Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) SL Public Sector Pay & Performance (P128208) AFRICA | Sierra Leone | Governance Global Practice | IBRD/IDA | Specific Investment Loan | FY 2012 | Seq No: 8 | ARCHIVED on 16-Jun-2016 | ISR23477 | Implementing Agencies: Key Dates Key Project Dates Bank Approval Date:31-May-2012 Effectiveness Date:23-Oct-2012 Planned Mid Term Review Date:13-Jan-2014 Actual Mid-Term Review Date:10-Feb-2014 Original Closing Date:31-Oct-2015 Revised Closing Date:31-Oct-2017 Project Development Objectives Project Development Objective (from Project Appraisal Document) Improve competitiveness in pay, performance management and accountability of, and increase staffing of middle and senior staff in, the civil service in Sierra Leone. Has the Project Development Objective been changed since Board Approval of the Project Objective? No PHRPDODEL Components Name Support to the GoSL’s Reform Program:(Cost $15.00 M) Technical Assistance:(Cost $2.00 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO  Satisfactory  Satisfactory Overall Implementation Progress (IP)  Satisfactory  Satisfactory Overall Risk Rating  Moderate  Moderate Implementation Status and Key Decisions 6/16/2016 Page 1 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Year 3 DLI 3.1 (At least 90% of the priorities Vacancies have been filled in accordance with the Annual Recruitment Plans and approved Recruitment Procedures) This DLI was achieved. The target to be filled is 315 vacancies (90% of 350 funded vacancies in the 2014 Annual Recruitment Plan). As of today, 315 vacancies were filled, which is 100% of the 2014 annual target. The total recruitment includes: (i) 152 vacancies filled in excess to the DLI Year 2; (ii) 96 recruitments between January 2014 and March 2015; and (iii) 66 vacancies (22%) filled using a normal external recruitment process – the internal selection process (Upward Mobility Policy) was disregarded to ensure openness and competitiveness. PSC fully advertised all the positions in all MDAs to ensure that eligible candidates have the opportunity to apply. The DLI verification process was done with the assistance of World Bank offices (verification protocol: (i) appointment letters, NASSIT number; and, (iii) acceptance letters), It was recommended the Project Manager to initiate the withdrawal application as soon as the verification process is concluded. The DLI was paid in February 2016. DLI 3.2 (All supervisors in Pilot Ministries at central, regional, and district level trained on Performance Appraisal) This DLI is in progress. While this DLI was not fully achieved yet, 93 supervisor need to be trained. HRMO has agreed to carry out additional trainings in pilot agencies at the central, regional and district level to complete the training of all supervisors in the incoming months. DLI 3.3 (All Pilot Ministries have completed one Annual Cycle of the Performance Appraisal Process for Civil Servants in Grade 11 and above) This DLI was achieved The Cabinet Secretary/HOCS has led this component by conducting briefing sessions with Permanent Secretaries, Professionals and other Heads of MDAs on development of targets and indicators for their PTTs for contract signing that were signed with him. By end December 2014, 67.6% (92 out of 136 personnel) had signed Performance Contracts. By March 2015, all Performance Contracts were signed. HOCS has indicated that 128 out of 136 were signed completing the signing of all 2015 Performance Contracts by April 2015. Additionally, HOCS completed a Mid-Year Performance Review of Civil Servant in Grade 11 and above in all Pilot Ministries by September 2015. A Final Year Perfomance Review was completed in February 2016. This DLI verification process has been initiated and it is expected to be completed by end June 2016. 6/16/2016 Page 2 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) 6/16/2016 Page 3 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance  --  Moderate  Moderate Macroeconomic  --  Moderate  Moderate Sector Strategies and Policies  --  Moderate  Moderate Technical Design of Project or Program  --  Moderate  Moderate Institutional Capacity for Implementation and Sustainability  --  Substantial  Substantial Fiduciary  --  Moderate  Moderate Environment and Social  --  Low  Low Stakeholders  --  Substantial  Substantial Other  --  Moderate  Moderate Overall  --  Moderate  Moderate Results Project Development Objective Indicators PHINDPDOTBL  Direct project beneficiaries (Number, Core) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 1500.00 1500.00 1800.00 Date 12-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 PHINDPDOTBL  Female beneficiaries (Percentage, Core Supplement) 6/16/2016 Page 4 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Baseline Actual (Previous) Actual (Current) End Target Value 30.00 30.00 30.00 30.00 PHINDPDOTBL  Civil Servants in Grade 6 and above are paid in accordance with the approved Pay Structure. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 100.00 Date 12-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 Comments KPMG was contracted for a Job Evaluation & Labour Market Survey with recommendations of new salary structure. This exercise has been delayed due to Ebola and funding needs. Expected to be completed by Q2 2017. PHINDPDOTBL  Priority Vacancies filled in accordance with the Annual Recruitment Plans and the Recruitment Procedures (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 90.00 805.00 90.00 Date 12-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 Comments The Project has met its recruitment target of filling in 805 priority vacancies in accordance with the recruitment plans and recruitment procedures. PHINDPDOTBL  Annual Performance Appraisal Reports of Civil Servants in Grade 7 to 10 in Pilot Ministries are of appropriate quality. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 129.00 129.00 80.00 Date 12-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 6/16/2016 Page 5 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDPDOTBL  Annual Performance Reports for Civil Servants in Grade 11 and above on Performance Contracts in Pilot Ministries are of an appropriate quality. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 129.00 105.00 80.00 Date 20-Apr-2012 30-Mar-2015 23-May-2016 31-Dec-2016 Comments 105/132 Civil Servants in Grades 11 & above have signed performance contracts. Mid-Year Reviews will be conducted on signed performance contracts Overall Comments Intermediate Results Indicators PHINDIRITBL  HRMO has conducted and completed a remuneration survey (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 14-Feb-2014 14-Feb-2015 31-Dec-2015 PHINDIRITBL  Job evaluation set-up completed (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 12-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 Comments In progress. Job Evaluation Panel to be formed and stakeholders briefed, job evaluation scheme to agreed 6/16/2016 Page 6 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  All Civil Service jobs have been evaluated in accordance with a Job Evaluation Scheme and assigned to a Grading Structure approvedby the CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 12-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 PHINDIRITBL  New civil service pay structure and phased plan for implementation approved by Civil Service Steering Committee and Ministry of Finance & Economic Development (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 13-Mar-2012 30-Sep-2015 23-May-2016 31-Oct-2017 PHINDIRITBL  The appropriate open, competitive and merit-based Recruitment Procedures have been designed by PSC in collaboration with HRMO and approved by CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 23-Oct-2012 23-Oct-2012 30-Jun-2012 PHINDIRITBL  Recruitment strategy approved by Civil Service Steering Committee (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 30-Mar-2015 30-Mar-2015 31-Dec-2012 6/16/2016 Page 7 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Seven staff recruited to PSC and trained to manage recruitment and selection (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 7.00 7.00 7.00 Date 13-Mar-2012 03-Sep-2015 23-May-2016 14-Feb-2014 PHINDIRITBL  Annual recruitment plan developed by HRMO (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 03-Sep-2015 03-Sep-2015 14-Feb-2014 PHINDIRITBL  LTAs have been integrated in accordance with an approved Mainstreaming Policy and Action Plan. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 -- Date 13-Mar-2012 03-Sep-2015 23-May-2016 31-Oct-2017 PHINDIRITBL  Appropriate guidelines for staff performance appraisal for civil servants in grade seven to 10 jobs in all ministries prepared by HRMO and approved by Civil Service Steering Committee (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 30-Jun-2012 6/16/2016 Page 8 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Staff in MDAs HR PM units recruited and trained for performance management (disaggregate by recruitment and training) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2013 31-Dec-2013 PHINDIRITBL  Staff in MDAs HR PM units recruited (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2013 PHINDIRITBL  Staff in MDAs HR PM units trained for performance management (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2013 PHINDIRITBL  Staff in HRMO PM unit recruited and trained for performance management (disaggregated by recruitment and training) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2013 6/16/2016 Page 9 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Staff in HRMO PM unit recruited (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 14-Feb-2014 PHINDIRITBL  Staff in HRMO PM trained for performance management (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 14-Feb-2014 PHINDIRITBL  Appropriate guidelines for Performance Contract management for Civil Servants in Grade 11 and above in all Ministries have been prepared by HRMO and approved by CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N Y Y Date 13-Mar-2012 03-Sep-2015 03-Sep-2015 14-Feb-2014 Comments Guidelines was prepared but not approved yet. PHINDIRITBL  Publication of (i) all Ministries’ Performance Targets; and (ii) achievement against Performance Targets (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 13-Mar-2012 03-Sep-2015 23-May-2016 31-Dec-2015 6/16/2016 Page 10 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  All Pilot Ministries have completed one annual cycle of the Performance Appraisal Process for Civil Servants in Grades 7 to 10 (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N Y Y Date 13-Mar-2012 03-Sep-2015 23-May-2016 31-Dec-2015 Comments In 2015, 128 civil service staff category 11 and above signed performance contracts. 121 out 128 staff had a Mid-Year Performance Review and 112 out of 128 had a Annual Performance Review. The 112 staff is the total number of civil service staff in the category 11 and above at the end of the fiscal year. Please note this is due to changes and resignations at this level. Overall Comments Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed Disbursed P128208 IDA-51220 Effective XDR 11.00 11.00 0.00 6.48 4.52 59% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P128208 IDA-51220 Effective 31-May-2012 26-Jun-2012 23-Oct-2012 31-Oct-2015 31-Oct-2017 Cumulative Disbursements 6/16/2016 Page 11 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Restructuring History Level 2 Approved on 09-May-2015 Related Project(s) There are no related projects. 6/16/2016 Page 12 of 12 Public Disclosure Copy