1.1. ENVIRONMENTAL AND SOCIAL SAFEGUARDS MANAGEMENT GUIDELINES ............................. 28 6.2. ROLE AND RESPONSIBILITY FOR ESMF IMPLEMENTATION ................................................................................ 28 6.3. ACCOUNTABILITY OF CONTRACTORS AND TRAINING PROVIDERS ........................................................................ 28 6.4. SUB PROJECT WORKS ................................................................................................................................ 32 6.5. PARTICIPANT DATA COLLECTION .................................................................................................................. 34 6.6. MANAGEMENT OF SOCIAL IMPACTS ............................................................................................................. 34 7. COMMUNITY CONSULTATION FRAMEWORK ......................................................................................... 35 7.1. CONSULTATION AND DISCLOSURE................................................................................................................ 36 7.2. CONSULTATION PLAN................................................................................................................................ 37 8. GRIEVANCE REDRESS MECHANISM........................................................................................................ 38 8.1. OVERVIEW .............................................................................................................................................. 38 8.2. KEY FINDINGS .......................................................................................................................................... 38 8.3. AREAS FOR IMPROVEMENT ........................................................................................................................ 38 8.4. GRIEVANCE REDRESS SYSTEMS IN UYEP II .................................................................................................... 39 9. ESMF MONITORING AND EVALUATION ................................................................................................. 40 iii ANNEXES ............................................................................................................................................................. 41 ANNEX 1. ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN ...................................................................................... 41 ANNEX 2. COMPLIANCE DOCUMENTS ....................................................................................................................... 50 ANNEX 3. INVOLUNTARY RESETTLEMENT POLICY ......................................................................................................... 62 ANNEX 4. INVOLUNTARY RESETTLEMENT COMPLIANCE DOCUMENTATION........................................................................ 64 ANNEX 5. PROCESS FOR PREPARING ESMP ............................................................................................................... 69 ANNEX 6. CONSULTATION PLAN............................................................................................................................... 70 ANNEX 7. ENVIRONMENTAL AND SOCIAL CODES OF PRACTICE ....................................................................................... 80 ANNEX 8. RECORD OF STAKEHOLDER AND COMMUNITY CONSULTATION .......................................................................... 86 Table of Tables TABLE 1. NUMBER OF YOUTH ENTERING UYEP I PROJECTS ............................................................................................ 4 TABLE 2. WORLD BANK POLICIES AND PROCEDURES .................................................................................................... 8 TABLE 3. ROLES AND RESPONSIBILITIES OF UYEP STAFF IN ESMF IMPLEMENTATION ........................................................ 29 TABLE 4. POTENTIAL WORK ACTIVITIES, IMPACTS AND MITIGATIONS ............................................................................. 32 TABLE 5. GRIEVANCE REDRESS PROCEDURE .............................................................................................................. 39 Table of Figures FIGURE 1. ESMF COMPLIANCE PROCESS ..................................................................................................................... 2 FIGURE 2. MAP OF PNG ........................................................................................................................................ 12 FIGURE 3. MAP OF PORT MORESBY.......................................................................................................................... 17 FIGURE 4. DETAILED MAP OF LAE............................................................................................................................. 19 FIGURE 5. LAE CITY ADMINISTRATIVE AREA BOUNDARIES .............................................................................................. 19 FIGURE 6. PROJECT COMPONENTS ........................................................................................................................... 23 FIGURE 7. PROJECT MANAGEMENT .......................................................................................................................... 26 FIGURE 8. PROJECT MANAGEMENT UNIT ESTABLISHMENT STRUCTURE............................................................................ 27 FIGURE 9. PROCESS RESPONSIBILITIES ........................................................................... ERROR! BOOKMARK NOT DEFINED. FIGURE 10. PROCESS FOR ENSURING COMPLIANCE WITH ESMF ..................................................................................... 69 iv List of Acronyms Acronym Explanation AF Additional Financing BLST Basic Life Skills Training BP Bank Procedures CCPF Community Consultation and Participation Form DEC Department of Environment and Conservation CSO Community Service Organization DNPM Department of National Planning and Monitoring DOT Department of Treasury DPLG Department of Provincial and Local Level Government DSP Development Strategic Plan EA Environment Assessment EMP Environment Management Plan EP Environment Plan ESCOP Environmental and Social Codes of Practice ESMF Environmental and Social Management Framework ESS Environment and Social Safeguards GBV Gender Based Violence GII Gender Inequality Index GoPNG Government of Papua New Guinea GRM Grievance Redress Mechanism IDA International Development Agency IPP Indigenous Peoples Plan KTF Korean Trust Fund LCA Lae City Authority M&E Monitoring and Evaluation MIS Management Information System MSF Medecins Sans Frontieres MTR Mid-Term review NCD National Capital District NCDC National Capital District Commission NGO Non-Government Organisation NSTB National Skills Testing Board NTC National Training Council NYDA National Youth Development Authority NYP National Youth Policy OJT On the Job Training OP Operational policies PCO Project Co-ordination office PMU Project Management Unit PNG Papua New Guinea POM Projects Operations Manual; PPE Personal Protective Equipment PSC Project Steering Committee SA Social Analysis SDES Skills Development & Employment Scheme SPWE Senior Public Works Engineer UNDP United Nations Development Programme UYEP II Urban Youth Employment Project – Phase II WB World Bank YJC Youth Job Corps v Page left Blank Intentionally vi 1. INTRODUCTION 1.1. Overview The Urban Youth Employment Project (UYEP) in Papua New Guinea (PNG) has been in operation for the past seven years. UYEP provides urban youth with income from temporary employment opportunities and provides support to increase their longer term employability. UYEP includes temporary employment through subprojects in urban works and services as well as linking young people directly to employment opportunities with local employers. Since its establishment, UYEP has assisted over 18,500 youth aged between 16 and 35 living in the National Capital District (NCD) to improve their job-related skills as well as their prospects of finding employment. UYEP I was approved in January 2011 through an agreement between the Independence State of Papua New Guinea and the World Bank and implemented through a subsidiary financing agreement between the State of PNG and National Capital District Commission (NCDC). The original project closing date was April, 2016. As a result of positive results achieved, a further World Bank and Australian Government additional financing grant agreement was signed in November 2015. A second extension of the closing date of UYEP was approved by further 9 months from October 2018 to 31st July, 2019 mainly to help ensure continuity between UYEP I and preparation of UYEP II. The second phase will primarily see it extended from the NCD to Lae City, in the Morobe Province. Lae has been targeted for a number of reasons, primarily because it is PNG’s second largest population base, with a youth population of approximately 41,954 and is experiencing rapid population growth.1 1.2. Purpose of the Environmental and Social Management Framework This Environmental and Social Management Framework (ESMF) establishes the mechanism and processes to be followed when the subproject activities are being identified, appraised and implemented to ensure that any potential adverse impacts from these activities are effectively mitigated. It also considers other important safeguard compliance requirements for all project activities. The ESMF was prepared in compliance with the Government of PNG’s (GoPNG) own environmental and social requirements and those of the World Bank. It incorporates a summary of the World Bank Operational Policies (OP) that are applicable to UYEP II and presents the overarching framework and summary guidelines required to ensure that UYEP II implementation complies with World Bank and PNG national safeguards requirements. The guidelines build from the experience of UYEP I in terms of the component activities, likely subproject works, corresponding environmental and social management approaches and practices adapted by the project and other lessons learned. It concludes that there are three Operational Policies (OP) that will be triggered by UYEP; Environmental Assessment: • Environmental Assessment (OP/BP 4.01) – Category B – Minor Works only • Indigenous Peoples (OP 4.10); with compliance embedded in project processes because the vast majority of participants will be indigenous to PNG. • Involuntary Resettlement (OP4.12) – Precautionary measure only. Overall, there is expected to be very limited environmental and social impacts of the project activities. This expectation is based on the findings of the previous project UYEP I where 1 World Bank. 2018. Urban Youth Employment Project Phase II. Scoping Study, p.15 1 safeguards were satisfactorily implemented and no negative impacts identified. The civil works are all basic labour and rehabilitation works and consequently have no structural or relocation implications. The project operates on carefully selects locations for works that are on existing alignments and a risk avoidance approach of any potential concerns. The overall implementation of the project will be guided by a combined environmental and social framework management Framework (ESMF), including risk mitigating measures; while the environmental and social management plans (ESMP) will inform the management of subprojects. The ESMF provides overall guidance at the project level; the ESMP are prepared for subprojects. The contracts will be guided through an Environmental and Social Codes of Practice (ESCOP) agreement to confirm that contractors are aware of and will comply with safeguards requirements. The Project Communication Plan and Grievance Procedures have also been identified as important requirements in the Project to help assess and mitigate risk. Involuntary Resettlement (4.12) is only precautionary in nature and requires due diligence at the planning stage to confirm that no impact is expected to occur. This ESMF will be subject to review by the Project Steering Committee and amendments made where necessary, in consultation with the World Bank, as UYEP II is implemented. ESMPs are project level documents generated for specific activities. The ESCOP is incorporated into procurement and contracting processes as shown in Figure 1. Figure 1. ESMF Compliance process Environmental and Social Management Framework (ESMF) Identifies the World Bank Operational Policies and PNG Legal Requirements for environmental and social safeguards Environmental and Social Management Plans (ESMP) The purpose of the ESMP is to provide a record of the compliance of sub-projects with the ESMF. The ESMP itemizes the actions required during project implementation for each sub-project. These are prepared by the UYEP II staff in consultation with contractors. The ESMP is a working project document per subproject Environmental and Social Code of Practice (ESCOP) The ESCOP is to be completed by contractors engaged as part of the UYEP project, and included as a separate annex in all bidding and contract documents. 2 2. BACKGROUND 2.1. The need to support youth in PNG Young people under the age of 20 years form almost half of Papua New Guinea’s (PNG) total population. A large number of the urban poor are young men and women. In Port Moresby, the largest city in PNG, youth between the ages of 15 and 29 represent about 35.1% of the total population as compared to 28.5% nationally. It is estimated that the numbers of youth in Port Moresby will continue to grow strongly due to natural population growth and urban migration. This creates increased demand for services and jobs. Studies show that increasing numbers of urban youth suffer from poverty, unfair treatment, and are excluded from access to education and jobs. Urban youth often engage in risky behaviours and activities that can contribute to anti-social behaviours. The project is in line with the government’s key strategies and policies notably: (i) GoPNG’s Vision 2050 to “reform and align institutions and systems to make PNG become a smart, wise, fair, healthy and happy society� through effective service delivery, human resource development, wealth creation and sustainable development of natural resources; (ii) the Development Strategic Plan (DSP) 2010-2030 which sets ambitious targets to provide all school leavers with employment opportunities, secondary education for all, and halving the rate of youth crime; and (iii) The Medium Term Development Strategy 111 and (v) the National Youth Policy (NYP) 2018-2028, which commits the government to promoting youth development. 2.2. Key achievements of UYEP I The UYEP 1 was focussed on Port Moresby only and was financed by an IDA Credit in the amount of US$15.8 million (fully disbursed by 31 January 2016); and an Additional Financing (AF) Grant of US$10.8 million from the Government of Australia. The AF Grant was declared effective on 26 February 2016. The Government of Papua New Guinea (GoPNG) provided a further PGK12 million in development budget support over UYEP1 implementation and the NCDC has provided an estimated PGK 700,000 in in-kind support. UYEP I included 3 components; 1) Youth Job Corps (YJC); 2) Skills Development and Employment Scheme (SDES), and 3) Project Management Component 1: Youth Job Corps involved i) a city-wide communication and community awareness campaign; ii) screening and selection of a targeted 15,500 youth in the NCD area; iii) life skills for employment training; iv) enrolment of youth (who complete the life skills training) in micro savings/SMS banking; v) numeracy and literacy test; vi) public works job placement for a target of 11,500 youth; and vii) the payment of stipends for participating youth in line with the PNG minimum wage. Component 2: Skills Development and Employment Scheme (SDES) involved i) Pre- Employment Training; ii) On-the-Job Training (OJT) and work experience; and iii) stipends for around 4,400 participating youth. Component 3: Project Management involved the establishment of a Project Management Unit (PMU) within the NCDC to ensure timely and efficient implementation of the Project. This component financed i) the PMU’s staffing, key equipment, incremental o perating costs, training, technical assistance and other Project support costs; ii) monitoring and evaluation; and iii) the establishment of grievance and complaints handling mechanisms to respond to any complaints concerning the Project in a fair, transparent and timely manner. A total of 18,497 young people were actively engaged as part of UYEP I. 3 This number represents 79% of the total screened applicants (24,051), a substantial increase on the original target of 15,500 applicants. Overall, 41% of youth participants were women (exceeding the target of 40%); and 11% were Motu-Koitabuan (exceeding the target of 10%).2 (See Table 1) Table 1. Number of Youth entering UYEP I projects Female UYEP Component Male Participants Total Participants Participants Basic Life Skills for Employment Training 8381 11, 880 20,261 (BLST) Youth Job Corps (YJC) 4,692 6,814 11,506 Extended Skills Work 1,890 2,597 4,487 (ESW) Literacy and Livelihood 138 151 289 (L&L) Pre-Employment Training 2,426 3,390 5,816 (PET) On-the-job Training 1,865 2,680 4,545 Source: EMSF 2018 Information on key indicators such as: (i) provide youth with income from temporary employment opportunities; and (ii) increase youth employability. Other indicators included: (i) successfully targeting disadvantaged youth, (ii) reducing participants’ ‘crime-related indicators, (iii) increasing their future aspirations and expectations, (iv) increasing participants’ use of formal banking services; and (v) improving maintenance of selected urban road infrastructure. Data was collected through pre-and-post interviews of selected participants, selected non-participant controls, and community leaders. The project did not include post- project tracking so there is very little data available on the number of participants who are now in full-time employment. Furthermore, due to privacy concerns it was decided not to move forward with the planned system for monitoring and identifying progress. As such, as the end- of project satisfaction survey is not yet completed and limited data was available on participant satisfaction with the projects at the time of preparing the UYEP II ESMF. 2.3. Safeguards applied in UYEP 1 The UYEP I project triggered two World Bank safeguard policies. • Environmental Assessment OP/BP 4.01, due to potential impacts from waste generation and temporary storage, increased dust and noise level, safety risks, and traffic disturbance. • Indigenous Peoples OP/BP 4.10; while the majority of the PNG population is Indigenous the population is comprised of a number of different ethnic groups. The Motu-Koitabuan people are recognized as having collective attachment to the land and being the customary landowners in the Port Moresby area and, as such, the need to insure they are equally represented in project participation was acknowledged. 2 NCDC. 2018 UYEP Quarterly Report. 4 2.4. Summary of Lessons Learned in Safeguards for UYEP 1 UYEP I successfully managed its safeguards operations throughout implementation. Safeguards were rated as satisfactory in all Implementation Support Review missions. Important lessons arising through implementation3 included: • Environmental safeguards requirements are minimal but need to be considered before works commence. The UYEP I works were minor subprojects, largely minor maintenance of existing road and public infrastructure. Nonetheless, the pre-screening of works for any potential safeguards issues during subproject preparation allowed identification of any issues and in some cases, led to shifting of subprojects to avoid potential subproject issues – usually where land ownership was not yet clear. This approach will be continued in UYEP II. • The intention in UYEP I was to transition to an Environmental Code of Practice (ESCOP) system to alleviate the time burden caused by the need to complete ESMP’s for each sub project, however this was not completed by the end of UYEP I. However, in UYEP II a combined Environmental and Social Codes of Practice (ESCOP) has been devised (See Annex 4) and will be implemented at sub-project level. • A robust grievance procedure on-site was required. The UYEP I Grievance procedure was largely implemented through on-site team leaders and managers unless serious complaints were received. Resolution of grievances quickly on-site prevented escalation of any potential conflict or concerns and ensured that all involved persons were identified and are included in the resolution process. These processes were documented through staff notes and reviewed by management – as young people may not be sufficiently literate or comfortable with written information. • The formal Grievance procedures require full documentation. For serious grievances and complaints, the written documentary evidence and management involvement in the process is important for reference that the project has followed due process. (See section 9 for updated Grievance Redress Procedures) • Grievance documentary records were not complete and project management overview is required. Project documentation needs to include transfer of information from field notes into a Grievance register by a designated staff officer. Management needs to be responsible to ensure continuity of recording system so there are no gaps in documentation when there is new staff members appointed or roles and responsibilities shift. • MIS system requires consideration of privacy and ethics. UYEP I envisaged a Monitoring Information System that would include four surveys that would include ‘treatment’ and ‘control’ groups of young people participating and not participating in the program, respectively. This plan was dropped during implementation due to ethical issues of exclusion of the ‘control’ group from project benefits. • Inclusion of vulnerable populations requires specific strategies. The targets for Motu-Koitabuan and women meant that these aspects were tracked and during targeted and screening specific efforts were made to identify areas likely to have a higher proportion of Motu-Koitabuan and to address potential barriers to women 3Based on discussions with UYEP1 team members and consultation with young people during the UYEP II Safeguards Framework development mission in September 2018. 5 applying for the Project. However, the Youth Scoping Study4 for UYEP II identified that only one individual with a disability participated in UYEP I, and his involvement was short-lived due to difficulties in accommodating his needs. • FDV, drug and alcohol and gender equality training has the most impacts on changing attitudes toward these issues. Although it was intended that financial independence gained through inclusion in programs would allow women experiencing FDV to leave their situation, this is not the case as other factors have weight in these situations. However, it was found that education, particularly as part of BLST, coupled with coaching was creating a change in attitudes, which was more successful in alleviating FDV situations. 2.5. Preparation for UYEP II Official requests for an expanded phase of the project (UYEP II) to cover the NCD and at least one regional centre were sent by GoPNG to IDA in August 2017 and in May 2018. Consultations for Phase II have included the following: UYEP’s Mid-Term Review (MTR) of December 2014 and consultations with candidate cities being identified by GoPNG in October 2015; an IDA mission to Mt Hagen and Lae in October 2015; a workshop on proposals for scaling up the UYEP to other cities in PNG, December 2015; a Youth Scoping Study, which consisted of both a desktop review and local level stakeholder consultations in NCD, Lae, Mount Hagen and Kokopo in December 2017; an IDA Identification Mission in February 2018; an IDA Pre-Preparation Mission in June 2018 and the Safeguards Preparation mission in September 2018. GoPNG submitted a request for a nine-month extension of the closing date, mainly to help ensure continuity between UYEP I and II. 3. UYEP II PROJECT DESCRIPTION 3.1. Objective and Key Indicators The project development objective (PDO) of UYEP II is: “To improve the capacity of young men and women in project areas to engage in productive income generating activities.� As in UYEP I, UYEP II aims to provide urban youth with income from temporary employment opportunities and to increase their employability. The Project includes indicators to measure two primary outcomes and three secondary outcomes: The primary outcomes of the program are to: (i) provide youth with income from temporary employment opportunities; and (ii) increase youth employability. The secondary outcomes of the program include: (i) successfully targeting disadvantaged youth, (ii) reducing participants’ crime-related indicators, (iii) increasing their future aspirations and expectations, (iv) increasing participants’ use of formal banking services; and (v) improving maintenance of selected urban road infrastructure. Outcomes and impacts will be measured through a Management Information System (MIS), which would capture key participant information and track implementation. Outcome indicators to be tracked include: engagement in income generating activities, including both formal and informal employment; benchmarking capacity improvements of participants before and after the project; and assessing their performance at key stages in the project. Other indicators 4 World bank. 2018. Youth Scoping Study 6 such as job search, social behaviour, and savings will also be tracked through a set of project surveys. The NCDC and LCA have indicated a desire that the project should also monitor wider benefits to the cities, including infrastructure investments, service delivery, improvements to settlement areas and perceptions of crime reduction among project beneficiaries.5 3.2. Overview of the Project Design The project will be implemented in NCD and Lae. These areas were selected due to their population size and the strategic potential they offer, linking job placements to the local economy. The project will focus on a longer training period and employment opportunities for about 6,700 youth that have; • Been out-of-school and out-of-work (“unattached youth�) for at least six months • Have resided in the project areas for at least 24 months; and • Fall between the ages of 16 and 29 years. The project will aim for gender parity (at least 50% young women) and the social inclusion of indigenous Motu-Koitabuan and Ahi youth with targets set at a minimum of 10% for Motu- Koitabuan and 15% for Ahi, respectively. Additional provisions for the engagement of young women and disabled youth, including a nuanced communications strategy, expanded menu of public work activities and referrals to GBV counselling services, will be incorporated in the project design (see subcomponent 1c and 3b). Secondary benefits will accrue to communities residing in both cities, who are expected to benefit from improved infrastructure and services, and increased perceptions of safety. The design of UYEP II has been slightly modified from UYEP I. The PET and OJT programs have been replaced by the Skills Training service. In total, the Project includes four components: 1) Youth Job Corps (YJC); 2) Skills Training; 3) Monitoring, Evaluation, and Referral Services, and 4) Project Management (for the detailed project description Figure 6 Section 6). 4. POLICY AND REGULATORY FRAMEWORK The Bank has a series of Operational Policies (OP) and Bank Procedures (BP) relating to environmental and social safeguards (ESS) which outline that project designs are to be informed by appropriate environmental and social assessments.6 The current policies and procedures for ESS are summarized in 5See footnote 4. 6World Bank (2005). Environmental and Social Safeguards Policies. http://www.worldbank.org/en/programs/environmental-and-social-policies-for-projects/brief/environmental-and- social-safeguards-policies 7 Table 2, which also highlights the three that have been triggered and the relevance of the respective safeguard policy for UYEP II. 8 Table 2. World Bank Policies and Procedures Shading denotes policies that have been triggered and are considered in this assessment. No. Operational Policies Bank Procedures Relevance to UYEP II Piloting the Use of Borrower Table A1 - Environmental Not Applicable Systems to Address and Social Safeguard Environmental and Social Policies - Policy Objectives Safeguard Issues in Bank- and Operational Principles Supported Projects 4.01 Environmental Environmental Assessment Assessment Category B –minor works • Annex A - Definitions • Annex A - Application only • Annex B - Content of an of EA to Dam and Environmental Reservoir Projects Assessment Report for • Annex B - Application a Category A Project of EA to Projects • Annex C - Involving Pest Environmental Management Management Plan Environmental Action Not applicable Environmental Action Plans Plans Performance Standards for Performance Standards for Not applicable Private Sector Activities Private Sector Activities 4.04 Natural Habitats Not applicable Natural Habitats • Annex A - Definitions 4.10 The majority of the PNG population is Indigenous; Project will target the Indigenous Peoples Motu-Koitabuan and Ahi • Annex A - Social Indigenous Peoples people, as original Assessment Cultural Assessment inhabitant of project • Annex B - Indigenous locations. Peoples Plan • Annex C - Indigenous The project will promote Peoples Planning inclusion through the Framework communication and consultation plan. 4.11 Physical Cultural Physical Cultural Not applicable Resources Resources 4.12 Involuntary Resettlement Triggered as a • Annex A - Involuntary precautionary measure Involuntary Resettlement Resettlement only. Instructions 9 4.1. Operational Policies 4.1.1. Environmental Assessment The World Bank’s Environmental Assessment Operational Policy OP 4.01 This policy requires environmental assessment (EA) of projects/programs proposed for Bank financing to help ensure that they are environmentally sound and sustainable, and thus improve decision-making, as set out in OP 4.01. The EA is a process whose breadth, depth, and type of analysis depend on the nature, scale, and potential environmental impact of the project investments/sub projects that the Bank is supporting. The EA process takes into account the natural environment (air, water, and land); human health and safety. OP 4.01 has been triggered for Component 1 (see section 6.1) of the project, which involves small-scale road maintenance and repairs, cleaning of storm drains, garbage collection and grass cutting. Similarly to UYEP I, as identified in the Integrated Safeguards Data Sheet7, the types of work planned are labour-based/intensive and the use of heavy construction equipment/plant is likely to be limited. The potential environmental impacts and risks are mostly related to safety risks, traffic disturbance and risks, increased dust and noise level, and waste generation and disposal. These impacts/risks have been minor, temporary, site specific, entirely construction-related and can be readily reversed and/or otherwise effectively managed through tangible mitigation measures. OP 4.01 requires that projects be assigned an EA category based on the likely intensity and severity of the potential impacts. For the UYEP II, due to the minor nature of these impacts an EA category of “B� has been assigned and as such this Environmental and Social Management Framework (ESMF) will serve as the EA document. A screening of the proposed project for short and long-term climate change and disaster risks has been undertaken using the World Bank Climate and Disaster Risk Screening Tool and the project is expected to have some potential environmental benefits, as a result of the activities of Component 1. The project has moderate overall exposure, largely due to the prevalence of various natural disaster risks in the country (flooding, drought, landslide, earthquake, and tsunami) and exposure to climate change risks (sea level rise, increased flooding and storm surge). With respect to climate change adaptation, road maintenance will result in improved drainage capacity, which will help to alleviate the impact associated with increased flooding, and road repairs will potentially cover sections that have been damaged by severe weather events. Therefore in order to comply with safeguard requirements and mitigate potential environmental impacts the project will prepare an Environmental and Social Management Plan per sub project (Annex 1). 4.2. Natural Habitats The World Bank’s Environmental Assessment Operational Policy OP 4.04 The conservation of natural habitats is essential for long-term sustainable development. The World Bank encourages borrowers to support natural habitat conservation by supporting projects that integrate the conservation of natural habitats into national and regional development plans.8 The Bank does not support projects that are likely to degrade critical natural habitats. This operational policy is potentially relevant to component 1 of UYEP II. The activities being carried out as part of these programs includes road works/maintenance, drain installation, 7 The following description is paraphrased from section II of the ISDS. Sonya M. Sultan. 2015, Integrated Safeguards Data Sheet. PNG Urban Youth Employment Project Additional Financing (P154412) 8 https://policies.worldbank.org/sites/ppf3/PPFDocuments/090224b0822f74ac.pdf 10 culvert installation, footpath construction, and so on. However, UYEP II will engage in maintenance activities on existing alignments within urban contexts. There is no evidence that there will be any activities close to natural habitat and therefore has been assessed as highly unlikely to involve the degradation of natural habitats. Therefore, according to the safeguards review of expected activities, this operational policy will not be triggered. 4.2.1. Indigenous Peoples The World Bank’s Indigenous Peoples Operation Policy (OP 4.10) OP 4.10 aims to ensure the dignity, human rights, economies and cultures of Indigenous Peoples. The Bank requires that projects avoid adverse impacts on Indigenous communities, or in circumstances where avoidance is impossible, that projects minimise impacts or compensate for them. PNG has a diverse range of ethnicities and language groups which trigger this policy for UYEP II. The vast majority of residents in the Port Moresby and Lae area are Indigenous, with the highest proportion being Motu-Koitabuan (Motu and Ahi ethnicity, respectively. UYEP I targeted enrolment from the Motu-Koitabuan ethnicity – the native inhabitants of Port Moresby. Targeting involved a screening process which aimed to mobilise communities with a known high proportion of Motu-Koitabuan households and increase awareness of the program. At the same time, UYEP I also promoted recognition of diversity and inclusion as part of the project approach to reduce risks of tribal divides affecting project implementation and therefore apart from the targeting aspects, did not distinguish any other project actions between ethnic groups. Similarly, UYEP II will not prepare a separate Indigenous Peoples Plan (IPP)/Indigenous Peoples Policy Framework. Instead, elements of an IPP, such as informed consultations and stakeholder participation, will be incorporated into project design – specifically through a community engagement and communication plan (see section 7). Minimum targets for participation of Motu-Koitabuan and Ahi youth respectively are set at 15% for each city. This was based on guidance from the Port Moresby and Lae community leaders and, although accurate data is not available, is thought to be indicative of the proportion of these communities. 4.2.2. Physical and Cultural Resources The World Bank’s Physical Cultural Resources Policy (OP 4.11) This policy operates in conjunction with the World Bank’s environmental assessment process. It addresses physical cultural resources, including; objects, sites, structures, natural features or landscapes of archaeological, paleontological, historical, architectural, religious, and aesthetic or other cultural importance.9 Component 1 of UYEP II includes road and drain maintenance. In other contexts such activities may potentially uncover physical cultural resources or threaten them. However, given that the UYEP II works will be conducted in urban areas that have already been extensively developed and that most works are rehabilitation or maintenance, this operational policy will not be triggered. 4.2.3. Involuntary Resettlement The World Bank’s Involuntary Resettlement Operational Policy (OP 4.12) 9 http://web.worldbank.org/archive/website01541/WEB/0__-1123.HTM 11 The involuntary resettlement OP addresses negative economic and social impacts triggered by the involuntary taking of land as a consequence of Bank-assisted investment projects10. Consequences of involuntary resettlement may include; (1) the relocation or loss of shelter, (2) loss of assets or access to assets, (3) the loss of income sources or means of livelihood, whether or not the affected person must move to another location, or (4) the involuntary restriction of access to legally designated parks and protected areas resulting in adverse impacts on the livelihoods of displaced persons. The negative social and economic impacts of resettlement may include hardship, impoverishment, and environmental damage. The Involuntary Resettlement OP aligns with the constitution of PNG, in regard to section 53: Protection from unjust deprivation of property, and section 54: Special provision in relation to certain lands.11 Land dispute negotiations relating to Customary Land are subject to the Land Disputes Settlement Act 197512. A review of PNG legislature (as available13) did not raise any legislature in opposition or disagreement to the Involuntary Resettlement policy. It is not foreseen that any of the works proposed for UYEP II will result in any land or asset acquisition and hence, there is no immediate requirement for Involuntary Resettlement Instructions or a Resettlement Action Plan. Nonetheless, given the inclusion of minor road and urban services in the programme of works and that not all work locations and activities have been fully designed, it is prudent to trigger this policy, as a precautionary measure. OP4.12 is triggered as a precautionary measure only in the event that the scope of works widens. In this regard, an overarching Resettlement Policy is provided in 10 Produced in 2001, revised in 2013 https://policies.worldbank.org/sites/ppf3/PPFDocuments/090224b0822f89db.pdf 11 http://www.parliament.gov.pg/images/misc/PNG-CONSTITUTION.pdf 12 extwprlegs1.fao.org/docs/texts/png52188.doc 13 http://www.paclii.org/pg/legis/consol_act/ 12 Annex 3, to be activated in the event of any change in the project requiring OP4.12 action. 5. BASELINE CONDITION, POTENTIAL BENEFITS AND RISKS 5.1. Baseline Condition Papua New Guinea presents a complex working environment which requires careful consideration of potential project benefits and risks. These issues relate more to the socio- cultural environment than to the physical environment. The physical context in both the NCD and Lae are similar and proposed subproject works are minor and in urban environs so are unlikely to lead to safeguard issues. The socio-cultural risks are different for NCD and Lae and this section provides an overview of this context. UYEP I was successful in terms of implementation and risk management. The project accounted for potential risks, such as; • Large groups of young people working together and the potential for conflict and/or violence • Men and women working/undergoing training together and the potential for sexual discrimination and/or violence • The potential impacts of domestic or family violence in the home on participation in the project • The potential abuse of power by staff or contractors, and much more. The project did not have any major incidents reported through its grievance redress mechanism. UYEP I have established good systems for risk identification and mitigation which UYEP II should aim to reproduce. However, the expansion of the project into Lae brings new challenges which must be taken into consideration. 5.2. Physical Context The total area of PNG is 462,840km2. (See Figure 2) The mainland consists of fourteen provinces, one autonomous region, Bougainville and the NCD. Lae has also been recognised as a city (Lae City Authority Act 2015). There are also a series of smaller islands and atolls. The topography on the mainland is a central belt of mountains (highest 4,509 metres) and lowland plains. Further to the west, beyond the NCD, the land becomes low-lying and swampy. Only approximately 27% of the mainland areas are cultivated, with the major crops being coffee, cocoa, oil palm and coconut, with some minor export crops. 14 Topography, Geology and Soils The topography of both NCD and Lae is similar, being low- lying, mainly flat or rolling terrain, The land has savannah grassland vegetation with few patches of trees. General geology appears to be gravel, breccias agglomerate and a mixture of sandy loam soil. This topography has led to the development of a widely dispersed settlement pattern. Figure 2. Map of PNG 14 FAO, 2018, Eurostat, 13 Source: https://geology.com/world/papua-new-guinea-satellite-image.shtml Meteorology and Climate PNG is situated just south of the equator and has a hot climate all year round. The "Dry season" coincides with the steady south-easterlies trade winds, raising the risk of grassfires in rural areas. The wettest months are usually February and March. Humidity is generally high (in excess of 75%) throughout the year. Mean maximum and minimum temperature are 31 degrees C and 22.6 degrees C respectively whilst extremes as high as 36.3 degrees C and as low as 10.4 degrees C have been recorded in previous years. Land Ownership The land in PNG is held under two forms of control, state and customary. All state land is formally administrated by the Land Act 1996 and related laws. In the NCD the NCDC is responsible for physical planning while the National Land Board and the Department of Lands and Physical Planning are responsible for allocating and administering, respectively, all state land. Customary land is administered through customary law. Even though customary law is unwritten and culture-specific, its application is sanctioned by the Underlying Law Act 2000 and the Constitution. The customary law that applies to land held under customary control within the NCD is that practiced by the Motu-Koitabuan people. This land is passed down through a patrilineal (male) inheritance system. Customary land formally converted to freehold through the Land Tenure Conversion Act 1963 lost its customary status, and the statutory laws pertaining to alienated land apply to its use. In Lae, the majority of land is customary land. The Lae District Administration are responsible for administering the Lae Urban Strategy Plan, which incorporates an Ahi Land Mobilisation Program, to ensure traditional landowners are capable of utilising their land in their preferred method, while protecting them from exploitation. Much of the Ahi customary land is now occupied by settlements under informal tenancy agreements with traditional landholders.15 15 Lynn Armitage (2001). Customary Land Tenure In Papua New Guinea: Status And Prospects. Queensland University of Technology, Brisbane Australia http://dlc.dlib.indiana.edu/dlc/bitstream/handle/10535/589/armitage.pdf 14 Forest Resources The forests of PNG are the third largest block of intact tropical forest in the World. Papua New Guinea has significant forest resources that have been commercially exploited in industrial scale developments since the 1970s. Estimates of Papua New Guinea’s forest resources vary between 26.1 million hectares to around 33 million hectares or approximately three-quarters of PNG’s land mass. Mangrove and swamp forests provide direct and indirect benefits from utilization of the ecosystems and coastal protection. However, all subproject works will occur in urban environs. All roads identified for vegetation control and drainage works (subprojects) are located within the city or peri-urban boundaries. There are no valuable ecological resources and protected sites within the vicinity of the proposed subproject sites. The proposed developments will not be located within or near any Declared Protected Area for natural habitats or rare or endangered species. As these subprojects are located within an extensively altered urban area so it will not affect any significant environmental resources, species, or habitat. However, there may be certain tree species planted by NCD and LCA which are protected species and care must be taken to ensure such species of trees are not destroyed. If they have to be removed for the sake of development, permission must be sought from relevant authorities. Water Resources The Water Resources Act (1982) governs the Water Control districts. Water control required compliance with protection of environmental values in critical areas and to sustain the value of water resources. This includes the management of water supply and drainage. While UYEP II will not be engaging in any major works related to water supply some drainage clearing may be undertaken. In this case care will need to be taken to protect water supply infrastructure if located in road reserve areas, or where road drainage may affect water supply infrastructure, in accordance with section 24 of the Water Resources Act16. Such activities should be noted in the ESMP with mitigating measures identified. 5.3. GoPNG Environmental Legislation The environmental regulations of the Government of PNG are derived from the Environment Act 200017. The Environment (Prescribed Activities) Regulation 2002 categorizes projects that need environmental assessment as “Prescribed Activities� in two schedules according to the anticipated potential environmental impact. Projects that are likely to have significant adverse environmental impact (Level 2 and Level 3) are required to obtain an Environmental Permit (EP) from the Department of Environment and Conservation (DEC) following an environmental assessment. The vegetation control, road maintenance and landscaping activities proposed by Component 1 are considered to be part of routine maintenance of existing roads. Therefore, are not listed as Level 2 and Level 3 of the “Prescribed Activities�. Therefore, in general works will not require any environmental clearance from DEC. However certain associated project activities commonly associated with improvement works, such as drain cleaning that will allow surface water discharge into storm water and water courses, may be rated as Level 2 activities. Depending on the duration and scale of those activities and to ensure compliance with the government environmental assessment requirements, NCDC and LDA will disclose the scale and scope of the subprojects to DEC, so that DEC may advise if any specific environmental requirements will be needed for the proposed routine maintenance activities. 5.4. Social context 16Government of Papua New Guinea, 1982. Water Resources Act 17The 2002 act was amended in 2010 and then the amendments, along with sections of the principal (2002) act were repealed in 2012. http://www.parliament.gov.pg/uploads/acts/12A_01.pdf. The conservation and environment protection authority act was enacted in 2014. http://www.parliament.gov.pg/uploads/acts/14A_09.pdf 15 PNG is made up of 20 provinces, 1 autonomous region (Bougainville) and 1 district (the National Capital). According to the National Population and Housing Census, the population of PNG reached 7,275,324 in 2011.18 Since the 2000 census, the population has increased by 40% at an average annual rate of 3.1%.The majority of PNG’s population can be found in the highlands and along the east coast. Of PNG’s 22 provinces, Morobe remains the largest. Morobe contains 9.3% of the nation’s total population. 19 PNG has an extremely young population (54% of the population aged 24 or younger)20 which is referred to as a ‘youth bulge’.21 The youth bulge is placing an increasing strain on the GoPNG’s education and health systems. Institutions are struggling to keep up with demand and the health sector is under-resourced and having to respond to an increasing number of people suffering from tuberculosis and HIV. Young people predominately migrate to Lae or Port Moresby – the nation’s largest cities – in search of job opportunities. However, opportunities are far and few between and many youth end up living in informal squatter settlements where crime and violence flourish.22 The total youth (ages 15-24) unemployment rate is 3.6%; this rate is higher for men (4.3%) than for women (3%).23 Rapid population increase coupled with slow economic growth has seen the informal sector in PNG increase exponentially since independence. Following a period of recession in the 1990s, street vendors began to migrate to Port Moresby and Lae in order to improve their income earning potential. Prior to this period, there were no government policies regulating or assisting the urban informal sector. Eventually, this was changed when the GoPNG adopted the Informal Sector Development and Control Act (ISA) in 2004. This policy was reportedly poorly implemented and led to tensions between the formal and informal sectors as the former viewed the latter as a threat to their survival. In addition, the rise in the urban informal sector also had an impact on crime and ethnic conflict.24 Poverty and marginalization of youth remains a pressing development issue, to which UYEP provides a unique response. PNG is a lower middle-income country with a Gross National Income per capita of $2,41025, yet many social indicators are substantially below global averages and since the start of the project in 2012 economic growth has slowed considerably. The wealth generated from natural resource extraction led to growth but did not translate into benefits for wide sections of the population, and broader social development. Poverty rates in the NCD have increased from 31 per cent in 1996 to 43 per cent of the population in 2009/10. In Port Moresby, 70 percent of the population is under 29. At least 40,000 youth in Port Moresby are unemployed according to available statistics, and this number is likely to keep increasing due to youth bulge, but also due to in-migration. There is limited data available for Lae, however it has been identified that the societal challenges arising from youth unemployment identified in the NCA are also being experienced in Lae. There are very few interventions to reach marginalized youth in the NCD and Lae, and none that operates on a large scale. UYEP is therefore filling an important gap in terms of a public intervention, trying to address both the economic problem of unemployment and poverty, but also youth marginalization and crime in the cities. 18 Government of Papua New Guinea. 2011. National Population and Housing Census 2011. Final Figures. Available at: file:///C:/Users/Admin/Downloads/Final%20Figures%20Booklet.pdf 19 Central Intelligence Agency. 2018. Papua New Guinea. The World Factbook. Accessed 24/10/18. Available at: https://www.cia.gov/library/publications/the-world-factbook/geos/pp.html 20 Ibid. 21 McLachlan, A. 2017. Youth in PNG: Challenges to Building a Positive Future. Aus-PNG Network. Accessed 29/10/18. Available at: https://auspng.lowyinstitute.org/publications/youth-png-challenges-building-positive-future 22 Ibid. 23 Central Intelligence Agency. 2018. Papua New Guinea. The World Factbook. 24 Kavan, P.S. 2013. Informal Sector in Port Moresby and Lae, Papua New Guinea: Activities and Government Response. University of Canberaa. Faculty of Business, Government and Law. 25 https://data.worldbank.org/indicator/NY.GNP.PCAP.CD 16 Young people remain disproportionately disadvantaged in access to employment and livelihoods in urban areas. Economic growth has led to a new range of employment opportunities, but these are at skills levels beyond those of the population. Secondary education institutions struggle to prepare youth for the job market. In the NCD, only 20 per cent of the 15-24 age group are employed in a waged position, while 60 percent are not in the labour force. Only nine per cent of those aged 15-24 are actively looking for a job, illustrating the level of disengagement from the formal workforce and the difficulty in finding paid employment. There is no similar information for Lae but anecdotal information from the Lae City Administration confirms that a similar situation is being experienced. While across PNG informal sector employment has become more important, households where the head is in informal employment is equally likely to be poor compared to household heads that are inactive. This demonstrates that while informal employment is more common, access to the formal labour market in NCD and Lae City is critical for households to escape poverty. Crime and violence are highly prevalent in PNG and unemployed urban youth are disproportionately involved. The homicide rates for Lae and Port Moresby are the highest in the East Asia Pacific region and among the highest in the world, being nine and three times the global homicide average, respectively. Youth aged between 19 and 29 are the age group which is most active in crime, and Port Moresby accounts for 30 percent of all crime in PNG, despite containing only six percent of its population. Several studies have identified the relationship between youth unemployment and crime. School dropout and lack of employment opportunities are two of the most important risk factors for youth involvement in crime and violence. In consultations with urban youth in 2010, formal employment was frequently identified as a resilience factor against involvement in crime and violence. Those consulted also identified that informal employment could be a strong resilience factor if opportunities are available and profitable enough. The United Nations Development Programme’s (UNDP) Gender Inequality Index (GII) reflects inequalities between males and females in relation to three key areas; (1) reproductive health, (2) empowerment, and (3) economic activity. According to this index, PNG is ranked 153 out of 189 countries in terms of gender inequality.26 Women are much less likely than men to be engaged in formal employment; yet labour force participation rates are relatively similar for both genders. Women are predominately employed in informal and subsistence economies, with only 99,050 women employed in the formal economy compared to 261,682 men. Women shoulder an unequal share of unpaid work, including domestic work and care responsibilities for children, the elderly and sick family members. There is no specific data available for POM or Lae but anecdotal information from project staff and NGOs visited confirm that this is true also for the project sites. Discrepancies in formal employment stem from a number of factors, including disadvantage in accessing education. Women in PNG have lower education and literacy levels than men. In addition, gender-based violence (GBV), domestic violence, and vulnerability of becoming victims of crime also negatively impact women’s ability to gain formal employment. Médecins Sans Frontières (MSF) suggest that 70% of women in PNG experience some degree of physical or sexual assault in their lifetime.27 A lack of safe transport, discrimination in workplaces, cultural expectations, and financial exclusion contribute to the exclusion of women from formal employment. The informal economy employs over 80% of PNG’s labour force. Subsistence farming is the largest source of employment in the informal economy. Approximately 80% of food production and selling from subsistence farming is done by women. 26 UNDP. 2018. Gender Inequality Index. Available at: http://hdr.undp.org/en/indicators/68606 27 Médecins Sans Frontières. 2016. 17 The large number of youth that are unemployed, casually/ informally employed, or engaged in criminal activities has translated into heightened incidences of violence against women and girls. It is important to analyse why a lack of employment in youth has spurred gender-based violence. UYEP must take this factor into consideration when designing the second phase of the project, so as to avoid worsening the situation. A positive correlation between higher rates of employment across all genders and reductions in gender-based or domestic violence should support the project. Capacity of NCD and LCA to manage Environmental and Social Issues The NCD is well experience in legal compliance to environmental and social concerns and has well-staffed civil works and community development departments within the NCD operations... During UYEP I there were no capacity concerns with safeguards implementation. The relationship between the UYEP team and the NCDC has been established, although there is potential to strengthen the engagement between the NCD and the project to better link with internal NCD processes. The situation in Lae is emergent and will need review during project implementation. The Lae City Authority Act was passed in 2015, with the City Board becoming active the following year. The current operating arrangements and budget for the LCA is still at early stages and a transition process from the previous Lae City Council arrangements is still occurring. As such, and due to the scope of the challenges facing the LCA, their previous experience and track record and their capacity for actively addressing environmental and social issues is limited. In particular, the level of staffing of LCA to cover a large and growing city is very small and the resources are thinly spread. NGOs in PNG A number of non-governmental organisations (NGOs) operate in PNG. Several of these organisations work to improve and diversify the livelihoods of Papua New Guineans. For example, the Adventist Development and Relief Agency (ADRA) deliver a development program which aim to improve livelihoods through education and workshops.28 HELP Resources offered training for communities to build people’s capacity, skills and educations.29 However, it is unclear if HELP is currently still offering these services. Caritas Australia has conducted Life Skills training for over 300 vulnerable people in PNG30, and Oxfam New Zealand has also been working with local communities to improve livelihoods and income earning potential.31 While these NGOs offer livelihoods training and capacity building workshops, none specifically cater for youth. These programs are run throughout the country; however there do not appear to be many NGOs working directly out of Lae or in the area of youth employment services. 5.5. Port Moresby context The National Capital District (NCD) is the incorporated area around Port Moresby, the national capital city, and covers total land area of 240 square kilometres. By 2000 the population had grown to almost 255,000 from 112,000 in 1980—a population growth rate of 4% per year. According to the 2011 census, the net migration to the NCD from elsewhere in the country 28 ADRA. 2014. Capacity Statement. Accessed 29/10/18. Available at: Central Intelligence Agency. 2018. Papua New Guinea. The World Factbook. Accessed 24/10/18. Available at: https://www.cia.gov/library/publications/the- world-factbook/geos/pp.html 29 HELP Resources. 2002. Profile, October 2002. Accessed 29/10/18. Available at: http://www.pngbuai.com/300socialsciences/self-help/HELP-Resources-Profile.html 30 Caritas Australia. 2018. Papua New Guinea. Accessed 29/10/18. Available at: https://www.caritas.org.au/learn/countries/papua-new-guinea 31 Oxfam. 2018. Improving Livelihoods in Papua New Guinea. Accessed 29/10/18. Available at: https://www.oxfam.org.nz/what-we-do/where-we-work/papua-new-guinea/improving-livelihoods 18 was 108,184.32 The census data showed that the majority of interprovincial migrants were adult males.33 Informal urban settlements are a relatively recent phenomenon. In 1945, Port Moresby had six villages but no informal settlements. The 1980 national census revealed 34 informal settlements with a total population of 11,270. In contrast, the 2000 census recorded 55 informal settlements with a total population of 53,390. The data reveal that on average a new informal settlement was established each year over the 20 years to 2000 and the settlement population grew at an annual rate of 7.8 per cent—twice the population growth rate of Port Moresby overall—in this period (Chand & Yala 2006)34. The focus of UYEPI was in urban localities close to the NCD central areas. The project achieves equity by gradually spreading in a radial pattern across the NCD. There are no specific internal boundaries of project coverage other than being within the city boundary. Census data show that new arrivals in Port Moresby are moving into informal settlements. There is also anecdotal evidence to suggest that some of the earlier settlers are moving from formal housing into the settlements to access ‘free’ utilities and cheaper land. At the above- mentioned rate, the informal settlement population in Port Moresby will double every nine years while the population of Port Moresby as a whole will take twice as long to double. This means that the project is likely to extend to new areas in UYEP II but will still not step beyond city boundaries. Figure 3. Map of Port Moresby 32 Papua New Guinea. 2011. National Population & Housing Census 2011. Papua New Guinea 2011 National Report. National Statistical Office. 33 Ibid. 34 Chand, S., & Yala, C., 2006. Improving access to land within settlements of Port Moresby. Understanding Transactions on Customary land. Australian National University. 19 5.6. Lae City Context Lae City is the capital of the Morobe Province in Papua New Guinea and the second largest city in the nation (Figure 4). The Morobe province has a population of approximately 674,810 according to the 2011 census.35 A rise in urban migration is contributing to the rising number of squatter settlements. These settlements have a poor image in Papua New Guinea (PNG) due to a perceived ‘lawlessness’ which comes from a lack of access to basic services. In Lae, approximately half the population is estimated to live in these communities.36 Recently, a number of Papua New Guineans have migrated to Lae from the Highlands and Madang regions which has boosted the population and resulted in the city becoming the industrial capital of PNG37 as well as being home to the nation’s main port.38 Lae City Administrative area sits within the Morobe Province that covers 33,705 km², with a population of 674,810 (2011 census). The formal boundaries and jurisdiction of the Authority comprise of the area of the Lae Urban Local level Government and includes some parts of the Wampar Rural Local-level Government and Wards 11 to 17 of the Aihi Rural Local-level Government. It is notable that the Lae City Boundary is adjacent to several Morobe districts that are currently rural but which border Lae City and hence are being considered as peri- urban and functionally are considered in the Lae Urban Strategy Plan. UYEP II works will only be carried out only in the LCA boundaries, 35 Government of Papua New Guinea. 2011. National Population and Housing Census 2011. Final Figures. 36 Jones, P.R., Managing Urbanisation in Papua New Guinea: Planning for Planning’s Sake? Working Papers: Series 2.The University of Sydney, p.9. 37 Mission Lae. 2018. About Lae/PNG. Mission Board FRC Armadale. Accessed 24/10/18. Available at: http://mission.frcarmadale.com/about-lae/ 38 Buleka, J., Prior, D., Van der Spek, A., 1999. Geology and Natural Hazards of Lae City and Surroundings, Papua New Guinea. CCOP Coastplan Case Study Report No.3. 20 Figure 4. Detailed Map of Lae39 Source: Large Map: http://rses.anu.edu.au/geodynamics/gps/png/site_info/laeo.htm Inset Map: https://www.weather-forecast.com/locations/Lae/forecasts/latest Figure 5. Lae City Administrative Area boundaries 39 Google Images. 2018. Lae, Papua New Guinea. Available at: https://www.google.com.au/maps/place/Lae,+Papua+New+Guinea/@- 6.7036257,147.2759934,8.31z/data=!4m5!3m4!1s0x68fa1c8a84f38d5d:0x4ab7fc6fc9ae509!8m2!3d- 6.7155252!4d146.999905 21 Source:https://www.google.com/maps/search/lae+city+authority/@-6.7146781, 146.9946082,7779m/data=!3m1!1e3 Current statistics regarding unemployment are unavailable, however past surveys have recorded an unemployment rate of 18 percent for Lae across all age groups.40 2017 reports show that roughly 40 percent of Lae’s provincial population are illiterate.41 The number of ‘street youth’ is growing, with young people living and working on the streets by begging, making informal sales, participating in criminal activity and sex work. In 2015, a street riot reportedly started in protest against the young street vendors. Ethnic confrontation has been reported as a cause of public violence in the past, particularly in the settlement areas. Approximately 6,300 young people in Lae are living with a disability or are HIV positive. These young people experience marginalisation throughout the country. One of the groups most at-risk of contracting HIV is sex workers. Sex work in Lae is reportedly more apparent than in other towns. Other health issues, such as, alcohol/ drug use and tuberculosis are also rampant in Lae.42 While there is no data on social trends in Lae, the population growth and the anecdotal information provided during the safeguard mission suggests that the scope of social concerns are increasing, with few support services available. 6. DETAILED PROJECT DESCRIPTION 6.1. Project Components As noted earlier, the design of UYEP II has been slightly modified from UYEP I. The PET program has been renamed as Internship Skills Training service, and the OJT program has been renamed. In total, the Project includes four components: 1) Youth Job Corps (YJC); 2) Skills Training; 3) Monitoring, Evaluation, and Referral Services, and 4) Project Management (Figure 6). Component 1: Youth Job Corps This component supports a community awareness, mobilization and screening campaign to identify eligible youth in Port Moresby and Lae City who then complete a 10 day Basic Life Skills Training (BLST) and 30 days of labor-intensive employment. The YJC has three sub- components. Sub-Component 1 (a): Community awareness prior to each round of youth identification, screening and interviews. The screening and selection youth for intakes is based on data gathered in an Eligibility Screening Survey (ESS), which records a range of bio-data, including socio-economic data. Sub-Component 1(b): Youth registered in UYEP receive approximately 80 hours of Basic Life Skills Training. The training deals with topics such as; • Understanding of the working environment • Appropriate work ethics • Personal presentation • Occupational health and safety • Teamwork • Personal budgeting • Personal health with emphasis on TB, and 40 World Bank. 2018. Urban Youth Employment Project Phase II. Scoping Study p.17 41 Ibid, p.19 42 Mission Lae. 2018. About Lae/PNG. Mission Board FRC Armadale. Accessed 24/10/18. Available at: http://mission.frcarmadale.com/about-lae/ 22 • Gender sensitivity Trainees undertaking BLST are further assessed, coached and counselled by youth facilitators to obtain a better understanding of their socio-economic profile, skills, previous experience and aspirations. Based on lessons acquired under UYEP I, the training will develop instructional design for special learning needs of female and male trainees with low literacy, youth with disability, and be supported by NTC certified facilitators. The BLST program has also been expanded in UYEP II to incorporate existing training courses. Trainers are required to receive additional training in occupational health and safety, gender sensitivity and diversity inclusion. Sub-Component 1(c): The YJC provides short-term employment opportunities through the Urban Works Services, which includes labour intensive activities such as; • Simple road maintenance such as filling potholes and stabilising damaged roadside edges • Clearing of roadside verges, including vegetation control to prevent road deterioration and to manage visibility • Maintenance of drains such as clearing rubbish and digging out and expanding existing drains • Maintenance of public facilities such as parks and school surrounds These activities are small scale, on public land or where there are no land conflicts and largely rehabilitation of infrastructure on existing sites and alignment. Any new infrastructure would be of simple and small scale for instance, pathways of canal lining in critical sections. Each trainee is assigned approximately two months of public works. Work sites are managed by works contractors procured by the PMU and supervised by its own works supervisors. The subcomponent will also include the design of a pilot to monitor the project’s impact on urban safety in Lae and the NDC, starting in second year of the project (2020). Trainees will be provided with counselling and coaching throughout the urban works program. Component 2: Skills Training This component builds basic competency and provides a skill development pathway for employment in the formal and informal sectors. The project aims to coordinate with National Training Council (NTC) and the National Trade and Testing Board (NTTB) to develop a competency-based certification that will be issued to participants on course completion or trade testing. There will be two subcomponents: Subcomponent 2a: The labour-market insertion scheme provides youth with on-the-job experience in areas that have shown consistent demand, supported by a training stipend and facilitation services. The project will establish a scoring system for the internship using a score card to be provided by employer at the beginning and end of the internship period, together with provision of coaching and counselling sessions. The program offers employers a low-risk opportunity to observe and assess trainees for potential employment, subject to vacancies. The project will maintain attendance and performance data for certification where possible. Subcomponent 2b: The project will finance existing short courses, which provide the scope for job creation. Training service providers will be required to provide physical facilities equipped with learning equipment matching with the industry requirements and have established linkages with the relevant industry. The course certification will follow the national certification system and target training or trade Certificate I and II. Participants will be provided with regular coaching and counselling sessions. These sessions will include both career path coaching and address behavioural and personal issues. The project will have to verify suitability of training providers in the same way as contractors, including OHS procedures, code of conduct 23 and certification of staff to the agreed level. Training providers will be verified by an appropriate staff member and reviewed at least annually. Component 3: Monitoring, Evaluation and Referral Services Component 3 will build comprehensive data and analysis to support project operations and inform policy development. There will be two subcomponents: Subcomponent 3a: A set of surveys to evaluate the achievement of project outcomes and impacts. The surveys will include: baseline, follow-up mid-line and end-line, community perception and employer surveys. Additionally, there will be specific assessments of participant’s performance at key stages, such as entry and exit of BLST. Assessments obtained during coaching and mentoring sessions are designed to monitor their development as they progress through the project. Subcomponent 3b: Referral Services will support participants to identify and access potential pathways beyond the project through referral services to further training, employment, and micro-enterprise related services. Employment referral services will leverage the relationships with employers already developed for internships. Relationships will be established with micro- lending and business service institutions. 24 Figure 6. Project Components Source: World Bank 2019. 25 Component 4: Project Management Program Coordination Office (PCO) This component provides implementation and technical support to the NYDA through a dedicated PCO (Figure 7). The PCO will include a national Program Manager who oversees, two Project Management Units with a Project Manager per location. The two Project Managers will have the main responsibility for ensuring that safeguards activities are properly planned, implemented and reported. The Program Manager has responsibility for ensuring that the safeguards compliance and risks of the project are well coordinated and effectively addressed. Project Steering Committee (PSC) A Project Steering Committee (PSC) consisting of key government, private sector and civil society stakeholders oversees implementation of the UYEP, providing guidance on policy matters, reviewing progress, work programs and budgets, and facilitating high-level coordination among key stakeholders (Figure 8). The PSC will meet at least once every quarter throughout the Project‘s implementation period and is guided by the Project Operations Manual (POM). The PSC will be co-chaired by NYDA & DPLGA. In relation to safeguard activities, the PSC will provide guidance on policy issues; Review and endorse annual work plan and budget allocations for safeguards; review and endorse annual project progress reports including safeguard matters; review and act on World Bank supervision reports; facilitate partnerships with other stakeholders and facilitate any critical decisions regarding the compliance with, and implementation of, this ESMF. The Project Managers’ responsibility will include, but not limited to; ensuring that the ESMF procedures are strictly adhered to and that preparation of the ESMPs will be carried out in a timely and adequate manner, environmental and social monitoring and institutional responsibilities are fully met while meaningful public consultations are carried out satisfactorily. Among some of the core functions related environmental and social safeguards for which the Project Managers with the project engineers will be responsible are: a) Develop and ensure adherence to the Project Operations Manual (POM) that will closely link and complement the ESMF to ensure effective compliance with safeguard requirements; b) Provide advice to and report to the PSC on safeguards policies, implementation and reporting, including notification to the PSC on safeguard issues arising that require critical decisions. c) Prepare ESMPs in compliance with the procedures and requirements in the ESMF and these guidelines, d) Appraise subproject activities and ESMPs; provide guidance on proposed mitigating measures, ensure sufficient budgets are available for safeguards measures; e) Prepare TORs for personnel and contractors, ensuring that TORs note requirements for safeguards compliance; f) Review, monitor, and follow-up on contractors and their assignments, assessing the extent to which ESMP compliance and mitigating measures has occurred; g) Maintain regular communication and reporting on safeguards processes; h) Implement actions arising from recommendations made by safeguard specialists supporting the project. The project will strengthen its approach to GBV, Disability inclusion and Counselling, by leveraging the existing services of specialized external entities. (See also Box 1) Specific initiatives proposed include: • Gender sensitization and GBV awareness training for all project staff, including BLST trainers and for youth participating in the BLST 26 • The development of clear processes and responsibilities in respect of GBV and other events that may require referral or intervention, and • Strengthening links with specialized organizations addressing the prevention and treatment of GBV or support to people with disability. These entities would be provided with funding on a grant-basis and a careful screening process would be required to ensure complementarities with project safeguards procedures. Box 1: Marginalised Groups- Women, GBV and People with a Disability Gender based violence (GBV) is a significant social problem in PNG, and is a substantial barrier to female participation in the workforce. According to a 2013 survey 70% of women in PNG have experienced some form of physical or sexual violence in their lifetime, and 41% of men admitted to having raped someone43 Learning from UYEP I identified that GBV had a significant impact on the participation of women in the project. The Youth Scoping Study undertaken in anticipation of UYEP II identified that, while components of UYEP I, such as provisioning of online banking and the opportunity for independent income had tangible results for women, it did little to address the systemic challenges of GBV, and as such, was insufficient to allow women suffering from GBV to end their dependency on their abusive spouse. However, the Youth Scoping Study does identify that awareness relating to gender, equality, social diversity and human rights provided by training opportunities can contribute to behavioural change for both genders. As such UYEP II will incorporate gender training through subcomponent 1c and 3b. This should include training related to tolerance of diversity more generally 44. For UYEP II, additional provisions for the engagement of young women and disabled youth, including a nuanced communications strategy, expanded menu of public work activities and referrals to GBV counselling services, will be incorporated in the project design (see component 3b above). For instance as part of UYEP I safe transportation was assured for females working outside of their immediate community. A similar transport opportunity would support disability inclusion, with acknowledgment of unique challenges. Provision for Indigenous People in UYEP I was carried out by targeting sub-project works in areas where a high proportion of Motu-Koitabuan were present. The approach for Lae will require more detailed discussions with Ahi community leaders during the project detailed preparation. Specific targeted communications are intended to support inclusion of marginalized groups by clearly identifying the accommodations that have been arranged to ensure their safety and successful participation, along with the expected benefits. At the same time, the project will need to be transparent regarding barriers to participation, for instance, the project will be unable to support disabilities that require personal care during the work period, or where a disability may pose a risk to other program participants. Given the enhanced focus on vulnerable youth, a specific source of gender and disability related guidance needs to be established prior to project planning. A nominated safeguard consultant/officer will be required to ensure that projects are designed to not only facilitate inclusion of marginalized groups, but also to ensure that working conditions are safe for their inclusion. This may be addressed through appointment of an officer responsible for ensuring projects are designed to accommodate all marginalized groups, including indigenous people. Alternatively, an intermittent consultant could be appointed to mainstream diversity approaches and actions throughout the project structure and activities. 43 Jewkes, R, Fulu, E. Roselli, T. 2013. ‘Prevalence of and factors associated with non -partner rape perpetration: findings from the UN Multi-country Cross-sectional Study on Men and Violence in Asia and the Pacific’. The Lancet Global Health. Vol 1, Issue 4, 208-18. 44 Gender diversity aspects including transsexual individuals or third gender are not prominent in PNG and homosexuality is illegal. As such training should encourage acceptance of diversity in general. 27 Figure 7. Project Management45 Source: World Bank 2018. 28 Figure 8. Project Management Unit Establishment Structure Source: World Bank 2019. 29 6.1.1.1. ENVIRONMENTAL AND SOCIAL SAFEGUARDS MANAGEMENT GUIDELINES Overall the preparation, administration and any updating required of the ESMF is the responsibility of the World Bank as the Executing Agency for the Project. In broad terms, implementation of the ESMF will include (i) appraising subproject activities in compliance with the procedures and requirements in the ESMF; and (ii) implementing and monitoring subproject activities in compliance with the procedures and requirements in the ESMF through Environmental and Social Management Plans (ESMPs). (Please refer to Figure 1) To this end, the World Bank’s responsibilities will include, but not be limited to; ensuring that the EMSF procedures are strictly adhered to and that preparation of the ESMPs will be carried out in a timely and adequate manner, environmental monitoring and institutional responsibilities are fully met, and that meaningful public consultations are carried out where relevant, following the Consultation Plan in Annex 3. Executing agencies will ensure that sufficient funds will be provided timely to implement all ESMF activities. Reviews of the ESMF implementation progress should be reported as part of the project’s quarterly and annual reporting. In addition, Bank Implementation Support Missions will serve as an opportunity to review and update the ESMF as required. A major review would be required at mid-term to ensure that no substantive changes to legal frameworks or safeguard policies have occurred. 6.2. Role and Responsibility for ESMF Implementation The below table details the responsibilities of UYEP II staff in relation to the implementation and management of this ESMF (Table 3). The table identifies the different levels of responsibility in relation to the staff responsibilities. 6.3. Accountability of Contractors and Training Providers UYEP I required the verification of contractors engaged as part of the YJC and OJT. For UYEP II this verification process will need to be expanded to include training providers due to the expanded suite of training opportunities. Training providers engaged as part of the BLST will be required to provide physical facilities equipped with learning equipment matching with the industry requirements for the training they will provide and have an established standing in the relevant industry. The project will have to verify safety of training providers in a similar manner to the verification process currently used for contractors for standard components e.g. OHS procedures, abide by code of conduct, certification of staff to the agreed level e.g. for counselling services, first aid on site, etc. The specifics of the requirements will vary between industries and the type of training being provided. At present the specifics of the BLST training program have not been confirmed. The Training Provider Validation Form is available in Annex 1; all training providers would need to be screened prior to contracting by the Training Supervisor, and reviewed at least annually. Public works contractors will be required to abide by the UYEP II Environmental and Social Codes of Practice (ESCOP) as provided in Annex 4 as part of their contract obligations. Annex 5 provides a list of potential stakeholders that could be contacted to provide social service support on a contractual basis and/or provide advice to the project. 30 Table 3. Roles and Responsibilities of UYEP staff in ESMF implementation Responsibility Tasks and Functions • Review the ESMF and provide non-objection World Bank • Provide training in PNG to the Senior Public Works Engineer • Review and no objection for the first two subprojects in NCDC and Lae • Provide guidance to the PCO on policy issues; • Review and endorse annual work plan and budget allocations; • Review and endorse annual project progress reports; • Discuss and facilitate critical decisions for the implementation of various components; Project Steering Committee • Review and where necessary act on annual audit reports and audit recommendations; • Review and act on World Bank supervision reports; • Support media events; and • Facilitate partnerships with other stakeholders. • Financial management according to GoPNG and IDA regulations and guidelines. • Oversight of recruitment and management of project staff. • Oversight of procurement according to GoPNG and IDA regulations and guidelines, including the timely procurement of contractors for public works subprojects. • Preparation of annual work plans, procurement plans, and budgets. • Oversee preparation, implementation and monitoring of detailed operational plans to ensure that the project meets its targets and timelines. Program Manager • Submission of periodic progress reports as agreed with the respective agencies and stakeholders. • Guide implementation of monitoring and evaluation activities. • Ensuring adherence to social and environmental safeguards as outlined in the ESMP (Annex 1) including establishment of a feedback and complaints handling mechanism. • Establishment of gender policies and their implementation. • Coordination with Project stakeholders. • Communicate the consultation plan with the relevant communities, leaders and stakeholders. • Engage with communities to ensure that their voices inform the project activities. Communications Specialist • Target specific social groups, such as the Motu-Koitabuan and Ahi, people with a disability and women, to ensure participation by marginalised and vulnerable persons. • Work across all project staff to ensure that inclusion and safeguard policies are followed; 31 Responsibility Tasks and Functions • Lead the implementation of the Communication Plan; providing guidance on specific actions and problem solving; • Provide advice and guidance on risk management and mitigation approaches • Work with Project manager and SPWE on appointment of service providers for GVA and disability support. The SPWE will be responsible and accountable for the environmental and social management of all aspects of the UYEP The SPWE will be responsible for implementation of the EMSG for Component 1 and will report to the Project Manager. – see also Annex 5 for description of process flow and how responsibilities will be managed. The SPWE will be responsible for overseeing activities in both project locations. • Lead and undertake all consultations with relevant stakeholders in regards to this ESMF. Hold regular de-briefing meetings and training sessions with project participants to ensure they are fully abreast with the requirements of the ESMF. • Inform NCD, LCA and DEC of scale and scope of the subprojects prior to project implementation, so that the Cities can include the subprojects in their planning activities and DEC may advise if any specific environmental requirements will be needed for the proposed routine maintenance activities. • Implement ESMP in all sub projects • Develop a monitoring systems and reporting structure and monitor the implementation of Senior Public Works Engineer (SPWE) the ESMP and other sub project sub plans that may be required. • Ensure that the sub projects are designed taking into account the environmental and social concerns identified in the screening and mitigation plans contained in the ESMF and that civil works contracts are modified as necessary to ensure compliance with these requirements during the construction phases. • Oversee contracting, supervision and management of consultants and contractors tasked with the implementation of various YJC and SDT activities, guided by the Environmental and Social Codes of Practice (ESCOP) See Annex 7. • Work to ensure that the training mechanisms being designed include training on environmental and social requirements • Ensure that youth are appropriately equipped and trained to participate in the project activities • Ensure that activities are being appropriately supervised • Ensure that contractors are complying with safeguards and relevant laws/policies (see Annex 5) 32 Responsibility Tasks and Functions • Oversee grievance and complaints processes • Ensure that first aid kits are readily available at all work sites, and that project staff are aware of their use. • Complete an Environmental Plan for maintenance activities if deemed necessary by DEC • Identify key risks in project activities • Ensure that relevant risk mitigation activities have been carried out • Carry out preparation of ESMP and complete requisite forms Respond to grievances/complaints in a timely and appropriate manner Works Supervisors • Co-ordinate project works teams (YJC team and Youth Facilitator) • Ensure compliance with environmental and social safeguards • Ensure compliance with reporting mechanisms including grievance reporting process documentation is completed at all stages. • Ensure on-site compliance with the ESMF and specific ESMP risk mitigation activities and occupational health and safety (OHS) practices. Group Leaders • Address and record all grievances and complaints. • Promote inclusion and promptly address any concerns related to disharmony in the work teams. • Validate the suitability of training providers using the Training Provider Validation Checklist available in Annex 1 • Ensure that youth are appropriately trained to participate in project activities • Ensure appropriate coverage of agreed training material in courses, particularly in relation Training Facilitator to diversity and safety. • Ensure that project staff especially group leaders are capable of using supplied first aid kits by arranging senior first aid training. • Oversee counselling services, ensuring all privacy and code of conduct requirements are met 33 6.4. Sub project works The YJC provides short-term employment opportunities through the Public Works Scheme, which includes labour intensive activities such as; simple road maintenance, cleaning, including vegetation control, maintenance of certain public facilities, and maintenance of drains. (See Table 4) Table 4. Potential Work Activities, Impacts and Mitigations Works/Activities Anticipated impacts Mitigation measures Routine road maintenance • Noise, dust, vehicle and pedestrian • Design work plans with the intention to minimise impact detours, footpath closure, lack of access on roads and footpaths i.e. where possible temporarily Work activities may include to neighbouring facilities/buildings, safety store waste vegetation on vacant lots, rather than on • Clearing of rubbish hazards, contamination of water supply sidewalks while vegetation clearing is being carried out. or vegetation on • Ensure that all workers are appropriately equipped – roadways with adequate safety gear (such as hardhats and • Rebuilding minor goggles) or PPE and training. walls along road • Store extracted or stockpiled gravel in quarantined verges place that will prevent contamination of water supply • Filling of potholes and will not impede safe access. • Re-painting of road • If machinery is used: (i) vehicle, machinery, lines maintenance and re-fuelling will be carried out so that spilled materials do not seep into the soil; (ii) fuel storage and refilling areas will be located at least 50 m from drainage structures and 100 m from important water bodies; (iii) oil trays will be used under vehicles in on-site parking areas • Display appropriate signage advising pedestrian detours, including barricades. Drain maintenance on • Noise, dust, vehicle and pedestrian • Consult with lease-holders and other stakeholders existing alignments detours, footpath closure, safety hazards, • Protect site from runoff waste disposal, acquisition or removal of • Store spoil in quarantined place legal small assets, minor loss of land or • Locate mitre drains to direct water to vegetated areas use of land, contamination of water before reaching water bodies supply, involuntary resettlement Culvert installation on • Noise, dust, road/train • Consult with lease-holders and other stakeholders to existing alignments disruptions/closures, safety hazards, note possible nuisance effects. contamination of water supply 34 Works/Activities Anticipated impacts Mitigation measures Please Note: this relates to nuisance effects only. There is no intention of removal of assets or restriction of access to land. If there is potential for such cases arising please see Annex 4. • Ensure that all trainee are well acquainted with the right works specifications and standard drawings Minor Footpath/step • Noise, dust, pedestrian detours, safety • Ensure that all workers are appropriately equipped – construction on exiting hazards with adequate safety gear and training. alignments • Ensure that all trainee are well acquainted with the right works specifications and standard drawings Cleaning and rubbish • Waste disposal, safety hazards • Dust control; erosion of spoil piles control; non- collection hazardous waste management and disposal; water quality; materials/aggregate/gravel extraction for filling • Cover waste on dump trucks when transporting to dump designated dump sites. Vegetation control • Safety hazards, loss of valuable • Keep within a specified clearing distance from the road vegetation and shade trees, de- as defined by NCD and LCA standards stabilisation of slopes and river banks • Avoid accidental damage to trees by planning work areas to avoid contact, or where this is not possible ensuring trainees are aware of the need to avoid damaging trees • Maintain stabilising vegetation cover on roadside slopes and river banks Maintenance of public • Noise, dust, access to facilities, safety • Dust control; erosion and sediment control; spoil/waste facilities hazards management and disposal; water quality; materials/aggregate/gravel extraction 35 6.5. Participant data collection Comprehensive participant data collection and analysis will be undertaken as part of Component 3, to track individual participant performances, achievement of project outcomes and to inform policy development. A set of surveys are planned as part of Subcomponent 3a. The surveys will include: baseline, follow-up mid-line and end-line, and community perception and employer surveys. Additionally, there will be specific assessments of participant’s performance at key stages, such as entry and exit of BLST. Specific key indicators of progress will be established during individual program development. UYEP project staff will be responsible for identifying key questions for participants to answer during assessments that do not impinge upon their personal privacy. Assessments obtained during coaching and mentoring sessions are designed to monitor participant’s development as they progress through the project. It will be important to ensure the privacy of participants through the management of assessment documents by careful storage and protection of individual data. Furthermore the mental health of participants should be considered prior-to and during assessments by explanation of the non-judgemental nature of assessments that are rather for tracking only. Contract Supervisors will be responsible for confirming contractor compliance in maintaining participant privacy. It is the responsibility of contactors providing coaching and mentoring services to: • Ensure assessment documents involving UYEP participants are securely stored. • Not deviate from assessment process in a way that impinges upon the privacy of participants. • Ensure the participant is supported to undertake the assessment as part of the initial trainee intake process, from a mental health perspective. • Address assessment key indicators in a way that does not unduly distress the participant (including ensuring questions are not posed in an accusatory manner, or in a way that may cause the participant to question their continued inclusion in the program.) 6.6. Management of Social Impacts Potential social impacts for UYEP II project activities are rated as minor. The majority of anticipated social impacts will arise from the YJC activities, and will relate to temporary inconveniences such as disturbed dust and short-term detours while work is underway. Any project that requires involuntary resettlement will not be approved by the PSC. At the project level, Contract Supervisors are responsible for completing the Environmental and Social Management Plan (Annex 1) which will account for potential social and environmental impacts, and identifies the mitigation process, for each sub-project. Groups Leaders are then responsible for recording and complying with the ESMP. Logistical compliance reporting documentation/forms for YJC activities are also available in Annex 1 includes: • Hand Tools Distribution Record • Personal Protective Equipment (PPE) Distribution Record • Attendance Record Summary Sheet • YJC Handover Note • Extended Skilled Works record sheet 36 7. COMMUNITY CONSULTATION FRAMEWORK The community consultation for the project responds to the requirements of the Bank’s safeguard policy OP4.10 to ensure equitable spread of benefits through the project communities. While the majority of the PNG population is Indigenous the population is comprised of a number of different ethnic groups. For this project, this includes the Motu- Koitabuan in the NCD and Ahi people in Lae who have the dominant traditional links with the land in each area. A target of 15% participation of Motu-Koitabuan and Ahi youth in the two identified project areas, respectively has been set to recognise the traditional tribes in each locality. This will be carried out largely by targeting localities that have a high proportion of Motu-Koitabuan and Ahi community members. Participants will be asked to self-identify ethnicity at the screening stage. Thereafter, there is no distinction made between participants because there are no specific cultural differences between the tribal groups that are relevant to Project activities. This is in line with the approach taken under UYEP I. Environmental and Social Management Framework (ESMF) OP 4.10 Indigenous Peoples Environmental and Social Management Plans (ESMP) Project Level Consultation Plan - working project document to provide overall guidance to incorporating social safeguards in subprojects Community Mobilization Plan Specific plan for each locality and subproject activity Community Consultation and Participation Form - records data on participation The Consultation processes are in line with the Bank’s best practice policy on disclosure and consultation. A Consultation Plan is available in Annex 6, and the Community Consultation and Participation Form (CCPF) is included as part of Annex 1. The CCPF should be completed to ensure that all relevant community groups are included in consultation. This is particularly relevant for Lae. A Community Mobilisation Action Plan (See Annex 3 Attachment 1) addresses the need to ensure the inclusion of Indigenous Peoples in the project and outlines the screening process in the communities. The communication plan identifies social risks and proposes mitigation measures to build cohesion and cooperation between different tribal members. 37 7.1. Consultation and Disclosure Initial consultation in preparation of the ESMF involved a field visit to PNG. A pre-mission was conducted from 10th – 14th September 2018 to conduct an assessment of current conditions in project locations; explore potential opportunities; impacts and risks and include a range of consultations in Port Moresby and Lae; as well as to review baseline information. During the field visit, a range of stakeholder interviews were conducted in both Port Moresby and Lae with representatives of; • Technical Colleges • Government • Schools • The Salvation Army • The Lae City Authority and many others. (See Annex 5 for a record of persons met and other potential stakeholders.) Discussions were also held with key project staff and around 150 youth, community members, and stakeholders. Key stakeholders interviewed in Port Moresby included the NYDA and the NCDC. In addition, visits were made to UYEP project sites and dialogue was conducted with UYEP youth participants. A three-day visit to Lae also involved discussion with key stakeholders, intercept interviews with 35 young people, and a community meeting in West Taraka involving approximately 74 young people and community leaders (See Annex 7 for record of persons met). During the visit to Lae, key stakeholders, such as, the LCA, City Mission, and Ginigoada were also met with. (See Annex 7 for a list of focus group participants.) Disclosure Risks A key social risk arises in relation to high expectations of project benefit which need to be managed in relation to available project resource to avoid disappointment. These risks are identified in the Community Mobilisation Action Plan and specific mitigation actions developed by the UYEP team. In addition, actual or perceived notions of inequitable treatment of different parts of the targeted communities need to be addressed through the community communication mechanisms; yet also require the project to have clear and transparent “rules� that are considered fair and reasonable, can be easily communicated and are strictly adhered to. Potential gaps for inclusion have been identified for smaller communities, people with low educational levels, and women. Gender based violence is rampant in PNG and this issue will need to be taken into consideration when implementing the project components. The Community Liaison officer will be responsible for ensuring inclusion and equitable benefits in each location. Lae Context The visit to Lae concluded that the UYEP II is not fully transferable to this part of Papua New Guinea. The project is not transferable due to a number of factors, including cultural differences and other underlying contextual considerations. In addition, the institutional situation in Lae is uncertain and weak, with very few service providers in the area. Communities are more greatly dispersed than in Port Moresby. Lae has 23 wards and a lower density than the capital city. The lack of effective public transport, including a bus system, means that internal movement for young people within Lae is very difficult. In addition, latent civil unrest, high crime, violence, intra and inter-ward tensions have negative implications for the expansion of UYEP II into Lae. 38 Box 2. Important Considerations for the Lae Context The situation in Lae is complex and volatile; resulting in a greater level of risk and a higher degree of caution required than in Port Moresby. If the expansion of UYEP II into Lae is to be successful, a good orientation across the whole ward will be critical. In order to achieve such orientation, it will be important to engage the Ward Committee representatives and Zone Leaders. It is also crucial that expectations about the program are managed. This will be challenging and will require specific strategies for orientation and on-going communication. The demonstration of relatively quick results will be important in order to build trust. In addition, safety/risk management planning needs to be more proactive and should be carried out directly with communities. This will build ownership of activities and reduce the likelihood of sabotage/unrest due to perceived inequity. Counselling and a robust grievance system will also be important in order to minimize the risk of issues festering and inflaming unrest. However, there is opportunity for substantial positive impact. Indigenous Peoples Alignment with OP 4.10 requires free, prior and informed consultation with Indigenous Peoples prior and during project implementation. An Indigenous Peoples Plan (IPP) was developed for UYEP I to ensure equitable inclusion of Motu-Koitabuan people. UYEP II will not prepare a separate Indigenous Peoples Plan /Indigenous Peoples Policy Framework. Instead, elements of an IPP have been integrated throughout project design and stakeholder engagement processes. This decision was made as UYEP I was successful in implementing the IPP into operational processes and there is a desire to build upon this success. In particular, due to potential challenges associated with the Lae context, it was determined that the additional consultation and inclusion steps necessary to ensure that the project is reflective of the needs of the youth in Lae, including the Ahi youth, would provide the same function as an IPP with the additional strength of incorporating the thinking encouraged by an IPP at all stages of design, consultation and implementation. 7.2. Consultation Plan Annex 6 presents the Consultation Plan for UYEP II. This plan dictates how; • Subprojects will be identified • Impact and mitigation assessment and identification will be conducted • Information will be disclosed, and • Implementation and monitoring activities will be conducted. The consultation plan recognises the identified responsibilities for the stages of the project, and the proposed reporting process. This plan is a living document and will need to be reviewed and updated regularly as implementation of the project progresses. Disclosure The consultation plan will be disclosed in public places as well as uploaded to the World Bank’s website and Infoshop in compliance with the World Bank Policy on Disclosure of Information.46 The Consultation Plan has been prepared for the project and is outlined in Annex 6. A list of people consulted during preparation of the ESMF is provided in Annex 78. 46 World Bank. 1994. The World Bank policy on disclosure of information (English) . Washington DC ; World Bank. http://documents.worldbank.org/curated/en/720711468320063621/The-World-Bank-policy-on-disclosure-of-information 39 8. GRIEVANCE REDRESS MECHANISM 8.1. Overview Communities and individuals who believe that they are adversely affected by a World Bank supported project may submit complaint to the grievance redress system. UYEP currently has a grievance redress mechanism (GRM) in place. The GRM ensures that complaints received are promptly reviewed in order to address project-related concerns. UYEP I encouraged participants of the YJC and BLST to report grievances immediately to their works supervisor. This permitted grievances to be addressed in an efficient and timely manner, which reduced the need for escalation in many cases. All grievances are attended to as soon as they are lodged. 8.2. Key Findings Over the course of UYEP I (2012-2017), 427 grievances were received. The majority of grievance complaints (208) were received in 2013 and related to project procedures (92.3%). Other grievances related to corruption (1.6%), sexual harassment (1.6%), and a variety of other more minor complaints, such as, the quality of lunch provided at the YJC. The majority of grievances were related to the PET program (168), which is being replaced by Skills Training in UYEP II, and the YJC (109). The number of reported grievances fell considerably in the first and final years of the project. The Grievance redress report47 indicates that the majority of grievances were recorded as a result of direct interaction with the complainant (53 out of 97). One grievance was recorded on-site; eight by phone, eighteen via the PMU office, and seventeen grievances were received in writing. The majority of grievances recorded in the Grievance redress report related to absences from training or YJC, or requests to transfer/attend programs. Grievances also were recorded for stipends not being paid and interest being charged on participant’s accounts despite PMU and BSP having an agreement that no bank fees will be applied for first 6 months. Discrepancies in records suggest that grievances reporting systems are not being fully adhered to. Due to this there are concerns about the reliability of the data and it is important to take under-reporting and misreporting into consideration. However, generally it is found that grievances are adequately handled at the project level, and no major grievance challenges were encountered by UYEP I. 8.3. Areas for Improvement Adherence to grievance reporting systems needs to be improved to ensure adequate compliance with WB policies. Clear allocation of responsibilities is required to ensure that grievance reporting procedures are fully completed, including reporting and documenting. At present minor grievances reports are recorded in multiple formats, without a procedure to ensure collation of information. It is recommended that the responsibility for collation of grievance records be allocated to the Works Supervisor, who should ensure that all grievance documentation is recorded in a digital and easily searchable form48. If the Works Supervisor identifies that resolution of the grievance will require actions that are outside of normal project process (i.e. the recording of absentee days) they should complete the Grievance Redress Form available in Annex 2. If a resolution is achieved by the Works Supervisor they will 47 World Bank. 2018. MIS generated Grievance redress report UYEP I. 48 A grievance register is currently used, however these records should all be saved in a digital format, and registers form multiple locations compiled. 40 complete Part II of the form. If a resolution is not achieved and the grievance is escalated the subsequent project personnel should continue to complete Part II of the form. Reported grievances also indicate that close attention should be paid to ensure that financial systems are efficiently carried out. A specialised system beyond the existing financial management of the project is not necessary, however staff should be aware of the challenges that have been experienced in this area (see above section), and should remain vigilant to their reoccurrence. Safety has been well monitored throughout UYEP I, however the addition of a safety officer would be of benefit. This could be a specific appointment or could be a concurrent position for a works supervisor. In addition, a project safety committee could be established in NCD and Lae to meet at least quarterly, and as required, to consider good practice and risk management matters. Project affected communities and individuals may submit their complaint to the World Bank’s independent Inspection Panel which determines whether harm occurred, or could occur, as a result of World Bank non-compliance with its policies and procedures. Complaints may be submitted at any time after concerns have been brought directly to the World Bank’s attention, and Bank Management has been given an opportunity to respond. 8.4. Grievance Redress Systems in UYEP II In UYEP II the basic grievance redress system utilised in UYEP I will be maintained as it was found to be mostly effective. However, to improve consistency of reporting all grievances should be recorded on the Grievance Redress Form available in Annex 1. It is the responsibility of the Works Supervisor to assess all grievances made, provide an appropriate response and ensure that the documentation is handled correctly following the procedure in Table 5. Table 5. Grievance Redress Procedure Responsible Stage Process Person Stage 1: Complaint Staff member who receives the complaint will UYEP Staff is received complete the Grievance Redress Form, which should be readily available. Stage 2: Complaint The Works Supervisor will review each Works Supervisor is reviewed Grievance Redress Form, record the nature of the response in part II of the Grievance Redress Form, and sign off that the complaint was resolved. In the event that the Works Supervisor is not able to reach a solution with the complainant Media and Stage 3: the issue will be escalated in accordance with Communications Escalation the Grievance Redress Form. Once a resolution Specialist/ Project has been reached a completed copy of the form Manager should be returned to the Works Supervisor. Once the complaint has been resolved the Stage 4: Works Supervisor is responsible for ensuring Document Works Supervisor that all grievance documentation is stored in a management secure manner. Oversight of Regularly (at least monthly) review grievance NCD and Lae Grievance process and ensure all documents are fully Project Managers, Redress completed in a timely manner. respectively. documentation 41 In UYEP I the majority of the grievances reported related to absences from work programs or requests to change programs. Grievances of this nature can likely be addressed at the project office level; however the Grievance Redress Form should still be completed to ensure accurate reporting and to gain additional data on complaint patterns. 9. ESMF MONITORING AND EVALUATION The objectives of the Monitoring and Evaluation (M&E) activities are to monitor progress of implementation activities with respect to the work plan and project targets, and to evaluate the outcomes of the project and its impact on target groups. Monitoring and evaluation is an essential part of UYEP II. The safeguard processes established by UYEP I are satisfactory and can be continued into UYEP II. Good systems for risk identification and management through thorough planning, strong orientation, group leadership structures, and counsellors are evident. The work planned for UYEP II is very similar to that of UYEP I and consequently, no ROW issues are anticipated. However, results from UYEP I indicated that while the program had satisfactory systems in place, they were not being regularly monitored or reported on. In particular, the need to improve monitoring processes was noted for incident reporting and grievances. Several recommendations are made to ensure that the safeguards processes continue to deliver satisfactory results: 1. A stronger linkage and mainstreaming with the NCDC community development department should be established, especially to facilitate communications strategies to support the effective implementation of UYEP II in Lae; 2. Processes for recording complaints and grievances should be improved, particularly to address under-reporting; 3. Tighter processes for incident reporting should be introduced by amending daily work forms to allow for the collection of incident data. The ESMP requires mitigation measures for planned works to be identified prior to work beginning, and confirmed upon the completion of work. Incidents can then be reported on this form; 4. First aid training and kit use should receive better coverage. Procurement Officers should ensure that adequate first aid equipment is available on work sites, and Training Facilitators should ensure that project staff is capable of using them; the site supervisor and team leaders are all responsible for safety but a site safety officer should be designated and provided with basic safety and first aid knowledge. 5. A specifically designed approach and expertise should be utilized when engaging with disabled young persons. This should be incorporated into sub project planning. (see Annex 6 Attachment 1) 42 Annexes Annex 1. Environmental and Social Management Plan Process for Completing ESMP A. Prior to subproject implementation 1. Complete the Summary Sheet and comply with storage instructions (this form should NOT leave the project office) 2. Complete the ESMP checklist and store with the Summary Sheet. A copy should also be kept with project documentation and regularly referred to, and updated if required. B. During subproject implementation 3. Begin the ESMP Compliance Form using the Summary Sheet and ESMP checklist as reference 4. The ESMP Compliance Form is a working document and should be referred to, and updated, throughout the life of the project. Upon completion of the project all three documents should be made available for review. Summary Sheet This summary sheet should be prepared for each ESMP, with detailed supporting documents and filed in a specific file for each sub project. Executing agency: NCDC/LDA (circle one) Location: Subproject: Name of coordinator/supervisor: Contractor: No. of youth employed: Date: Environmental Assessment (select appropriate) ESMP Tick Activity ESMF Guidelines/control measures covered No. Dust control; sediment control; stockpile/spoil Routine road 1 management and disposal; water quality; maintenance materials/aggregate/gravel extraction Drain Sediment control; stockpile/spoil management and installation/mainte 2 disposal; water quality; aggregate/gravel extraction nance Sediment control; stockpile/spoil management and Culvert installation 3 disposal; water quality; materials/aggregate/gravel extraction Dust control; noise control; erosion and sediment control; Footpath/step 4 stockpile/spoil management and disposal; water quality; construction materials/aggregate/gravel extraction Dust control; erosion and sediment control; spoil/waste Cleaning and 5 management and disposal; water quality; rubbish collection materials/aggregate/gravel extraction Community consultation; tree removal; spoil/waste Vegetation control 6 management and disposal 43 Dust control; erosion and sediment control; spoil/waste Maintenance of 7 management and disposal; water quality; public facilities materials/aggregate/gravel extraction Social Assessment (ensure all are confirmed) ESMP Tick Activity ESMF Guidelines/control measures covered No. Community Community informed of works and any potential impact 8 consultation and mitigation methods Community Impediment to access well signed and managed; spoil 9 Health and Safety and chemicals safely disposed Management of tools, safety gear and signage; training Worker OHS 10 effectively completed Consideration for inclusion has been made for youth Inclusion 11 participants, particularly women, Indigenous Peoples and people with a disability. Community and staff informed of Grievance and Grievance 12 Complaints procedures; grievances and complaints Redress documentation procedure confirmed. (See Resettlement Policy) Confirm there is no requirement for resettlement (prohibited activity), likely loss of assets, access to assets Resettlement 13 or loss of income. Note: if any of these activities are assessed as required, the proposed impact and mitigating measures should be notified to the Project Manager for approval. 44 ESMP Checklist Prior to works commencing planned works potential social and environmental issues should be identified and the most appropriate mitigation measure ticked, or added if specific mitigation action is required. After work is completed mitigation measures utilized should be confirmed, and the reason why mitigation measures were not used explained. Impacts/ Risks Factor to be Potential Mitigation Measures Required Completed controlled 1 Environmental Air quality (dust, Dampen the soil around the area being degradation smoke) and disturbed to minimise dust dispersion noise control Provide screen for sensitive areas such as in front of houses/shops, schools or public buildings to prevent dust spreading Do not disturb or lay granular materials during sensitive weather such as strong wind to avoid large quantity of dust spread out Trucks carrying granular materials must be covered to prevent soil dripping onto the road and or blowing with the win to cause dust on the road If bitumen is prepared on-site, it will be at least 50m from any residential houses or building to prevent smoke coming into houses. Do not unload materials that may generate loud noise such as stones, gravels, bricks at sensitive hours such as early morning or lunch time Do not leave engines of vehicles/construction plants running if they are in idle status for five minutes or more to minimise noise and smoke generation 45 Impacts/ Risks Factor to be Potential Mitigation Measures Required Completed controlled Avoid unloading of granular materials within 20 m from residential houses or public buildings to minimise dust dispersion into houses Water pollution Use watertight containers to store chemicals, cement, lime, bitumen, or prevention other and keep them in roofed, bounded storage areas to prevent leakage into the water sources Preparation of materials such as mortar, concrete will be in containers or hard surface such as steel sheet, not directly on the ground to prevent soil to be harden and minimise uncontrolled wastewater discharge Wastewater from mixing areas must be collected into a sedimentation tank before being discharged to minimise the amount of solids in wastewater entering water sources Clean up, rehabilitate disturbed surface (concrete mixing area, material storage area, bitumen heating area etc.) before handing over the site; Concrete mixing site, or activities that generate wastewater will take place at least 20 m from any water well to prevent wastewater entering ground water Avoid disposals of waste and wastewater near wells and surface water; avoid disposal in areas that could drain to waterway and other sensitive areas to prevent pollution of such sensitive objects Biological/ Avoid stockpiling material/soil in wetland or cultural/ floodplains, stock pile in already disturbed areas away from watercourses, landscape management Load construction materials on barren site only. Avoid loading materials on grass land/vegetated areas which may cause damages to vegetation cover 46 Impacts/ Risks Factor to be Potential Mitigation Measures Required Completed controlled Only remove vegetation in areas as directed by the Site Engineer. Do not cut/break tree branches if not directed by the supervising engineer Do not set fire if not directed Avoid temporary loading of materials near trees/objects/structures of value to local community Avoid block access to objects/structures of value to local community Leveling, compacting disturbed areas at the end of construction phase Use construction materials and water from Existing / licensed sources/borrow pits/ quarries only. Make prior agreement with NCDC/LDA/land owners on tree/vegetation removal. Protected species should not be removed without express permission from NDC and LCA Erosion control Design: Reshape slopes to reduce erosion potentials Design: apply engineering structures such as embankment, for erosion control Design: Apply energy dispersion solutions for drains to reduce erosion potential of drains such as scour checks on slopes, hard surface at outlet/outfalls, lower the height of discharge point, have adequate number of outlets to allow energy dispersion etc. Design: design drains to protect slop from water erosion Design: Provide vegetation cover with native plants/grass on areas with high erosion potentials Shaping disturbed area to minimize erosion Minimize disturbance or excessive clearance of vegetation cover Create and maintain drainage path when working on slops 47 Impacts/ Risks Factor to be Potential Mitigation Measures Required Completed controlled 2 Disruptions to daily Traffic Devise a plan for allowing traffic to pass, and where possible get activities assistance of local police to minimize impacts on traffic flows Accessibility Provide alternative /temporary access if houses/roadside facilities are blocked by roadwork Services Avoid damages to existing facilities placed on the ground, e.g. water pipes, electrical wires and pole, drains by both manual and mechanical activities If damages are caused to existing facilities, fixing will be arranged for and implemented earliest possible and at the contractor’s cost. 3 Safety and Traffic Safety Design: Place traffic signs to enhance traffic Occupational Health safety in curved, steep sections, single lane roads, bridges, speed control, etc. Management Place “Slow Down�, “Road Work Ahead� and “End of Road Work� at appropriate locations, and signaling instruments along the road Provide adequate warning signs and directions to traffic. Provide reflective vests, gloves and masks, suitable shoes and enforce workers to use when working on the road/roadside (vests will be provided by the Project, not the contractor) Safety for Inform community before the construction is community started Install and maintain fence and signboards, protect the site and direct children and unauthorised adults not to enter construction areas Contractor provide first-aid kits on site; works supervisors to check first aid kit availability and the presence of person designated as site safety officer Occupational Team leaders and contractors provided with first aid training and Health for refresher annually Workers not allowed to set fire if not authorised Workers Workers do not disturb insect/spiders etc. and their nets if not necessary Incorporate OHS, healthy lifestyle, HIV/AIDs awareness raising in basic life skill training 4 Social aspect Relations with Remove waste from the site and transport to local community approved dumping sites within two working days Reuse excavated materials for leveling where possible 48 Impacts/ Risks Factor to be Potential Mitigation Measures Required Completed controlled Enforce the application of Worker’s Code of Conducts (specified in standard Environmental Specifications for civil works contracts) Grievance Ensure all staff, participants and stakeholders are aware of the Grievance Procedure procedures Grievances received to be addressed promptly and all details recorded Inclusion Site arrangements are suitable for men and women; where participants with a disability are included in the team, a specific assessment has been carried out for the safety of the individual and the team. Teams are informed of inclusion principles. Others Based on site inspection and specific works proposed 49 ESMP Compliance Form Example only – a separate form should be prepared for each activity marked as relevant for the ESMP on the summary sheet. ESMP 1 – Activity: Objective Potential Control Monitoring and reporting Corrective of activity Impact measures to action be Doing Checking implemented – Prepared by:______________________________ Date: Approved by:_____________________________ Date: ESMP Compliance Form- Implementation Review Reason Mitigation Measure was not completed? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 50 _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ___________________________________ Additional Comments? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ___________________________________ Prepared by: ________________________________ Date: Reviewed by: _______________________________ Date: 51 Annex 2. Compliance Documents Training Provider Validation Form This form must be completed prior to training program commencement. Name of Project: UYEP II Name of Sub-project: Name of Training Course: Name of Training Provider: Address: Contact Information: Accreditation: (Please list all accreditations relevant to this training course) Memberships of Industry Bodies: (Please list any Industry Bodies of which the Training Provider is a member, and the length of their membership/membership number) Location where Training Program will be held: Is this location fit for purpose? Yes/No Will learning equipment be required as part of this course? Yes/No Does learning equipment comply with the relevant industry standard? Learning Equipment Description Compliance with Industry Standards **The proof of compliance will vary between types of learning equipment. Validating officer should confirm compliance requirements before completing this validation. Confirm that the Training Provider has: Follows OSH procedures that comply with World Bank standards, and the ESMF. Abide by a Code of Conduct Staff certified in first Aid Staff are certified to the level required by project documentation 52 53 54 55 56 National Capital District Commission Urban Youth Employment Project URBAN WORKS SERVICES - DAILY WORKS REPORT Work Group No: Contract Number: No. of Youths: Contractor Name: Date: Service Provider: PMU Works Supervisor: Work Section: Unit Length Breadth Height No. of Item Works Activity Description of work Progress Youth (m) (m) (m) Work 1 2 3 4 5 6 Weather Am: Pm: 1 Site 2 Instructions: 3 Special Problems: Signature of PMU Works Supervisor: Signature of Service Providers Supervisor: 57 National Capital District Commission Urban Youth Employment Project URBAN WORKS SERVICES - Week Work Plan/Report Contract Number: Contract Name: Month: No. of Youths: Week Week Ward: Road starting: Ending: Name: PMU Works Supervisor: Work Section: Works Activity Youths Day Item Unit Qty Grp.# ind Mon. Tues. Wed. Thurs. Fri. Work Done % Description # 1 2 3 4 5 6 General Remarks: Signature of PMU Works Signature of Service Providers Supervisor: Supervisor: 58 Community Consultation and Participation Form Prior to a project commencing it should be ensured that all relevant community groups have been involved in consultation. For the process required please see Annex 6(Attachment 1) Sub-Project Name: Location: Project Personnel: Brief Sub-Project Description Description of local community (location, ethnicity, demographics, key leaders) Identified Consultation Comments/ concerns Community Group Completed? Y/N Please note any concerns arising from community consultations that should be considered in project planning: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ___________________________ Please attach Community Meeting Minutes from all community consultations to this document. 59 Community Meeting Minutes Location: …………………………. Date: ……………………… Number of Participants: ……………………………. Number of Women: ……………… I. Summary of information given to the community at the meeting: 1. Project Information The Project is planned to carry out the following activities: [insert the scope of works described in ESMP] .......................................................... ........ 2. Potential Socio Environmental Impacts and Risks, mitigation measures will be applied (use information from ESMP to inform community) 3. Mitigation Measures: (use information from ESMP to inform community) II. Feedback/Comments from Community Name Comments/Feedback Prepared by: Date: Approved by: Date: 60 Grievance Redress Form PART1- Grievance Report Complainant – category Name of Complainant: …………………………………………………….. Community worker Date of Complaint: ………………………………… Group leader Contractor Contact Phone: …………………………………………………… General public Location: …………………….. NGO Councillor Contact Address: Parliamentari …..……………………………………………………………………… an ………………………… Other (please specify) …………………………………………………………………………… ……………………… Ethnic Background: ………………….. Gender: ………………….. Where/How was the complaint received:  In person  Project Help Desk Referral from Community/Consultant  Community Leader  Project Event  Written  Telephone  On-site: ___________________________________ (write location) ______________________________________________________________________________________ _ DETAILS OF COMPLAINT/GRIEVANCE: ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………… COMPLAINTS AGAINST Group leader Works Engineer Project Manager Project Contractor Supervisors Councillor processes Fellow worker CLO Project design 61 TYPE of COMPLAINT A. Work B. Project C. Project D. Corruption Related Processes Design related Payment Registration Project goals  Type of work Screening & Community Problem with endorsement by needs leader PCO  Conflict with Targeting & co-worker selection Other Training Signed by Complainant: ………………………………………………… Signed by Officer receiving complaint ............................................. PART 2- Grievance Resolution LEVEL 1 (Works Supervisor or Training Supervisor) Name of Project Staff: Date of Action: Details of Level 1 response/resolution (including persons involved) Result: Resolved  Unresolved  and Referred to Level 2  Comments/reaction from complainant: Date: ........................................ LEVEL 2 (Media and Communications Specialist) Name of Project Staff: Date of Action: Details of Level 2 response/resolution (including persons involved) 62 Result: Resolved  Unresolved  and Referred to Level 3  Comments/reaction from complainant: Date: .................................... LEVEL 3 (Project Mgr.) Name of Project Staff: Date of Action: Result: Resolved  Unresolved  and Referred  Details of Level 3 response/resolution (including persons involved) Referred to: PCO/PSC/WB Date feedback was provided to complainant: ………………………. Comments/reaction from complainant: Final Status: .................................................... Signed: ................................................. 63 Annex 3. Involuntary Resettlement Assessment and Policy Framework Land Acquisition Policy Framework The World Bank Land Acquisition Policy Framework (LAPF) as it applies to Operational Policy (OP) 4.12 covers the direct economic and social impacts that are caused by the involuntary taking of land resulting in (i) relocation or loss of shelter; (ii) loss of assets or access to assets; or (iii) loss of income sources or means of livelihood, whether or not the affected persons must move to another location; or the involuntary restriction of access to legally designated parks and protected areas resulting in adverse impacts on livelihoods. The policy is intended to ensure that resettlement or land, resources and asset acquisition activities should be conceived and executed as sustainable development programs, providing sufficient investment resources to enable the persons affected to share in project benefits, ensure that affected persons are meaningfully consulted and are provided, where possible, opportunities to participate in planning and implementation of project activities. Relevant Legislation OP4.12 Involuntary Resettlement aligns with the constitution of PNG, in regard to section 53: Protection from unjust deprivation of property, and section 54: Special provision in relation to certain lands.49 Section 53 of the constitution of PNG gives proviso for the compulsory taking of land in the case that the land is required for a public purpose as described in an Organic Law or Act of Parliament. In such an instance just compensation must be made in accordance with the constitution. The constitution does not make provision for the seizure or treatment of assets. The Land Act 197550 is the legislation that consolidates the law relating to the tenure of land, registration of interests in land, and compulsory acquisition of land. The Act also addresses requirements for compensation upon the acquisition of land, including the determination of compensation by agreement. Land dispute negotiations relating to Customary Land are subject to the Land Disputes Settlement Act 197551. A review of PNG legislature (as available52) did not raise any legislature in opposition or disagreement to OP4.12 or the compliance policies set out in this document. Resettlement in UYEP II No human resettlement or loss of assets or access to assets or loss of income sources is expected to occur in this project. The Project considers any works that are identified as potentially requiring resettlement or asset loss to be on an exclusion list and should not be approved. OP 4.12 is nevertheless triggered in case of an exceptional situation when sub- project works may result in the loss of minor assets (e.g. productive trees, vegetable plots, etc) to allow sub project works to proceed. OP 4.12 Assessment in the ESMP In order for UYEP II to assess if action is required under OP4.12, an assessment is required as part of the preparation of the Environment and Social Management Plan (ESMP); prior to approval of the works53 (see Annex 4). 49 http://www.parliament.gov.pg/images/misc/PNG-CONSTITUTION.pdf 50 http://www.paclii.org/pg/legis/consol_act/la199648/ 51 extwprlegs1.fao.org/docs/texts/png52188.doc 52 http://www.paclii.org/pg/legis/consol_act/ 64 NOTE: Per World Bank policy, projects in which OP4.12 is triggered require an environmental and social assessment to be carried out; and if a potential impact was identified, this should form the basis of a Resettlement Action Plan (RAP). The RAP would be prepared prior to the decision meeting to proceed or not proceed with the sub-project, and is based on the specific requirements of the subproject location. The RAP would guide the process that must be followed if land or access were required. In all cases for UYEP II however, it is expected that there will be no need to access land at all. This project will definitively avoid accessing land and thus impacts are highly unlikely. As such RAP procedures are not expected to be required, and procedures developed for UYEP II are intended to ensure that no project with an expected impact will be approved. Completion of the compliance documentation included in Annex 3 should ensure that OP4.12 is addressed, however in the instance that the project is extensively expanded at any point it will be necessary to readdress the need of a formal RAP. If the Steering Group were to approve any subproject requiring resettlement, a full RAP would then be required PRIOR to the project receiving final support. OP 4.12 Assessment Form The assessment forms included in Annex 4 should confirm that no likely impact will occur in relation to the following, either during the implementation or operational phases of the project: • acquisition of land, (private or customary) • relocation of people, • loss of productive assets or access to services. Impact and Mitigation If any potential impact is identified, the following measures should be adopted: 1. If any resettlement is required or impact on assets or income of affected persons is expected to be significant or moderate; the Project Steering Committee (PSC) must be informed and provided with a recommendation that the proposed sub project should not proceed, with a clear justification for exclusion. The PSC should ensure that such works are excluded. Significant or moderate impact would likely involve involuntary resettlement and loss of assets of over one month of normal income levels. 2. If impact is expected to be minor; the SPWE should be responsible for overseeing the preparation of an assessment as part of the ESMP and full implementation and documentation as per the ESMP. Minor impacts would be expected to be small assets only, such as small shelters made with indigenous materials or crops or trees that are valued at less than one month of income with no resettlement requirements or other building assets affected. In such circumstances, compensation may be considered by NCD and LCA in line their own policies. No compensation will be covered with project monies. Objectives for full mitigation For UYEP II, the objective for mitigation of any potential impacts is avoidance. If involuntary land access or impacts to assets can not be avoided by project partners, the Project Steering Committee would need to ensure that full assessment of potential impacts are carried out. This should consider impacts to land; assets on affected land including crops and structures; and livelihood earned from the affected land or assets. The assessment should consult with all affected land or asset owners. The assessment would be followed by the preparation of a Resettlement Action Plan (RAP). The basic objective of the RAP is to ensure that project affected persons retain the full means and resources to maintain their livelihoods and standards of living. A RAP would be required at least to restore any affected persons in real terms, to pre-project levels. Affected persons 65 should be fully informed of the potential impact and consulted on the recourse required to ensure a positive and sustainable benefit, commensurate with the expected loss. Implementation of the RAP, including payment of any compensation or replacement measures, much be implemented prior to the commencement of project activities. Institutional Responsibilities Any risks relating to involuntary resettlement or loss of assets should be indentified prior to the sub-project being presented to the PSC for approval. The SPWE, as part of the process of determining works to be carried out, should identify potential risks relating to OP4.12 using the Involuntary Resettlement and Loss of Asset Mitigation Checklist (IRLAMC). The SPWE should use the IRLAMC to provide a recommendation to the PSC as to the viability of the intended work. The SPWE should recommend that a sub-project be excluded if it requires any involuntary resettlement or loss of assets, regardless of the degree of impact. The PSC should assess the recommendation presented by the SPWE and determine whether the project should be excluded. Sub-projects that require involuntary resettlement must be excluded. In the instance that the PSC chooses to continue with a sub- project against the recommendation of the SPWE, it is the responsibility of the local area representative on the committee to ensure adequate consultation and compensation with the affected parties. Projects that require minor loss of assets may be considered for inclusion by the PSC if the loss of assets is less than the value of one month’s wage. Any costs associated with consultation and compensation must be borne by the local area authority. No project funds will be used for such purposes. The local area representative must ensure that the completed Declaration of Consent for the Removal of Assets form (Annex 4) has been returned to the SPWE or works may not commence. If the PSC approves any sub-project that requires greater level of compensation, an adjustment to the Resettlement Policy and respective documents, including a full RAP process will be required. Grievance Redress In the event that loss of assets occurs by accident54 the affected parties should inform the project of the event via the grievance form (Annex 4. Involuntary Resettlement Compliance Documentation ). The Project Manager will assess the grievance to determine its validity. If the aggrieved party then consents to the removal of the asset, the requisite form in Annex 4 should be used to document consent. In the event that the grievance is found to be valid the Communications Specialist will engage in consultation with the affected parties to determine reasonable compensation, in line with the Land Act and constitution of PNG. This process will be overseen by the Project Manager and World Bank representative and resourced by government funds. Policy review This Policy should be reviewed annually, and if required, more detailed guidelines should be prepared. It has been acknowledged in this ESMF document that OP4.12 has been triggered in the unlikely event that the scope of this project is expanded to a point where OP4.12 becomes relevant. In such as instance it will be necessary for a full RAP to be completed prior to any project works being undertaken. Annex 4. Involuntary Resettlement Compliance Documentation 54 Such as miscommunication of work location 66 Involuntary Resettlement and Loss of Asset Mitigation Checklist Name of Senior Public Works Engineer: Project Description: Will the ABOVE project require: Action Minor Moderate/ Description of Impact Impact Major Impact (i) involuntary relocation or loss of shelter (ii) loss of assets or access to assets (iii) loss of income sources or means of livelihood, whether or not the affected persons must move to another location (iii) involuntary restriction of access to legally designated parks and protected areas resulting in adverse impacts on livelihoods. If any impacts were identified a recommendation must be provided to the Project Steering Committee to EXLUDE the project. Recommend to Project Steering Committee that project be excluded  **Should the Project Steering Committee choose to continue with a project (against recommendations) that has an expected impact of moderate/major a Resettlement Action Plan must be developed PRIOR to sub- project receiving approval. Where minor impacts are predicted, the following Declaration must be agreed and signed by all relevant parties. Compensation must be in line with replacement value and ensure that land/asset owners are not lest worse off as a result of the removal of assets. 67 Declaration of Consent for the removal of Assets Project: Project Location: Project Description: Asset Location: Asset Description: Local Government Authority (LGA): WHEREAS, the undersigned are the owners of the asset located where the proposed works or projects are to be done or constructed; WHEREAS, for the good of the neighbourhood and the general public, a decision was made to undertake the project ABOVE as part of the UYEP II project, WHEREAS, the (LGA)_____________________ agreed to finance the removal of (asset)____________________, and provide compensation to the value of (amount)__________________;. The UYEP II project will ensure that removal of the asset is undertaken with minimal impact on surrounding areas. The signed (name)__________________ agrees to the removal and disposal of the asset (AS ABOVE) by representatives of the UYEP II project The signed agrees that they are the rightful owner of the asset and give free and informed consent for the ABOVE action. Owner: Witness: _______________________ _______________________ Signature Signature LGA Representative: Witness: _______________________ _______________________ Signature Signature World Bank Representative Witness: _______________________ _______________________ Signature Signature 68 Involuntary Resettlement and Loss of Asset Grievance Form For Office Use Only Name of recording officer Location Date Project Involved Name of Affected Person: Address: Phone Number: Email address: Nature of Grievance: Description of Asset: To be completed by Project Manager Explanation by Project Works Supervisor: 69 Assessment by Project Manager: Resolution achieved? Provide details of settlement amount, process and signatories in line with Land dispute negotiations relating to Customary Land are subject to the Land Disputes Settlement Act 1975, including copies of respective documentation. 70 Annex 5. Process for Preparing ESMP The Senior Public Works Engineer is responsible for completing the ESMP. The IRLAC and the Training Provider and Contractor Validation Form must be completed prior to commencement of project activities. The ESMP Compliance Form is part of the ESMP and ensures compliance with the ESMP for the duration of project activities. Figure 9 illustrates the progression of compliance, colour coded to represent responsibility. Figure 9. Process for ensuring compliance with ESMF ESMF Consultation ESMP Plan Training Provider ESMP and Contractor IRLAC Compliance Validation Form Consent for ESCOP Removal of Asset Form IRLA Grievance Form KEY: Communications Specialist Consultants and Contractors Senior Public Works Engineer Works Supervisors Training Facilitator Local Government Representative on PSC Project Manager Although there is some variation in the nature of safeguard issues between NCD and Lae, the processes detailed above, and throughout this document, are designed to provide flexibility for variable contexts. Senior staff will be active in both locations, providing consistency in managing issues. 71 Annex 6. Consultation Plan The following draft Consultation Plan is designed to guide effective Communications in support to safeguards OP implementation. The draft should be updated on a regular (at least quarterly basis) and reviewed annually. Feedback/Issues or Estimated Timing Remarks/Actions to Item Activities Responsibility Concerns to be (Date or Period) be Taken addressed PROJECT APPRAISAL PHASE Consultations and meetings Introduction to the Project; Minutes written up with line agency potential beneficiaries; and made available stakeholders, other types and location of for monitoring; development partners and subprojects; key Concerns and issues Stakeholder NGOs; stakeholders and agencies PCO to be incorporated meetings Initial meetings involved in implementation; into ESMP where representatives of advice as to assistance appropriate; communities. required from communities, Establish community (labor, materials, clearance contact points (See Annex 5) of illegal structures etc) Issues identified to Preparation of draft Public circulation of ESMF be progressed in ESMF Report (incl. and ESMF to stakeholders, WB ESMF Summarized in Social subproject ESMFs, and comments addressed Consultant Assessment ESMF Report identification and Consultation Plan) Implementation. Official Presentation to Board; WB;PCO; Media commencement of WB Board Approval Approval of Project; & UYEPII notified in of Project Grant agreements put in Communications newspapers and on place; Specialist (MCS) radio (start-up of mobilization) MoU’s signed with Sufficient time given Implementing Preparation and review of Prior review of MOU draft WB/PCO for partners to review Agencies & MoUs for signing required MoU instrument Partners 72 Feedback/Issues or Estimated Timing Remarks/Actions to Item Activities Responsibility Concerns to be (Date or Period) be Taken addressed General information about project provided in sufficient Broad time and in appropriate dissemination of language, as determined by MCS Prepare Information Pack NCDC/LDA project info consultation with key stakeholders and community leaders. PROJECT PREPARATION AND IDENTIFICATION OF SUBPROJECTS PHASE SEE ALSO ATTACHMENT 1: PROJECT SCREENING PROCESS (NCD AND LAE) FOR FURTHER DETAILS Stakeholder and Meeting minutes to community group Initial community meetings, NCDC/LDA- Incorporated into be documented and identification/registr stakeholder agency CLOs, Consultation Plan as available for ation for service meetings Councilors/WC required monitoring contracts Community Identification and consultations and Identification of subproject scoping of issues NCDC/LDA- ESMP (checklist) impact areas, field visits; (social and CLOs, ESMP checklists completed (based Initial Community meetings environmental); Community completed by CLOs on preliminary and FGDs with women’s Checklists reviewed leaders identification of church, and youth groups by SPWE/PWE and works/activities) Project Managers Agreement by community to MOUs or (i) participate in training and Community acceptance, community provide labor as required; with due diligence by the agreements signed and (ii) agree the proposed project is a “pre-condition� Subproject/communi with participating Community scope of worked; (iii)ensure for subproject ty MOUs/community communities (in representatives that road segment is free of implementation; any agreements Lae should involve (Community prohibited activities (i.e. indication of internal available for communication leaders); CLO resettlement); signaling community disagreement monitoring with all community acceptance of the should lead to cessation of committee and subproject. subproject consultation. area leaders) 73 Feedback/Issues or Estimated Timing Remarks/Actions to Item Activities Responsibility Concerns to be (Date or Period) be Taken addressed IMPLEMENTATION/WORKS PHASE Leading Each ESMP reviewed by Prepare ESMPs for all NCDC/LDA- Hands/Contractors Subproject ESMPs Project Managers, sample subproject activities (See CLOs to be advised of collated of ESMPs reviewed by Annex 3) Team Leaders agreed ESMP PCO requirements All complaints and NCDC/LDA- grievances to be Meetings as CLOs/team recorded (case no., Address issues as required to resolve As per ESMP and outline leaders/commun date, location, required; recorded for grievances and procedure in ESMF Report ity members and complaint, action monitoring purposes complaints participants as required, resolution required date) to allow monitoring Extraction of Identification of SPWE and Contractor NCDC/LDA/SP To follow measures and materials to follow quarries and responsible for identifying WE requirements outlined in Aggregate Extraction potential material any material sources/new ESMP Guidelines, where sources quarries required available Obtain all Monitoring of As per process set out in necessary compliance with ESMF Report NCDC/LDA/SP All activities to be environmental (and permit conditions (Environmental consent WE monitored any other) permits and approved ESMP applications) required provisions Clearing and grubbing (incl. Advance notice to removal of all stumps, roots Clearing shall not extend community of and other organic material outside the limit of the removal of any NCDC/LDA/SP below ground level) limited NOTIFIED area unless Subject to monitoring material not already WE/PWE/contra to NOTIFIED area required otherwise agreed with land- and evaluation cleared from ctor for works,; user and community works/activities Any additional area to be zone used temporarily as 74 Feedback/Issues or Estimated Timing Remarks/Actions to Item Activities Responsibility Concerns to be (Date or Period) be Taken addressed negotiated between Contractor and land-user) NCDC/LDA/PG Internal and external Involvement of Engagement of local youth DO monitoring to ensure local and women as laborers In compliance with local Contractor; hiring targets met community/labor in following completion of labor laws community and compliance works/activities training groups/labourers issues Where possible Compliance As per project performance Corrective actions NCDC/LDA community to monitoring and monitoring system and identified with timeframe for PCO/PMU participate in evaluation monitoring plan resolution monitoring process Post-activity/works Keep communities informed Address issues as updates to NCDC/LDA- and highlight operational required; recorded for Update as required communities and CLOs/PMU issues monitoring purposes stakeholders As per project performance As identified during monitoring system, Community to Benefit monitoring NCDC/LDA/PC monitoring; environmental/social impact participate in and post-evaluation O/PMU/MCS WB mid-term review and monitoring plan monitoring monitoring process post-evaluation requirements 75 ATTACHMENT 1: UYEP II - COMMUNITY MOBILISATION PROCESS Mobilising of youths in the communities is a very important first step in undertaking the Urban Youth Employment Project (UYEP) programs. It is also important because the community is ultimately responsible for and affected by situations of safety or insecurity. Further, engaging the community assures that community members are available to help plan, take action, and evaluate UYEP activities towards improvements. This paper briefly outlines the mobilisation steps and strategies to be used in Phase II in the National Capital District (NCD) and Lae. The strategies have been developed based on the learning from Phase I, which was exclusively implemented in NCD. This process has been further developed to consider the specific requirements for Lae. As noted in the main text of the ESMF, Lae context differs from NCD. While this process has been scoped based on the initial ESMF preparation, the PMU will need to review and further develop this process as it consults with Lae stakeholders during implementation. 1. Preliminary Meeting with Community Leaders The first step in implementing the community mobilisation process is to hold a preliminary meeting with the community leaders, counsellors and youth leaders. The composition of the community leaders should include leaders from churches, youth groups, women groups and other prominent groups existing within the communities. In Lae, care must be taken to also include zone leaders from each Ward, as well as each of the Ward Committee representatives. All wards and zones in the project area must be represented. For Indigenous representation in line with OP4.10, the proportion of Motu- Koitabuan and Ahi should be noted. The meeting proceedings for this and all other meetings should be recorded in the Community Consultation and Participation Form (CCPF) which is provided in Annex 1 as a guide form. The main agenda for the preliminary meeting are 1) presentation of the project objectives and core activities, principles and policies of operation 2) explanation of roles and responsibilities of communities and community mobilisers, 3) selection and appointment of community mobilisers. The community mobilisers have a key role. These are volunteer leaders that are accepted by the community as having the ability to work within the local community to mobilise youth for UYEP that are willing to engage. The community mobilisers will have been resident in the community for at least two years and usually longer. They will already have a rapport with young people and a level of respect across the community. They must also have the interest and time available to volunteer their services to assist the screening process. Community mobilisers must display commitment to inclusion and be willing to abide by the project approach towards seeking 50% gender equity in participation and in encouraging the participation of traditional ethnic groups and people with a disability. 76 2. Community Mobilisation - Workshop A Community Mobilisation Workshop must be held in each location, NCD and Lae before screening starts. Objectives of the workshop will include: • Introductions (meet and greet). • Identification of wards/zones and boundaries • Educating them about the processes and programs of the UYEP • Promoting the UYEP processes for inclusion (i.e. gender, disability and ethnic diversity, particularly inclusion of Motu-Koitabuan and Ahi) • Roles and responsibilities for UYEP II selection in their community – including their obligations for ensuring fairness in selection. • Eligibility criteria • Screening dates and numbers • Process for distribution of the Expression of Interest (EOI) An initial workshop should be held in one location in Lae as a pilot, with clear information to participants that it is a field test of the approach and that suggestions for improvement will be sought. Similar workshops as required can be held later on in each year. 3. Mobilisation plans/steps NCD Lae Step 1: Prepare the Trainee Flow Schedule: ✓ Community mobilisation and screening ✓ Same details are noted in a detailed Schedule where details such as: the Locations, dates, targets, screening venues are recorded. Step 2: Production of communication ✓ Same Materials ✓ EOI forms was produced (enough copies made) Step 3: Meeting with Community Mobilisers Step 3: Meeting with Community ✓ Meet with the Community mobilisers (only Mobilisers mobilisers for locations selected at each ✓ Ongoing consultation - most intake). likely to meet with Ward ✓ Key messages delivered member /Zone members/Councilors ✓ Same Step 4: Distribution of EOI forms ✓ Same ✓ EOI forms are distributed to community mobilisers/ward members, according to ✓ Due to differences between their community/ward represented NCD and Lae, confirmation of residency and identity of 77 NCD Lae ✓ EOI forms numbered and distributed participants at both the ward according to planned target number by the Ward Councillor, the ✓ Initials of community mobiliser/ward Peace and Order Committee member on form leader and the zone level leader will be required in the Lae context. This will ensure that there is a three-way confirmation that the proposed participant fulfils the screening criteria and that there is no favouritism arising. Step 5: Mobilising of Youths ✓ The community mobilisers work within ✓ Same their communities identifying interested youths and distributing the EOI forms ✓ Reiterating the eligibility criteria, which ✓ Same include: • Age must be between 16-29 • Living in the specific • Not in school in the last 6 months community (Ward and zone) • Not working (fulltime/Part-time) in the within Lae for the last 2 years last 6 months • Must be living in NCD for the last 12 months Step 6: Constant Follow up with community mobilisers/ward and zone members ✓ UYEP staff and Community mobilisers ✓ Same keeping in constant communication to: • follow up on progress of mobilising youths by community mobilisers • number of youths interested, • assess whether inclusion targets have - 50% women and 15% Ahi been met (For UYEP 1, this was 30% for women originally and 10% Motu-Koitabuan, this will be increased to 50% for women and 15% Motu-Koitabuan • Identification of potential participants with a disability; ensure that the disability is noted on the EOI form and any special requirements (Note: UYEP would not provide any personal or medical care unless basic first aid as 78 NCD Lae per other participants. However special needs may require transportation, mobility aid devices or additional rest periods, etc. These should be clearly discussed with the participant and if accepted, a risk management plan and family/carer contact details will be required. • collection of completed pre-screening forms • deal with issues faced promptly; e.g. transport required, additional EOI forms. Step 7: Returning of completed EOI forms. • Forms must be completed and have ✓ Same an attachment (copy of birth ✓ For Lae, many people do not certificate, school certificate, clinic have formal certification of card, NID, drivers license etc. identity. There is a plan to • No attachments, no selection introduce identity cards in Lae • Each forms to be collected and in the near future. Also UYEP presented by the community is considering introducing mobilisers/ward members to the fingerprint recognition. In the UYEP office meantime, a photograph and signed confirmation of identity by the three community leaders mentioned above (Ward Counsellor, Peace and Order Committee leader and Zone leader) will be sufficient until additional security is in place. Step 8 : Completed EOI forms checked and certified ✓ Same • All completed forms checked and ✓ EOI forms will need to be certified (over-aged youths, youths certified for eligibility by both with education above Gr.12 not Ward, Peace and Order accepted, etc.) Committees and Zone leaders. • Queries/checks regarding eligibility of any youths will be discussed with community mobilisers concerned before selection 79 NCD Lae Step 9: Screening list is produced and confirmed with community mobilisers /ward ✓ Same councillors • Screening list is produced (preferably can be sorted by age and/or highest grade completed) • List is done by wards/zones • Community mobilisers confirm the names of eligible youths for screening in their wards/zones • Select for inclusion targets Step 10: Community mobilisers making sure Step 10: Ward the youths turn up at screening members/councillors making sure • Screening details relayed to eligible youth the youths turn up at screening by the community mobilisers • UYEP also to communicate with selected ✓ Same youths • Community mobilisers must accompany selected youths to the screening venue, ensure the organized behaviour of selected youths and assist Screening Team Supervisors in maintaining organization at the screening centre and . • Contribute to the smooth progression of the screening process 80 3. At Screening – Steps NCD Lae Step 1 Selection of youths for each intake Step 1 Selection of youths for each and for Controls: one intake: • Youth are briefed on the procedures and • Ward councillors/members (for the waiting period for UYEP II projects. each ward) to pick names (in a • Youth will pick a colored paper before box) survey start (one on one interview) • Only youth’s name picked will • UYEP determines which colours for go for screening which intake they will be included in (this ✓ Same is for transparency and fairness) Step 2: Facial recognition and finger print • Only photograph and finger done at this time print in Lae Step 3: Survey starts ✓ Same ✓ Eligibility Survey for all eligible youths Notes 1. For consistency and efficiency’s sake the community engagement and selection process should be kept as similar as possible between the two project areas. However, due to unique challenges in Lae it will be necessary to have the confirmation of a youth’s residency in Lae at both Zone and Ward level. 2. In order to manage expectation and avoid disappointment, as far as possible, eligibility should be confirmed PRIOR to youths being contacted for inclusion in the program. Facial recognition and or fingerprinting, if implemented, would be best done before screening. 3. As part of Step 8, UYEP project staff should confirm that all eligible youth’s in the community had an equal opportunity to be considered for the program. This will mean ensuring that Community Mobilisers have allowed all eligible youths equal opportunity, and have not offered the opportunity only to members of their own wontok, or sought to profit from the EOI process. UYEP staff should also ensure that women and identified indigenous groups are fairly represented. People with a disability should have relevant details and management arrangements noted on their EOI. Prepared based on the work of Francesca Drapuluvik, Project Operations Officer Tuesday 10th December, 2018 81 Annex 7. Environmental and Social Codes of Practice UYEP II Environmental and Social Codes of Practice 2018 (ESCOP) 1. INTRODUCTION Objectives of UYEP II The PNG Urban Youth Employment Project- Phase 2 (UYEP II) in Papua New Guinea (PNG) provides urban youth with income from temporary employment opportunities and provides support to increase their longer term employability. UYEP II includes temporary employment through subprojects in urban works and services, as well as linking young people directly to employment opportunities with local employers. This document The Environmental and Social Codes of Practices (ESCOP) - was developed to support the implementation of projects as part of UYEP II. The ESCOP provides guidelines for environmental management of the expected construction activities. This document is a supplemental annex to the UYEP II Environmental and Social Safeguards Management Framework (ESMF) and should be read in conjunction with that document. This document is considered a living document and could be modified and changed in line with the changing situation or scope of the activities. Scope of works In UYEP II public works are likely to be minor, of limited extent, reversible if necessary, and readily managed with good practices. UYEP II will not finance any major civil works and is, therefore, not expected to have any significant, irreversible or major environmental impacts. It is expected that all works will be upgrading and repairs in existing urban areas. During project activities the potential impacts include dust and solid waste generation associated with minor civil work activities. These impacts are small, localized and can be mitigated by incorporating good civil work practices, including proper housekeeping measures, proper material storage and disposal of solid waste and pollution control. In addition, to ensure environmental sanitation and safety during operation, appropriate planning is required to adhere to good social and safety standards for UYEP II youth and staff and community members including waste management, traffic management, hi-visibility gear, gloves when required and first aid supplies on site. Codes of Practice The codes in this ESCOP lay out outline simple rules and procedures regarding identification, monitoring and mitigation of those environmental impacts. The ESCOP will be included in bidding and contract documents as appropriate and its implementation will be closely monitored during project execution. 82 2. PROJECT DESCRIPTION UYEP II includes four components; 1) Youth Job Corps (YJC): Provides 40 hours of basic life skills training (BSLT) and 30 hours of short term employment opportunities through the Public Works Scheme (PWS). 2) Skills Training: seeks to build basic competency and provide a skill development pathway for employment in the formal and informal sectors 3) Monitoring, Evaluation and Referral Service: seeks to build comprehensive data and analysis to support project operations and inform policy development. 4) Project Management: provides implementation and technical support to the projects implemented under UYEP II, including ensuring that safeguards activities are properly planned implemented and reported. For full details of the UYEP II project areas and relevant World Bank Safeguard policies and Government of PNG legislation please refer to the ESMF. 3. ESCOP IMPLEMENTATION RESPONSIBILITIES The Project Management Unit (PMU) During implementation, the PMU is responsible for ensuring that the ESCOP will be incorporated in the bidding document and complied with by contractors. The PMU has ultimate responsibility in the event of non-compliance with the ESCOP during construction. Senior Public Works Engineer (SPWE) and PWE The UYEP II SPWE and PWEs are responsible for ensuring that planned project activities will not contravene this ESCOP, or the ESMF. This will include ensuring that projects that will have a substantial negative environmental impact are not included in planned activities, and that mitigation measures are implemented where required. Works Supervisors Works Supervisors will be responsible for implementation of the ESCOP, including workplace safety, and will ensure adequate resources are available for the implementation of the ESCOP throughout the construction period. Works Supervisors have the responsibility of establishing and maintaining contact with the PMU and SPWE, local residents and relevant local authorities, and keeping them informed of construction matters likely to affect them. Contractors Contractors with a formal agreement for works through UYEP II are required to sign agreement with this ESCOP as part of the works contract. Contractors will assign responsibility for compliance with the ESCOP requirements throughout contract implementation. The assigned contract manager will be responsible for ensuring that all codes are adequately followed and documented as per UYEP II reporting requirements. 83 4. GENERAL ENVIRONMENTAL CODES OF PRACTICE The list below describes four basic areas of requirements for all projects carrying out minor construction/rehabilitation. 1. Public Works Planning and Management 2. Management of Environment and Sanitation 3. Management of Social and Safety Factors 4. Proper documentation Contractors are required to minimize, as far as reasonably practicable, any adverse environmental or social impact of their construction activities by following these codes Issue Prevention/Mitigation Measure Public Works Planning and Management Prohibitions The following activities are prohibited on or near the project site: (a) Cutting of trees for any reason outside the approved construction area; (b) Removal of protected tree species as part of project activities without approval of local authorities; (c) Illegal dumping of demolition material and debris; (d) Use of unapproved toxic materials, including lead-based paints, asbestos, etc; (e) Disturbance to anything with architectural or historical value; (f) No burning of waste; (g) Use of alcohol by workers. Working hours Core working hours will not extend beyond 0800 to 1800 on weekdays. Individual site requirements which differ from the above will be considered on a site by site basis. Noisy operations shall not take place outside these hours without prior approval from the PMU and/or delegated agencies and local authorities. Good Works Supervisors will follow a ‘good housekeeping’ policy at all times. housekeeping This will include, but not necessarily be limited to the following: • Ensure considerate site behaviour of the project’s staff; • Prohibit open fires; • Ensure that appropriate provisions for dust control and road cleanliness are implemented; • Remove rubbish at frequent intervals, leaving the site clean and tidy; • Remove food waste; • Frequently inspect, repair and re-paint as necessary all site hoardings to comply with the local conditions and local regulations, all flying post/board is to be removed as soon as reasonably practicable and within 24 hours of notice; • Maintain toilet facilities and other welfare facilities for its staff Public As a minimum, the Works Supervisors will provide public information on information and the site program (start and finish dates), plus the telephone for public site access contacts and/or requests. Any un-authorized entry to or exit from the sites should be control as much as possible. Children are prohibited from being on project sites. Site layout and Location of site huts, office accommodation, toilets and welfare facilities facilities should be accommodated within the boundaries of the site. 84 Issue Prevention/Mitigation Measure Emergency Works Supervisors in partnership with the PMU will ensure that Procedures emergency procedures are developed to facilitate effective actions in case of medical/fire emergency as well as environmental pollution (major spillage of gasoline, used oil, and/or toxic chemicals, etc.). The emergency procedure will contain emergency phone numbers and the method of notifying the statutory authorities. Contact numbers for key project staff will also be included. All construction sites and associated accommodation or welfare facilities Fire Prevention will have in place appropriate plans and management controls to prevent and Control fires. The site fire plans will be prepared and will have due regard to the local authorities’ regulations. During operation and maintenance of equipment and vehicles, the works Supervisors and PMU will ensure that its workers are well aware of the procedures and have enough knowledge to comply with them. The specification of non-combustible materials, products and packaging will be pursued wherever reasonably practicable. Operation of Works Supervisors must take all reasonable precautions to ensure that equipment equipment is operated in a manner so as not to cause safety risk and/or nuisance to surrounding residents and occupiers. Clearance the construction On completion of the works the Works Supervisor will clear away and site after remove all materials and rubbish and temporary works of every kind. completion The site will be left clean and in a condition to the satisfaction of the PMU. Management of Environment and Sanitation To control nuisance, dust and noise in the construction sites Works Supervisors Nuisance, should: Dust and • To the extent possible, maintain noise levels associated with all machinery Noise Control and equipment at or below 90 db. • In sensitive areas (including residential neighborhoods, hospitals, etc.) more strict measures may need to be implemented to prevent undesirable noise levels. Minimize production of dust and particulate materials at all times, to avoid impacts on surrounding families and businesses, and especially to vulnerable people (children, elders). • If necessary, temporary fencing should be provided along the boundary so that the works do not affect the immediate neighbours, paying particular attention to areas close to housing, commercial areas, and recreational areas. • Spray water periodically as needed on construction areas for dust control, especially at site located near residential areas • Apply proper measures to minimize disruptions from vibration or noise coming from construction activities. Disposal of Works Supervisors shall establish and enforce daily site clean-up Waste procedures, including maintenance of adequate disposal facilities for construction debris. The disposal of debris shall be carried out only at sites identified and approved by local authorities. The PMU should ensure that these disposal sites: • are not located within designated forest areas; • do not impact natural drainage courses; 85 Issue Prevention/Mitigation Measure Under no circumstances shall any material be disposed of in environmentally sensitive areas. All waste, metals, used oils, and excess material generated during construction must be disposed of in authorized areas, incorporating recycling systems and the separation of materials. In the event that any debris or silt from the sites is deposited on adjacent land, Works Supervisors shall immediately remove such debris and restore the affected area to its original state to the satisfaction of the PMU and local communities. Water quality Works Supervisors must take all the efforts to prevent wastes (solid and liquid) discharge into all rivers and waterways and to protect surface and groundwater from pollution and other adverse impacts including changes to water levels, flows and general water quality. Whenever possible, Works Supervisors must minimize the amounts of wastewater that need to be discharged and find alternative means of disposal. Liquid spills of lubricant, fuel and oil within the site should be attended to immediately in order to minimize land & groundwater contamination. Works Supervisors will ensure that any seepage and wastewater arising from the works must be collected and discharged via a settlement tank. Water drainage must be designed to avoid stagnant conditions that could create bad smell and unsanitary condition in the construction area and surrounding environment. Management of Social and Safety Factors The Communications Specialist will ensure that adequate community Community consultation is carried out prior to project activities commencing. Relations Works Supervisors will inform the local authorities and community about construction and work schedules, interruption of services, ands traffic detour routes, as appropriate. UYEP II works with an inclusive approach, recognising diversity. There Inclusion is no discrimination with regard to gender, ethnicity or level of ability. Principles UYEP II work teams may include persons with a disability. UYEP II will prepare adequate plans for inclusion of individuals based on their specific needs. This may involve specific safety activities which should be followed by all staff and contractors. Any conflict, violence, discrimination or exclusion will not be tolerated under UYEP II. Workforce Works Supervisors shall ensure that site offices, depots, and workshops and Workers are located in appropriate areas. Clean and well-maintained toilets sanitation should be made available. Clean water shall be adequately provided for workers by Group leaders. Group leaders shall not allow the use of fuel wood for cooking or heating at the construction site or surrounding area. . Safety during Works Supervisors responsibilities include the protection of every Project person and nearby property from construction accidents. Works Activities Supervisors and Group leaders will ensure that all relevant safety policies and procedures as set out in the ESMF are carried out. In addition Works Supervisors will ensure that during emergencies of any kind, suspend all work. 86 Issue Prevention/Mitigation Measure Works supervisors and contractors will ensure that there is an adequately stocked first aid kit on site at all times and that there is a designated safety officer who has adequate knowledge of first aid. Safety officers should also be aware of any participants with a disability and the agreed management arrangements according to their specific needs. Grievance Contractors will follow the UYEP II ESMF Grievance procedures. All Procedures efforts will be made to address potential concerns, complaints or conflict effectively on site. Any concerns and actions taken must be recorded through the works daily documentation. Formal grievances must be documented as described in the UYEP II ESMF processes. Physical Cultural Physical cultural artefacts are covered under the World Bank Property Operating Policy 4.11 relating to Physical Cultural Resources. Chance-finds Procedures The project activities are expected to be carried out predominantly in developed urban areas, so the risk of uncovering physical cultural artefacts is unlikely. However, should physical cultural artefacts be discovered the Group leader will secure the site to prevent any damage or loss of removable objects and immediately inform the Works Supervisor. The PMU will be responsible for ensuring compliance with World Bank OP 4.11 and GoPNG laws and regulations. Proper documentation Works All UYEP II staff and contractors must ensure regular, timely and reporting complete documentation of works, including adherence to the ESCOP requirements. Daily works forms should be completed and verified by works supervisors and the UYEP II engineers. Incident Reporting If incidents regarding any ESCOP’s occur, these must be noted on the daily works document and fully documented through the UYEP II Incident Report. If the Incident is serious, the agreed procedures in the emergency plan must be followed. 87 Annex 8. Record of Stakeholder and Community Consultation Pre-mission consultation for project design Mt Hagen, 30 November 2017 – 2 December 2017 Date Name Organisation/Title Contact Details Thursday, Christopher Philip Appointed Member, Youth, Women, 72451165 30 Nov. Religion and Sports Representative, Provincial Executive Council, WHP Philip Nevil Acting Manager, Community 71136230 Development Division, WHP Steven Moka Executive Officer, WHP 71873542 5421626 Sister Marisha Ku Sister of Mercy, Mercy Works Ltd. 5423517 Staff of Mercy Works Ltd. Lawrence Pena Chairperson, Division of Education, WHP Friday, 1 John Karobia Sales Manager, Chemica Ltd 5421050 Dec. John Jacob Store Manager, Chemica Ltd Michael Sapou Principal, Mt Hagen Technical College 73038837 Staff of Mt Hagen Tech. College Peter Noki Mt Hagen Urban LLG 73529243 Robert Romba 75617815 Wendy Koldop 5422711 Peter Koiya Chairman and Treasurer, Mt Hagen 70850852 Urban Youth Rehabilitation Centre Lae, 3 December 2017 – 5 December 2017 Date Name Organisation/Title Contact Details Sunday, 3 Ginson Saonu Governor, Morobe Province 473 1503 Dec. MP Monday, 4 Louis Worealevi Catholic Education Agency 71820623 Dec. Don Savi Ginigoada, Program Coordinator 79690326 Colen Otto Lae District, Community Development 74127691 Division Lonol Winnie Seventh Day Adventist Church, National 73003407 Youth Director Robert Haro The Salvation Army, Territorial 76310781 Partnership Coordinator Yatu Idauman Principal, Immanuel Lutheran School Ian Tawuhni City Mission Sheila Harou Provincial Administrator, Morobe 73880870 Provincial Administration Tuesday, 5 Emily Boski Provincial Welfare Officer, Community 72850618 Dec. Development Division, Morobe Province Noah Ariku Provincial Youth Development Adviser / 71582138 Principal, ‘SYS PNG’ 88 Kokopo, 6 December 2017 – 8 December 2017 Date Name Organisation/Title Contact Details Wed., 6 Christine Masiu Adviser, Community Development Dec. Division, ENBP Wilson Matava Provincial Administrator, ENBP 9825011 Gamaliel Ersiut Deputy City Manager, Kokopo-Vunamami 9828395 Sarah Tade Urban LLG Sector Head, Community Development Division, Kokopo-Vunamami Urban LLG Freddy Lemeki, City Manager, Kokopo- Vunamami Urban LLG Thursday, 7 Peter Tutuai Program Officer, Community Dec. Development Division, ENBP Pastor Nelson Youth Representative, Provincial 72255964 Ainuy Executive Council, ENBP 73128878 Jacinta Aera Womens Representative, Provincial 73525329 Rev Allan Kinkin Executive Council, ENBP Church Representative, Provincial Executive Council, ENBP Joelyn Viritia Gazelle District, Community Development 71230045 Dulcie Alois Coordinator 79593633 Sinivut LLG (Pomio District) Community Development Officer Nathaniel Agmark Didiman Stoa, National 9829355 Latorena Agricultural Supplies Manager Malcolm John Brian Bell, NGI Wholesale Dealer 9829027 Maricor Alasco Jing Marc PNG Ltd, Managing Director 9828052 Friday, 8 Alkan Mararang ENB Division of Education, Provincial 9837109 Dec. Fatima Parapi Education Planner Hosea Lulupa ENB Division of Education, TVET Inspector ENB Division of Education, Secondary School Inspector Tasman Dau PNG Department of Education, TVET 72348331 Cathy Tasman Coordinator, NGI Principal, Kabelo Vocational Centre Location Stakeholder Role UYEP Project Office Tom Alley Gillies Project Manager Dr. Matthias Liu Deputy Project Manager Mandy Newton Acting Project Manager (Lae) Nixon Fanai SPWE Nancy Lucas National Youth Laurence Tau Development Authority Christopher National Capital District Kila Dick Council Lae City Authority Kennedy Galben Lae District Technical Officer Kaumu Laga Education Manager – Lae District Lina Kusak Lae District Family Health Coordinator 89 Location Stakeholder Role Juliana Niakambari Lae District Environmental Health Officer Colen Otto Lae District Community Development Officer Ginigoada (Lae) Don Savi Programme Coordinator Leah Counsellor City Mission Safe Haus Mary City Mission Safe Haus Manager Freda Counsellor Safeguards Mission List of Focus Groups – for reasons of sensitivity, names and details were not recorded of individuals in Lae, however record of locations and photographic evidence of consultations is available. Focus Group Participants Focus Key Description Key points raised Groups Contacts 1. UYEP UYEP 34 focus group • Mixed group who did not know Participants Phase 1 participants each other before the program; NBC 5 Mile program most had not worked at all location before the program • Generally very happy with regard to safety of the program and initial training in preparation for work • Find the safety procedures good- were able to talk about the need to wear high vis vest and proper shoes (although many did not have proper shoes). • Demonstrated good knowledge of the training course content • Emphasised the importance of the group leader to identify and address potential and actual conflict • Appreciated the budgeting training but still not comfortable with bank account arrangements – more financial literacy training required, particularly the process of using the ATM and teller processes. • Talked consistently about how the program has taught them to work as a group, to share and care for other group members. • Many vocalized positive benefits from the program so far and are looking forward to the next stage of the program 2. Lae City (Top Wallie Ottie WestTaraka • Many young people in Lae Town) Kinoch Youth Leaders unemployed. West Taraka is Mapai hotspot for crime and violence 90 • Many young people end up in prison due to petty crime as they have no jobs. • They are currently going out of their own way to help change the community by creating programs where the community can take part in. eg, crusade, independence celebration program • They aim to change the mindsets of the youths and bring positive change into the community 3. Lae City (Top Ellen Lapau Four Mile • A lot of youth are unemployed Town) Dorina Dot Community in the four mile community. Ogani members • A lot of petty crimes occur in the Maurai 4 mile area as there’s lot of youths whom are unemployed and therefore turn into criminal activities to survive. • There are a lot of single mothers, cases of unwanted pregnancies by young women. • Very volatile area during the weekends as there tends to be so many youths abusing alcohol and drugs. 4. Salamander Hattrick Community • Many young people in Nancy residents Salamanda community are unemployed 5. West Taraka Wallie Ottie Youth Leader • They demonstrated the need Joshua Chair, Law and for bringing positive change Stanley Order into the community Tupac Committee • Community leaders maintain President (You stability and peace in the Tok Org) community Community • The West Taraka community Members (73 has a clear structure in each people) zones in the ward to handle risk management issues 6. Nine Mile Tapae School teacher • Proper and/or detailed Joshua Unemployed awareness is needed 73563152 young males Philip Harrio 7. Back Road Angela 2 Group • Many youths in the community Lae City Abigail Leaders are unemployed Kankumungu 5 young females – just out of school 91 8. Top Town Lucy 2 Group leaders • Church groups and women’s (mixed Thomson 12 group groups can be used to carry out group) 72200965 members awareness Ronnie Thomson 72520543 9. Top Town Ismael Key informant • Nothing is being done for for disability persons with disabilities in Lae city • There are many people with disability living in Lae city Other Lae Stakeholders for potential project referral. Provincial Administration & Dept. for Community Development, Morobe The Provincial Administrations across PNG have Community Development Branches, which provide services on behalf of the Department of Community Development. The Welfare Officers and Child Protection Officers employed by the Provincial Administration administer the provisions of a number of acts, including the Laukautim Pikinini Act, Deserted wife & Children Act, Marriage Act, National Youth Service Act, and National Council of Women Incorporation Act. Provincial welfare, gender & child protection officers Contact: provide the following services to the public: The Principla Advisor • Investigation and reporting of cases of abuse or neglect involving family or children (including Community domestic violence) Development Division • Assist with juveniles in the Police lock-ups and Morobe Provinical negotiate for their removal from the cells where Administration appropriate PO Box 1327, Lae, MP • Deal with adoption applications and birth registration Ph: 473 1701/2/3/4/5 • Monitor employment of children in the workforce • Conduct counselling and mediation on all issues affecting families (particularly in relation to family conflicts, child abuse, adultery, and sexual assault/harassment) • Inspections of Child-Minding Centres and early childhood development programs • Conduct awareness programs to communities and attend school board meetings • Provide referrals in relation to custody & maintenance, adultery cases, & adoption 92 Correctional Services & Juvenile Remand Centre,Buimo ,Morobe Province Established under the Correctional Services Act, Papua New Guinea Correctional Services is the government agency responsible for the custody, confinement and rehabilitation of offenders and prisoners. It is also responsible for the effective administration of the agency. CS is responsible for operating correctional institutions across all provinces in PNG. CS provides the following rehabilitation programs in its Contact: correctional institutions: Correctional Services • Vocational training (literacy skills, training in basic Head Office building trades - carpentry, roofing, brick & stone laying, metalwork, electrical and plumbing - P.O. Box 6889, Boroko agricultural skills for oil palm, cocoa, coffee & rice NCD farming as well as fishing) Ph: 323 1855/323 1978 • Counseling, mentoring, conflict resolution and mediation Fax: 323 0407 • Awareness programs on gender respect, domestic Buimo CIS violence, and the prevention & spread of HIV. Ph: 475 7495 | Fax: • Prisoner review and recommendation for detainee 475 7359 placement on parole or release on license Office of the Public Prosecutor, Lae The core function of the Office of the Public Prosecutor (OPP) is the prosecution of matters in the National Courts and criminal appeals in the Supreme Court across PNG. The Public Prosecutor is empowered under the Constitution to control the exercise and performance of the prosecution function of the State. As part of the conduct of prosecutions the OPP has contact with victims of crime. As part of its prosecution function the OPP provides an Contact: information and referral service to victims of crime whose matters are before the National and Supreme Courts. This Office of the Public involves: Prosecutor • Liaison with victims of crime during the conduct of P.O. Box 2185, Lae, prosecutions in the superior courts. Liaison with Morobe Province victims takes the form of referral to support services Ph: 472 3223, 7100 and provision of information as to the criminal justice 2303 process and court proceedings; • Support to victims during court proceedings; and Fax: 472 5410 • Assisting victims with preparation of Victim Impact Statements for presentation to the court at sentence hearings. The OPP also makes submissions on behalf of the State as to the appropriate penalties that ought to be imposed by the superior courts following a conviction. 93 Catholic Church, Morobe Province The Catholic Church of Papua New Guinea is made up of 4 Archdioceses and 15 Dioceses in Vanimo, Altape, Wewak, Lae, Madang, Mt Hagen, Wabag, Mendi, Goroka, Kundiawa, Kavieng, Kimbe, Rabaul, Kerema, Daru, Aloutau, Berina, and Port Moresby. The church runs numerous programs across PNG (regional contact details can be obtained by ringing the Port Moresby numbers below) The church programs include: Contact: • Pastoral Service: training, planning, monitoring & Bishop. Chris Bloun evaluation FR. Arnold Schmitt • Marriage Tribunal: church marriage separations & related matters Lae Diocese • Youth Ministry: training P. O. Box 3, LAE, Morobe • HIV: awareness, testing, treatment & care Province • Drugs & Alcohol: awareness & counselling Ph: 472 5130 Fax: 472 7235 • Family Life: awareness, training & counselling Angela Matanbuai • Social Apostolate: skills training (sewing, cooking Women's Resource Centre & handcrafts) • Remand & Rehabilitation Centres: care, training Ph: 472 1713 & supervision Youth Office • Women's Ministry: all programs relating to family and gender issues Ph: 472 5130 • Family Services & Caritas: counselling, skills Sr. Heniqueta Muchate training (literacy, farming, cooking, leadership, disaster relief, & integral human Health Secretary Ph: 7152 5271 Sr. Soun Tjang Precious Blood Sisters Ph: 472 4424 / 472 4377 Email: catholiclae@datec.net.pg 94 City Mission, Lae City Mission PNG is a Christian-based organisation founded, in 1993, by Larry George, an Australian bank manager, who saw the need to provide training and support to unemployed and dispossessed youth in Port Moresby. The Mission now provides crisis and long term accommodation for young men, women and children, as well as counselling, medical & emotional rehabilitation, skills training, and assistance in finding suitable employment. After strong success in Port Moresby, these programs were extended to into the regional city of Lae. City Mission is funded through donations from business houses and corporations. Agencies such as AusAID, SDP and the EU have also provided support. City Mission PNG provides a range of programs Contact: and activities in Port Moresby and Lae: Mr Ron Brown Port Moresby City Mission POM • Koki Head Quarters: is the main office and administration of the Mission and also PO Box 5872 provides accommodation for youth that have Boroko, NCD passed through the Mission program and have found employment. Ph: 320 0606 Pom • Newcrest New Life Skills Training Fax: 3201363 Pom Centre: provides rehabilitation and training of teenage youth in vocational skills, literacy Email and numeracy, and agricultural skills. Pom: citymissionpom@online.net.pg • Haus Ruth: provides safe and secure Ps. Jochen Stern accommodation and counseling for victims of domestic violence, rape and child abuse. City Mission Lae - Town Lae PO Box 2599, Lae • Lae City Mission New Life Ph 475 1214 Lae Mob: 7156 8213 Plantation: provides rehabilitation and LaeFax 475 1213 Lae training of teenage youth in vocational skills, literacy and numeracy, and agricultural skills. Email • Haus Clare: is a Crisis Centre for children Lae: pomcity_mission@online.net.pg who have lost their parents to HIV AIDS and Ms. Miriam Momori other crisis accommodation for children referred by Police and the Women's Support Ph/Fax: 472 7964 Centre at the Hospital. Email: lcm-hausclare@online.net.pg • Buablung Haus: is a hostel and main office for Lae City Mission. It also provides accommodation for youth that have passed through the Mission program and have now found employment in town. • Lae 2 Mile Meri Seif Haus: provides crisis accommodation in the settlement for wives (and children) that are abused in the home environment and require short-term refuge. It also runs a community school with over 100 children in attendance as well as 95 classes in sewing, cooking and literacy for adults. 96 Anglican Church, Morobe Province The Anglican Church of Papua New Guinea is made up of five dioceses – Port Moresby, Aipo Rongo, Dogura, New Guinea Islands, and Popondetta. Priests are trained at Newton Theological College, Popondetta, and catechists at Kerina Evangelists' College at Tsendiap in Western Highlands Province. The Anglican National Office and the church's administrative headquarters is at Lae. The Anglican Education Division operates 3 high schools, about 100 community schools and 2 vocational centres, whilst the Anglican Health Service runs 3 health centres (rural hospitals), 12 health sub-centres and 12 aid posts. The church provides several programs in PNG: Contact: • Church Partnership Program (Lae), run in Church Partnership Program partnership with other Christian churches (counselling and training in Literacy, gender Anglican National Office empowerment, and HIV prevention) PO Box 673, Lae • Anglicare, which provides services (in Port Moresby, Popondetta & Mt Hagen) to those Ph: 472 4111, Fax: 472 1852 infected & affected by HIV (testing, counselling, Email: frontdesk@acpng.org.pg home care, and training of health workers) • Mother' Union, provides training and family life Anglicare, Lae support to mothers, and care to the sick, Ph: 7190 3008 imprisoned or disabled (all diocese) • Women in Ministry, support women (in Mothers' Union, Lae Popondetta) who are sick and homeless and Ph: 472 5386 encourage women to take up roles in the church councils • Sisters of the Visitation, run an orphanage (in Popondetta) for children, advocates for children's rights, and provide counselling • Society of Saint Francis, a ministry which provides care (in Popondetta) for the homeless, including shelter, counselling and mediation. YWCA, Lae The Young Women's Christian Association (YWCA) is a Christian-based global network of women leading social and economic change in 125 countries worldwide. It advocates for peace, justice, health, human dignity, freedom and care of the environment, and has been at the forefront of raising the status of women since it was founded in 1894. In PNG, the YWCA is a membership organisation open to women and girls who wish to share their skills and time to help other women and girls to develop and grow in Spirit, Body and Mind and to become leaders in advocacy and action for social justice. The YWCA has a head office in Port Moresby with a number of branches across the nation. The YWCA has a number of core programs, including: Contact: • Hostel accommodation for working girls or students 97 • Prison rehabilitation programs which include court Mrs Kila Amini, General attendance, supervision of offenders on parole Secretary (community work orders), counselling, and mediation Mrs Marie Balil, Programs • Under 18 Children's Club which includes school Co-ordinator holiday workshops, juvenile justice training, child rights and responsibilities, empowerment of young YWCA Port Moresby women, and drug and alcohol education PO Box 1883, Boroko, • Also general training programs in literacy (beginners NCD to advanced), leadership development, dress- making, cooking, reproductive health, HIV, computer Ph: 325 6522 or 340 6927 training, and social, educational and spiritual activities. Mrs Pawan Maliaki • Youth adolescent Health Club provides training in President, YWCA Lae the areas of women, youth and children's rights and the sexual health of girls and boys PO Box 1463, Lae Ph: 711 9626/711 96126 Email: laeywca@gmail.com Mrs Elaine Namuesh General Secretary, YWCA Lae PO Box 1463, Lae Ph: 472 1436 or 472 1691 Salvation Army, Lae The Salvation Army is a Protestant Christian Church known for its extensive philanthropy and charity work. It is an international movement in over 122 counties, including PNG, where it was established in 1956. The Salvation Army runs numerous programs within PNG with the assistance of numerous volunteers. Its head office is in Port Moresby with a number of branches across the Country. The Salvation Army’s key program are: Contact: • Juvenile Justice advocacy in courts, Salvation Army Headquarter children/defendants (court sittings, juvenile visitation and follow-up) PO Box 1323, Boroko, NCD • Restorative Justice Awareness & Training Ph: 325 5507/ 3255522 Fax: 325 Program ((Central Province, Kerema, Abau 3534 District, Lae and Sepik) Mr Gini Kevin • Supporting the poor with food and clothing Territorial Coordinator & Juvenile • Providing clean water, sanitation and health Justice Officer, Ph: 325 education 5507/22/07 Fax: 325 3534 South Central Division 98 • Educational facilities - child-care, primary & Box 1323, Boroko, NCD secondary schools and a Flexible Open Distance Education program (FODE) Ph: 321 6000 Fax: 321 6008 • Child Protection & Victims Support Program North Eastern Division (legal assistance, support during court trial or proceedings) at National Court, Waigani Box 343 Kainantu, EHP o FSV, Lifeline, Family Support Centre, Ph:5371220 Fax: 5371482 Haus Ruth City Mission, Police Victim Desk, PPO, PSO and National Court. Mr Vali Ila • Literacy Class for children in the Salvation North Coastal Division Army Community Box 667, Lae, Morobe Province • Hostel and Motel accommodation Ph: 472 0905 Fax: 4720897 • Prison Ministry Program ( Combine dedication Services) Email: vali.ila@png.salvationarmy.org • Women, Children and youths Ministry North West Division Program in Divisions Box 365, Goroka EHP Ph: 532 1382 Fax: 5321218 South Eastern Division Box 49, Kwikila, Rigo Central Province Ph: 329 5008 Fax: 325 3534 Sepik Division Box 184, Wewak, ESP Ph/Fax 456 1642 Boystown Juvenile Rehabilitation Centre - Erap Boystown Rehabilitation Centre is a State-owned juvenile institution, run and managed by the Sacred Heart Brothers under an agreed management contract. The Centre accommodates and rehabilitates male juveniles offenders sentenced by the Juvenile and National Courts in Papua New Guinea. The Centre has a primary school with a full-time teacher and it also provides other rehabilitation programs, including farming skills development, mechanical skills, carpentry, etc. The Centre provides a range of services designed to Contact: rehabilitate juvenile offenders: Br. Steven Bongi • Secure accommodation for 80 persons Superintendent • Skill training in farming, building and metal work Sacred Heart Brothers • Educational programs (primary and lower secondary) • Building of life skills and religious values Erap Boys’ Town 99 • Sporting activities P O Box 1653, LAE, Morobe Province Erap Bridge, Nadzab Highway Ph: 474 9370 or 7181 3830 Medicins Sans Frontieres, Lae Médecins Sans Frontières has been working in Papua New Guinea since 2007. Medical teams provide free medical and psychological care for victims of sexual and domestic violence in Angau Hospital in the city of Lae. Papua New Guinea has one of the world’s highest rates for gender-based violence. A Médecins Sans Frontières team is also working in the town of Tari, providing emergency medical and surgical care for victims of violence at the Tari hospital, the only healthcare facility in the mountainous jungle in the western part of the country. Médecins Sans Frontières provides: Contact: • Free medical and surgical care for victims of Ms Daisy Plana - Project domestic and gender-based violence Co-coordinator • Free psychological care for victims of violence FSC, Lae Ph: 7201 2227 Missionary Training College & Academy, Lae The Missionary Training College is registered institution to provide educational programs to disadvantaged youth and remandees. The college also provides accommodation for the remandees program on an after-hours basis. The College provides: Contact: • Educational programs for school drop-outs and Mr Fabian Peter - Director disadvantaged youth Missionary Training College • Integrated programs with academic and technical emphasis PO Box 3449, Lae • Rehabilitation programs and counselling Ph: 7229 7967 or 7274 3984 • Boarding facilities for remandees Email: localmisin@yahoo.com 100 Lae Chamber of Commerce & Industry The Lae Chamber of Commerce is a political voice for the private sector and is a self-funding organisation. The LCCI has asked member companies to donate a Contact: donga to the Police Family Desk so that the women and children do not go through the general Police Mrs. Nellie McClay counter/reception area, but have a friendly environment for Lae Chamber of the Police to attend to them. Commerce Also have a project to mobilize the private sector to do P O Box 265, LAE, more awareness on HIV/AIDS and gender violence issues. Morobe Province Ph: 479 3103 | Fax: 472 6038 Location: Professional Building, 5th Street Lae CBD Adventist Development & Relief Agency (ADRA), Lae ADRA is an international NGO established in 1984 by the Seventh Day Adventist Church. Its primary purpose is individual and community development and disaster relief. ADRA helps people in need, especially those most vulnerable such as women, children and senior citizens, irrespective of ethnicity, political affiliation, gender or religion. ADRA (PNG) implements a large diversified development program funded by a variety of donors, mostly Australian-based. It has offices in Lae and Kokopo with 52 paid staff and 70 volunteers involved in health education (including HIV/AIDS), adult literacy, small enterprise development, water and sanitation, and disaster response. ADRA provides: Contact: • Educational programs health, adult literacy, small Mr Max Inia - Project enterprise development Manager • Water and sanitation development ADRA (PNG) • Disaster response PO Box 306, Lae • ADRA is willing and able to provide supervision of parolees and probationers Ph: 7264 7164 Ombudsman Commission of Papua New Guinea, Momase Regional Office, Morobe The Ombudsman Commission is an independent constitutional Institution created by the Constitution in 1975. 101 It consists of the Chief Ombudsman and two Ombudsman. A vibrant premier institution in pursuit of promoting good governance and quality leadership in PNG by the year 2019 The main functions of the commission are to: Contact: • Investigate complaints about the administrative Regional Manager actions of governmental bodies and agencies Vele Rumana Building, • Administer the Leadership Code (outlines in the 4th Street Constitution) by conducting investigations into the actions of Leaders P.O.Box 2259, • Investigate discriminatory practices under the Lae 411, “Discriminatory Practices Act� and the “HIV/AIDS Management and Prevention Act.� Morobe Province Clarification on complaints Telephone: 472 1695 Fax:472 2755 • Complaints can be lodged by anybody directly affected by a decision or action of a governmental body, agency or a leader • All complaints are treated with strict confidence until all investigations are completed • Complaints will be advised in writing on the outcome of their complaint Wasu Restorative Justice Centre Inc, Morobe 1.The organisation is incorporated as an association to:- To work in partnership with formal villages, peace officers, magistrates and the police in the local level government areas of Wasu.Tewae – Siasse and the Kabwum Districts. 2.To train and equip peace officers to use restorative approaches to settle wrong doing rather than punitive approaches 3.To combat the use of illicit drugs by young people and adults by creating avenues for change with assistance from NGOs, churches and donor agencies 4.To foster greater unity and cooperation in the communities to trigger social-economic development Wasu Restorative Justice Centre Inc Contact: provides the following services: Mr. Zerie Nema - Chairman • Conducting regular meetings and workshops to local law Wasu Restorative Justice Centre Inc enforcers or restorative P.O.Box 411, Morobe Province approaches to solve wrong doing. i.e. Emphasis on family Telephone: 7231 8960 conferencing and traditional virtues Email: wasurestorativejusticecentrinc@gmail.com 102 • Doing awareness publicity that creating a peace and just society is foundation for progress and economic growth • Keep records of wrongdoing and doers and make comparisons to change and make recommendations for future planning • Formulate reports on the progresses and downfalls to relevant authorities and agencies for further assistance and advice Caritas Papua New Guinea – Lae Catholic Church Caritas PNG is an agency of the Catholic Bishops Conference (CBC) of PNG & Solomon Islands. They promote Integral Human Development of the grassroots citizens of PNG.The mission of Caritas PNG is to take active role in social justice, peace, ecology, and human development issues as part of the pastoral mission of the Church, promote Catholic Social Teaching, address injustice, inequalities, poverty and dependency which undermine human dignity, and be a voice for the poor and marginalized to build a better PNG. It operates through main goals: Integral Human Contact: Development (IHD), Disaster & Relief Management, Helping the Poor and Marginalized, Research & Bp Christian Blouin – Chairman Advocacy, Child Protection, Gender Equality, Caritas PNG Board Ecological Stewardship & Care of God’s Creation, Lae Catholic Diocese Democratic Governance. P O Box 3, Lae, Morobe Province • Community mobilization and action program – Cooperative Society/Community Association Ph: 472 1438 formations and trainings). Fax: 472 0594 • Leadership training for Village Ward Councillors, Village Courts, and Peace MB: 7311 6638 Mediators, etc. Peace-building (conflict management, restorative justice, conflict Email:christianblouin41@gmail.com mediation/) • Women’s empowerment (economic, leadership, personality) • Community leadership training. • Youth formation program for delinquent youths. • Male advocates for peace and development in communities. • Counselling services for victims of gender violence/sexual violence, and other forms of emotional restoration. 103 National Youth Development Authority – Lae, Morobe Province The National Youth Development Authority is a government agency established to provide policy directives for the youth of PNG. It provides a framework for planning and program development for all agencies and organisations involved in youth development work. Inclusive in its policy area for stakeholders to develop and implement programs is Law Order and Justice with the objectives to promote, maintain safety, security and peace in communities. • Provide capacity building for Contact: stakeholders/program partners Kiun Kimbing • Strengthen community policing programs at the Provincial, District and Ward level Advisor Communty Development • Encourage community based peer leadership P.O.Box 1327, LAE, Morobe on crime prevention and restorative justice Province programs for young people Offie Ph: • Educate young people on their Rights against 4722409/4731701/4731702 abuse and violence • Indentify and market rehabilitation training Fax:472 5915 programs Email:Kkimbina13@gmail.com • Establish partner with training and rehabilitation institutions kkbing@morobe.gov.pg • Maintain and monitor youth program/project Kusak Meluk - HR Manager P.O.Box 154, LAE, Morobe Province Ph: 473 1642/4731640 Mob: 738 12080 | Fax: 472 5964 Email:kmeluk@morobe.gov.pg Melissa.mafunge@mpgaudit.gov.pg Heather Ph:73843697 104