Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan June 2014 2. Date of General Procurement Notice: June 2014 3. Period covered by this procurement plan: FY17 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No Procurement Method Threshold Prior Review Comments (Goods and Works) in US Dollars Threshold in US Dollars 1 ICB (Goods) ≥300,000 per contract ≥2,000,000 per contract 2 LIB (Goods) No specific ceiling ≥2,000,000 . 3 NCB (Goods) < 300,000 N/A 4 Shopping (Goods) < 50,000 per contract N/A 5 ICB (Works, Turnkey and S&I of ≥3,000,000 per ≥10,000,000 per Plant and Equipment) contract contract 6 NCB (Works, Turnkey and S&I of < 3,000,000 per N/A Plant and Equipment) contract 7 Shopping (Works) < 100,000 per contract N/A 8 ICB (Non-Consultant Services) ≥ 300,000 per contract ≥2,000,000 per contract 9 All Direct Contracting and Single- No specific ceiling >=100,000 Source Contracts April 2017 2. Pre-qualification. Bidders for shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P147489 (Rwanda – June 2014) 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) RW- Provisional 10,000 No Post Method: MIG of vehicle Direct contract EPR maintenanc OF- e and Timeline: 6649- cleaning Procurement NC- services Process: May- DIR June 2017 Urgent: the vehicle does not have any maintenance services due to this pending no objection RW- Idems of 20,000 No Post Method: MIG media Shopping/request EPR Services to for quotation OF- broadcast 9151- and publish Timeline: NC- awareness Procurement RFQ messages( Process: May- Lot1: TVS/ June 2017 April 2017 Lot2: Radio and community radios, Lot 3: Newspaper s Lot 4: magasine and online RW- Hiring 9,375.00 No Post Method: MIG musicians, Shopping/request EPR comedians for quotation OF- and other 6646- performers Timeline: NC- Procurement RFQ Process: May- June 2017 RW- Supply of 38,250 No Post Method: MIG materials to Shopping/request EPR award for quotation OF- organizatio 6657- n for Timeline: GO- outstanding Procurement RFB performanc Process: May- e on GBV June 2017 and child abuse activism RW- Supply of 54,750 Post Method: MIG furniture Shopping/request EPR and for quotation OF- bedding 6597- materials Timeline: GO- for safe Procurement RFB houses Process: May- (Rusizi and June 2017 Ngarama) Notes: This will be done in the next fiscal year due to delay of construction RW- Supply of 12,500 Post Method: MIG scholastic Shopping/request EPR and playing for quotation OF- materials April 2017 6626- Timeline: GO- Procurement RFB Process: May- June 2017 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold Prior Review Comments (Consultants) Threshold And other criteria Quality and Cost Selection method and ≥ $ 1,000,000 Based Selection threshold are based on per contract (QCBS) contract nature see para 2.1 Guidelines Quality Based Selection method and ≥ $ 1,000,000 Selection (QBS) threshold are based on per contract contract nature see para 3.2 Guidelines Least Cost Selection Selection method and ≥ $ 1,000,000 (LCS) threshold are based on per contract contract nature see para 3.6 Guidelines Selection Based on Selection method and ≥ $ 1,000,000 the Consultants threshold are based on per contract Qualification contract nature see para 3.7 (CQS) Guidelines Single Source (SSS) Selection method and ≥ $ 100,000 (Firms) threshold are based on per contract contract nature see para 3.9- 3.12 Guidelines Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines 1.1.1 Individual Individual Consultants ≥ $ 300,000 per (Based on Comparison of contract , Consultant CVs) All TORs (IC) See section V Guidelines selection and Employment of Consultants 1.1.2 Individual Individual Consultants ≥ $ 100,000 per (Single-Source Contracts) contract , Consultant All TORs (IC) 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. April 2017 3. Any Other Special Selection Arrangements: Not applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) RW- Recruitment 998,070 Prior Method: MIGEPRO of 3 IPs for SSS/Prior F-8854- agent of review CS-CDS change Timeline: Procuremen t Process: May-June 2017 RW- Consultancy 107,250 Prior Method: MIGEPRO services to SSS/Prior F-6613- recruit firm review CS-QCBS for baseline data Timeline: collection for Procuremen impact t Process: evaluation May-June 2017 RW- hiring a 350,000 Prior Method: MIGEPRO consultancy QCBS F-6635- firm to CS-QCBS conduct Timeline: DNA Procuremen training t Process: May-June 2017 RW- Hiring an 12,500 Post Method: MIGEPRO individual to Individual F-6630- develop consultancy CS-INDV standard /Post operating review procedure manual for Timeline: center for Procuremen excellence t Process: March-May 2017 April 2017 RW- Hiring 3,000 Post Method: MIGEPRO individual Individual F-8852- consultants consultancy CS-INDV for report /Post writing on review joint field visits of Timeline: IOSC Procuremen t Process: April-June 2017 RW- Hiring 3,000 Post Method: MIGEPRO individual Individual F-8855- consultants consultancy CS-INDV for report /Post writing on review GBV clinics Timeline: Procuremen t Process: May-June 2017 April 2017 PROCUREMENT Africa : AFR RI- Great Lakes Emergency Sexual and Gender Based Violence & Women's Health Project PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2017-03-01 2019-05-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P147489 GPN Date: Project Name: AFR RI- Great Lakes Emergency Sexual and Gender Based Violence & Women's Health Project Loan / Credit No: IDA / 55250 Executing Agency(ies): Ministry of Gender and Family Promotion WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MIGEPROF-40284-CW- RFB / Rehabilitation works Single Stage - One IDA / 55250 Post Request for Bids Limited 108,260.01 Terminated 2018-01-05 2018-01-10 2018-02-21 2018-03-23 2018-04-27 2018-10-24 for Rwinkwavu & Gakoma Envelope Safe Houses RW-MIGEPROF-57431-CW- RFB / Rehabilitation works Single Stage - One IDA / 55250 Post Request for Bids Limited 219,348.24 Signed 2018-01-05 2018-01-10 2018-02-21 2018-03-23 2018-04-27 2018-10-24 for Rwinkwavu & gakoma Envelope Safe Houses RW-MIGEPROF-59182-CW- RFB / REHABILITATION Single Stage - One OF KACYIRU REFERRAL IDA / 55250 Post Request for Bids Open - National 0.00 Canceled 2018-04-13 2018-04-18 2018-05-18 2018-06-17 2018-07-22 2019-01-18 Envelope ISANGE ONE STOP CENTER RW-MIGEPROF-83472-CW- RFB / Rehabilitation Of Single Stage - One IDA / 55250 Post Request for Bids Open - National 1,289,318.94 Signed 2018-10-23 2018-10-28 2018-11-28 2018-12-08 2019-01-05 2019-07-04 Kacyiru Referral Isange Envelope One Stop Center GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MIGEPROF-6597-GO- RFB / Supply of furniture Single Stage - One and bedding materials for IDA / 55250 Post Request for Bids Open - National 60,369.91 Completed 2017-05-15 2017-05-20 2017-07-01 2017-07-31 2017-09-04 2018-03-03 Envelope safe houses (Rusizi and Ngarama) RW-MIGEPROF-6626-GO- Request for Single Stage - One RFB / Supply of scholastic IDA / 55250 Post Limited 59,806.76 Signed 2017-04-04 2017-05-30 2017-11-26 Quotations Envelope and playing materials RW-MIGEPROF-6657-GO- RFB / Supply of materials Pending to award organization for Single Stage - One IDA / 55250 Post Request for Bids Open - National 0.00 Implementati 2017-04-24 2017-04-29 2017-06-10 2017-07-10 2017-08-14 2018-02-10 outstanding performance on Envelope on GBV and child abuse activism RW-MIGEPROF-6708-GO- Pending Request for Single Stage - One RFB / Supply of office IDA / 55250 Post Limited 0.00 Implementati 2018-01-04 2018-03-01 2018-08-28 Quotations Envelope furniture on Page 1 RW-MIGEPROF-40285-GO- Pending Request for Single Stage - One RFB / Supply SPIU Staff IT IDA / 55250 Post Limited 0.00 Implementati 2018-01-05 2018-03-02 2018-08-29 Quotations Envelope Equipment on RW-MIGEPROF-74074-GO- Under RFQ / Supply and Request for Single Stage - One IDA / 55250 Post Limited 0.00 Implementati 2018-08-21 2018-10-16 2019-04-14 installation of water tanks Quotations Envelope on of center of excellence RW-MIGEPROF-74087-GO- Pending RFB / Supply of Furniture Single Stage - One IDA / 55250 Post Request for Bids Open - National 0.00 Implementati 2018-08-16 2018-08-21 2018-10-02 2018-11-01 2018-12-06 2019-06-04 and Equipment for Kacyiru Envelope on Isange One Stop Center RW-MIGEPROF-74088-GO- Under Request for Single Stage - One RFQ / Supply of school IDA / 55250 Post Limited 0.00 Implementati 2018-10-22 2018-12-17 2019-06-15 Quotations Envelope competition materials on RW-MIGEPROF-74103-GO- Request for Single Stage - One RFQ / Supply of SPIU staff IDA / 55250 Post Limited 17,686.00 Signed 2018-08-21 2018-09-06 2018-09-09 Quotations Envelope furniture RW-MIGEPROF-74100-GO- Pending DIR / Supply of reagents & Single Stage - One IDA / 55250 Post Request for Bids Limited 0.00 Implementati 2019-01-10 2019-01-15 2019-02-26 2019-03-28 2019-05-02 2019-10-29 Equipment of DNA Envelope on Training RW-MIGEPROF-74084-GO- RFQ / SUPPLY OF FURTURS &EQUIPMENT Request for Single Stage - One IDA / 55250 Post Limited 63,901.13 Completed 2018-08-21 2018-10-16 2019-04-14 OF SAFE HOUSES Quotations Envelope (RWINKWAVU &GAKOMA HOSPITALS) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MIGEPROF-6646-NC- Pending RFQ / Hiring musicians, Request for Single Stage - One IDA / 55250 Post Limited 0.00 Implementati 2017-04-04 2017-05-30 2017-11-26 comedians and other Quotations Envelope on performers RW-MIGEPROF-6649-NC- Under DIR / Provisional of vehicle IDA / 55250 Post Direct Selection Direct 0.00 Implementati 2017-02-27 2017-03-04 2017-04-08 2017-10-05 maintenance and cleaning on services RW-MIGEPROF-39374-NC- RFB / Printing of User Single Stage - One IDA / 55250 Post Request for Bids Open - National 25,596.04 Signed 2017-12-12 2017-12-17 2018-01-28 2018-02-27 2018-04-03 2018-09-30 Friendly Promotional Envelope Materials RW-MIGEPROF-9151-NC- RFQ / Idems of media Services to broadcast and publish awareness Single Stage - One IDA / 55250 Post Request for Bids Open - National 87,678.59 Signed 2018-08-16 2018-08-21 2018-10-02 2018-11-01 2018-12-06 2019-06-30 messages( Lot1: TVS/ Lot2: Envelope Radio and community radios, Lot 3: Newspapers Lot 4: magasine and online RW-MIGEPROF-74091-NC- Under Single Stage - One RFB / Developing Radio IDA / 55250 Post Request for Bids Open - National 0.00 Implementati 2018-08-16 2018-08-21 2018-10-02 2018-11-01 2018-12-06 2019-06-04 Envelope and TV program on Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MIGEPROF-6613-CS- QCBS / Consultancy services Quality And Cost- to recruit firm for baseline IDA / 55250 Post Open - National 0.00 Canceled 2017-03-20 2017-04-10 2017-05-24 2017-06-21 2017-07-21 2017-08-25 2017-09-29 2018-09-29 Based Selection data collection for impact evaluation RW-MIGEPROF-40280-CS- QCBS / Consultancy Services Quality And Cost- IDA / 55250 Post Open - National 112,458.88 Signed 2018-01-05 2018-01-26 2018-03-11 2018-04-08 2018-05-08 2018-06-12 2018-07-17 2019-07-17 to Develop IOSC Data Based Selection Collection Platform RW-MIGEPROF-41017-CS- QCBS / Hiring a Quality And Cost- IDA / 55250 Post Open - National 102,859.15 Signed 2017-12-22 2018-01-12 2018-02-25 2018-03-25 2018-04-24 2018-05-29 2018-07-03 2019-07-03 competent firm or NGO to Based Selection develop the Serial Drama RW-MIGEPROF-6635-CS- QCBS / hiring a consultancy Quality And Cost- IDA / 55250 Post Open - National 0.00 Canceled 2017-04-24 2017-05-15 2017-06-28 2017-07-26 2017-08-25 2017-09-29 2017-11-03 2018-11-03 firm to conduct DNA Based Selection training RW-MIGEPROF-39488-CS- QCBS / Survey on risk factors of GBV, Analysis of knowledge, attitude & Quality Based Open - IDA / 55250 Post 317,702.00 Signed 2018-04-09 2018-04-30 2018-06-13 2018-07-11 2018-08-10 2018-09-09 2018-10-14 2019-10-14 practice of GBV root causes Selection International as well as an assessment of ISOSC quality services delivery. RW-MIGEPROF-74099-CS- QCBS / Consultancy Quality And Cost- IDA / 55250 Post Open - National 20,404.93 Signed 2018-08-30 2018-09-20 2018-11-03 2018-12-01 2018-12-31 2019-02-04 2019-03-11 2019-05-10 Service to develop detailed Based Selection CoE Operational Plan INDIVIDUAL CONSULTANTS Page 3