OFFICIAL DOCUMENTS 'The World Bank 1818 H Street N.W. (205)473-1000 NTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS t / ,2014 The Secretary Ministry of Finance and Planning Colombo 1, Sri Lanka Excellency: Re: IDA Financing 5417-LK (Climate Resilience Improvement Project) Additional Instructions: Disbursement I refer to the Financing Agreement between the Democratic Socialist Republic of Sri Lanka (the "Recipient") and the International Development Association (the "Association") for the above-referenced project, dated *7/);o sei. The Agreement provides that the Association may issue additional instructions regar ing'the withdrawal of the proceeds of financing 5417-LK ("Financing"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached World Bank Disbursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Financing is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the Financing: * Reimbursement * Advance * Direct Payment * Special Commitment (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is four (4) months after the Closing Date specified in the Financing Agreement. Any changes to this date will be notified by the Association. (iii) Disbursement Conditions (subsection 3.8). Please refer to the Disbursement Condition(s) in the Financing Agreement. II. Withdrawal of Financing Proceeds (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank P. O. Box 1761 Colombo 1, Sri Lanka Attention: Country Director for Sri Lanka (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed: (a) applications for withdrawal, together with supporting documents; and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank No. 11, Taramani Main Road Taramani Chennai 600 113, India Attention: Ms. Samvita Reddy Arikatla, Finance Officer, Loan Department - Chennai (iii) Electronic Delivery (subsection 3.4) The Association may permit the Recipient to electronically deliver to the Association Applications (with supporting documents) through the Association's Client Connection, web-based portal. The option to deliver Applications to the Association by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who are authorized to sign and deliver Applications and to receive secure identification credentials ("SIDC") from the Association for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client Connection. If the Association agrees, the Association will provide the Recipient with SIDC for the designated officials. Following which, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of SIDC to Process Applications. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use ofSecure Identification Credentials in connection with Use ofElectronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Secure Identification Credentials") provided in Attachment 3; and (b) to cause such official to abide by those terms and conditions. (v) Minimum Value ofApplications (subsection 3.5). The Minimum Value of Applications for reimbursement, direct payment and special commitment is US$250,000. 2 (vi) Advances (sections 5 and 6). * Type of Designated Account (subsection 5.3): Segregated. One segregated designated account will be established for the Project and managed by the Project Management Unit of the Ministry of Irrigation and Water Resources Management. * Currency of Designated Account (subsection 5.4): US$. * Financial Institution at which the Designated Account Will Be Opened (subsection 5.5): Central Bank of Sri Lanka. * Ceiling (subsection 6.1). Forecast for two (2) quarters as provided in the quarterly Interim Financial Report. III. Reporting on Use of Financing Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each application for withdrawal as set out below: * For requests for Reimbursement and for reporting eligible expenditures paid from the Designated Account: o Interim Financial Report in the form attached (Attachment 4) * For requests for Direct Payment: Records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3): The period set out in the Financing Agreement for provision of Interim Financial Reports. (iii) Other Supporting Documentation Instructions: (a) A copy of bank statement of the designated accounts should be attached to the Application for Withdrawal for replenishment of the designated account. (b) For disbursements for the critical goods under Part 4 of the Project, in addition to the Interim Financial Report, the following supporting documents are required, where applicable: (1) Evidence of the purchase of critical goods (e.g. bills of lading or invoices) certified by the Recipient's customs department in relation to imported critical goods, and the Internal Auditors of the Recipient and director of the Project in relation to locally purchased critical goods; (2) Evidence of payment for said critical goods (e.g. payment vouchers, receipts or retirement documents in relation to letters of credit); and (3) Affidavits or letters of comfort from the Auditor General of Sri Lanka and the director of the Project certifying retroactive, current and expected use of said critical goods for the carrying out of said Part of the Project. 3 IV. Other Disbursement Instructions: Further advances from the Designated Account to other accounts of the Project are allowed, as long as these advances are accounted for within a reasonable period of time or not to exceed 90 days. V. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. Print copies are available upon request. If you have not already done so, the Association recommends that you register as a user of the Client Connection website (https://clientconnection.worldbank.org). From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. All Recipient officials authorized to sign and deliver Applications by electronic means are required to register with Client Connection before electronic delivery can be effected. For more information about the website and registration arrangements, please contact the Association by email at . If you have any queries in relation to the above, please contact Chau-Ching Shen, Senior Finance Officer at loasar@worldbank.org using the above reference. Yours sincerely, By. ra ise Clottes Country Directo or Sri Lanka and the Maldives Attachments 1. World Bank Disbursement Guidelines for Projects, dated May 1, 2006 2. Form for Authorized Signatures 3. Terms and Conditions of Use ofSecure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, dated March 1, 2013 4. Form of "Interim Financial Report" Cc: Mr. D. C. S. Elakanda Project Director (CRIP) Ministry of Irrigation and Water Resources Management 500, T. B. Jayah Mawatha Colombo 10. Tel: 94 112675315 Mr. T. S. Jayamanne Accountant (CRIP) Ministry of Irrigation and Water Resources Management 4 500, T. B. Jayah Mawatha Colombo 10. Tel: 94 112675315 5 Attachment 2 Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [DATE] The World Bank P. 0. Box 1761 Colombo, Sri Lanka Attention: Country Director Dear Country Director: Re: Financing No. 5417-LK (Climate Resilience Improvement Project) I refer to the Financing Agreement ("Agreement") between the Democratic Socialist Republic of Sri Lanka (the "Recipient") and the International Development Association (the "Association"), dated , providing the above Financing. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any '[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal and applications for a special commitment under this Financing. For the purpose of delivering Applications to the Association, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such 1 Instruction to the Recipient: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the Association. 6 representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position] 7 Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 The World Bank (Bank)' will provide secure identification credentials (SIDC) to permit the Borrower2 to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft Token). The Bank reserves the right to determine which type of SIDC is most appropriate. A. Identification of Users. 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide SIDC to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.org) prior to receipt of his/her SIDC. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Initialization of SIDC. 1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read, understood and agreed to be bound by these Terms and Conditions of Use. 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the Signatory will access CC using his/her account name and CC Password and register his/her Physical Token and set a personal identification number (PIN) to be used in connection with the use of his/her Physical Token, after which the Physical Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft Token is to be used, the '"Bank" includes IBRD and IDA. 2 "Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. 8 Signatory will access CC using his/her account name and CC Password and set a personal identification number (PIN) to be used in connection with the use of his/her Soft Token, after which the Soft Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Upon initialization of the SIDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a user account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC User. Neither the Borrower nor the SIDC User will have any access to the Account. 3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC User has received training materials provided by the Bank in use of the SIDC. C. Use of SIDC. 1. Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the SIDC is prohibited. 2. The Bank assumes no responsibility or liability whatsoever for any misuse of the SIDC by the SIDC User, other representatives of the Borrower, or third parties. 3. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in granting SIDC) that each SIDC User understands and will abide by, these Terms and Conditions of Use, including without limitation the following: 4. Security 4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an Application to the Bank. 4.3. The SIDC User shall always logout from CC when not using the system. Failure to logout 4W properly can create a route into the system that is unprotected. 4.4. If the SIDC User believes a third party has learned his/her PIN or has lost his/her Physical Token he/she shall immediately notify clientconnection@worldbank.orM. 4.5. The Borrower shall immediately notify the Bank at clientconnection@worldbank.org of any lost, stolen or compromised SIDC, and take other reasonable steps to ensure such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC 5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to use a SIDC for any reason. 5.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a SIDC, de-activate a SIDC User's Account or both. 9 6. Care of Physical Tokens 6.1. Physical Tokens will remain the property of the Bank. 6.2. The Bank will physically deliver a Physical Token to each Signatory designated to receive one in a manner to be determined by and satisfactory to the Bank. 6.3. Physical Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Physical Token. 6.4. Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care of Physical Tokens are available at http://www.rsa.com. 7. Replacement 7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens will be replaced at the expense of the Borrower. 7.2. The Bank reserves the right, in its sole discretion, not to replace any Physical Token in the case of misuse, or not to reactivate a SIDC User's Account. 10 IMPROVING CLIMATE RESILIENCE PROJECT WORLD BANK (IDA) CREDIT NO......... USES OF FUNDS BY PROJECT ACTIVITY FOR THE QUARTER ENDED ........... in SLRS (million) kctivity - Quarter Cumulative for year Life of project ef #s Planned Actual Variance Planned Actual Variance Planned Actual Variance (Components and sub components as per the PAD and activities as per annual activity plan) Component 1 Sub Component Activity 1 Activity 2 Componant 2 Sub Component Activity 1 Activity 2 Componant 3 Sub Total DA Activity Statement For the Quarter Ended ........ Project Name: IBRD/IDA Loan No.: Deposit Bank: AC No: Currency of SA: PART I 1. Cumulative advances to end of current reporting period 0 2. Cumulative expenditures to end of last reporting period 0 3. Outstanding Advance to be accounted (line 1 minus line 2) 0 PVT II 4. Opening DA balance at beginning of reporting period (as of _ _0 5. Add/subtract: Cumulative adjustments (if any) 0 6. Advances from World Bank during reporting period 0- 7. Add lines 5 and 6 0 8. Outstanding advances to be accounted for (add line 4 and line 7) 9. Closing DA balance at end of current reporting period (as of 0 0 10. Add/subtract: Cumulative adjustments (if any) 0 11. Expenditures for current reporting period 12. Add line 10 and line 11 0 13. Add line 9 and line 12 0 14. Difference (if any) (line 8 minus line 13) -0. PX III 15. Total forecasted amount to be paid by World Bank Total 16. Less: Closing DA balance after adjusments 0: 17. Direct payments/SC payments 0 18. Add lines 16 and 17 19. Cash requirement from World Bank for next two reporting periods (line 15 minus line 18) V0 IMPROVING CLIMATE RESILIENCE PROJECT WORLD BANfIDA) CREDIT NO ......... DESIGNATED ACCOUNT EXPENDITURE FOR CONTRACTS NOT SUBJECT TO PRIOR REVIEW FOR THE QUARTER ENDED ............. ariod : Disbursement Total Eligible for IDA Share GovernmentlOther Cat.ISubcat. Expenditures % IDA Bank's Financing Amount Paid from SA Share (col. 1) (col. 2) (col. 3) (col. 4)=(col. 2)*(col. 3) (col. 5) (col. 6) isbursement ategories as tipulated in the inancing greement IMPROVING CLIMATE RESILIENCE PROJECT WORLD BANK (IDA) CREDIT NO......... DESIGNATED ACCOUNT EXPENDITURE FOR CONTRACTS SUBJECT TO PRIOR REVIEW FOR THE QUARTER ENDED .............. Disbursement Name & Address Contract Currency Invoiced % Financed by Eligible for Total Amount Invoice Date, Cat./Subcat. of Contractor & Value Amounts by IDA Bank's Financing in Paid from DA Number; Contract Contract Reference/Signing Date Currency Contract's Currency Balance carried forward (col. 1) (col. 2) (col. 3) (col. 4) (col. 5) (col. 6)=(col.4)*(col.5) (col. 7) (col. 8) bursement egories as >ulated in the ancing Agreement 4S