Procurement Plan-Goods Ref: Description Procurement Prior or Post No Method Review IT equipments and related NCB Post 1 accessories (PC, Photocoppiers, Printers & Scanners) NCB Post 2 Office supplies and stationery NCB Post 3 Fuel Catering services for Cetres(Food NCB Post 4 Stuffs) NCB Post 5 Firewood Non food items (materials/supplies) NCB Post 6 for ex-ags and dependants Medical devices (Arm crutches, wheel NCB Post 7 chairs, white canes, medical matresses) Supply and installation of equipments NCB Post in production workshops (cornershop 8 kiosk, clinic, barbershop, internet café / TV ) Tool Kits for ex-combatants in NCB Post vocational and apprenticeship training 9 and child ex-combatants in vocational training NCB Post Supply and installation of equipments in Mutobo resource centre. (computers with their accessories, 10 servers, printers, photocopiers, furnuture, E-archive/E-documentation management software 860140PROP0p1100Plan0002014000Final.xls 1 of 24 3/13/2014 1:41 AM Supply and installation of equipments in Mutobo resource centre. Procurement Plan-Goods (computers with their accessories, 10 servers, printers, photocopiers, furnuture, E-archive/E-documentation management software Supply of Materials for RDRC various 11 events (discharge, reintegration NCB Post events)-Refreshments Vehicles - Pick ups (4x4) double 12 NCB Post cabine Total Cost ABBREVIATIONS: NCB: National Competitive Bidding N/A: Not Applicable (1): First delivery date of Fuel. Subsquent deliveries will be effected upon demand using local purchase orders. (2): First delivery date of Food Stuffs. Subsquent deliveries will be effected upon demand using local purchase orders. (3): First delivery date of Firewood. Subsquent deliveries will be effected upon demand using local purchase orders. (4): First delivery date of Refreshments. Subsquent deliveries will be effected upon demand using local purchase orders. 860140PROP0p1100Plan0002014000Final.xls 2 of 24 3/13/2014 1:41 AM Procurement Plan-Goods Ref: Plan vs. Draft Bid Documents, including Bidding Period Bid Evaluation No Actual specs and quantities, draft SPN Prep & Submission No- Bid Invitation Bid Closing- Finalization No-objection by Ex Agency objection Date Opening of bid Date Date evaluation Plan 07/07/2014 N/A 14/07/2014 14/08/2014 21/08/2014 N/A 1 Actual Plan 02/07/2014 N/A 09/07/2014 11/08/2014 18/08/2014 N/A 2 Actual Plan 02/07/2014 N/A 09/07/2014 11/08/2014 18/08/2014 N/A 3 Actual Plan 09/07/2014 N/A 16/07/2014 18/08/2014 25/08/2014 N/A 4 Actual Plan 09/07/2014 N/A 16/07/2014 18/08/2014 25/08/2014 N/A 5 Actual Plan 07/08/2014 N/A 14/08/2014 15/09/2014 22/09/2014 N/A 6 Actual Plan 01/09/2014 N/A 08/09/2014 08/10/2014 15/10/2014 N/A 7 Actual Plan 23/07/2014 N/A 30/07/2014 01/09/2014 08/09/2014 N/A 8 Actual Plan 09/09/2014 N/A 16/09/2014 16/10/2014 23/10/2014 N/A 9 Actual Plan 15/09/2014 N/A 22/09/2014 22/10/2014 29/10/2014 N/A 10 860140PROP0p1100Plan0002014000Final.xls 3 of 24 3/13/2014 1:41 AM Procurement Plan-Goods 10 Actual 11 12/08/2014 N/A 19/08/2014 19/09/2014 26/09/2014 N/A Plan 25/08/2014 N/A 01/09/2014 2/10/2014 09/10/2014 N/A 12 Actual Plan Actual (1): First s will be effected upon delivery demand using date local Fuel. Subsquent of purchase orders. deliveries will be effected upon demand using local purchase orders. (2): First eliveries will be effected upon demand delivery date using of Food purchase localStuffs. orders. deliveries will be effected upon demand using local purchase orders. Subsquent (3): upon veries will be effected demanddate First delivery using oflocal Firewood. Subsquent purchase orders. deliveries will be effected upon demand using local purchase orders. (4): Firstupon t deliveries will be effected demand delivery date of using Refreshments. Subsquent local purchase orders. deliveries will be effected upon demand using local purchase orders. 860140PROP0p1100Plan0002014000Final.xls 4 of 24 3/13/2014 1:41 AM Procurement Plan-Goods Ref: Plan vs. Contract Finalization Contract Implementation No Actual Contract Date Date Arrival Inspection Amount Contract Contract of of goods in Award Signature Goods delivered Plan 28/08/2014 12/09/2014 13/10/2014 15/10/2014 1 Actual Plan 25/08/2014 08/09/2014 08/10/2014 10/10/2014 2 Actual Plan 25/08/2014 08/09/2014 08/10/2014(1) 10/10/2014 3 Actual Plan 01/09/2014 16/09/2014 16/10/2014(2) 20/10/2014 4 Actual Plan 01/09/2014 16/09/2014 16/10/2014(3) 20/10/2014 5 Actual Plan 29/09/2014 14/10/2014 14/11/2014 17/11/2014 6 Actual Plan 22/10/2014 06/11/2014 08/01/2015 10/01/2015 7 Actual Plan 15/09/2014 29/09/2014 28/11/2014 01/12/2014 8 Actual Plan 30/10/2014 15/11/2014 30/12/2014 05/01/2015 9 Actual Plan 06/11/2014 21/11/2014 21/11/2014 05/01/2015 10 860140PROP0p1100Plan0002014000Final.xls 5 of 24 3/13/2014 1:41 AM Procurement Plan-Goods 10 Actual 11 Plan 03/10/2014 20/10/2014 20/11/2014(4) 21/11/2014 Plan 16/10/2014 30/10/2014 30/12/2014 31/12/2014 12 Actual Plan Actual (1): First delivery date of Fuel. Subsquent deliveries will be effected upon demand using local purchase orders. (2): First delivery date of Food Stuffs. Subsquent deliveries will be effected upon demand using local purchase orders. (3): First delivery date of Firewood. Subsquent deliveries will be effected upon demand using local purchase orders. (4): First delivery date of Refreshments. Subsquent deliveries will be effected upon demand using local purchase orders. 860140PROP0p1100Plan0002014000Final.xls 6 of 24 3/13/2014 1:41 AM Country: Republic of Rwanda Procurement Plan-Works Project: Second Emergency Demobilization and Reintegration Project Project ID: P148706 Ref:No Description Procurement Prior or Post Plan vs. Draft Bid Documents, including specs Method Review Actual Prep & Submission by Ex Agency Construction of houses for severely disabled ex- NCB Post Plan 14/07/2014 1 combatants Cat I (20 Houses) Actual Total Cost Plan Actual ABBREVIATIONS: NCB: National Competitive Bidding N/A: Not Applicable 860140PROP0p1100Plan0002014000Final.xls 7 of 24 3/13/2014 1:41 AM Country: Republic of Rwanda for Additional Plan-Works Procurement Procurement Plan Financing (US $ 8.8 Million) Project: Second Emergency Demobilization and Reintegration Project Period: July 2014-June 2016 Project ID: P148706 Civil Works Ref:No Draft Bid Documents, including specs Bidding Period Bid Evaluation Contract Finalization Plan vs. No-objection Bid Closing- Finalization of bid No-objection Contract Amount Bid Invitation Date Actual Date Opening evaluation report Date in US$'000 N/A 21/07/2014 21/08/2014 28/08/2014 N/A Plan 1 Actual Plan Actual 860140PROP0p1100Plan0002014000Final.xls 8 of 24 3/13/2014 1:41 AM Country: Republic of Rwanda Procurement Plan-Works Project: Second Emergency Demobilization and Reintegration Project Project ID: P148706 Contract Ref:No Finalization Contract Implementation Date Date Inspection Contract Provisional Contract Contract Final Completion Date acceptance Date Award Signature Acceptance 03/09/2014 18/09/2014 18/03/2015 23/03/2015 23/03/2016 1 860140PROP0p1100Plan0002014000Final.xls 9 of 24 3/13/2014 1:41 AM Procurement Plan-Consultancy Services Ref:No Description Selection Contract Prior/Post Plan vs. Request for Short Preparation Method Type Review Actual Expression of List Request for Proposals Interest On-line UNDB Preparation No-objection Prep & No-objection Gateway Date Date Submission Date Nat Press First annual independent evaluation of CQS Lumpsum Post Plan 03/11/2014 17/11/2014 N/A 21/11/2014 N/A 1 SEDRP Actual First Payment verification survey, CQS Lumpsum Post Plan 06/10/2014 21/10/2014 N/A 27/10/2014 N/A 2 Tracer and community dynamics Actual Consultant for supervising housing for CQS Lumpsum Post Plan 14/07/2014 28/07/2014 N/A 04/08/2014 N/A 3 disabled ex-combatants CAT 1 Actual Impact assessment of production IC Lumpsum Post Plan 15/10/2015 28/10/2015 N/A N/A N/A 4 workshops for disabled XCs Actual IC Lumpsum Post Plan 08/09/2014 22/09/2014 N/A N/A N/A 5 RDRC Annual report (2014) Actual Media consultancy firm and production CQS Lumpsum Post Plan 08/09/2014 22/09/2014 N/A 29/09/2014 N/A 6 of sensitisation tools Actual IC Lumpsum Post Plan 18/08/2014 01/09/2014 N/A N/A N/A 7 Production of weekly radio program Actual Environmental assesment of X- IC Lumpsum Post Plan 03/12/2014 17/12/2014 N/A N/A N/A 8 combatants projects (study) Actual Impact assessment of skills training IC Lumpsum Post Plan 03/03/2015 17/03/2015 N/A N/A N/A 9 (vocational & apprenticeship) Actual IC Lumpsum Post Plan 02/02/2015 16/02/2015 N/A N/A N/A 10 Valuation of assets Actual Second annual independent evaluation CQS Lumpsum Post Plan 02/12/2015 16/12/2015 N/A 21/12/2015 N/A 11 of SEDRP Actual Second Payment verification survey, CQS Lumpsum Post Plan 02/11/2015 16/11/2015 N/A 23/11/2015 N/A 12 Tracer and community dynamics Actual IC Lumpsum Post Plan 03/02/2016 17/02/2016 N/A N/A N/A 13 RDRC Annual report (2015) Actual Assessment of cooperatives in IC Lumpsum Post Plan 05/03/2015 19/03/2015 N/A N/A N/A reintegration of ex-combatants' projects 14 860140PROP0p1100Plan0002014000Final.xls 10 of 24 3/13/2014 1:41 AM compared to individaul projects Assessment of cooperatives in 14 reintegration of ex-combatants' projects Procurement Plan-Consultancy Services compared to individaul projects Actual Total Cost Plan Actual 860140PROP0p1100Plan0002014000Final.xls 11 of 24 3/13/2014 1:41 AM Procurement Plan-Consultancy Services Preparation Description Consultant Proposal Evaluation and Negotiation. Request for Proposals Proposals Technical (T) & Financial (F) and Negotions (N) Plan vs. Invitation Submission/ Submission No-objection Opening Financial Preparation Negotiations (N) Actual Date Opening Report (T) Evaluation Proposals Eval Report Date Report (T) (T) (F) First annual independent evaluation of Plan 24/11/2014 24/12/2014 N/A N/A N/A N/A 03/01/2015 SEDRP Actual First Payment verification survey, Plan 03/11/2014 03/12/2014 N/A N/A N/A N/A 10/12/2014 Tracer and community dynamics Actual Consultant for supervising housing for Plan 11/08/2014 11/09/2014 N/A N/A N/A N/A 18/09/2014 disabled ex-combatants CAT 1 Actual Impact assessment of production Plan N/A N/A N/A N/A N/A N/A 04/11/2015 workshops for disabled XCs Actual Plan N/A N/A N/A N/A N/A N/A 29/09/2014 RDRC Annual report (2014) Actual Media consultancy firm and production Plan 05/11/2014 05/12/2014 N/A N/A N/A N/A 12/12/2014 of sensitisation tools Actual Plan N/A N/A N/A N/A N/A N/A 08/09/2014 Production of weekly radio program Actual Environmental assesment of X- Plan N/A N/A N/A N/A N/A N/A 24/12/2014 combatants projects (study) Actual Impact assessment of skills training Plan N/A N/A N/A N/A N/A N/A 24/03/2015 (vocational & apprenticeship) Actual Plan N/A N/A N/A N/A N/A N/A 23/02/2015 Valuation of assets Actual Second annual independent evaluation Plan 24/12/2015 25/01/2016 N/A N/A N/A N/A 02/02/2016 of SEDRP Actual Second Payment verification survey, Plan 26/11/2015 24/12/2015 N/A N/A N/A N/A 04/01/2016 Tracer and community dynamics Actual Plan N/A N/A N/A N/A N/A N/A 24/02/2016 RDRC Annual report (2015) Actual Assessment of cooperatives in Plan N/A N/A N/A N/A N/A N/A 03/04/2015 reintegration of ex-combatants' projects 860140PROP0p1100Plan0002014000Final.xls 12 of 24 3/13/2014 1:41 AM compared to individaul projects Assessment of cooperatives in reintegration of ex-combatants' projects Procurement Plan-Consultancy Services compared to individaul projects Actual Total Cost Plan Actual 860140PROP0p1100Plan0002014000Final.xls 13 of 24 3/13/2014 1:41 AM Procurement Plan-Consultancy Services Description Plan vs. Draft Contract Contract Finalization Actual Finalization of draft No-objection Contract Amount Contract Award Contract contract Date Date in Signature US$ '000 First annual independent evaluation of Plan 06/01/2015 N/A N/A 08/01/2015 SEDRP Actual First Payment verification survey, Plan 15/12/2014 N/A N/A 17/12/2014 Tracer and community dynamics Actual Consultant for supervising housing for Plan 23/09/2014 N/A N/A 25/09/2014 disabled ex-combatants CAT 1 Actual Impact assessment of production Plan 06/11/2015 N/A N/A 13/11/2015 workshops for disabled XCs Actual Plan 30/09/2014 N/A N/A 07/10/2014 RDRC Annual report (2014) Actual Media consultancy firm and production Plan 15/12/2014 N/A N/A 17/12/2014 of sensitisation tools Actual Plan 11/09/2014 N/A N/A 13/09/2014 Production of weekly radio program Actual Environmental assesment of X- Plan 29/12/2014 N/A N/A 31/12/2014 combatants projects (study) Actual Impact assessment of skills training Plan 30/03/2015 N/A N/A 03/04/2015 (vocational & apprenticeship) Actual Plan 02/03/2015 N/A N/A 05/03/2015 Valuation of assets Actual Second annual independent evaluation Plan 05/02/2016 N/A N/A 12/02/2016 of SEDRP Actual Second Payment verification survey, Plan 07/01/2016 N/A N/A 14/01/2016 Tracer and community dynamics Actual Plan 01/03/2016 N/A N/A 04/03/2016 RDRC Annual report (2015) Actual Assessment of cooperatives in Plan 10/04/2015 N/A N/A 17/04/2015 reintegration of ex-combatants' projects 860140PROP0p1100Plan0002014000Final.xls 14 of 24 3/13/2014 1:41 AM compared to individaul projects Assessment of cooperatives in reintegration of ex-combatants' projects Procurement Plan-Consultancy Services compared to individaul projects Actual Total Cost Plan Actual 860140PROP0p1100Plan0002014000Final.xls 15 of 24 3/13/2014 1:41 AM Procurement Plan-Consultancy Services Description Plan vs. Contract Implementation Actual Mobilization Draft Final Final Advance Report Report Cost Payment First annual independent evaluation of Plan 21/01/2015 23/02/2015 23/03/2015 SEDRP Actual First Payment verification survey, Plan 31/12/2014 30/01/2015 03/03/2015 Tracer and community dynamics Actual Consultant for supervising housing for Plan 10/10/2014 10/11/2014(m) 11/05/2015 disabled ex-combatants CAT 1 Actual Impact assessment of production Plan 20/11/2015 03/12/2015 17/12/2015 workshops for disabled XCs Actual Plan 14/10/2014 28/10/2014 03/11/2014 RDRC Annual report (2014) Actual Media consultancy firm and production Plan 24/12/2014 06/01/2015(d) 17/12/2015 of sensitisation tools Actual Plan 29/09/2014 13/10/2014 13/10/2015 Production of weekly radio program Actual Environmental assesment of X- Plan 15/01/2015 02/02/2015 02/03/2015 combatants projects (study) Actual Impact assessment of skills training Plan 17/04/2015 24/05/2015 24/06/2015 (vocational & apprenticeship) Actual Plan 19/03/2015 20/04/2015 20/05/2015 Valuation of assets Actual Second annual independent evaluation Plan 26/02/2016 29/03/2016 29/04/2016 of SEDRP Actual Second Payment verification survey, Plan 28/01/2016 01/02/2016 01/03/2016 Tracer and community dynamics Actual Plan 18/03/2016 18/04/2016 30/05/2016 RDRC Annual report (2015) Actual Assessment of cooperatives in Plan 04/05/2015 01/06/2015 01/07/2015 reintegration of ex-combatants' projects 860140PROP0p1100Plan0002014000Final.xls 16 of 24 3/13/2014 1:41 AM compared to individaul projects Assessment of cooperatives in reintegration of ex-combatants' projects Procurement Plan-Consultancy Services compared to individaul projects Actual Total Cost Plan Actual 860140PROP0p1100Plan0002014000Final.xls 17 of 24 3/13/2014 1:41 AM Country: Republic of Rwanda Project: Second Emergency Demobilization and Reintegration Project Project ID: P148706 Ref: Procurement Prior or Post Plan vs. Description No Method Review Actual Motor vehicle & motor cycles repair and NCB Post Plan 1 maintenance services. Actual Computer, accessories & other office equipment NCB Post Plan 2 maintenance and repair services Actual Generator, Air conditioners, Furniture & fittings NCB Post Plan 3 repair/maintenance Actual NCB Post Plan 4 Fumigation services Actual Decoration services for RDRC events (hiring tents, NCB Post Plan 5 chairs) Actual NCB Post Plan 6 Insurance for RDRC vehicles and motorcycles Actual NCB Post Plan 7 Hiring Laboratory and computers Actual NCB Post Plan 8 Security serivices ( Hiring security guards) Actual NCB Post Plan Transport services for RDRC activities within Kigali Actual 9 NCB Post Plan Codification of Assets Actual Total Cost Plan Actual NCB: National Competitive Bidding N/A: Not Applicable (*): First date of service delivery. Subsequent service deliveries will be effected upon demand using local purchase orders. (1): Delivery based on an annual contract. Procurement Plan for Additional Financing (US $ 8.8 Million) Period: July 2014-June 2016 Non - Consultancy Services Draft Bid Documents, including specs Bidding Period Bid Evaluation and quantities, draft SPN Prep & No-objection Bid Closing- Submission Submission Bid Invitation Date Date Opening Bid Eval Rpt by Ex Agency 15/07/2014 N/A 22/07/2014 1/09/2014 10/09/2014 07/08/2014 N/A 14/08/2014 15/09/2014 22/09/2014 04/08/2014 N/A 11/08/2014 11/09/2014 18/09/2014 14/08/2014 N/A 21/08/2014 22/09/2014 29/09/2014 04/09/2014 N/A 11/09/2014 11/10/2014 20/10/2014 19/08/2014 N/A 26/08/2014 26/09/2014 03/10/2014 08/10/2014 N/A 15/10/2014 17/11/2014 24/11/2014 22/08/2014 N/A 29/08/2014 29/09/2014 06/10/2014 11/08/2014 N/A 18/08/2014 18/09/2014 25/09/2014 03/02/2015 10/02/2015 10/03/2015 17/03/2015 using local purchase orders. Plan vs. Bid Evaluation Contract Finalization Contract Implementation Actual Date Date No-objection Contract Amount Service delivery Contract Contract Date in US$'000 date(*) Award Signature N/A Plan 19/09/2014 08/10/2014 17/10/2014 Actual N/A Plan 29/09/2014 14/10/2014 21/10/2014 Actual N/A Plan 25/09/2014 10/10/2014 17/10/2014 Actual N/A Plan 07/10/2014 22/11/2014 29/11/2014 Actual N/A Plan 27/10/2014 14/11/2014 21/11/2014 Actual N/A Plan 10/10/2014 24/10/2014 03/11/2014 Actual Plan 01/12/2014 16/12/2014 23/12/2014 Actual Plan 13/10/2014 28/10/2014 05/11/2014(1) Actual Plan 02/10/2014 17/10/2014 24/10/2014 Actual Plan 24/03/2015 02/04/2015 09/04/2015 Actual Plan Actual Contract Implementation Inspection of service provided 20/10/2014 23/10/2014 20/10/2014 03/12/2014 24/11/2014 06/11/2014 29/12/2014 08/11/2014 27/10/2014 14/04/2015