Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank’s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank’s approval Date of the procurement Plan [Original: December 2007]: Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, 2006 3. Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project XYZ 04/01/2010 issued by July 9, 2010 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of 82 5 No Prior the ICB (Works) Summary of 43.77 15 No Prior the ICB (Goods) Summary of 64.53 18 No Post 1st the NCB contract (Works) for Prior Review Summary of 1.86 4 No Post 1st the NCB contract (Goods) for Prior Review Summary of 0.45 1 No Prior the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise July 9, 2010 entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) Summary of 4.17 7 Prior number of contracts that will be let under QCBS Summary of 0.83 1 Prior CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Kenya : Kenya Youth Employment and Opportunities PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2017-02-12 2019-07-08 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151831 GPN Date: 2017-04-03 Project Name: Kenya Youth Employment and Opportunities Loan / Credit No: IDA / 58120 Executing Agency(ies): Ministry of Public Service, Youth and Gender Affairs WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MPYG-12189-GO-RFB / Under Single Stage - One Procurement of Motor IDA / 58120 Post Request for Bids Open - National 623,868.69 Implementati 2017-04-07 2017-04-12 2017-05-24 2017-06-23 2017-07-28 2018-01-24 Envelope Vehicles. on KE-MPYG-12022-GO-RFQ / Pending Request for Single Stage - One Supply and delivery of IDA / 58120 Post Limited 0.00 Implementati 2017-05-17 2017-07-12 2018-01-08 Quotations Envelope interim MIS equipment on KE-MPYG-12182-GO-RFQ / Pending Procurement of equipment Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2017-04-30 2017-06-25 2017-12-22 for PCU (Boardroom Chairs Quotations Envelope on and Lockable Cabinets) KE-MPYG-14305-GO-RFQ / Pending Procurement of ICT Single Stage - One IDA / 58120 Post Request for Bids Open - National 0.00 Implementati 2017-08-07 2017-08-12 2017-09-23 2017-10-23 2017-11-27 2018-05-26 equipment for PCU and Envelope on targeted Counties. KE-MPYG-53596-GO-RFQ / Pending Procurement of 40 No Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2018-05-02 2018-06-27 2018-12-24 tablets for capturing data Quotations Envelope on for Cycle 2 KE-MPYG-53606-GO-RFQ / Pending Procurement of 20 No. Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2018-05-30 2018-07-25 2019-01-21 Laptops for Cycle two Quotations Envelope on counties KE-MPYG-70217-GO-RFB / Pending Procurement of 34 No of Single Stage - One IDA / 58120 Post Request for Bids Open - National 0.00 Implementati 2018-08-31 2018-09-05 2018-10-17 2018-11-16 2018-12-21 2019-06-19 Motor Vehicles for KYEOP - Envelope on for all cycles. KE-MPYG-88634-GO-RFQ / Pending Purchase of 40 No of tablets Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-01-23 2019-03-20 2019-09-16 for Cycle 3 Counties and 30 Quotations Envelope on No for Cycle 4 Counties Page 1 KE-MPYG-88635-GO-RFQ / Pending Request for Single Stage - One Purchase of 10 No IDA / 58120 Post Limited 0.00 Implementati 2019-01-30 2019-03-27 2019-09-23 Quotations Envelope tablets(Rugged) for PCU on KE-MPYG-53579-GO-DIR / Procurement of 6 No.Motor Single Stage - One IDA / 58120 Post Request for Bids Open - National 0.00 Canceled 2018-04-13 2018-04-18 2018-05-30 2018-06-29 2018-08-03 2019-01-30 Vehicles for Cycle 2 Envelope counties. Pending KE-MPYG-108685-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 4 No Glass Cabinets Quotations Envelope on Pending KE-MPYG-108687-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 1 No. Coffee Table Quotations Envelope on Pending KE-MPYG-108688-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 2 No. Secretarial desks Quotations Envelope on Pending KE-MPYG-108689-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 2 No. Workstation (4 way) Quotations Envelope on KE-MPYG-108690-GO-RFQ / Pending Request for Single Stage - One 1 No. Boardroom table 28 IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 Quotations Envelope seater on Pending KE-MPYG-108691-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 4 No. Workstation (2 way) Quotations Envelope on Pending KE-MPYG-108692-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 1 No. Reception desk Quotations Envelope on KE-MPYG-108693-GO-RFQ / Pending Request for Single Stage - One 3 No. High Back Orthopedic IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 Quotations Envelope Chairs on Pending KE-MPYG-108694-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 28 No. Office Chairs Quotations Envelope on KE-MPYG-108695-GO-RFQ / Pending Request for Single Stage - One 2 No. Executive Visitors IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 Quotations Envelope Chair on Pending KE-MPYG-108696-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 4 No. Secretarial chairs Quotations Envelope on KE-MPYG-108697-GO-RFQ / Pending Request for Single Stage - One 3 Sets of Visitors Chairs (3 IDA / 58120 Post Limited 0.00 Implementati 2019-04-20 2019-06-11 2019-12-08 Quotations Envelope Way) on Pending KE-MPYG-108699-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-21 2019-06-12 2019-12-09 5 No. Coat hangers Quotations Envelope on Pending KE-MPYG-108700-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-20 2019-06-11 2019-12-08 8 No. Visitors chair Quotations Envelope on Page 2 Pending KE-MPYG-108701-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-22 2019-06-13 2019-12-10 28 No Boardroom chairs Quotations Envelope on KE-MPYG-108702-GO-RFQ / Pending Request for Single Stage - One 10 No. Filing metallic IDA / 58120 Post Limited 0.00 Implementati 2019-04-21 2019-06-12 2019-12-09 Quotations Envelope Cabinet with four drawers on KE-MPYG-108703-GO-RFQ / Pending Request for Single Stage - One 5 No. Wooden In and Out IDA / 58120 Post Limited 0.00 Implementati 2019-04-21 2019-06-12 2019-12-09 Quotations Envelope tray (4 shelves) with stand on Pending KE-MPYG-108704-GO-RFQ / Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-21 2019-06-12 2019-12-09 2 Sets of Filling Racks Quotations Envelope on KE-MPYG-108705-GO-RFQ / Pending Request for Single Stage - One 3 No. Water dispensers Hot IDA / 58120 Post Limited 0.00 Implementati 2019-04-23 2019-06-14 2019-12-11 Quotations Envelope and Cold on KE-MPYG-108706-GO-RFQ / Pending Supply and fitting of Request for Single Stage - One IDA / 58120 Post Limited 0.00 Implementati 2019-04-23 2019-06-14 2019-12-11 Curtain shears (all offices) - Quotations Envelope on 100 Mtrs KE-MPYG-108707-GO-RFQ / Removal of old Locks and Pending Request for Single Stage - One installation of new locks for IDA / 58120 Post Limited 0.00 Implementati 2019-04-23 2019-06-14 2019-12-11 Quotations Envelope the main door, offices and on stores - 10 No KE-MPYG-108708-GO-RFQ / Pending Request for Single Stage - One Installation of 2 No. Grill IDA / 58120 Post Limited 0.00 Implementati 2019-04-22 2019-06-13 2019-12-10 Quotations Envelope doors on KE-MPYG-108680-GO-RFQ / Pending Request for Single Stage - One Executive desk 2.0 m with IDA / 58120 Post Limited 0.00 Implementati 2019-06-22 2019-08-17 2020-02-13 Quotations Envelope side units and drawers on KE-MPYG-108681-GO-RFQ / Pending Request for Single Stage - One 4 No. Executive desk 1.8 m IDA / 58120 Post Limited 0.00 Implementati 2019-06-23 2019-08-18 2020-02-14 Quotations Envelope with side units and drawers on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MPYG-12206-NC-RFQ / Pending Request for Single Stage - One Printing of Promotional IDA / 58120 Post Open - National 0.00 Implementati 2017-04-12 2017-06-07 2017-12-04 Quotations Envelope materials on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MPYG-6162-CS-QCBS / Consultancy Services for Quality And Cost- development and design of a IDA / 58120 Post Open - National 246,559.14 Signed 2017-02-09 2017-03-02 2017-04-15 2017-05-13 2017-06-12 2017-07-17 2017-08-21 2018-08-21 Based Selection Management Information System (MIS) Page 3 KE-MPYG-12239-CS-CQS / Consultancy services for a Consultant Pending firm to carry out beneficiary IDA / 58120 Post Qualification Open - National 0.00 2017-04-07 2017-04-28 2017-06-11 2017-07-11 2017-08-15 2018-02-11 Implementation assessment on catalytic Selection funds KE-MPYG-12280-CS-CQS / Consultancy services for development of a Consultant Pending communication strategy and IDA / 58120 Post Qualification Open - National 0.00 2017-04-10 2017-05-01 2017-06-14 2017-07-14 2017-08-18 2018-02-14 Implementation management of major Selection communication events under KYEOP KE-MPYG-6667-CS-QCBS / Consultancy Services for provision of Core Business Quality And Cost- Skills Training Providers for IDA / 58120 Prior Open - National 0.00 Canceled 2017-02-09 2017-03-02 2017-04-15 2017-05-13 2017-06-12 2017-07-17 2017-08-21 2018-08-21 Based Selection the Kenya Youth Employment and Opportunities Project. KE-MPYG-6658-CS-QCBS / Consultancy services for Provision of Life Skills Quality And Cost- IDA / 58120 Prior Open - National 0.00 Canceled 2017-02-09 2017-03-02 2017-04-15 2017-05-13 2017-06-12 2017-07-17 2017-08-21 2018-08-21 Training under Kenya Youth Based Selection Employment and Opportunities Project. KE-MPYG-14169-CS-QCBS / Consultancy services for Quality And Cost- Open - IDA / 58120 Post 296,519.12 Signed 2017-05-05 2017-05-26 2017-07-09 2017-08-06 2017-09-05 2017-10-10 2017-11-14 2018-11-14 development of core business Based Selection International skills training curriculum KE-MPYG-14170-CS-QCBS / Consultancy services for Provision of Life Skills Quality And Cost- Open - IDA / 58120 Post 273,245.89 Signed 2017-05-05 2017-05-26 2017-07-09 2017-08-06 2017-09-05 2017-10-10 2017-11-14 2018-11-14 Training under Kenya Youth Based Selection International Employment and Opportunities Project. KE-MPYG-52520-CS-FBS / Delivery of core business skills training to youth Fixed Budget Open - selected to participate in the IDA / 58120 Prior 6,398,006.40 Signed 2018-04-06 2018-04-27 2018-06-10 2018-07-08 2018-08-07 2018-09-11 2018-10-16 2019-10-16 Selection International Kenya Youth Employment and Opportunities Project (KYEOP) KE-MPYG-52522-CS-FBS / Consultancy Services for Fixed Budget Open - Delivery of life skills IDA / 58120 Prior 6,332,196.00 Signed 2018-04-09 2018-04-30 2018-06-13 2018-07-11 2018-08-10 2018-09-14 2018-10-19 2019-10-19 Selection International training to youth selected to participate in the KYEOP KE-MPYG-68522-CS-QCBS / Monitoring of the Kenya Quality And Cost- Open - Under IDA / 58120 Prior 0.00 2018-08-10 2018-08-31 2018-10-14 2018-11-11 2018-12-11 2019-01-15 2019-02-19 2020-02-19 Youth Employment and Based Selection International Implementation Opportunities Project KE-MPYG-68861-CS-QCBS / Procurement of a firm to Quality And Cost- Open - Under IDA / 58120 Prior 0.00 2018-08-17 2018-09-07 2018-10-21 2018-11-18 2018-12-18 2019-01-22 2019-02-26 2020-02-26 manage the innovation Based Selection International Implementation challenge Page 4 KE-MPYG-68524-CS-QCBS / Consultancy services of a firm to conduct an extensive Quality And Cost- Open - Under IDA / 58120 Prior 0.00 2018-09-30 2018-10-21 2018-12-04 2019-01-01 2019-01-31 2019-03-07 2019-04-11 2020-04-10 beneficiary tracer study of Based Selection International Implementation the KYEOP from March 2018 to 2021 KE-MPYG-68867-CS-QCBS / Impact Evaluation for Quality And Cost- Open - Under Business Plan Competition, IDA / 58120 Prior 0.00 2018-09-28 2018-10-19 2018-12-02 2018-12-30 2019-01-29 2019-03-05 2019-04-09 2020-04-08 Based Selection International Implementation Grants and Business Development Services. KE-MPYG-88626-CS-QCBS / Consultancy Services for Digital Delivery of Quality And Cost- Under Government Catalytic Funds IDA / 58120 Post Open - National 0.00 2019-01-24 2019-02-14 2019-03-30 2019-04-27 2019-05-27 2019-07-01 2019-08-05 2020-08-04 Based Selection Implementation and Access to Government Procurement Opportunities (AGPO) to youth. KE-MPYG-118557-CS-QCBS / In-Depth Financial Quality And Cost- Pending Management and IDA / 58120 Post Open - National 0.00 2019-07-01 2019-07-22 2019-09-04 2019-10-02 2019-11-01 2019-12-06 2020-01-10 2021-01-09 Based Selection Implementation Management Information Systems Review INDIVIDUAL CONSULTANTS Page 5