PROCUREMENT PLAN (Textual Part) Project information: OECS Countries, Caribbean Energy Statistics Capacity Enhancement (P155034) Project Implementation agency: OLADE Date of the Procurement Plan: May 24, 2017 Period covered by this Procurement Plan: July 2017- June 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in NA, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. NA. PROCUREMENT Caribbean : Caribbean Energy Statistics Capacity Enhancement PLAN General Information Country: Caribbean Bank’s Approval Date of the Original Procurement Plan: 2017-05-25 2019-09-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155034 GPN Date: 2017-12-18 Project Name: Caribbean Energy Statistics Capacity Enhancement Loan / Credit No: TF / A5680, / Executing Agency(ies): OLADE WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual EC-OLADE-20952-GO-RFQ- Analysis of energy structure LIC01 / Visual Studio Request for Single Stage - One TF / A5680 and institutional and Post Limited 672.00 622.72 Completed 2018-04-16 2018-06-11 2018-08-10 Developers Framework Quotations Envelope regulatory framework License EC-OLADE-15861-GO-RFQ- Analysis of energy structure Request for Single Stage - One LPT1 / 4 laptops for use of TF / A5680 and institutional and Post Limited 7,200.00 0.00 Canceled 2018-04-16 2018-06-11 2018-08-10 Quotations Envelope the project with software regulatory framework EC-OLADE-41619-GO-RFQ / Strengthening energy Request for Single Stage - One Chairs for workshops - local TF / A5680 statistics system and Post Limited 1,600.00 1,610.00 Completed 2018-01-05 2018-02-10 2018-03-12 Quotations Envelope events capacity EC-OLADE-15856-GO-RFQ- Strengthening energy SSBZ / Server for Belize Request for Single Stage - One / statistics system and Post Limited 18,425.60 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope capacity Includes HW and SW EC-OLADE-15858-GO-RFQ- Strengthening energy SSGR / Server for Grenada Request for Single Stage - One / statistics system and Post Limited 18,425.60 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope capacity Includes HW and SW EC-OLADE-15860-GO-RFQ- Strengthening energy SSGY / Server for Guyana Request for Single Stage - One / statistics system and Post Limited 18,425.60 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope capacity Includes HW and SW EC-OLADE-15857-GO-RFQ- Strengthening energy SSJM / Server for Jamaica Request for Single Stage - One / statistics system and Post Limited 18,425.60 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope capacity Includes HW and SW EC-OLADE-15859-GO-RFQ- Strengthening energy SSSR / Server for Suriname Request for Single Stage - One TF / A5680 statistics system and Post Limited 16,825.60 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope capacity Includes HW and SW Page 1 EC-OLADE-99443-GO-DIR / Strengthening energy Libraries for SW TF / A5680 statistics system and Post Direct Selection Direct 2,700.00 2,639.98 Completed 2019-02-18 2019-02-20 2019-02-28 2019-03-15 development - DevExpress capacity Universal Subscription EC-OLADE-117931-GO-RFQ Strengthening energy Under Request for Single Stage - One / Personal Computer for TF / A5680 statistics system and Post Limited 1,500.00 0.00 Implementati 2019-06-17 2019-08-05 2019-10-04 Quotations Envelope Ministry in Grenada capacity on EC-OLADE-118113-GO-DIR Strengthening energy Pending / Antivirus Licenses for TF / A5680 statistics system and Post Direct Selection Direct 300.00 0.00 Implementati 2019-06-10 2019-06-12 2019-06-20 2019-07-05 Servers capacity on Strengthening energy Pending EC-OLADE-118119-GO-DIR TF / A5680 statistics system and Post Direct Selection Direct 700.00 0.00 Implementati 2019-06-10 2019-06-12 2019-06-20 2019-07-05 / Antivirus Licenses for PCs capacity on EC-OLADE-118122-GO-RFQ Strengthening energy Under / HW & SW for Request for Single Stage - One TF / A5680 statistics system and Post Limited 32,000.00 0.00 Implementati 2019-06-18 2019-07-28 2019-09-26 Development and Production Quotations Envelope capacity on Environment EC-OLADE-118130-GO-RFQ Strengthening energy Pending / Server Migration and TF / A5680 statistics system and Post Direct Selection Direct 14,000.00 0.00 Implementati 2019-06-17 2019-06-22 2019-07-06 2019-10-04 Backup Environment capacity on Configuration EC-OLADE-127074-GO-DIR Strengthening energy Under / SSL certificate for the EIS TF / A5680 statistics system and Post Direct Selection Direct 750.00 0.00 Implementati 2019-08-13 2019-08-15 2019-09-01 2019-09-16 hosted at olade.org capacity on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual EC-OLADE-33874-NC-RFQ / Regional Workshop on National Energy Information Strengthening energy Systems. Place to be Request for Single Stage - One / statistics system and Post Limited 6,250.00 0.00 Canceled 2019-08-08 2019-10-03 2019-12-02 defined. This procurement Quotations Envelope capacity includes Event Hall Rental + Catering Services and Audiovisuals rental. EC-OLADE-33881-NC-DIR / Airline Tickets for the Strengthening energy consultants of the Training TF / A5680 statistics system and Post Direct Selection Direct 3,000.00 2,899.96 Completed 2018-08-01 2018-08-08 2018-08-22 2018-10-21 in Energy Statistics capacity Management (Methodology) to be held in Grenada. EC-OLADE-33893-NC-DIR / Airline Tickets for the Strengthening energy consultants of the Training TF / A5680 statistics system and Post Direct Selection Direct 3,000.00 2,169.30 Completed 2018-08-01 2018-08-08 2018-08-22 2018-10-21 in Energy Statistics capacity Management (Methodology) to be held in Guyana. EC-OLADE-33895-NC-DIR / Airline Tickets for the Strengthening energy consultants of the Training TF / A5680 statistics system and Post Direct Selection Direct 3,000.00 6,201.12 Completed 2018-09-17 2018-09-24 2018-10-08 2018-12-07 in Energy Statistics capacity Management (Methodology) to be held in Jamaica Page 2 EC-OLADE-33896-NC-DIR / Airline Tickets for the Strengthening energy consultants of the Training TF / A5680 statistics system and Post Direct Selection Direct 3,000.00 2,531.12 Completed 2018-09-17 2018-09-24 2018-10-08 2018-12-07 in Energy Statistics capacity Management (Methodology) to be held in Suriname. EC-OLADE-33897-NC-DIR / Airline Tickets for the Strengthening energy consultants of the Training / statistics system and Post Direct Selection Direct 3,000.00 0.00 Canceled 2019-04-01 2019-04-08 2019-04-22 2019-06-21 in Energy Statistics capacity Management (SIE-LAC + SAME) to be held in Belize. EC-OLADE-33898-NC-DIR / Airline Tickets for the consultants of the Training Strengthening energy in Energy Statistics / statistics system and Post Direct Selection Direct 3,000.00 0.00 Canceled 2019-04-01 2019-04-08 2019-04-22 2019-06-21 Management (SIE-LAC + capacity SAME) to be held in Grenada. EC-OLADE-33899-NC-DIR / Airline Tickets for the consultants of the Training Strengthening energy in Energy Statistics / statistics system and Post Direct Selection Direct 3,000.00 0.00 Canceled 2019-04-22 2019-04-29 2019-05-13 2019-07-12 Management (SIE-LAC + capacity SAME) to be held in Guyana. EC-OLADE-33900-NC-DIR / Airline Tickets for the consultants of the Training Strengthening energy in Energy Statistics / statistics system and Post Direct Selection Direct 3,000.00 0.00 Canceled 2019-05-06 2019-05-13 2019-05-27 2019-07-26 Management (SIE-LAC + capacity SAME) to be held in Jamaica. EC-OLADE-33901-NC-DIR / Airline Tickets for the consultants of the Training Strengthening energy in Energy Statistics / statistics system and Post Direct Selection Direct 3,000.00 0.00 Canceled 2019-05-06 2019-05-13 2019-05-27 2019-07-26 Management (SIE-LAC + capacity SAME) to be held in Suriname. EC-OLADE-33902-NC-DIR / Airline Tickets for the Strengthening energy attendees of the Regional / statistics system and Post Direct Selection Direct 13,969.32 0.00 Canceled 2019-08-05 2019-08-12 2019-08-26 2019-10-25 Workshop on National capacity Energy Information Systems. Place to be defined EC-OLADE-33865-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Belize. Strengthening energy Request for Single Stage - One This procurement includes TF / A5680 statistics system and Post Limited 10,750.00 0.00 Canceled 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope Event Hall Rental + capacity Catering Services and Audiovisuals rental for 5 days of workshop EC-OLADE-33864-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Strengthening energy Request for Single Stage - One Guyana. This procurement TF / A5680 statistics system and Post Limited 10,750.00 0.00 Canceled 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental capacity + Catering Services and Audiovisuals rental for 5 days of workshop. Page 3 EC-OLADE-33869-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Strengthening energy Request for Single Stage - One Grenada. This procurement TF / A5680 statistics system and Post Limited 10,750.00 0.00 Canceled 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental capacity + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33870-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Strengthening energy Request for Single Stage - One Jamaica. This procurement TF / A5680 statistics system and Post Limited 10,750.00 0.00 Canceled 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental capacity + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33873-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Strengthening energy Request for Single Stage - One Suriname. This procurement TF / A5680 statistics system and Post Limited 10,750.00 0.00 Canceled 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental capacity + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33147-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Grenada. This Strengthening energy Request for Single Stage - One procurement includes Event TF / A5680 statistics system and Post Limited 10,750.00 1,954.75 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Hall Rental + Catering capacity Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33148-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Guyana. This Strengthening energy Request for Single Stage - One procurement includes Event TF / A5680 statistics system and Post Limited 10,750.00 1,301.72 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Hall Rental + Catering capacity Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33149-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Jamaica. This Strengthening energy Request for Single Stage - One procurement includes Event TF / A5680 statistics system and Post Limited 10,750.00 1,355.35 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Hall Rental + Catering capacity Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33146-NC-DIR / Official Launch Regional Workshop to be held during Analysis of energy structure the Energy Statistics Week Request for Single Stage - One TF / A5680 and institutional and Post Limited 3,250.00 443.52 Completed 2018-01-15 2018-02-19 2018-04-20 in Quito, Ecuador, at Quotations Envelope regulatory framework OLADE. This procurement includes catering services and audiovisuals rental. Page 4 EC-OLADE-33150-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Suriname. Strengthening energy Request for Single Stage - One This procurement includes TF / A5680 statistics system and Post Limited 10,750.00 10,584.00 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Event Hall Rental + capacity Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33878-NC-DIR / Analysis of energy structure Airline Tickets to the TF / A5680 and institutional and Post Direct Selection Direct 13,969.32 8,180.40 Completed 2017-11-01 2017-11-03 2017-11-12 2017-12-12 attendees of the Official regulatory framework Launch Regional Workshop EC-OLADE-66905-NC-RFQ / Training in Energy Statistics Management (Methodology) to be held in Belize. This Strengthening energy Request for Single Stage - One procurement includes Event TF / A5680 statistics system and Post Limited 7,050.00 1,105.67 Completed 2018-06-30 2018-08-18 2018-12-16 Quotations Envelope Hall Rental + Catering capacity Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-66910-NC-DIR / Airline Tickets for the Strengthening energy consultants of the Training TF / A5680 statistics system and Post Direct Selection Direct 3,000.00 2,916.38 Completed 2018-07-02 2018-07-09 2018-07-23 2018-09-21 in Energy Statistics capacity Management (Methodology) to be held in Belize. EC-OLADE-68176-NC-DIR / Airline Tickets to the attendees of the Training in Energy Data Management Strengthening energy and Energy Balance TF / A5680 statistics system and Post Direct Selection Direct 9,000.00 3,833.74 Completed 2018-07-02 2018-07-07 2018-07-17 2018-08-16 Methodology to be held in capacity OLADE headquarters with the focal points of the beneficiary countries EC-OLADE-39760-NC-RFQ / Analysis of energy structure Translation services for Request for Single Stage - One TF / A5680 and institutional and Post Limited 3,000.00 1,764.00 Completed 2018-01-15 2018-02-19 2018-04-20 workshops and workshop Quotations Envelope regulatory framework materials EC-OLADE-82803-NC-RFQ / Project management and Request for Single Stage - One Printing services - Energy TF / A5680 Post Limited 7,500.00 7,900.00 Completed 2018-11-05 2018-11-23 2018-12-20 M&E Quotations Envelope Outlook 2018 Publication EC-OLADE-99643-NC-DIR / Strengthening energy Design services - Energy TF / A5680 statistics system and Post Direct Selection Direct 2,500.00 2,000.00 Completed 2019-02-11 2019-02-13 2019-02-20 2019-03-07 Outlook 2018 Publication - capacity English version EC-OLADE-133680-NC-DIR Strengthening energy Pending / Design services for the TF / A5680 statistics system and Post Direct Selection Direct 4,500.00 0.00 Implementati 2019-09-11 2019-09-13 2019-09-20 2020-02-17 Energy Outlook 2019 capacity on Publication EC-OLADE-133681-NC-RFQ Strengthening energy Pending / Printing services for the Request for Single Stage - One TF / A5680 statistics system and Post Limited 8,000.00 0.00 Implementati 2019-10-04 2019-10-25 2019-11-21 Energy Outlook 2019 Quotations Envelope capacity on Publication CONSULTING FIRMS Page 5 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant EC-OLADE-15883-CS-CQS- Project management and Pending TF / A5680 Post Qualification Open - National 10,000.00 0.00 2019-08-01 2019-08-22 2019-09-26 2019-10-17 2019-11-21 2020-01-20 CSFA / Final Audit M&E Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Analysis of energy structure Individual EC-OLADE-15874-CS-CQS- TF / A5680 and institutional and Post Consultant Open 57,200.00 28,600.00 Terminated 2017-09-04 2017-10-26 2017-11-03 2019-08-30 CSSR / Senior Consultant regulatory framework Selection EC-OLADE-15880-CS-CQS- Analysis of energy structure Individual CSJR / IT Consultant - TF / A5680 and institutional and Post Consultant Open 62,400.00 0.00 Canceled 2017-09-04 2017-10-26 2017-11-03 2019-08-30 Project Manager regulatory framework Selection EC-OLADE-44077-CS-INDV Analysis of energy structure Individual / IT Consultant Project TF / A5680 and institutional and Post Consultant Direct 62,400.00 52,000.00 Signed 2018-01-15 2018-01-15 2018-01-16 2018-01-18 2020-01-08 Manager regulatory framework Selection EC-OLADE-21008-CS-INDV- Strengthening energy Individual CONS03 / Consultor TF / A5680 statistics system and Post Consultant Open 27,200.00 25,500.00 Signed 2018-11-14 2018-12-05 2018-12-07 2018-12-17 2019-09-13 Informático (Developer capacity Selection Consultant) Analysis of energy structure Individual EC-OLADE-102122-CS-INDV TF / A5680 and institutional and Post Consultant Direct 8,400.00 8,400.00 Signed 2019-02-20 2019-02-25 2019-02-27 2019-04-01 2019-08-31 / Technical Consultant regulatory framework Selection Page 6