SECOND CAPACITY BUILDING IN PUBLIC FINANCIAL MANAGEMENT PROJECT Procurement 1. Procurement for the proposed CB PFM II will be carried out in accordance with both “Guidelines: Procurement of Goods, Works and Non-consulting Services under IBRD Loans and IDA Credits and Grants by World Bank Borrowers,” dated January 2011 (revised July 2014) and “Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers,” dated January 2011 (revised July 2014). The World Bank “Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credit and Grants” dated October 15, 2006 and revised in January 2011 and as of July 1, 2016, will also apply. 2. The main activities to be procured under the Project will include procurement of goods. consulting services, , training and operating costs. 3. Procurement of Goods will include various PFM related software and hardware for e- GP. Goods contracts equal and above US$ 1,000,000 equivalent will be procured under ICB procedures using the Bank’s SBD for procurement of goods. The NCB method will be applicable for procurement of goods contracts with estimated budget of less than US$ 1,000,000. The ECA Sample NCB bidding documents shall be used taking into account the NCB conditions set forth in the Financing Agreements. Goods contracts with an estimated budget less than US$ 100,000 equivalent may be procured using Shopping procedures on the basis of at least three written price quotations obtained from qualified suppliers. 4. Consulting services will include various technical assistance for the Ministry of Finance as well as PFM institutions, technical assistance in E-GP development and capacity building. The methods for selection of consultants will include Quality and Cost Based Selections (QCBS), Quality Based Selections (QBS), Fixed Budget Selection (FBS), Least Cost Selection (LCS), Selection based on Consultants Qualifications (up to US$ 300,000), Single Source Selection in compliance with Paragraph 3.8 of the Bank’s Consultant Guidelines, and Individual Consultants (IC). Contracts estimated to cost above US$ 300,000 equivalent will be advertised through United Nations Development Business (UNDB), the Bank’s website, and local media. Short-lists of consultants for services estimated to cost less than US$ 300,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The Bank's Standard Request for Proposal Document would be used as a basis for all procurement of consultancy services above USD 300,000. 5. Training. The training program will focus on delivery to staff of MoF, line ministries, core training courses on public financial management issues with preference for distance learning training, including on-line training. Training will be financed by the CBPFM II based on an annual budget approved by the Bank. 6. Operating Costs. The grant will finance incremental operating costs. Operating costs will cover incremental expenses incurred on account of Project implementation, management, monitoring and evaluation, consisting of: vehicle operation and maintenance (if found necessary and appropriate); communication and insurance costs; banking charges; rental expenses; support for information systems; office maintenance and repairs; expenditures for materials and supplies, utilities; document duplication/printing; interpretation and translation costs; consumables; travel cost and per diem for staff for travel linked to the implementation of the Project; salaries of contractual staff for the Project and the associated Social Charges (but excluding consultants’ services and salaries of officials of the Recipient’s civil service). Contractual Staff for PIST (Head of the team, Finance Manager (FM Specialist), Procurement Specialist; and if necessary and well justified Disbursement Specialist, Monitoring and Evaluation Specialist and Office Manager/Translator), will be selected on the basis of their relevant experience, qualifications, and capability to carry out the assignment. The selection shall be carried out through the comparison of the relevant overall capacity of at least three qualified candidates among those who have expressed interest in the assignment. Operating costs would be financed by the CBPFM II as per annual budget approved by the Bank and incurred using the implementing agency’s administrative procedures. Operating cost will not include salaries of civil servants. 7. Advance Procurement. In view of short implementation period of the project, all new procurement activities will be advanced as soon as possible in line with the agreed procurement plan. 8. Procurement Supervision and Ex-post Review. Routine procurement reviews and supervision will be provided by the procurement specialist based in the World Bank country office. In addition, two supervision missions are expected to take place per year during which ex-post reviews will be conducted for contracts that are not subject to Bank prior review on a sample basis (20 percent in terms of the number of contracts). One ex-post review report will be prepared per fiscal year, including findings of physical inspections for not less than 10 percent of contracts awarded during the review period. 9. Procurement Thresholds and Methods of Procurement. It has been agreed that if a particular invitation for bid comprises several packages, lots or slices and invited in the same invitation for bid, then the aggregate value of the whole package determines the applicable threshold amount for procurement and also for the review by the Bank. The National Competitive Bidding (NCB) conditions will be part of Financing Agreement. 10. The prior review thresholds will be periodically reviewed and revised as needed during the CBPFM II implementation period based on implementation of risk mitigation measures, reports from procurement post-review, and improved capacity of the implementing agency. Table 3. Procurement Thresholds Expenditure Contract Value Procurement Bank Prior Review Category (USD) Method >= 1, 000 000 ICB All contracts >= USD 1,500,000 <1, 000 000 NCB NA Goods <100 000 Shopping NA NA DC All contracts >= USD 1,500,000 NA QCBS, QBS, FBS, All contracts >= USD 500,000 for Consultant LCS and CQS* firms; all contracts >= USD Services NA SSS 200,000 for individuals; and all NA IC TORs Notes ICB – International Competitive Bidding : NCB – National Competitive Bidding DC – Direct Contracting QCBS – Quality and Cost Based Selection QBS – Quality Based Selection FBS – Fixed Budget Selection LCS – Least Cost Selection *CQS – Selection Based on Consultants’ Qualification below $300,000 depending on the nature of assignment SSS – Single (or Sole) Source Selection IC – Individual Consultant selection procedure NA – Not Applicable 11. Procurement plan. For each contract to be financed by the Bank, the different procurement methods or consultant selection methods, the need for prequalification, estimated costs, prior review requirements, and time frame are agreed between the Government and the Bank project team in the Procurement Plan. A procurement plan has been developed covering the above procurement activities and agreed during negotiations. Thereafter, the plan will be updated periodically, at least once per year, and each update will be subject to the Bank’s prior review. The initial procurement plan plus the subsequent updates will be published on the Bank’s external web site in line with the requirements of Bank Guidelines. PROCUREMENT Kyrgyz Republic : Capacity Building in Public Financial Management 2 PLAN General Information Country: Kyrgyz Republic Bank’s Approval Date of the Original Procurement Plan: 2018-09-23 2019-12-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155148 GPN Date: 2018-09-12 Project Name: Capacity Building in Public Financial Management 2 Loan / Credit No: TF / A3998 Executing Agency(ies): Ministry of Finance WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFM/G/S/G-1 / Budget information and public Strengthening budget Request for Open - Single Stage - One budget hearings printing TF / A3998 Post 30,000.00 3,179.15 Signed 2018-10-09 2018-11-20 2020-05-29 planning and execution Quotations International Envelope materials publications (related to INDV-1-4 activity) PMF/G/S/G-2 / Procurement of software (including Building capacity of the Pending licenses) and hardware for Request for Single Stage - One TF / A3998 Ministry of Finance in the Post Open - National 100,000.00 0.00 Implementati 2019-11-08 2019-12-20 2020-02-14 the Budget Information Quotations Envelope public finance management on System (related to FIRM-2-3 activity) PFM/G/S/G-3 / Servers to Building capacity of the Pending Request for Single Stage - One support the e-procurement TF / A3998 Ministry of Finance in the Post Open - National 50,000.00 0.00 Implementati 2019-07-30 2019-09-10 2020-05-20 Quotations Envelope system public finance management on PMF/G/S/G-4 / 1 C Request for Single Stage - One TF / A3998 Project Management Post Open - National 8,000.00 0.00 Canceled 2018-09-19 2018-10-18 2019-10-18 Accounting software Quotations Envelope PMF/G/DS-4 / 1 C TF / A3998 Project Management Post Direct Selection Direct 8,000.00 7,805.23 Signed 2018-10-31 2018-11-05 2018-12-10 2019-06-08 Accounting software KG-MOF-GO-RFQ/G-6 / Pending Request for Single Stage - One office furniture: tables, arm TF / A3998 Project Management Post Open - National 2,000.00 0.00 Implementati 2018-12-25 2019-02-13 2019-02-28 Quotations Envelope chairs, filing cabinets on G-5 / Computer/office Request for Single Stage - One TF / A3998 Project Management Post Open - National 10,000.00 0.00 Canceled 2018-11-02 2018-12-28 2019-02-11 equipment Quotations Envelope NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PMF/QCBS/CS/2-3 / Design Building capacity of the and implementation of a Quality And Cost- TF / A3998 Ministry of Finance in the Post Open - National 380,000.00 0.00 Canceled 2018-10-03 2018-10-24 2018-12-07 2019-01-04 2019-02-03 2019-03-10 2019-04-14 2020-04-13 change management program Based Selection public finance management supporting reforms PMF/CS/CQS/2-5 / e- Building capacity of the Consultant Government procurement (e- TF / A3998 Ministry of Finance in the Post Qualification Open - National 100,000.00 91,280.00 Signed 2018-09-28 2018-10-12 2018-11-23 2018-12-14 2018-12-20 2019-06-18 GP) development (including public finance management Selection consultancy module) PMF/CS/QCBS/3-7 / Preparation and implementation of two sub- national PEFA assessments, Intergovernmental Fiscal Quality And Cost- one upon project start and TF / A3998 Relations and Sub-National Post Open - National 330,000.00 0.00 Canceled 2018-09-26 2018-10-17 2018-11-14 2018-12-12 2018-12-26 2019-01-23 2019-02-13 2020-02-13 Based Selection one in the last year of PFM project implementation and national PEFA at the end of the project PMF/CS/CQS/3-6 / Operationalization of the Intergovernmental Fiscal Consultant Pending Intergovernmental Fiscal TF / A3998 Relations and Sub-National Post Qualification Open - National 150,000.00 0.00 2018-10-01 2018-10-15 2018-11-28 2018-12-19 2019-01-16 2020-06-30 Implementation Relations Development PFM Selection Concept PMF/CS/CQS/2-4 / Building capacity of the Consultant Pending Supporting certification TF / A3998 Ministry of Finance in the Post Qualification Open - National 80,000.00 0.00 2019-01-07 2019-01-28 2019-03-13 2019-04-12 2019-05-17 2020-05-01 Implementation program for internal auditors public finance management Selection PMF/CS/QCBS/1-1 / Improvements of budgeting on a program basis and Strengthening budget Quality And Cost- Open - planning of the budgetary TF / A3998 Prior 550,000.00 0.00 Canceled 2018-09-20 2018-10-20 2018-11-17 2018-12-15 2019-01-14 2019-02-18 2019-03-20 2020-05-20 planning and execution Based Selection International investments, including improvements in sector-level expenditure planning PMF/CS/LCS/4-8 / Project Least Cost Pending TF / A3998 Project Management Post Open - National 80,000.00 0.00 2019-07-01 2019-07-08 2019-08-21 2019-09-18 2019-10-02 2019-11-06 2019-12-11 2020-12-11 Audit Selection Implementation KG-MOF-CS-QCBS/2-3 / Design and implementation Building capacity of the Quality And Cost- Open - Pending of a change management TF / A3998 Ministry of Finance in the Post 380,000.00 0.00 2019-01-30 2019-02-20 2019-04-05 2019-05-03 2019-06-02 2019-07-07 2019-08-11 2020-08-10 Based Selection International Implementation and training programs public finance management supporting reforms KG-MOF-CS-QCBS-1-1 / Improving program based budgeting and budget Strengthening budget Quality And Cost- Open - Under investment planning TF / A3998 Prior 550,000.00 0.00 2019-05-03 2019-05-31 2019-07-14 2019-08-11 2019-09-10 2019-10-15 2019-11-19 2020-11-18 planning and execution Based Selection International Implementation including improvements in sectoral expenditures planning KG-MOF-CS-CQS-3-7 / Preparation and implementation of two sub- national PEFA assessments, Intergovernmental Fiscal Consultant Under one upon project start and TF / A3998 Relations and Sub-National Post Qualification Open - National 330,000.00 0.00 2019-06-10 2019-07-01 2019-08-14 2019-09-13 2019-10-18 2020-04-15 Implementation one in the last year of PFM Selection project implementation and national PEFA at the end of the project Page 2 KG-MOF-CS-QCBS-2-2 / Technical assistance to the Building capacity of the Ministry of Finance in Quality And Cost- Open - Under TF / A3998 Ministry of Finance in the Prior 505,000.00 0.00 2019-11-08 2019-11-12 2019-12-26 2020-01-23 2020-02-22 2020-03-28 2020-05-02 2021-05-02 strengthening budget Based Selection International Implementation public finance management planning, coordination, execution and transparency KG-MOF-CS-LCS-4-1 / Least Cost Open - Under TF / A3998 Project Management Post 20,000.00 0.00 2019-11-25 2019-11-28 2019-12-16 2020-01-13 2020-01-18 2020-01-22 2020-01-27 2020-12-31 Audit of the Project Selection International Implementation KG-MOF-CS-QCBS-2-1 / Strengthening capacity of the Building capacity of the Quality And Cost- Open - Under Ministry of Finance of the TF / A3998 Ministry of Finance in the Prior 540,000.00 0.00 2019-11-29 2019-12-20 2020-01-13 2020-02-10 2020-03-07 2020-03-21 2020-04-25 2021-04-25 Based Selection International Implementation Kyrgyz Republic and raising public finance management awareness KG-MOF-CS-СQS-2-4 / Digit Building capacity of the Consultant Pending ization (dubbing) of public pr TF / A3998 Ministry of Finance in the Post Qualification Open - National 30,000.00 0.00 2019-12-02 2019-12-23 2020-02-05 2020-03-06 2020-04-10 2020-10-07 Implementation ocurement training courses public finance management Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PMF/CS/IC/1-1 / Specialist Building capacity of the Individual on strengthening legislative TF / A3998 Ministry of Finance in the Post Consultant Open 20,000.00 14,691.00 Signed 2018-09-19 2018-10-24 2018-10-27 2018-11-02 2019-05-01 and regulatory framework public finance management Selection PMF/CS/IC/1-2 / Specialist Building capacity of the Individual on improving revenue TF / A3998 Ministry of Finance in the Post Consultant Open 15,000.00 0.00 Canceled 2018-10-24 2018-11-26 2018-12-03 2018-12-13 2019-12-15 forecasting public finance management Selection PMF/CS/IC/1-3 / Specialist Individual Strengthening budget Pending on improving expenditure TF / A3998 Post Consultant Open 18,500.00 0.00 2018-11-29 2019-01-01 2019-01-08 2019-01-22 2020-04-20 planning and execution Implementation forecasting Selection PMF/CS/IC/1-5 / Specialist Individual on implementing training Strengthening budget Pending TF / A3998 Post Consultant Open 15,000.00 0.00 2019-03-10 2019-04-05 2019-04-12 2019-05-03 2020-05-01 and capacity building planning and execution Implementation Selection program (full time) PMF/CS/IC/1-6 / Specialist Individual on implementing training Strengthening budget Pending TF / A3998 Post Consultant Open 5,500.00 0.00 2019-03-10 2019-04-12 2019-04-19 2019-05-03 2019-10-30 and capacity building planning and execution Implementation Selection program (short-term) PMF/CS/IC/2-1 / Specialist Building capacity of the Individual Pending on supporting public debt TF / A3998 Ministry of Finance in the Post Consultant Open 15,000.00 0.00 2019-01-27 2019-02-22 2019-03-01 2019-03-15 2020-06-20 Implementation management public finance management Selection PMF/CS/IC/2-2 / Specialist on supporting Building capacity of the Individual implementation of the Pending TF / A3998 Ministry of Finance in the Post Consultant Open 14,000.00 0.00 2018-09-30 2018-10-26 2018-11-02 2018-11-16 2020-11-20 government financial Implementation public finance management Selection management and internal control system PMF/CS/DC/2-3 / Specialist Building capacity of the on strengthening public TF / A3998 Ministry of Finance in the Post Direct Selection Direct 14,000.00 14,000.00 Signed 2018-09-28 2018-10-03 2018-10-14 2019-10-14 procurement regulatory public finance management framework Page 3 INDV-2-5-1 / International Building capacity of the Individual consultant on strenthening Pending TF / A3998 Ministry of Finance in the Post Consultant Open 55,000.00 0.00 2019-01-14 2019-04-02 2019-04-15 2019-04-22 2020-02-17 and enhacement of MoF Implementation public finance management Selection analytical capacity INDV-2-5-2 / International Building capacity of the Individual consultant on strenthening Pending TF / A3998 Ministry of Finance in the Post Consultant Open 55,000.00 0.00 2019-04-15 2019-07-01 2019-07-15 2019-07-22 2020-07-22 and enhacement of MoF Implementation public finance management Selection analytical capacity INDV-2-5-3 / International Building capacity of the Individual consultant on strenthening Pending TF / A3998 Ministry of Finance in the Post Consultant Open 55,000.00 0.00 2019-06-17 2019-09-02 2019-09-16 2019-09-23 2020-09-23 and enhacement of MoF Implementation public finance management Selection analytical capacity PMF/CS/IC/1-4 / Specialist Individual Strengthening budget on improving budget TF / A3998 Post Consultant Open 18,500.00 0.00 Canceled 2018-09-19 2018-10-15 2018-10-22 2018-11-01 2020-02-02 planning and execution transparency Selection Building capacity of the Individual INDV-2-4 / Specialist on Pending TF / A3998 Ministry of Finance in the Post Consultant Open 15,000.00 0.00 2018-12-03 2019-01-21 2019-02-11 2019-03-18 2019-08-18 PIP issues Implementation public finance management Selection KG-MOF-CS-INDV/1-4 / Individual Strengthening budget Specialist on improving TF / A3998 Post Consultant Open 18,500.00 18,500.00 Signed 2018-11-22 2018-12-18 2018-12-25 2019-01-04 2020-01-04 planning and execution budget transparency Selection KG-MOF-CS-INDV-1-7 / Individual Short-Term Local Consultant Strengthening budget TF / A3998 Post Consultant Open 5,000.00 3,553.01 Signed 2019-02-08 2019-03-13 2019-03-26 2019-04-01 2019-08-01 on assessment budget credits planning and execution Selection and its management PMF/CS/IC/1-8 / SHORT- TERM LOCAL Individual Strengthening budget CONSULTANT ON TF / A3998 Post Consultant Open 5,000.00 2,659.04 Signed 2019-03-15 2019-05-03 2019-05-24 2019-06-28 2019-10-01 planning and execution RECEIVABLES AND Selection ARREARS KG-MOF-CS-INDV/2-1 / Building capacity of the Individual Local Consultant on Under TF / A3998 Ministry of Finance in the Post Consultant Open 8,000.00 0.00 2019-12-02 2020-01-04 2020-01-25 2020-02-29 2020-08-27 updating the course on Implementation public finance management Selection public procurement PMF/CS/DC/2-4 / Specialist Building capacity of the on strengthening public Pending TF / A3998 Ministry of Finance in the Post Direct Selection Direct 5,800.00 0.00 2019-12-30 2020-01-08 2020-01-09 2020-06-30 procurement regulatory Implementation public finance management framework Page 4