90437 Second Emergency Demobilization and Reintegration Project Simplified Procurement Plan for FY July 2014-June 2015 I. General 1.Project information Country: Rwanda Project Name: Rwanda Second Emergency Demobilization and Reintegration Project Project Implementing Agencies: RWANDA DEMOBILISATION AND REINTEGRATION COMMISSION (RDRC) 2. World Bank’s approval date for the procurement plan: NOT YET 3. Date of General Procurement Notice: June 2013 4. Period covered by this procurement plan: July 2014 – July 2015 1. Prior Review Threshold: Procurement decisions subject to Prior Review Procurement method Prior Review Threshold Comments (category) (US$ equivalent) 1. ICB (Works) >= 10,000,000 All contracts 2. NCB (Works) <10,000,000 No prior review 3. ICB (Goods) >= 1,000,000 All contracts Specific contracts under this 4. NCB (Goods) < 1,000,000 category may be subject to prior review Shopping (Goods ,Works and non- 5. < 100,000 No Prior Review Consultancy services) 6. Direct Contracting As per guidelines para 3.6 All contracts 2. Prequalification: N/A 3. Community-based Procurement: N/A 4. Any Other Special Procurement Arrangements: N/A Summary of the procurement Packages planned with Methods and Time Schedule (Summary) Domestic World Bank Expected bids Ref. Procurement Contract description Preference(Yes Review opening Comments No. Method /No) (Prior/Post) A Non consultants services Motor vehicle & motor cycles repair 22-Sept-2014 1 and maintenance services including NCB NO POST all spare parts Computers, accessories & other NCB 22-Sept-2014 2 office equipment maintenance NO POST services Repair/maintenance for Generators, NCB 22-Sept-2014 3 NO POST Furniture & fittings Fumigation services NCB 9-April-2015 4 NO POST Insurance for RDRC vehicles and NCB 9-April-2015 5 NO POST motor cycles 6 Hiring Laboratory and computers NCB NO POST 17-Nov-2014 7 Hiring Hotel services NCB N0 POST 21-Sept-2014 Printery services for RDRC NCB 21-Sept-2014 8 communication and sensitization NO POST tools, service cards. Security guards(hiring security NCB 29-Sept-2014 9 NO POST guards) 10 Codification of RDRC assets NCB NO POST 10-Mars-2015 Hiring studio for music production SHOPPING 22-Sept-2014 11 NO POST CRC Children Sub Total Cost Civil Works B. Construction of houses for severely 1. disabled ex-combatants Cat 1 (20 NCB NO POST 15-Sept- 2014 houses) Sub Total Cost C. Goods IT Equipments and related 15-Sept -2014 1 NCB NO POST accessories 2 Office Supplies and stationary NCB NO POST 18-Sept -2014 3 Fuel NCB NO POST 21-Sept-2014 4 Tyres for vehicles and motor cycles NCB NO POST 14-April-2015 Catering Services for Centers (Food 17-Sept-2014 5 NCB NO POST Stuffs) 6 Firewood NCB NO 17-Sept-2014 POST 7 Non Food Items NCB NO POST 19-Sept-2014 Medical Devices (Arm crutches, POST 8 wheel chairs, white canes, medical NCB NO 08-Oct-2014 mattresses) Supply and installation of equipment POST in production workshops(Cornershop 01-Sept-2014 9 NCB NO Kiosk, clinic, barber shop, internet café, TV Tool kits for ex-combatants in vocational and apprenticeship POST 21-May-2015 10 NCB NO training and child ex-combatants in vocational training Supply and installation of equipment in Mutobo resource centre (computer 18-Sept-2014 with their accessories, servers, POST 11 NCB NO printers, photocopiers, furniture, E- archive/E-documentation management software Supply of Materials for RDRC POST 24-Nov-2014 12 various events(discharge, NCB NO reintegration events)-Refreshments 4 Vehicles - Pick ups (4x4) double POST 2-Oct-2014 13 NCB NO cabine Total Sub Cost NCB: National Competitive Bidding. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by the World Bank, as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment Quality and Cost-Based / Quality Based / Fixed 1. Budget / Least Cost / Consultant’s Qualifications >=200,000 No prior review (firms) All contracts are subject to prior 2. Single Source (SS) / Firms / Individual All review Each contract of more than 3. Individual Consultants (IC) >=100,000 US$200,000 to be prior reviewed. All TORs regardless of the value of the contract are subject to IDA prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Shortlist of consultant of Engineering and contract supervision in nature estimated to cost less than US $300,000 may comprise entirely of national consultants. 3. Any Other Special Selection Arrangements: N/A Consultancy Assignments with Selection Methods and Time Schedule Selection World Bank Review Expected Proposal No. Description of Assignment Comment Method (Prior/Post) Submission Annual independent evaluation of SEDRP, Payment verification 1. survey, Tracer and community dynamics CQS POST 3-Dec-2014 Consultant for supervising housing for disabled ex-combatants 2. CQS POST 2-Oct-2014 Cat1 3. RDRC Annual report (2014) IC POST N/A 4. Media Consultancy firm and production of sensitization tools CQS POST 05-Dec-2014 5. Production of weekly radio program IC POST N/A 6. Valuation of RDRC assets IC POST N/A GRAND TOTAL COAST: Note: Expected proposals submissions is not applicable to individual consultants ABBREVIATIONS: CQS: Selection Based on Consultants’Qualifications; IC: Individual consultant