Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank’s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank’s approval Date of the procurement Plan [Original: December 2007]: Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, 2006 3. Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project XYZ 04/01/2010 issued by July 9, 2010 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of 82 5 No Prior the ICB (Works) Summary of 43.77 15 No Prior the ICB (Goods) Summary of 64.53 18 No Post 1st the NCB contract (Works) for Prior Review Summary of 1.86 4 No Post 1st the NCB contract (Goods) for Prior Review Summary of 0.45 1 No Prior the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise July 9, 2010 entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) Summary of 4.17 7 Prior number of contracts that will be let under QCBS Summary of 0.83 1 Prior CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Sudan : Sudan Social Safety Net Project PLAN General Information Country: Sudan Bank’s Approval Date of the Original Procurement Plan: 2016-09-29 2019-02-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P148349 GPN Date: Project Name: Sudan Social Safety Net Project Loan / Credit No: TF / A0362 Executing Agency(ies): Ministry of Welfare and Social Security WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SD-MOWSS-1503-GO-RFQ / Request for Single Stage - One TF / A0362 Post Limited 8,249.87 Completed 2016-09-16 2016-11-11 2017-05-10 Office Furniture for PCU Quotations Envelope SD-MOWSS-1502-GO-RFQ / Request for Single Stage - One TF / A0362 Post Limited 6,122.81 Completed 2016-09-12 2016-11-07 2017-05-06 Office Tools and Stationery Quotations Envelope SD-MOWSS-1494-GO-RFQ / Request for Single Stage - One Procurement Of Two (2) 4X4 TF / A0362 Post Limited 59,000.00 Completed 2016-09-14 2016-11-09 2017-05-08 Quotations Envelope double cabin pick Ups SD-MOWSS-1501-GO-RFB / IT Equipment, Hardware for PCU, Procurement of Devices for the Under Implementation of the model Single Stage - One TF / A0362 Prior Request for Bids Open - National 0.00 Implementati 2016-10-01 2016-10-06 2016-11-17 2016-12-17 2017-01-21 2017-07-20 to capture real-time Envelope on information (250 Tablets), MIS / M&E Equipment for the implementation of the PSN Pilot SD-MOWSS-1500-GO-RFB / Design and implementation of an Integrated Information Open - Single Stage - One TF / A0362 Prior Request for Bids 590,317.00 Signed 2016-10-16 2016-10-21 2016-12-02 2017-01-01 2017-02-05 2017-08-04 System For the Ministry of International Envelope Welfare and Social Security (MoWSS) SD-MOWSS-1499-GO-RFQ / Development of Certified Request for Single Stage - One TF / A0362 Post Limited 207,548.20 Signed 2016-10-07 2016-12-02 2017-05-31 LAN Network for MoWSS Quotations Envelope and State Offices Page 1 SD-MOWSS-1498-GO-RFB / 1/VPN Connectivity Services of SDC with MoWSS, Implementing Agencies and State Offices Single Stage - One 2/Third Party Data Center TF / A0362 Prior Request for Bids Open - National 0.00 Canceled 2016-10-30 2016-11-04 2016-12-16 2017-01-15 2017-02-19 2017-08-18 Envelope Services for the interim period of 2 Years 3/Connectivity services to be used on tablets for data synchronization SD-MOWSS-1495-GO-RFQ / Supply media requirements for Public Information Request for Single Stage - One Campaign to support TF / A0362 Post Limited 13,421.49 Signed 2016-10-07 2016-12-02 2017-05-31 Quotations Envelope operational processes, such as: Targeting, Payments, Case Management, etc.. SD-MOWSS-1497-GO-RFQ / Procurement of Devices for the Implementation of the Request for Single Stage - One model to capture real-time TF / A0362 Post Limited 12,335.25 Completed 2016-09-14 2016-11-09 2017-05-08 Quotations Envelope information on the field and identification of people. (25 Tablets) SD-MOWSS-1493-GO-RFQ / Supply of Software for data collection on Tablets for the Request for Single Stage - One TF / A0362 Post Limited 41,117.50 Completed 2016-09-14 2016-11-09 2017-05-08 model to capture real-time Quotations Envelope information on the field and identification of people. SD-MOWSS-2278-GO-RFQ / Hardware for PCU: 15 Desktop Computer, 3 - Multi- Request for Single Stage - One function Printer, 15 - UPS TF / A0362 Post Limited 86,897.20 Completed 2016-10-10 2016-12-05 2017-06-03 Quotations Envelope 800VA, 3 - UPS 1000VA, Photocopier and Fax Machine SD-MOWSS-12024-GO-RFB / IT Hardware Infrastructure Single Stage - One TF / A0362 Post Request for Bids Open - National 176,098.99 Signed 2017-04-09 2017-04-14 2017-05-26 2017-06-25 2017-07-30 2018-01-26 for the MoWSS Data Center Envelope and State Offices SD-MOWSS-16166-GO-RFQ Request for Single Stage - One / supply of Tablet devices, TF / A0362 Post Limited 80,000.00 Completed 2017-05-30 2017-07-25 2018-01-21 Quotations Envelope covers and warranty SD-MOWSS-60324-GO-DIR / Supply and Delivery of ICT Request for Single Stage - One Equipment, Software for TF / A0362 Post Limited 337,301.69 Signed 2018-05-25 2018-07-20 2019-01-16 Quotations Envelope operate Sudan SPIS application (the MIS). NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 SD-MOWSS-1496-NC-RFQ / Technical course to train on the development and implementation of practical Pending Request for Single Stage - One tools for budgetary TF / A0362 Post Limited 0.00 Implementati 2016-10-21 2016-12-16 2017-06-14 Quotations Envelope management as well as on efficient monitoring and control of programs and project costs. SD-MOWSS-1492-NC-RFQ / ICT Training for all offices of MoWSS: Training for Request for Single Stage - One TF / A0362 Post Limited 36,829.12 Signed 2016-10-27 2016-12-22 2017-06-20 MoWSS Information Center Quotations Envelope Team, 18 x State Offices Team and Locality Team SD-MOWSS-2277-NC-RFQ / Connectivity services to be Request for Single Stage - One TF / A0362 Post Limited 715.91 Completed 2016-10-10 2016-12-05 2017-06-03 used on tablets for data Quotations Envelope synchronization SD-MOWSS-88968-NC-DIR / 1/VPN Connectivity Services of SDC with MoSSD, Implementing Agencies and Under TF / A0362 Prior Direct Selection Direct 0.00 2018-12-02 2018-12-07 2019-01-11 2019-07-10 State Offices Review 2/Third Party Data Center Services for the interim period of 2 Years SD-MOWSS-95706-NC-DIR / installation, configuration Pending and training of the software TF / A0362 Post Direct Selection Direct 0.00 Implementati 2019-02-04 2019-02-09 2019-03-16 2019-09-12 licensed programs that on required to operate the SPIS. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SD-MOWSS-1480-CS-CQS / Project audit & PSN Project Consultant audit, to be conducted at Pending TF / A0362 Prior Qualification Open - National 0.00 2016-10-02 2016-10-23 2016-12-06 2017-01-05 2017-02-09 2017-08-08 the end of each of the three Implementation Selection years of project implementation SD-MOWSS-1479-CS-CQS / Technical Assistance: Undertake required training Consultant activities on project Pending TF / A0362 Prior Qualification Open - National 0.00 2016-10-16 2016-11-06 2016-12-20 2017-01-19 2017-02-23 2017-08-22 principles and operational Implementation Selection aspects principles,operational aspects and sub-project design SD-MOWSS-1504-CS-CQS / Evaluation: Development of Consultant a baseline for the PSN pilot TF / A0362 Prior Qualification Open - National 54,694.26 Under Review 2016-12-04 2016-12-25 2017-02-07 2017-03-09 2017-04-13 2017-10-10 in year 1 and the final Selection evaluation in year 3. Page 3 SD-MOWSS-1505-CS-CQS / Livelihoods Planning: Develop and train staff on household livelihood promotion. Undertake Consultant assessment of household TF / A0362 Prior Qualification Open - National 63,970.00 Signed 2016-10-30 2016-11-20 2017-01-03 2017-02-02 2017-03-09 2017-09-05 livelihoods, value chains and Selection service providers. Train CSU, MF service providers, locality & state staff on household livelihoods promotion SD-MOWSS-1506-CS-CQS / Consultancy to develop Public Information Campaign Consultant Pending to support operational TF / A0362 Prior Qualification Open - National 0.00 2016-10-09 2016-10-30 2016-12-13 2017-01-12 2017-02-16 2017-08-15 Implementation processes, such as: Selection Targeting, Payments, Case Management, etc.. INDIVIDUAL CONSULTANTS Page 4