OFFICIAL DOCUMENTS THE WORLD BANK IBRD * IDA I WORD BANKGROUP Date: JAXLU. ,2019 Honourable Jacob Jusu Saffa Minister of Finance Ministry of Finance Treasury Building George Street Freetown Sierra Leone Honourable Saffa: SIERRA LEONE: IDA Grant No. D4830-SL Integrated and Resilient Urban Mobility Project Disbursement and Financial Information Letter I refer to the Grant Agreement between The Republic of Sierra Leone (the "Recipient") and the International Development Association (the "Association") for the above-referenced Project. The General Conditions, as defined in the Grant Agreement, provide that the Recipient may from time to time request withdrawals of Grant amounts from the Grant Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL") and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses of Grant' Funds. The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.ory. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Grant is specified below. (i) Disbursement Arrangements * (ii) General Provisions (Schedule 1). The table in Schedule I sets out the disbursement methods which may be used by the Recipient, and conditions, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. * Special Provision. Projects in situations of urgent need of assistance or capacity constraints: Disbursements under contracts for goods, works, non-consulting services and consulting services procured or selected through international open or limited competition or Direct Selection, as set out in the procurement plan, must be made only through Direct Payment and/or Special Commitment disbursement methods. -2- (ii) Electronic Delivery. Section 11.01 (c) of the General Conditions. The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Association's web-based portal "Client Connection" at https://clientconnection.worldbank.or. This option will be affected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Borrower encounters legal limitations), and which were previously agreed with the Association. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty- five (45) days after the end of each calendar quarter, interim unaudited financial reports ("IFR") for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made, or such other period agreed to by the association. The audited Financial Statements for each such period of the project must be furnished to the Association not later than six (6) months after the end of such period. III. Other Information. For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's website (http://www.worldbank.org/) and "Client Connection". The Association recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the [Grant] [Credit], and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Association by email at AskLoansgWorldBank.org using the above reference. Yours sincerely, Pierre Laporte Country Director Sierra Leone Country Office Africa Region -3- Attachments 1. Form of Authorized Signatory Letter 2. Interim Financial Reports (IFRs) cc: Transport Infrastructure Development Unit (TIDU) Ministry of Transport and Aviation 7th Floor, Youyi Building Freetown Tel: +232 78-772949 /+232 078-408831 /+232 079-000777 Hindolo Shiaka Project Coordinator Email: kingslandslvahoo.com Tel: +232 79-000777 -4- Schedule 1 : Disbursement Provisions Country Republic of Sierra Leone Closing Date Section III.B.2. of Schedule 2 to the Grant Recipient Republic of Sierra Leone FA Number D4830-SL Name of the Project Integrated and Resilient Urban Disbursement Four months after the closing date. Mobility Project Deadline Date Subsection 3.7 ** Disbursement Methods Methods Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of records Reimbursement Yes Interim Financial Reports (IFRs) in the format provided in Attachment 2 of the DFIL Advance (into a Designated Yes Interim Financial Reports (IFRs) in the format provided in Attachment 2 of the DFIL Account) Special Commitments Yes Copy of Letter of Grant Two segregate accounts: DA A - same used for PPA to continue being sued for IDA grant- Variable for both accounts Type Category 1, 2. Ceiling DA-B - category 3- Resettlement Compensation Financial Institution - Both accounts at Sierra Leone Commercial Bank eUSD for both accounts NameI Frequency of Reporting Quarterly Amut 2 Quarters forecast as per IFRs Subsection 6.3 Am**)t The minimum value of aplications for Reimbursement, Direct Payment and Special Commitment is USD 100,000 equivalent. tASL and MAWithdrawal Applicatioons and its supporting documentation will be electronically sent via the Association's system ClientConnection. For Special Commitments, records evidencing eligible expenditures, e.g. copies of receipts, supplier invoices and documentary evidence of delivery and acceptance of contracted goods or services. For category 3 Resettlement compensation - Bank account is to be provided showing payment by beneficiary. N/A. * * Sections and subsections relate to the 'Disbursement Guidelines for Investment Project Financing" dated February 2017 -5- Attachment 1 - Form of Authorized Signatory Letter-"/ [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Re: [Grant] [Credit]' No. - ([Name of the project]) Attention: , Country Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association") [, acting as implementing of the]2 and [name of recipient] (the "Recipient"), dated , providing the above [Grant] [Credit]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 3[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, 4[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 5[individually] 6[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. I Instruction to the Recipient: use "Credit" or "Grant" as applicable. Please delete this footnote in final letter that is sent to the Associations. 2 Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete this footnote in final letter that is sent to the Associations 3 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. 4 Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. I Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 6 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. -6- This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / -7- Attachment 2 - IFRs Republic of Sierra Leone Sierra Leone Resilient and Integrated Urban Mobility Project (P164353) Ministry of Transport and Aviation Sources and Uses of Funds Statement Quarter Ended: United States Dollars (USD) Quarter Ended: Year to date Cumulative Forecast - Planned Actual Variance Planned Actual Variance Planned Actual Variance Next 6 Months 1 2 3(2-1) 4 5 6(5-4) 7 8 9(8-7) 10 Sources of Funds Opening Cash Balance Add: Sources of Funds Sub - Total Total Financing Less: Uses of Funds by Component Comp)onent 1 Component 2 Component 3 Component 4 Total Expenditures Cash Available Less Expenditures Closing Cash Balances Total closing Cash Balances -8- Republic of Sierra Leone Sierra Leone Resilient and Integrated Urban Mobility Project (P164353) Ministry of Transport and Aviation Sources and Uses of Funds Statement By Categories Quarter Ended: United States Dollars (USD) Quarter Ended: Year to date Cumulative Forecast Planned Actual Variance Planned Actual Variance Planned Actual Variance - Next 6 Months 1 2 3(2-1) 4 5 6(5-4) 7 8 9(8-7) 10 Sources of Funds Opening Cash Balance Add: Sources of Funds Sub - Total Total Financing Less: Uses of Funds by Categories Total Expenditures Cash Available Less Expenditures Closing Cash Balances Total closing Cash Balances -9- Republic of Sierra Leone Sierra Leone Resilient and Integrated Urban Mobility Project (P164353) Ministry of Transport and Aviation Contract Status Statement Quarter Ended: United States Dollars (USD) Payments Outstanding Source ol Contract Contractor's Date of State of To Date Commitment Retention Funding item No. Contract Description Amount Name Expiration Completion Amount Amount Amount $ $ $ $ -10- Republic of Sierra Leone Sierra Leone Resilient and Integrated Urban Mobility Project (P164353) Ministry of Transport and Aviation Schedule of Fixed Assets Quarter Ended: United States Dollars (USD) Asset Date of Asset Asset Asset Identification Asset Source ot Receipt Type Description Value/Cost Number Location Assignee Funding -11- Republic of Sierra Leone Sierra Leone Resilient and Integrated Urban Mobility Project (P164353) Ministry of Transport and Aviation Schedule of Fund Withdrawals Application Application Mode of Fund Date Ref. Amount Disbursement Source S -12- Republic of Sierra Leone Sierra Leone Resilient and Integrated Urban Mobility Project (P164353) Ministry of Transport and Aviation DESIGNATED ACCOUNT (DA) ACTMTY STATEMENT Quarter Ended: United States Dollars (USD) Designated Account (DA) Activity Statement for the quarter ended ....... 20XX Project Name: IDA Credit No: Deposit Bank: Currency of DA PART 1 1. Cumulative advances to end of current reporting period 2. Cumulative expenditures to end of last reporting period 3. Outstanding Advance to be accounted PART 11 4. Opening DA balance at beginning of reporting period( as of 1st April 2013 5. Add: cumulative adjustments (opening project Account Balance) & Advance to other implementing Agency 6. Advances from World Bank during reporting period 7. Add Lines 5 & 6 8. Outstanding advances to be accounted for (line 4+ line 7) 9. Closing DA balance at end of current reporting period 10. Add: Cumulative adjustments (Closing Project A/c balance and Advances to Other Agency at the end of the current Period 11. Expenditures for current reporting period 12. Add line 10 & 11 13. Add line 9 & 12 14. Difference (if any) (line 8 minus line 13) PART 111 15. Total forecasted amount to be paid by world Bank 16. Less: Closing DA balance after adjustments, Project A/c balance & Advances to Other Agency 17. Direct Payments/ SC Payments 18. Add lines 16 & 17 19. Cash requirements from World Bank for next to reporting period (lines 15 minus linel8)