Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan [Original: 26 August 2016]: Revision 1 of Updated Procurement Plan, March 2016] 2. Date of General Procurement Notice: 10 July 2016 3. Period covered by this procurement plan: The procurement period of project covered from year June 2016 to December 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 2. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project ZW-Public Financial Management Enhancement Project (P152932) issued by MOFED of PIU>PIM for Zimbabwe 3. Any Other Special Procurement Arrangements: No packages will be financed under retroactive financing 4. Summary of the Procurement Packages planned during the first 18 months after project effectiveness [List the Packages which require Bank’s prior review first and then the other packages] July 9, 2010 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preferenc by Bank US$ e (Prior / (yes/no) Post) Summary of the NIL NIL No NIL No major works ICB (Works) Summary of the 6 No Prior ICB (Goods) 7,292,082.00 Summary of the NIL NIL No NIL No major works NCB (Works) Summary of the NIL NIL No NIL NCB (Goods) Summary of the NIL NIL No NIL ICB (Non- Consultant Services) Summary of the 235,000.00 5 No Prior SHOPPING (Goods) Summary of the 500,000.00 1 No Prior Direct DC (Goods) Contracting III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) July 9, 2010 Summary of 15,000.00 1 Prior Least Cost Selection number of contracts that will be let under LCS Summary of 98,000.00 1 Prior Consultants Quality number of contracts Selection that will be let under CQS Summary of 675,000.00 12 Prior Individual Consultants number of contracts that will be let under IC July 9, 2010 PROCUREMENT Zimbabwe : Public Financial Mgmt Enhancement Project PLAN General Information Country: Zimbabwe Banks Approval Date of the Original Procurement Plan: 2017-08-09 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-03-13 Project ID: P152932 GPN Date: Project Name: Public Financial Mgmt Enhancement Project Loan / Credit No: TF / A1783 Executing Agency(ies): Ministry of Finance and Economic Development WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-20866-GO-RFB / 227 Each HP PRODESK 400 200 Each HP Probook 650 Note Enhance Accountability through book Strengthening of External Audit Strengthening the Demand Side 378 Each Samsung Galaxy Tab of Transparency and S2 Accountability Single Stage - One Under TF / A1783 Prior Request for Bids Open - International 897,081.66 0.00 2017-07-18 2017-07-18 2017-07-18 2017-07-18 2017-08-08 2018-02-04 Financial Management and Envelope Implementation 1 Each HP Proliant Server Accounting (including IFMIS) 427 Each Kaspersky EndPoint Enhance Effectiveness of Internal Controls and Internal Security AV Audit 427 Each MS Office 2016 Profe ssional (Govt Pricing) ZW-MOFED-20876-GO-RFQ / Request for Single Stage - One Pending Procurement of office furniture for TF / A1783 PFMEP Management Prior Open - National 9,480.00 0.00 2017-07-18 2017-07-18 2017-07-31 Quotations Envelope Implementation PMU ZW-MOFED-45734-GO-RFQ / Request for Single Stage - One Pending TF / A1783 PFMEP Management Prior Open - National 9,480.00 0.00 2018-01-29 2018-03-26 2018-09-22 Procurement of Office furniture Quotations Envelope Implementation ZW-MOFED-45871-GO-RFQ / Upgrade internet access hub and Strengthening the Demand Side Request for Single Stage - One Pending fibre roam increase internet TF / A1783 of Transparency and Prior Open - National 95,000.00 0.00 2018-01-30 2018-03-27 2018-09-23 Quotations Envelope Implementation bandwith and monthly rentals for Accountability Parliament and budget office ZW-MOFED-45883-GO-RFQ / Request for Single Stage - One Pending Procurement of office printers TF / A1783 PFMEP Management Prior Open - National 16,440.00 0.00 2018-01-30 2018-03-27 2018-09-23 Quotations Envelope Implementation and surge 6 kiosks ZW-MOFED-45902-GO-RFB / Single Stage - One Pending Procurement of ICT hardware for TF / A1783 PFMEP Management Prior Request for Bids Open - National 150,000.00 0.00 2018-01-25 2018-01-30 2018-03-13 2018-04-12 2018-05-17 2018-11-13 Envelope Implementation PFMS ZW-MOFED-46139-GO-RFQ / (I) Supply & inst of air-con units for 3 boardrooms+1 training ctr (ii) Office blinds, 10 floors, 15 Enhance Accountability through Request for Single Stage - One Pending TF / A1783 Prior Open - National 50,000.00 0.00 2018-01-31 2018-03-28 2018-09-24 office per floor, 3 windows per Strengthening of External Audit Quotations Envelope Implementation office (iii) Carpet for training centre for Auditor General ZW-MOFED-46141-GO-RFQ / Financial Management and Request for Single Stage - One Pending Procurement of network switches TF / A1783 Prior Open - National 50,000.00 0.00 2018-01-31 2018-03-28 2018-09-24 Accounting (including IFMIS) Quotations Envelope Implementation for 6 kioks ZW-MOFED-46146-GO-RFQ / Request for Single Stage - One Pending TF / A1783 PFMEP Management Prior Open - National 50,000.00 0.00 2018-01-31 2018-03-28 2018-09-24 Office furniture and ICT for PMU Quotations Envelope Implementation ZW-MOFED-46148-GO-RFQ / Financial Management and Request for Single Stage - One Under Procurement of renovations for 6 TF / A1783 Prior Open - National 10,000.00 0.00 2018-01-31 2018-03-28 2018-09-24 Accounting (including IFMIS) Quotations Envelope Implementation kiosks ZW-MOFED-46151-GO-RFQ / Financial Management and Request for Single Stage - One Under Procurement of office furniture 6 TF / A1783 Prior Open - National 24,480.00 0.00 2018-01-31 2018-03-28 2018-09-24 Accounting (including IFMIS) Quotations Envelope Implementation kiosks ZW-MOFED-46155-GO-RFB / Modernisation of IFMS main data Financial Management and Single Stage - One Pending center (CCS) + disaster recovery TF / A1783 Prior Request for Bids Open - National 100,000.00 0.00 2018-01-26 2018-01-31 2018-03-14 2018-04-13 2018-05-18 2018-11-14 Accounting (including IFMIS) Envelope Implementation center (DRC) & other PFMS ICT needs ZW-MOFED-46157-GO-RFQ / Financial Management and Request for Single Stage - One Under Procurement of computer work TF / A1783 Prior Open - National 50,000.00 0.00 2018-01-31 2018-03-28 2018-09-24 Accounting (including IFMIS) Quotations Envelope Implementation stations ZW-MOFED-46159-GO-RFQ / Enhance Accountability through Request for Single Stage - One Pending Procurement of Office Furniture TF / A1783 Prior Open - National 50,000.00 0.00 2018-01-31 2018-03-28 2018-09-24 Strengthening of External Audit Quotations Envelope Implementation for OAG Enhance Accountability through ZW-MOFED-46156-GO-DIR / Strengthening of External Audit Computer Aided Audit Tools Pending TF / A1783 Enhance Effectiveness of Prior Direct Selection Direct 150,000.00 0.00 2018-01-26 2018-01-31 2018-03-07 2018-09-03 (CAATs) for internal audit + Implementation Internal Controls and Internal OAG Audit Page 1 Enhance Accountability through Strengthening of External Audit Strengthening the Demand Side ZW-MOFED-45732-GO-RFB / of Transparency and Procurement of ICT Equipment Accountability Single Stage - One Pending (Desktop computers, laptop TF / A1783 Prior Request for Bids Open - International 631,313.64 0.00 2018-02-12 2018-02-17 2018-03-31 2018-06-04 2018-12-01 Financial Management and Envelope Implementation computers, server and related Accounting (including IFMIS) software Enhance Effectiveness of Internal Controls and Internal Audit NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-46144-NC-DIR / Financial Management and Pending PFMS WAN connectivity for TF / A1783 Prior Direct Selection Direct 100,000.00 0.00 2018-01-26 2018-01-31 2018-03-07 2018-09-03 Accounting (including IFMIS) Implementation kiosks (57) ZW-MOFED-46158-NC-RFB / Enhance Effectiveness of Single Stage - One Pending Acquistion of Audit management TF / A1783 Internal Controls and Internal Prior Request for Bids Open - National 250,000.00 0.00 2018-01-26 2018-01-31 2018-03-14 2018-04-13 2018-05-18 2018-11-14 Envelope Implementation System and rollout Audit ZW-MOFED-45882-NC-DIR / Rollout of the Business Planning and Consolidation + web portal + Financial Management and Under training (20 experts), TF / A1783 Prior Direct Selection Direct 1,050,000.00 0.00 2018-01-25 2018-01-30 2018-03-06 2018-09-02 Accounting (including IFMIS) Implementation implementation of the business intelligence (BL) tool for enhanced reporting CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-45864-CS-CQS / Consultant Pending Consultancy for project TF / A1783 PFMEP Management Prior Qualification Open - National 98,000.00 0.00 2018-01-25 2018-02-15 2018-03-31 2018-04-30 2018-06-04 2018-12-01 Implementation management services Selection ZW-MOFED-53525-CS-UN / Development of Interface facility Pending TF / A1783 PFMEP Management Prior UN Agencies (Direct) Direct 41,600.00 0.00 2018-04-21 2018-10-18 through web services between Implementation PFMS system and DMFAS INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-MOFED-20854-CS-CDS / The provision of training and Strengthening the Demand Side Under related consultancy services to TF / A1783 of Transparency and Prior Direct Selection Direct 355,505.00 0.00 2017-07-18 2017-07-18 2017-07-18 2017-12-31 Implementation Parliament of Zimbabwe under Accountability component 4 of the PFMEP ZW-MOFED-20860-CS-INDV / Financial Management and Individual Consultant Pending Advisory support for preparation TF / A1783 Prior Open 100,000.00 0.00 2017-07-18 2017-07-18 2017-07-18 2017-08-08 2018-02-04 Accounting (including IFMIS) Selection Implementation of ICB-1 docs (IFMIS expansion) ZW-MOFED-20862-CS-INDV / Advisory support for PFMS data Financial Management and Individual Consultant Pending TF / A1783 Prior Open 150,000.00 0.00 2017-07-18 2017-07-18 2017-07-18 2017-08-08 2018-02-04 center mod and rollout (ICB-2, Accounting (including IFMIS) Selection Implementation ICB-3) ZW-MOFED-45719-CS-INDV / Support for the preparation of Financial Management and Individual Consultant Pending request and bidding documents TF / A1783 Prior Open 100,000.00 0.00 2018-01-24 2018-03-14 2018-04-04 2018-05-09 2018-11-05 Accounting (including IFMIS) Selection Implementation for IFMIS expansion (BPC and DW/BI modules) Advisor 1 ZW-MOFED-45726-CS-INDV / Support for preparation of Financial Management and Individual Consultant Pending requests and bidding documents TF / A1783 Prior Open 150,000.00 0.00 2018-01-24 2018-03-14 2018-04-04 2018-05-09 2018-11-05 Accounting (including IFMIS) Selection Implementation for PFMS data center needs, district rollout and network Strengthening the Demand Side ZW-MOFED-45735-CS-CDS / Pending TF / A1783 of Transparency and Prior Direct Selection Direct 355,505.00 0.00 2018-01-24 2018-02-03 2018-04-09 2018-10-06 Training workshop services Implementation Accountability ZW-MOFED-45874-CS-INDV / Consultancy to study & reengineer monitoring & review system and prepare check-lists Enhance Accountability through Individual Consultant Pending TF / A1783 Post Open 15,000.00 0.00 2018-01-25 2018-03-15 2018-04-05 2018-05-10 2018-11-06 (both commonly applicable and Strengthening of External Audit Selection Implementation sector specific) for use by private sector auditors engaged in public sector audit ZW-MOFED-46121-CS-INDV / Hire Consultant to develop SAP Enhance Accountability through Individual Consultant Pending TF / A1783 Prior Open 30,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 audit programs and to train staff Strengthening of External Audit Selection Implementation on SAP audit ZW-MOFED-46124-CS-INDV / Enhance Effectiveness of Consultancy to develop Internal Individual Consultant Pending TF / A1783 Internal Controls and Internal Prior Open 50,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 Audit Charter, Audit Committee Selection Implementation Audit Charters Page 2 ZW-MOFED-46125-CS-INDV / Consultant to study and develop Enhance Accountability through Individual Consultant Pending TF / A1783 Post Open 15,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 Office structured training Strengthening of External Audit Selection Implementation programs ZW-MOFED-46126-CS-INDV / Implementation of SAP payroll Individual Consultant Pending TF / A1783 PFMEP Management Prior Open 50,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 integrated with establishment Selection Implementation registers ZW-MOFED-46129-CS-INDV / Enhance Accountability through Individual Consultant Pending Consultant to train Forensic and TF / A1783 Post Open 15,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 Strengthening of External Audit Selection Implementation investigative audits ZW-MOFED-46130-CS-INDV / Individual Consultant Pending Implementation of IFMIS-Payroll TF / A1783 PFMEP Management Prior Open 20,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 Selection Implementation interface ZW-MOFED-46131-CS-INDV / Enhance Effectiveness of Consultancy for to provide Individual Consultant Pending TF / A1783 Internal Controls and Internal Prior Open 70,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 training on SAP Audit in PFMS Selection Implementation Audit (IFMIS) ZW-MOFED-46132-CS-INDV / Enhance Effectiveness of Individual Consultant Pending Consultancy for the develop TF / A1783 Internal Controls and Internal Prior Open 12,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 Selection Implementation Quality Assurance Syatem Audit ZW-MOFED-46135-CS-INDV / Consultancy for review and Enhance Effectiveness of Individual Consultant Pending identification of skill requirements TF / A1783 Internal Controls and Internal Post Open 45,000.00 0.00 2018-01-26 2018-03-16 2018-04-06 2018-05-11 2018-11-07 Selection Implementation in Government Internal Audit Audit functions/skills gap ZW-MOFED-53508-CS-CDS / Activity 1.16 ,Development of interface facility through web Pending TF / A1783 PFMEP Management Prior Direct Selection Direct 27,300.00 0.00 2018-03-12 2018-03-22 2018-05-26 2018-11-22 services between PFMS system Implementation and ZIMRA Tax Administration Services ZW-MOFED-53511-CS-INDV / Development of interface facility Individual Consultant Pending TF / A1783 PFMEP Management Prior Direct 20,000.00 0.00 2018-03-12 2018-03-22 2018-04-12 2018-05-17 2018-11-13 through web services between Selection Implementation PFMS system and DMFAS ZW-MOFED-53521-CS-CDS / Development of Interface facility Pending TF / A1783 PFMEP Management Prior Direct Selection Direct 16,250.00 0.00 2018-03-12 2018-03-22 2018-05-26 2018-11-22 through Web Services between Implementation PFMS system and DMFAS Page 3