Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) SL Public Sector Pay & Performance (P128208) AFRICA | Sierra Leone | Governance Global Practice | IBRD/IDA | Specific Investment Loan | FY 2012 | Seq No: 10 | ARCHIVED on 15-Aug-2017 | ISR29027 | Implementing Agencies: Ministry of Finance and Economic Development - Human Resources Management Office, Ministry of Finance and Economic Development Key Dates Key Project Dates Bank Approval Date:31-May-2012 Effectiveness Date:23-Oct-2012 Planned Mid Term Review Date:13-Jan-2014 Actual Mid-Term Review Date:10-Feb-2014 Original Closing Date:31-Oct-2015 Revised Closing Date:31-Oct-2017 Project Development Objectives Project Development Objective (from Project Appraisal Document) Improve competitiveness in pay, performance management and accountability of, and increase staffing of middle and senior staff in, the civil service in Sierra Leone. Has the Project Development Objective been changed since Board Approval of the Project Objective? No PHRPDODEL Components Name Support to the GoSL’s Reform Program:(Cost $15.00 M) Technical Assistance:(Cost $2.00 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO  Moderately Satisfactory  Moderately Satisfactory Overall Implementation Progress (IP)  Moderately Satisfactory  Moderately Satisfactory Overall Risk Rating  Moderate  Moderate Implementation Status and Key Decisions 8/15/2017 Page 1 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) The status of the four outstanding DLIs are as follows: 1 . DLI 1.2: (All Civil Service jobs have been evaluated in accordance with a Job Evaluation Scheme and assigned to a Grading Structure approved by the CSSC) The Pilot phase for the Job Evaluation was completed on April 11, 2017 with the validation of 121 roles/positions and the evaluation of 114 positions. The second phase started on May 8, 2017 and a total of 687 job descriptions were validated. In addition, a total of 387 positions were evaluated. 2. DLI 1.3 (100 % of Civil Servants in Grade six and above paid according to the approved Pay Structure) Implementation of this DLI depends on the completion of the Job Evaluation and Labor Market Survey exercise. The Labor Market Survey has been completed whilst the Job Evaluation exercise is in progress. After the submission of the report by the consultants at the end of August 2017, the government team would then be required to review the report and implement a new Salary Structure. 3. DLI 2.5 (LTAs have been integrated in accordance with an approved Mainstreaming Policy and Action Plan) Whilst the National Policy on the Absorption of Local Technical Assistants (LTAs) into the Sierra Leone Civil Service was approved by the Civil Service Steering Committee (CSSC) in August 2016, the development of the Action Plan is still pending. 4. DLI 3.4 75% of the Annual Performance Reports for Civil Servants in Grade 11 and above in Pilot Ministries are of appropriate quality. 128 Civil Servants in Grades 11 – 14 signed contracts with the Cabinet Secretariat and a total of 109 reviews have so far been undertaken within the pilot MDAs. HRMO has undertaken a first level review followed and the a third party verification consultant is assessing the attainment of this DLI. The consultant's report is expected to be delivered by end of July 2017. 8/15/2017 Page 2 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Risks Systematic Operations Risk-rating Tool 8/15/2017 Page 3 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Risk Category Rating at Approval Previous Rating Current Rating Political and Governance  --  Substantial  Substantial Macroeconomic  --  Moderate  Moderate Sector Strategies and Policies  --  Moderate  Moderate Technical Design of Project or Program  --  Moderate  Moderate Institutional Capacity for Implementation and Sustainability  --  Substantial  Substantial Fiduciary  --  Moderate  Moderate Environment and Social  --  Low  Low Stakeholders  --  Substantial  Substantial Other  --  Moderate  Moderate Overall  --  Moderate  Moderate Results Project Development Objective Indicators PHINDPDOTBL  Direct project beneficiaries (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 1,800.00 1,800.00 1,800.00 Date 12-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 PHINDPDOTBL  Female beneficiaries (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 40.00 40.00 30.00 PHINDPDOTBL  Civil Servants in Grade 6 and above are paid in accordance with the approved Pay Structure. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 100.00 8/15/2017 Page 4 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Date 12-Mar-2012 30-Oct-2016 16-Jun-2017 31-Oct-2017 Comments The delay in carrying out the Job Evaluation assignment has delayed the attainment of this indicator. PHINDPDOTBL  Priority Vacancies filled in accordance with the Annual Recruitment Plans and the Recruitment Procedures (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 12-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 PHINDPDOTBL  Annual Performance Appraisal Reports of Civil Servants in Grade 7 to 10 in Pilot Ministries are of appropriate quality. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 0.00 80.00 Date 12-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 Comments This indicator has not been met since the decision was taken to introduce the Performance Appraisals for civil servants in Grades 11 and above. PHINDPDOTBL  Annual Performance Reports for Civil Servants in Grade 11 and above on Performance Contracts in Pilot Ministries are of an appropriate quality. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 80.00 Date 20-Apr-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 8/15/2017 Page 5 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDPDOTBL  All Ministries’ performances against Performance Targets have been evaluated jointly by the Recipient and relevant non-state actors (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N -- N Y Date 31-Dec-2012 -- 16-Jun-2017 31-Oct-2017 Comments This indicator was maintained during the restructuring in April 2014 but is yet to be achieved. Overall Comments Intermediate Results Indicators PHINDIRITBL  HRMO has conducted and completed a remuneration survey (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 14-Feb-2015 14-Feb-2015 31-Dec-2015 PHINDIRITBL  Job evaluation set-up completed (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 12-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 Comments This indicator has not been met because of the outbreak of the EVD. As a result, the consultants who were recruited to undertake the Job Evaluation assignment demobilized from the country. The consultants (KPMG) have since returned to the country and are expected to complete the assignment by August 31, 2017. 8/15/2017 Page 6 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  All Civil Service jobs have been evaluated in accordance with a Job Evaluation Scheme and assigned to a Grading Structure approvedby the CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 12-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 PHINDIRITBL  New civil service pay structure and phased plan for implementation approved by Civil Service Steering Committee and Ministry of Finance & Economic Development (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 13-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 Comments The development of a new civil service pay structure is contingent upon the completion of the Job Evaluation assignment which has delayed and would only be completed by August 31, 2017. PHINDIRITBL  The appropriate open, competitive and merit-based Recruitment Procedures have been designed by PSC in collaboration with HRMO and approved by CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2012 8/15/2017 Page 7 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Recruitment strategy approved by Civil Service Steering Committee (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 12-Mar-2012 30-Mar-2015 30-Mar-2015 31-Dec-2012 PHINDIRITBL  Seven staff recruited to PSC and trained to manage recruitment and selection (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 7.00 7.00 7.00 Date 13-Mar-2012 23-May-2016 23-May-2016 31-Dec-2015 PHINDIRITBL  Annual recruitment plan developed by HRMO (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 03-Sep-2015 03-Sep-2015 31-Dec-2015 PHINDIRITBL  LTAs have been integrated in accordance with an approved Mainstreaming Policy and Action Plan. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 60.00 Date 13-Mar-2012 31-Oct-2016 16-Jun-2017 31-Oct-2017 Comments This indicator is one of the outstanding DLIs. 8/15/2017 Page 8 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Appropriate guidelines for staff performance appraisal for civil servants in grade seven to 10 jobs in all ministries prepared by HRMO and approved by Civil Service Steering Committee (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2012 PHINDIRITBL  Staff in MDAs HR PM units recruited and trained for performance management (disaggregate by recruitment and training) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 23-Oct-2013 23-Oct-2013 31-Dec-2013 PHINDIRITBL  Staff in MDAs HR PM units recruited (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2013 PHINDIRITBL  Staff in MDAs HR PM units trained for performance management (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 22.00 22.00 22.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2013 8/15/2017 Page 9 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Staff in HRMO PM unit recruited and trained for performance management (disaggregated by recruitment and training) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 23-Oct-2012 23-Oct-2012 31-Dec-2013 PHINDIRITBL  Staff in HRMO PM unit recruited (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2015 PHINDIRITBL  Staff in HRMO PM trained for performance management (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 12.00 12.00 12.00 Date 13-Mar-2012 14-Feb-2014 14-Feb-2014 31-Dec-2015 PHINDIRITBL  Appropriate guidelines for Performance Contract management for Civil Servants in Grade 11 and above in all Ministries have been prepared by HRMO and approved by CSSC. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 03-Sep-2015 03-Sep-2015 31-Dec-2015 8/15/2017 Page 10 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) PHINDIRITBL  Publication of (i) all Ministries’ Performance Targets; and (ii) achievement against Performance Targets (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N Y Date 13-Mar-2012 23-May-2016 16-Jun-2017 31-Dec-2015 Comments This indicator has not been achieved. The team is now collating data on the performance targets. PHINDIRITBL  All Pilot Ministries have completed one annual cycle of the Performance Appraisal Process for Civil Servants in Grades 7 to 10 (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N Y Y Y Date 13-Mar-2012 31-Oct-2016 31-Oct-2016 31-Dec-2015 Overall Comments Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed Disbursed P128208 IDA-51220 Effective USD 17.00 17.00 0.00 12.69 3.21 75% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P128208 IDA-51220 Effective 31-May-2012 26-Jun-2012 23-Oct-2012 31-Oct-2015 31-Oct-2017 Cumulative Disbursements 8/15/2017 Page 11 of 12 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report SL Public Sector Pay & Performance (P128208) Restructuring History Level 2 Approved on 09-May-2015 Related Project(s) There are no related projects. 8/15/2017 Page 12 of 12 Public Disclosure Copy