Independent Auditor's Report To, The Empowered Officer Meghalaya State Rural Roads Development Agency, Lower Lachumiere, Shillong-I Report on Financial Statements We have audited the accompanying consolidated financial statements of ADMINISTRATIVE FUND (PMGSY- Pradhan Mantri Gram Sadak Yojana) of Meghalaya State Rural Roads Development Agency, Shillong, Meghalaya which comprises the Balance Sheet as at March 31, 2018, Income & Expenditure Account and the Receipts & Payments Account for the year ended on that date, and a summary of significant accounting policies and other explanatory information. Management Responsibility for Financial Statements: Management is responsible for the preparation of these consolidated Financial Statements that give a true and fair view of the financial position, financial performance of the ADMINISTRATIVE FUND (PMGSY-Pradhan Mantri Gram Sadak Yojana) of Meghalaya State Rural Roads Development Agency, Shillong, Meghalaya which comprises the Balance sheet as at March 31, 2018, Income & Expenditure Account and Receipts & Payments Account for the year then ended in accordance with accounting principles generally accepted in India. This responsibility also includes maintenance of adequate accounting records with guidelines for preventing and. detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgements and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. Empo d R1, PMCSY F Meghabyae Shiq s Head Office Choice House, Shree Shakambhari Corporate Park, Plot No. 156-58, J. B. Nagar, Andheri (East), Mumbai-400 099- Tel. : +9122 6707 9444 - Fax: +91226707 9959 - Email: - . -:. Guwahati_Office: St Floor, Sagar Bizplex, Near Nikon Showroom, Bora Service,Lachitnagar,G.S.Road, Guwahat -781007 Assam Offices New Dethi | Jaipur ] Ahmedabad I Kolkata I Bengaluru I Hyderabad I Patna | Ohopal I Ranchi | ChandigarhJ Raipur ( 1 , AR _rC V1- l A- 13 ( ()k Ci C.' AN SI Auditor's Responsibility: Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We have taken into account the provisions of the Act, the accounting and auditing standards and matters which are required to be included in the audit report under the provisions of the Act and the rules made thereunder. We conducted our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India. Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgement, including the assessment of the risks of material misstatements of the financial statements, whether due to fraud or error. In making those risk assessments, we have considered the internal control relevant to the preparation of the financial statements of Programme Fund-Pradhan Mantri Gram Sadak Yojana (PMGSY)that gives a true and fair view in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on whether the Company has in place an adequate Internal financial Control System over Financial Reporting and the operating effectiveness of such controls. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of the accounting estimates made by those in charge of governance of the schemes, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Opinion In our opinion and to the best of our information and according to the explanations given to us, except for the possible effects of the matters described in the Annexure- 'A' to this report, we certify that: * Funds received by MSRRDA from government of India have been used in accordance with the conditions as laid down in the PMGSY guidelines/ -iead Office : Choice House, Shree Shakambhari Corporate Park, Plot No. 156-58, 1 B. Nagar, Andherl (East), Mumbai -400 099. Tel.: +9122 6707 9444 - Fax - +91226707 9959- Email: i ;Uwahati Office: 1" Floor, Sagar Bizplex, Near Nikon Showroom, Bora Service ,Lachitragar,GS. Road, Guwahat-78 L 7 Assam cfices New Delhi | Jaipur Ahmedabad I Kolkata I Bengaluru I Hyderabad I Patna Bhopal Ranchi j Chandigarh I Raipur Em,po22feuieUYL 0ACS Operational Manual/ Financial management manual and only for the purpose for which the funds were provided. * All funds have been used in accordance with the relevant financing agreements, with due attention to economy and efficiency, and only for the purposes for which they were provided. * All expenditure, including procurement of goods and services, have the necessary supporting documentation and have been incurred in accordance with Government rules and relevant financing agreement. * Funds transferred to PlUs' for incurring expenditure under the project are used for the purposes intended. * The aforesaid Consolidated financial statements along with notes thereon: i. give a true and fair view in conformity with the accounting principles generally accepted in India of the state of affairs of Programme Fund- Pradhan Mantri Gram Sadak Yojana (PMGSY) as at 31st March 2018, ii. the Income & Expenditure Account and the Receipts & payments Account appears true and correct for the year ended on that date. For S K Patodia & Associates Chartered Accountants Arun Podqr (Partner)T Membership No - i32 2etoCc Dated : 13th December 2018 Firm Registration No - 112723W Place: Guwahati (Statutory Auditors) Mephaltya, Shtiwwq. lead Office Choice House, Shree Shakambhari Corporate Park, Plot No. 156-58, J B. Nagar, Andher! (East), Mumbai -400 099- Tel. - +91 22 6707 9444 - Fax: +91 226707 9959 - Email:. . .0 ;-awahati Office: 11' Floor, Sagar Bizp1ex, Near Nikon Showroom, Bora Service,Lachitnagar,G.S.Road, Guwahat -781007 Assam '9ces : New Delhi I Jaipur I Ahmedabad I Kolkata Bengaluru I Hyderabad 1 Patna IBhopal [ Ranchi 1 Chandigarh I Raipur Notes on Accounts and Significant Accounting Policies: 1. The previous year's figures have been arranged, regrouped and reworked and where necessary, Accounting and Financial Statements have been prepared on the basis of guidelines issued by NRRDA for PMGSY accounting manual. 2. The Balance Sheet, Income & Expenditure Account & Receipts & payments Account is a consolidation of the MSRRDA and Seven DPlU's covering the entire state. 3. The Accounts follow the double entry system of Accounting and the formatting of the accounts is prescribed by NRRDA. 4. The figures of the accounts for the previous and current year are progressive as per the requirements of NRRDA and guidelines for preparation of Program Fund Account. . - -4 A T1 lead Office Choice Hou se, Shree Shakambhari Corporate Park, Plot No. 156-58, J. B. Nagar, Andheri (East), Mumbai -400 099. Tel. : +91 22 6707 9444 - Fax : +91 226707 9959 - Email : : a! . :- j.wahati Office: 1s Floor, Sagar Bizplex, Near Nikon Showroom, Bora Service ,Lachitnagar,G.S.Road, Guwahat- 781007 Assam ftfces : New Delhi I Jaipur I Ahmedabad I Kolkata I Bengaluru I Hyderabad I Patna J'Bhopal j Ranchi I Chandigarh I Raipur PMGSY-F2A-ADM PMGSY ADMINISTRATIVE EXPENSES FUND (CENTRAL ADMINISTRATIVE FUND) CONSOLIDATED BALANCE SHEET OF SRRDA, PIUs & DPIUs AS AT 31.03.2018 Line CAPITAL FUND AND LIABILITIES Schedule CURRENT YEAR PREVIOUS YEAR No Amount Amount I Central Administrative Expenses Fund [1 (PMGSY/SCHF-52A-ADM) 21957661.00 13549550 2 State Administrative Expenses Fund L1 (PMGSYISCH/F-52A-ADM) 3067506-00 2164806 3 Surplus Funds & Miscellaneous Income L2 (PMGSY/SCHIF-52B-ADM) 3224106.00 2995298 4 Deposit Payable L3 (PMGSYISCH/F-52C-ADM) 474627.00 460075 5 Current Liabilities L4 (PMGSY/SCH/F-52D-ADM) 0.00 0 Total Rupees 28723900.00 19169729 ASSETS 6 Central Administrative Expenses Fund Tfd. to PIUs & DPIUs PMGSYIANN/A-ADM 0.00 0 7 Bank Balance 13325334.00 3771163 8 Imprest with Staff 0.00 0 9 Current Assets Al (PMGSY/SCHIF-53E-ADM) 180843.00 180843 10 Durable Assets A2 (PMGSY/SCHIF-53F-ADM) 15217723,00 15217723 Total Rupees 28723900,00 19169729 For Signature Sanjay Hazarika & Co. For Name : Tennysoi G eir nI ng Chartered AWountants S K Patodia & Associates - Designation . CEO. PWD (Roads) Chartered Accountants cum Empowerd Officer, SRRDA, PMGSY, Shillong, Meghalaya Meghabya, Shfonl o d P. Barua Official Stamp: rtner) Arun Poddar embership No - 055641 (Partner) FR No. 312075E Membership No - 134572 (Internal Auditors) FR No - 112723W (Statutory Auditors) PMGSY ADMINISTRATIVE EXPENSES FUND PMG3Y-Fl-i & E-3) (CENTRAL ADMINISTRATIVE FUND) CONSOLIDATED INCOME & EXPENDITURE ACCOUNT OF SRRDA, PIUs & DPIUs AS AT 31.03.2018 Line Particulars Current Previous No Year Year 2 4 7 Part 1. Central Administrative Fund: Expenditure : Travelling Expenses 6088441 00 168444 Data Entry Costs 112000.00 88000 Maintenance of Computer & Office Equipments 168947.00 11576 Stationery 1726090.00 33032 Fax, Postage. Courier 0.00 0 Telephone Charges 26025.00 44259 Outsourcing of execution and management functions 700000.00 452266 Miscellaneous Office Expenses 7000.00 53068 Workshop / Conference / Meeting 20000000 0 General Expenses 14200.00 0 Financial Audit 0.00 0 Project Management Consultant 0.00 22190856 Technical Assistance -200000.00 778236 Project Implementation Consultants 0.00 353934 Training for Skill Development 1581679 00 2684264 Total Rupees 10424382.00 28857935 Part I. State Administrative Fund Expenditure . Repairs & Maintenance Professional Fee Advertisement Printing 0.00 0 Part Ill. Surplus Interest Income 205808.00 479045 Miscellaneous Income 23000,00 0 Total Rupees (Carried in Balance Sheet) 228808.00 479045 SignatueKZ~- For For Na e Tn Gie ng Sanjay Hazarika & Co. S K Patodia & Associates Designation . CEO. PWD (Roads) Chartered Acountants Chartered Accountants cum Empowerd Officer, SRRDA, /, / PMGSY, Shillong, Meghalaya Date: .& , Emopowera lie sWi-A Pag Official StarnpMg7ha&klye, SItnTri b P. Barua Arun Poddar (frartner) (Partner) Membership No - 055641 Membership No 134572 FR No. 312075E FR No - 112723W (Internal Auditors) (Statutory Auditors) PMGSY ADMINISTRATIVE EXPENSES FUND PMGSY-FlB (Annual)-Adr (CENTRAL ADMINISTRATIVE FUND) CONSOLIDATED RECEIPTS & PAYMENTS ACCOUNT OF SRRDA, PIUs & DPIUs AS AT 31.03.2018 Account Receipts(Credit Balance) Code Head of Account Ledger Opening Receipts During Closing Number Folio Balance the year Balance 1 2 3 4 5 6 51.01 Central Administrative Expenses Fund received by SRRDA from Government of India 118180364 18832493.00 137012857 51,04 State Administrative Expenses Fund received by SRRDA from : State Government 9013242 902700.00 9915942 51.09 Surplus funds and Reserves 572090 000 572090 60.01 Interest received from Bank Alc 2422808 205808.00 2628616 60.02 Miscellaneous receipts 400 23000.00 23400 62.02 Deposit from Suppliers 460075 14552.00 474627 .Total Rupees _______ 130648979 19978553.00 150627532 Account Payments (Debit Balance) Code Head of Account Ledger Opening Payments During Closing Number Folio Balance the year Balance 1 2 3 4 5 6 51 02 Central Administrative Expenses Fund transferred by SRRDA to Plus & DPlUs 0 0 52.02 Imprest with staff 0 0.00 0 52.03 Bank Balance 3771163 9554171.00 13325334 54.01 Travelling Expenses 12517533 6088441.00 18605974 54,02 Data Entry Costs 322000 112000.00 434000 54.04 Maintenance of Computer & Office Equipments 754780 168947.00 923727 54.05 Stationery 5238508 1726090.00 6964598 54.06 Fax, Postage. Courier 13986 000 13965 54.07 Telephone Charges 225719 26025.00 251744 54.08 Outsourcing of execution and management functions 1282239 700000.00 1982239 54.09 Miscellaneous Office Expenses 3381910 7000.00 3388910 54.10 Workshop / Conference !NIeeting 2609657 200000.00 2809657 55.16 Professional Fee 1064554 0.00 1064554 55.41 Training 108174 14200.00 122374 55.52 Advertisement and Publicity 5664958 0.00 5664958 56.01 General Expenses 51725 0.00 51725 56.02 Laboratory Equipment 7605385 0.00 7605385 56.03 Computers & Peripherals 1999459 0.00 1999459 56.06 Technical Assistance 996736 -200000.00 796736 56.08 Financial Audit 100000 0.00 100000 56.11 Training for Skill Development 3552222 1581679.00 5133901 56.09 Project Management Consultant 73240616 0.00 73240616 56.31 Project Implementation Consultants 353934 0.00 353934 58.02 Computer, Peripherals & Office Equipments 106854 0.00 106854 58.02 Procurement of Laboratory Equipments 5382375 0.00 5382375 59.05 Computers & Peripherals 123650 0.00 123650 61.01 Miscellaneous Advances 180843 0.00 180843 Total Rupees | 130648979 19978553.00 150627532 Signature - Sanjay Hazarika & Co. F K Patodia & Associates Name:- Tenyson iri N1gnonj ..,Chartered A66puntants Chartered Accountants Designation : CEO. PWD (Roads) 1 ,r cum Empowerd Officer, SRRDA, I PMGSY, Shillong, Meghalaya A0 is Date 4 . Tri .Sarua Arun Poddar Official StampKiegktt, Stuonp. (P ner) (Partner) Membership No - 055641 Membership No - 134572 FR No. 312075E FR No - 112723W (Internal Auditors) (Statutory Auditors) PMGSY/SCHIF-52A-ADM PMGSY ADMINISTRATIVE EXPENSES FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31.03.2018 SCHEDULE L1- ADMINISTRATIVE EXPENSES FUNDS Particulars Current Years Previous Year PART I ; Central Administrative Expenses Fund Opening Balance 13549550.00 24920697 Received during the year so far 1883249300 3944051 Total Rupees 32382043.00 28864748 Deducted as per Income and Expenditure Account 10424382-00 15315198 BALANCE of which: 21957661.00 13549550 a. Assets per contra 5489229.00 5489229 b. forms part of Bank balance deposits: current assets, current liabilities,etc. (Debit Balance) 16468432.00 8060321 PART II State Administrative Expenses Funds Opening Balance 2164806.00 2164806 Received during the year 902700.00 Total 3067506.00 2164806 Deducted as per Income and Expenditure account 0.00 0 BALANCE of which: 3067506.00 2164806 a. assets per contra 3067506.00 2164806 b. forms part of Bank balance, deposits and current assets PMGSYISCHIF-52B-ADM SCHEDULE L2- SURPLUS FUNDS AND MISCELLANEOUS INCOME Particulars Current Years Previous Year Opening Balance (A) 2995298.00 2520553 Add: Transfer of surplus from Income & Expenditure Account(B) 228808.00 474745 Less : Transferred to SRRDA During the year 0.00 Total Rupees: 3224106.00 2995298 PMGSY/SCHIF -52C-ADM SCHEDULE L3-DEPOSITS RE-PAYABLE Particulars Current Years Previous Year Balance as per the Balance Sheet of previous monthlyear. 460075.00 460075 Add: Received during the year 14552.00 - Less : Refund during the year |Closing Balance 474627.00 460075 Details of deposits outstanding for over three years Signature of Divisional Accountant Signature of Officer In-Charge DPIU PMGSY/SCH1F -52D-ADM PMGSY ADMINISTRATIVE EXPENSES FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31.03.2018 SCHEDULE L4- CURRENT LIABILITIES Particulars Current Years Previous Year Statulory Deduction for VAT/Commercial Tax: As per last Balance Sheet 0.00 0 Add Received During the year Less Paid During the year Tota.0 PMGSYISCH/F-53E-ADM SCHEDULE Al- CURRENT ASSETS Particulars |Current Years Previous Year A. Misc. Advance (Recoverable from state Govt.) i. Considered safe (Outstanding for not more than 6 months) ii- Considered safe (Outstanding for more than 6 months) As per last Balance Sheet 180843-00 - Add : During the year (Bank Commission) 0.00 180843-00 liij Considered un-safe Total 180843.00 180843.00 PMGSY1ANN/A-ADM ANNEXURE A: Central Administrative Expenses Fund transferred by SRRDA to PlUs & DFUs Particulars Current Years Previous Year Opening B )000 0 Add 2 Fund transferred during the year (B) 0,00 0 Less Refund during the year ( C) 0 Closing Balance (D)= (A+ B+C) Total _0.00 0 Signature of Divisional Accountant Signature of Officer In-Charge DPIU va r 11'71fCOW $9A PMGSYISCH/F53F-ADM PMGSY ADMINISTRATIVE EXPENSES FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31.03.2018 (Referred to in paragraph 12.4.9 & 13.4.3 of the Accounts Manual of Administrative Expenses Fund) SCHEDULE A 2- DURABLE ASSETS Part 1. Assets from the Central Administrative Opening Addition Total Disposal Balance Expenses Fund Balance during the during the year year Laboratory Equipment 5382375.00 0.00 5382375.00 - 5382375.00 Computer, Peripherals & Office Equipments 106854.00 0.00 106854.00 - 106B54.00 Total Rupees 5489229.00 0.00 5489229.00 - 5489229.00 Part 11 Assets from the state Adm. Exp. Fund Laboratory Equipment 7605385.00 0.00 7605385-00 - 7605385.00 Computer, Peripherals & Office Equipments 2123109.00 0.00 2123109.00 - 2123109.00 Total Rupees 9728494.00 0.00 9728494.00 - 9728494.00 Signature of Divisional Accountant Signature of Officer In-Charge DPIU trripivere42Z7Ii;27U).~ Meghad hbn State Bank of India ru nur i very Indfian DAT ED:0 2/04/2018 TO WHOM IT MAY CONCERN BALANCE CERTIFJCATE This is to cerify that undernted 10lowing PMGSY ADMINISTRATIVE FUND account is maintainng with our branch and the balance was as on 31-03-2018 as follows: 1. Savings account no 10407610502 credit balance Rs. 43,05,991,84 (Rupees Forty-tliree lakhs Five thousand nine huindred and ninety-one paise eighty- fourl only inclisive of Interest earned during the FY 2017-18 anounting to Rs, 2,05,808.00 (Rupees Two lakhs Five thousand ight hundred and eight) CHIEF MANAr EmaiI-sbi.06320@sbiU,con STATE BANK OF NDIA Contact no+0364-2221114/2225392 MEG HALAYA OEB NCH {06320) NEAR IGP POINT.EAST KHA51 HILLS MFJiA LAYA, SHILLONG-79300 -- - -,,-- BANK RECONCILIATION STATEMENTAS ON 31-03-2018 PMGSY CENTRAL ADMINISTRATIVE FUND AIc no.-10407610502 13 32 5334 .00 Balance as per Cash Book 284.16 Less: Differef :e ':n Opening Balance (Previous years) 284697.16 13040636.84 Add : Cheqe .ed but not yet presented for payment Date Chq. No. 19-12-201- 471223 3000.00 19-12-20-- 471224 3000.00 27-03-2:- 5 471229 50000.00 56000.00 13096636.84 Less:0OE&E t cleared 17-08-2017 8000.00 17-08-2017 12000.00 17-08-2017 3000.00 31-03-2018 8762500.00 8785500.00 Short R- : : 72169 dtd. 23/10/2017 64845.00 As perC 60845.00 4000.00 Charges :- 04-2016 1145.00 8790645.00 Balance 24305991.84 Balance -ri-