The World Bank Report No: ISR4322 Implementation Status & Results Sudan Core Fiduciary Systems Support Project (TF056336) (P098639) Public Disclosure Copy Operation Name: Core Fiduciary Systems Support Project (TF056336) Project Stage: Implementation Seq.No: 7 Status: ARCHIVED Archive Date: (P098639) Country: Sudan Approval FY: 2006 Product Line: Recipient Executed Activities Region: AFRICA Lending Instrument: Emergency Recovery Loan Implementing Agency(ies): gouvernment of southern sudan Key Dates Board Approval Date 21-Feb-2006 Original Closing Date 30-Jun-2011 Planned Mid Term Review Date Last Archived ISR Date 31-Jan-2011 Effectiveness Date 06-Sep-2006 Revised Closing Date 30-Sep-2012 Actual Mid Term Review Date Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to put in place a robust framework for channeling of MDTF and GoSS counterpart funds to provide reasonable assurance regarding the use of these funds. Has the Project Development Objective been changed since Board Approval of the Project? Yes No Component(s) Component Name Component Cost Project Accounting Firm 3.00 Auditing Frim 8.00 Procurement 4.00 Overall Ratings Public Disclosure Copy Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating Moderate Implementation Status Overview The project was restructured on 30 June 2011 to: a. extend original closing date from November 30, 2008 to September 30, 2012 to enable it provide fiduciary support in auditing and accounting to projects that were still under implementation. This is the second extension. Page 1 of 5 The World Bank Report No: ISR4322 b. transfer funds from procurement component financed under additional financing (TF097653) be used to support expenditures related to accounting and auditing components which were originally financed under the original grant (TF56336). c. update of the project's results framework to better measure the PDO indicators, provide baselines, progress data and targets for all indicators and adjust and/or add any indicators to show all the results that the project has been achieving. Public Disclosure Copy Implementation status of each component is as follows: 1. Accounting Component: PFMU supported in the financial management of twenty MDTF and Bank projects valued at US$596.54 million. They have prepared monthly bank reconciliation statements for each project; quarterly Interim Financial Reports for all projects (for 10 quarters since 2007); prepared the financial statements and facilitated the audits for the years ended December 31, 2008, 2009 and 2010. The PFMU also supported in capacity building for South Sudanese Staff. In addition to the Head of the PFMU, the deputy Head and an Assistant Accountant who are regional Specialists, there is currently 5 Sudanese staff in the PFMU, 3 paid from MDTF funds while 2 are seconded by government for training. Four of these staff has undergone training in Bank Financial Management and Disbursement Procedures. The fifth would also participate in the training in November 2011. The on-going computerization of the financial records of projects using the NAVISION software has reached an advanced stage. A server has been installed and configured, master data has been captured, users trained and the reports have been tested. The records of all Bank Projects and the Core Fiduciary Project would be updated on the system while all new projects would be prepared using the new application. PFMU staff contract has been extended to June 30, 2012. Further extension till project closure is likely. 2. The Auditing component has supported in audit of GoSS financial statements for 2005, 2006, 2007 and 2008. Audits of GoSS financial statements for year ended December 31, 2009 is in progress. GoSS audit for 2005 and 2006 is in the process of being presented to the president and National Assembly in July 2011 while that of 2007 and 2008 would be similarly presented before the end of December 2011. The component also supported MDTF Audit for years ended December 31, 2008, 2009 and 2010. In addition, it has supported GoSS in the preparation and review of the Audit Chamber legislation, policies and procedures; development of an audit manual, standardized working paper, Conduct and Ethics Code, Strategic Development Plan; as well as support in capacity development for the staff of the Audit Chamber. The External Audit Agent's contract was extended to December 31, 2011 and tied to specific deliverables. A further extension from January to September 2012 is likely to cover MDTF audit for December 31, 2011 and June 30, 2012; and to support the Audit Chamber in finalizing and publishing the GoSS audit for 2008, 2009 and 2010. Four projects which have closed or would be closing would be audited before December 31, 2011. 3. The Procurement Agents Contract was extended till August 31, 2011. The Procurement Unit (PU) has indicated a need for a Database Management System. THe TOR for this is being development by the PU with support from the PRocurement Agent. In addition, with the expected end of the Procurement Agents' contract, a Procurement Technical Adviser is to be engaged to support the Unit for the next 10 months. Locations No Location data has been entered Results Public Disclosure Copy Project Development Objective Indicators Indicator Name Core Unit of Measure Baseline Current End Target Montly bank reconciliations done according to Number Value 0.00 18.00 18.00 established standards Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Page 2 of 5 The World Bank Report No: ISR4322 Quarterly statements of Sources and Number Value 1.00 18.00 18.00 Application of Funds done according to established standards Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Public Disclosure Copy Annual project audits completed Number Value 0.00 18.00 18.00 Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Annual GoSS audits completed Number Value 0.00 4.00 6.00 Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments . MDAs that follow Procurement as laid down in Number Value 0.00 6.00 8.00 guidelines Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Intermediate Results Indicators Indicator Name Core Unit of Measure Baseline Current End Target Project Accounting Agent/Project Financial Text Value No Yes Yes Management Unit Appointed Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments PFMU accounts for MDTF and Counterpart Number Value 0.00 18.00 18.00 Funds Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Preparation of Quarterly Interim Financial Number Value 0.00 18.00 18.00 Reports Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Public Disclosure Copy Comments External Audit Agent Appointed Text Value No Yes Yes Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments . Draft Audit Legislation and Codes of Conduct Text Value No Yes Yes in place Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Page 3 of 5 The World Bank Report No: ISR4322 Indicator Name Core Unit of Measure Baseline Current End Target Comments Oversight of public procurement by MoFEP; Text Value No Yes Yes Public Disclosure Copy and MDAs accountable for their procurement Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Procurement agent is providing support to the Text Value No Yes Yes Policy Unit in MoFEP Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Training of key MDAs on Contract Monitoring Number Value 0.00 0.00 3.00 and Commitment Control Systems Date 21-Feb-2006 Comments . MDAs with-up-to-date Procurement Plans in Number Value 0.00 6.00 6.00 place and implemented according to plan Date 21-Feb-2006 30-Jun-2011 30-Sep-2012 Comments Data on Financial Performance (as of 30-Jun-2011) Financial Agreement(s) Key Dates Project Loan No. Status Approval Date Signing Date Effectiveness Date Closing Date P098639 TF-56336 Effective 06-Sep-2006 06-Sep-2006 06-Sep-2006 30-Sep-2012 P098639 TF-97653 Effective 01-Sep-2010 06-Sep-2010 06-Sep-2010 30-Sep-2012 Disbursements (in Millions) Project Loan No. Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P098639 TF-56336 Effective USD 5.57 5.57 0.00 7.41 0.74 133.00 Public Disclosure Copy P098639 TF-97653 Effective USD 3.00 3.00 0.00 1.70 1.30 57.00 Disbursement Graph Page 4 of 5 The World Bank Report No: ISR4322 Public Disclosure Copy Key Decisions Regarding Implementation Audited Financial Statements have not been presented to the National Legislative Assembly Restructuring History There has been no restructuring to date. Related Projects There are no related projects. Public Disclosure Copy Page 5 of 5