I I :3.1.0 Ot.C , u i!; The International Development Association I I I I I I Financial Audit Report I Implementing Agency: International Conference on the Great Lakes Region (ICGLR) Project : The Great Lakes Emergency Sexual Gender Based Violence and Women's Health Project Grant No.: H979 Audit Period: 1 July 2018 to 30 June 2019 Head Office Lochan &Co. ~Apartments Cha.11crcd Acrnunt;mt, - ~d;~;~~~,Extension New Delhi 110092 India Tel 2272 7502, 2272 3101 ax 2272 1849 mail: rajeev.lochan@lochanco.com sharad.agarwal@lochanco.com Website: www.lochanco.com I I I • Contents I Particulars Page Nos. Acronyms & Abbreviations 01 I Financial Audit Report Audit opinion on the Project Financial Statements 02 02 I Management Responsibility Statement Project Financial Statements 03 04 Statement of Financial Position 04 I Statement of Resources and Expenditure Statement of Designated Account 05 07 Reconciliation of the Designated Account 08 I Schedule of Withdrawal Applications Statement of Assets and Inventory 09 10 I Notes to the financial statements as at 30 June 2019 12 I I I I I I I I I I I I I I Lochan &Co. International Conference on Great Lakes Region (iC.GLR) ' · · · · Financial Audit Report 2019 I 1. Acronyms & Abbreviations --- ICGLR _J ~ ternational Conference on the Great Lakes Region ] I IDA I The International Development Agency I IFAC I lnternational Federation of Accountants I I IPSAS ISA I lnterna tional Public Sector I J - J lnterna tional Standards on Auditing I GL-SGBV-WH I The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health PIU Project Implementation Unit I I RTF I ---------------------~ Region al Training Facility USO I United States Dollar I WB World Bank I I I I I I I I I I I I © Lochan & Co. 2019 1 Privile ed Information I I I 2. Financial Audit Report Audit opinion on the project financial statements I Report of the Independent Auditors to the International Conference on Great Lakes Region (ICGLR), Bujumbura, Burundi We have audited the accompanying financial statements of 'The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health Project" for the period from 01 I July 2018 to 30 June 2019 which includes: (i) Statement of Financial Position , (ii) Statement of Resources and Expenditure and (iii) Statement of Designated Account and other explanatory information. I Management responsibility for the financial statements The responsibility for the preparation and fair presentation of these financial statements, and for such internal control as management determines is necessary to enable the preparation I of financial statements that are free from material misstatement, whether due to fraud or error, lies with the management of the ICGLR. This report is intended solely for the information and use of the ICGLR and for the I submission to the funding agencies and should not be used for any other purpose. Auditor's responsibility I Our responsibility is to express an opinion on the financial statements based upon the results of our audit. We conducted our audit in accordance with the International Standards on Auditing (ISA) I issued by the International Federation of Accountants (IFAC). Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement. I An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditor's judgement, including the assessment of the risks of material misstatement of the financial I statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation of a financial statement that gives a true and fair view in order to design audit procedures that are appropriate in the circumstances. An audit also includes evaluating the appropriateness of accounting policies I used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. We believe that the audit evidence we have obtained is sufficient and appropriate to provide I a basis for our opinion. Auditor's opinion I In our opinion the financial statements give a true and fair view of, in all material respects, the financial position of the project 'The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health Project' as implemented by ICGLR for the period from 01 July 2018 to 30 June 2019 in conformity with the terms of the agreements and in accordance with I the req · ~ * of the Financing Agreement. $~f \l~W~~""'f>. I Shar- rawal Partner cea Lochan & Co I Chartered Accountants Date: 30 December 2019 Place: New Delhi I I © Lochan & Co. 2019 2 Prlvile ed Information I Lochan &Co. International Conference on Great Lakes Reglon.(ICGLR) · Financial Audit Report 2019 I Annex -1 I EXECUTIVE SECRETARIAT INTERNATIONAL SECRETARIAT EXECUTIF CONFl=RENCE INTERNATIONALE CONFERENCE SUR LA Rl=GION DES GRANDS I O N THE GREAT LAKES RFr,1nN LACS I The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health Projeet funded by International Development Association (IDA) and implemented by International Conference on the Great Lakes Region (ICGLR) I Grant No. H979 Management Responsibility Statement Period: 01 " July 2018 to 30" June 2019 I We do hereby state that, in our opinion: Statement of Resources and Expenditure The Statement of Income and Expenditure as reported to the IDA by ICGLR, in all matenal respects, the expenditure I of USO 686,099 incurred on the project 'The Great Lakes Emergency Sexual and Gender Based Violence and n accordance with the accounting policies and in Women's Health' for the penod 01 July 2018 to 30 June 2019. is 1 conformity with the Financing Agreement signed between the IDA and ICGLR. I Statement of Designated Account The Statement of Designated Account presents fairly, in all material respects, the balance of cash position for the project "The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health' of USO 65,006 (total cash balance of project as on 30 June 2019 was 99,444 including Uganda RTF - refer note 1) as at 30 June 2019 held I by ICGLR is in accordance with the accounting policies and in conformity with the Financing Agreement signed between the IDA and ICGLR. Statement of Financial Position (Balance Sheet) I The Statement of Financial Position (Balance Sheet) presents fairly, in all material respects. the Financial Position of the project "The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health' implemented by ICGLR as at 30 June 2019 is 1n accordance with the accounting policies and in conformity with the Financing Agreement signed between the IDA and ICGLR. I Statement of Project Inventory The Statement of Project Inventory presents fairly, in all material respects, the project inventory balance of the project "The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health' implemented by ICGLR amounbng to USO 120,095 (Burundi · USO 114,004 and Uganda RTF· USO 6,091 ) as at 30 June 2019 is in I accordance with the Project Inventory Register maintained for the proJ ect. We confirm, to the best of our knowledge and belief, the following representations: • There have been no irregulantles involving management or employees who have a significant role in intemal I • control or that could have a material effect on the financial statements; We have made available to you all books of account and supporting documentabon and all minutes of meetings of July 2018 through June 2019, I • • • We confirm the completeness of the information provided regarding the 1 dentificat1on of related parties; The financial statements are free of material misstatements, including omissions, The Project lmplementabon Unit (PIU) has compiled with all aspects of contractual agreements that could have a I • material effect on the financial statem We have no plans or intentions reflected in the financial state ,fQ e event of non-compliance; ("1~ ter the carrying value or classification of assets and habililles (" I I I © Lochan & Co. 2019 3 ' ·· Privile ed Information I Lochan &Co. ('h.u11,,.11.;d \u. 14..mtJ.11, I International Conference on Great Lakes Region (ICGLR) Financial Audit Report 2019 Annex-2 Project Financial Statements I 2.1 Statement of Financial Position (Balance Sheet) I EXECUTIVE SECRETARIAT INTERNATIONAL CONFERENCE SECRETARIAT EXECUTIF CONFl:RENCE INTERNATIONALE ON THE GREAT LAKES REGION I SUR LA REGION DES GRANDS LACS I The Great Lakes Emergency Sexual and Gender Based Violence and Women's Health Project funded by I International Development Association (IDA) and implemented by International Conference on the Great Lakes Region (ICGLR) Grant No. H979 Statement of Financial Position the period ended on 30 June 2019 I (Amount ,n USO) I Assets Current Assets I Cash and Cash Equivalents Sub-total (A) 99.444 99,444 122,747 122,747 Non-current Assets I Sub-total (B) Total Assets (A+B) 99,444 122,747 I Liabilities Current Liabilities Payables I Sub-total Total Current llabllitles I Net Assets / Equity Capital contributed by Accumulated Surplus I (Deficit) Total Net Assets / Equity 99,444 122,747 99,444 122,747 I Total Equity and Liabilities 99,444 122,747 The notes form an integral part of these finanoal statements. I I TCHIM TASARO Project Coordinator I Date: I © Lochan & Co. 2019 4 ;;: · ··- · ·• -!''::''"'"':" ,,.. !·-· · Privile ed Information I I I . Lochan &Co. ('h,U11. 1LU / u.rial KAM.PAI.A ASSET REF. ITEMS S upplier Q•••ntil l..oC'af Ese:baag.r $ Month / Projut: fu.ndt.r' A.dt-rentt (t...ocarion Pcno•au•Md C•o,mt:nt y Currtncy 1u,. Vur ror to CNBIHl c"""'""' ~ HP PROBOOI( •50 G4 ,,_,.,,. MteroToch I 60000 10/2/201S ES-OBV & WH WorldBonk US0101~20 WllRTFOFFICE I Nalhan Bya,_...,.. hlGoodW~ Cond,IOn 002.S9-+0ISl•72141· AAOEM BS· rJIO RTFIESGRV I: WIVlOI WO, RTF/ESGBV I: \\1V201MI05 0..Lu,p -00.L 3020 ,3 DOS Cl'\J s.r. .... Mtc:ro Tcdt Noodl-OpE- Soh,bOM Lllllllted I I 1.500.000 J,•ao ,0000 0103 10/2/201S l0/1-0llOI.S ES()OV & W11 ES(JRV I: WH World Bank Wo,ldllank US0IOIS020 WBRTFOFF1Cb l Cq '000016 WBRTFOFFTCE 2 - Acr- In Good Wo,l_ Cc,,d,- . ,. In Good Wottuna - Cond11oe 7J )0<269069 RTFICSGOV I: Wll/201~ UPS(APCI M>ltplwsl..d I I 470.000 J.•ao •2HI lO/IOllOIJ ESGIIV&WH Wcwldllonl< c• 000021 WORTFOFFICE l ,'cc.o.llMC In Good Wo<- 3.2 Cash and Cash equivalents I Note: 1 3.2 Cash and Cash equivalents The proJect cash and bank balances available as on 30 June 2019 ,s outlined below: I (Amount in USO) I BRB (USO) Petty Cash (Bu1umbura) 65,006 292 107,513 302 I Stanb1c bank Forest Mall (USO) Stanb1c bank Forest Mall (US)Q 23,533 1,235 12,501 2,431 Unused training funds 9,378 I Total 99,444 122,747 I I TCHIMTABARO ProJect Coor Date: I I I I I I I I I I © Lochan & Co. 2019 13'ffli'llh-.-~~ · · ~·:?"'f··,,,;,;.,- "'" Privlle ed Information I I 1 · L>chan & Co. I Head Office ''hart, B 1 Dllanna Apartments lndrapraslha Extension I New Delhi 110092 India Tel: 2272 7502, 2272 3101, 22787762 (D) Fax: 2272 1859 Website· www.lochanco.com I I I I I I I I I I I I Locl1ai1 & Co. 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